Minutes of Policy and Planning Committee

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order. Where no voting record is shown, the item was carried unanimously by those present.

Secretarial Note: Item 8 was considered before Item 5.1 and Item 7 to allow the deputation speaker (Item 5.1) who joined via audio/visual link to address technical issues before speaking to Item 7.

Councillor MacDonald joined the meeting at 9.32 am.

Councillor Keown joined the meeting at 9.33 am.

1. Apologies Ngā Whakapāha

Part C

Committee Resolved PAPCC/2026/00011

That the apologies from Councillors Coker and Donovan for absence and from Councillor McLellan for lateness be accepted.

Councillor Fields/Councillor Peters Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved PAPCC/2026/00012

That the minutes of the Policy and Planning Committee meeting held on Wednesday, 11 March 2026 be confirmed.

Councillor Peters/Mayor Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

8. Extension of the City Vacant Differential Rating

Committee Comment

1. Council Officers Mark Stevenson and Steve Ballard joined the table to present Item 8 and answer questions from elected members. Officers tabled an updated Recommendation 3 to clarify application to the Central City only (refer underlined text).

2. The Mayor Moved and Councillor MacDonald Seconded the updated Officer Recommendations.

3. Councillor Herz Jardine Moved and Councillor Harrison-Hunt Seconded an amendment (refer Recommendation 4). When put to the vote, this was declared lost.

4. The meeting then voted on the Motion as Moved by the Mayor and Seconded by Councillor MacDonald. When put to the vote, this was declared carried.

Officer Recommendations Ngā Tūtohu

That the Policy and Planning Committee:

1. Receives the information in the Extension of the City Vacant Differential Rating Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Retains the status quo: application of the City Vacant Differential Rating to the City Centre and Central City Mixed Use (South Frame) Zones only.

Motion Moved and Seconded

That the Policy and Planning Committee:

1. Receives the information in the Extension of the City Vacant Differential Rating Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Retains the status quo within the Central City: application of the City Vacant Differential Rating to the City Centre and Central City Mixed Use (South Frame) Zones only.

Mayor/Councillor MacDonald Moved/Seconded

Amendment Moved and Seconded

4. Requests that staff undertake further work on the alternative of extending the City Vacant Differential (and associated exemptions and remissions) within the Central City to include the Central City Mixed Use zone, in time to inform decisions on the draft Long Term Plan.

Councillor Herz Jardine/Councillor Harrison-Hunt Lost

For	6	Councillor Cotter, Councillor Harrison-Hunt, Councillor Herz Jardine, Councillor Johanson, Councillor Moore, Councillor Scandrett
Against	8	Councillor Barber, Councillor Cartwright, Councillor Fields, Councillor Keown, Councillor MacDonald, Councillor Peters, Deputy Mayor Henstock, Mayor Mauger
Abstain	0
TOTAL	14
Absent	3	Councillor Coker, Councillor Donovan, Councillor McLellan

Committee Resolved PAPCC/2026/00013

Part C

That the Policy and Planning Committee:

1. Receives the information in the Extension of the City Vacant Differential Rating Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Retains the status quo within the Central City: application of the City Vacant Differential Rating to the City Centre and Central City Mixed Use (South Frame) Zones only.

Mayor/Councillor MacDonald Carried

For	14	Councillor Barber, Councillor Cartwright, Councillor Cotter, Councillor Fields, Councillor Harrison-Hunt, Councillor Herz Jardine, Councillor Johanson, Councillor Keown, Councillor MacDonald, Councillor Moore, Councillor Peters, Councillor Scandrett, Deputy Mayor Henstock, Mayor Mauger
Against	0
Abstain	0
TOTAL	14

Absent	3	Councillor Coker, Councillor Donovan, Councillor McLellan

Attachments

a Planning Map - Presentation to Council ⇨

Councillor McLellan joined the meeting at 10.04 am during consideration of Item 5.

Councillor MacDonald left the meeting at 10.06 am returned at 10.12 am during consideration of Item 5.

