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Community Board Resolved PCBCC/2025/00084
Part C
That the Waipapa
Papanui-Innes-Central Community Board:
1. Receives the information in the Waipapa
Papanui-Innes-Central Community Board - Governance Arrangements for 2025-2028
Report.
2. Notes
that the decision in this report is assessed as low
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
Ordinary Meetings Schedule
4. Adopts the following schedule of ordinary
meetings for the Board’s 2025-2028 term:
Mondays from 4pm (and Thursdays from 4pm where public holidays conflict) as below in the Board Room at Papanui Service
Centre, 5 Restell Street, Christchurch:
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2026
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2027
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2028
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2 February
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Thurs, 11 February
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14 February
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9 March
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8 March
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13 March
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13 April
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12 April
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10 April
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11 May
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10 May
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8 May
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8 June
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14 June
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12 June
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13 July
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12 July
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10 July
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10 August
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9 August
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14 August
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14 September
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13 September
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11 September
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12 October
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11 October
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9 November
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8 November
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7 December
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13 December
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5. Approves that the Board Chairperson and Community Governance
Manager are jointly authorised to amend the Ordinary Meeting Schedule as
necessary to meet circumstances as required, after consulting with the Board
members, including adding, removing or changing meeting dates, times and
locations.
6. Notes the holding of Board information sessions/workshops will be
at the discretion of the Board Chairperson and Community Governance Manager
and generally take place at the conclusion of a Board meeting, or:
Mondays
from 4pm (and Thursdays from 4pm where public holidays conflict) as below:
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2026
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2027
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2028
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23 February
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22 February
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28 February
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23 March
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22 March
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27 March
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20 April
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19 April
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Thurs, 20 April
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25 May
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24 May
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22 May
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22 June
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28 June
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26 June
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27 July
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26 July
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24 July
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24 August
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23 August
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28 August
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28 September
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27 September
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19 October
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18 October
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23 November
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22 November
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Appointments and
Delegations
7. Appoints Victoria Henstock as Board representative to the North
West Christchurch Community Sporting Trust to serve as a trustee for the new
triennium.
8. Appoints Emma Twaddell as Board representative to the Keep
Christchurch Beautiful Committee and the Christchurch Beautifying
Association.
9. Approves the Board Chairperson to represent the Board, or to
appoint another representative (or additional representatives) of the Board,
on any other group, committee, entity, or ad hoc process or event, of any
kind that the Board is invited to participate in after consulting with the
members.
10. Appoints a Recess Committee for the 2025-28 term as follows:
a. Terms of Reference are to allow Board business to continue to be
conducted where it is reasonably necessary to do that over the recess period
at the end of each year, crossing into the start of the next.
b. The Recess Committee is accordingly authorised to exercise the
delegated powers of the Waipapa Papanui-Innes-Central Community Board for the
period, throughout the 2025-28 term, following its last ordinary meeting of
the calendar year up until the Board resumes its normal business the
following year.
c. All Waipapa Papanui-Innes-Central Community Board members are
members of its Recess Committee, though its quorum is two members.
d. The Recess Committee has the same Chairperson and Deputy
Chairperson as the Board. However, if they are both unavailable at the time
needed, the Community Governance Manager may appoint a Chairperson for the
Recess Committee.
e. Any delegation exercised by the Recess Committee will be reported
to the Board for record purposes.
f. Any meeting convened of the Recess Committee will be publicly
notified, and the details forwarded to all Board members.
11. Re-establishes a Waipapa Papanui-Innes-Central Community
Board Submissions Working Group for the 2025-28 term as follows:
a. Terms of Reference are to develop submissions on behalf of the Waipapa
Papanui-Innes-Central Community Board for relevant consultations as desired
and practicable.
b. All Waipapa Papanui-Innes-Central Community Board members who are
not also Councillors are appointed as members of the Submissions Working
Group.
c. The quorum of the Submissions Working Group is two members, noting
that it will operate on an informal basis for flexibility of timing in light
of submission timeframes, with the option to meet via audio-visual link.
d. The Board Chairperson and Deputy Chairperson will fill these roles
for the Submissions Working Group and are authorised
to approve submissions on behalf of the Board, which will be subsequent to
their development through the Submissions Working Group, where practicable.
e. The Board Chairperson (or a member they delegate to for this
purpose) is authorised to:
i. appear and be heard at any hearing of submissions;
ii. approve when and how submission opportunities will be workshopped
in consultation with the Community Governance Manager; and
iii. amend or withdraw a submission (after consulting with the
members).
f. Any submissions to be reported to the Board for record keeping
purposes.
12. The
Submissions Working Group need not process filings into quasi-judicial and
similar proceedings, allowing that where the Board has decided to participate
in such proceedings, filings (including submissions) to these may be approved
by the Board Chairperson or the member(s) appointed to appear in the
proceedings (who may also approve their withdrawal or amendment, and any
settlement arrangements).
Simon Britten/Pauline Cotter Carried
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