5. Deputations by Appointment Ngā Huinga Whakaritenga

5.1 Akaroa Civic Trust

Marie Haley spoke on behalf of the Akaroa Civic Trust regarding Item 7 - Coastal Hazards Adaptation Planning: Where to next?

Attachments

a Marie Haley - Presentation to Council ⇨

Councillor MacDonald left the meeting at 10.23 am returned at 10.31 am during consideration of Item 7.

7. Coastal Hazards Adaptation Planning: Where to next?

Committee Resolved PAPCC/2026/00014

Officer Recommendations accepted without change

Part C

That the Policy and Planning Committee:

1. Receives the information in the Coastal Hazards Adaptation Planning - Where to next? Report.

2. Approves the initiation of the next coastal hazards adaptation planning process in two Adaptation Areas: the Lower Ōpāwaho Heathcote River and the St Andrews Hill to Taylors Mistake area.

3. Agrees to then progress the following sequence of locations for coastal hazards adaptation planning:

a. the remaining areas within Banks Peninsula and the Lower Pūharakekenui Styx River,

followed by

b. the Lower Ōtakaro Avon River and Waimairi to Southshore.

Councillor McLellan/Councillor Scandrett Carried

For	14	Councillor Barber, Councillor Cartwright, Councillor Cotter, Councillor Fields, Councillor Harrison-Hunt, Councillor Herz Jardine, Councillor Johanson, Councillor MacDonald, Councillor McLellan, Councillor Moore, Councillor Peters, Councillor Scandrett, Deputy Mayor Henstock, Mayor Mauger
Against	1	Councillor Keown
Abstain	0
TOTAL	15

Absent	2	Councillor Coker, Councillor Donovan

9. Programme of Urban Development activities proposed, following transition from ChristchurchNZ

Committee Resolved PAPCC/2026/00015

Officer Recommendations accepted without change

Part C

That the Policy and Planning Committee:

1. Receives the information in the Programme of Urban Development activities proposed, following transition from ChristchurchNZ Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Endorses the programme of activities identified in Attachment C to this report for continuing as part of the Council’s work programmes, associated with the transition of Urban Development functions from ChristchurchNZ.

Mayor/Councillor Harrison-Hunt Carried

For	15	Councillor Barber, Councillor Cartwright, Councillor Cotter, Councillor Fields, Councillor Harrison-Hunt, Councillor Herz Jardine, Councillor Johanson, Councillor Keown, Councillor MacDonald, Councillor McLellan, Councillor Moore, Councillor Peters, Councillor Scandrett, Deputy Mayor Henstock, Mayor Mauger
Against	0
Abstain	0
TOTAL	15

Absent	2	Councillor Coker, Councillor Donovan

10. Draft Council Submission on Data and Statistics (Census) Amendment Bill

Committee Resolved PAPCC/2026/00016

Officer Recommendations accepted without change

Part C

That the Policy and Planning Committee:

1. Receives the information in the Draft Council Submission on Data and Statistics (Census) Amendment Bill Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves lodging the Draft Council Submission on Data and Statistics (Census) Amendment Bill (Attachment A to this report).

4. Delegates authority to the General Manager Finance, Risk & Performance /CFO to oversee final editorial changes, and to correct any typographical or formatting errors in the submission.

Councillor Scandrett/Councillor Peters Carried

For	15	Councillor Barber, Councillor Cartwright, Councillor Cotter, Councillor Fields, Councillor Harrison-Hunt, Councillor Herz Jardine, Councillor Johanson, Councillor Keown, Councillor MacDonald, Councillor McLellan, Councillor Moore, Councillor Peters, Councillor Scandrett, Deputy Mayor Henstock, Mayor Mauger
Against	0
Abstain	0
TOTAL	15

Absent	2	Councillor Coker, Councillor Donovan

Karakia Whakamutunga

Meeting concluded at 10.54 am.

CONFIRMED THIS 13^TH DAY OF MAY

Deputy Mayor Victoria Henstock

Chairperson