Ōtākaro Avon River Corridor Co-governance Establishment Committee

Open Minutes

Date:                                    Monday 12 December 2022

Time:                                   9:10am

Venue:                                 Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham

Present

Members

Lianne Dalziel Dr Te Maire Tau Kelly Barber Julyan Falloon Hayley Guglietta Tutehounuku Korako Cynthia Roberts Tania Wati

Principal Advisor

Mary Richardson

General Manager Citizens & Community

Tel: 941 8999

Luke Smeele

Committee and Hearings Advisor

941 8999

Luke.smeele@ccc.govt.nz

www.ccc.govt.nz

Ōtākaro Avon River Corridor Co-governance Establishment Committee 12 December 2022

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

Karakia Tīmatanga: Dr Te Maire Tau

The agenda was dealt with in the following order.

Suspension of Standing Orders
	Committee Resolved OARCC/2022/00001 That Standing Orders be temporarily suspended to enable debate to proceed freely regarding items 1, 3 and 4 on the agenda. Member Dalziel/Member Tau Carried

1.   Apologies Ngā Whakapāha

Committee Decision

That the apologies received from Thomas Hildebrand and John Reid be received.

Received

2.   Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3.   The Impact of Three Waters Reform on the Ōtākaro Avon River Corridor
	Dave Little presented to the Committee the key policy decisions relating to transfer of territorial stormwater responsibilities to the new Water Service Entities (WSE). The key points covered were: · Water Service Entities will be responsible for the urban stormwater network infrastructure currently owned and operated by territorial authorities. This will be transferred to the WSE’s. · Infrastructure providing stormwater service for roads (and rail corridors) will not transfer to the WSE’s. · Regional Council river and flood management functions and infrastructure are outside the scope of the Three Waters Reform Programme. The Committee discussed the design of the Ōtākaro Avon River Corridor.
	Committee Decision That the Ōtākaro Avon River Corridor Co-governance Establishment Committee: 1.         Receive the information on the Impact of Three Waters Reform on the Ōtākaro Avon River                               Corridor. Received
	Attachments a       Three Waters Workshop Presentation ⇨

4.   Leases and Licences in the Ōtākaro Avon River Corridor
	Dave Little presented to the Committee on all current leases and licences in the Ōtākaro Avon River Corridor (ŌARC) and set out the current delegation process for considering future applications.
	Committee Decision That the Ōtākaro Avon River Corridor Co-governance Establishment Committee: 1.         Receive the information in the leases and licences in the Ōtākaro Avon River Corridor Report.   Received

5.   Ōtākaro Avon River Corridor FY23 Minor Planting Projects
	Committee members Hayley Guglietta and Tutehounuku Korako noted conflicts of interest relating to the following planting projects: · Hayley Guglietta  - Avon Ōtākaro Incorporated involved in the following planting projects; 373 River Road: Midway Shed: 746-774A Avonside; OARC Area; 322 Avonside Drive; 8a & 8b Evelyn; Cousins Avenue; and Richmond Community Garden. · Tutehounuku Korako – Nga Maata Waka
	Committee Resolved OARCC/2022/00002 That the Ōtākaro Avon River Corridor Co-governance Establishment Committee: 1.         Approve the FY23 Minor Planting Projects as presented. Member Korako/Member Roberts Carried

6.   Ōtākaro Avon River Corridor Co-governance Establishment Committee Delegations Framework
	Andrew Rutledge presented to the Committee the powers and functions delegated to the Committee with the key functions being to: · Advise on the Enduring Entity for OARC. · Governance Oversight of the implementation of the Activity Management Plan. · Appoint subcommittees. The Committee members discussed their function and outlined a timeframe for putting a proposal to Council. Timeframe: · Draft by March or April · Proposal to Council before May. The Committee decided the work would be most efficiently dealt with by splitting their functions between two subcommittees, one of which to work on the advice on the enduring entity for OARC with the other to work on governance oversight of the implementation of the activity management plan. The Committee members then determined which subcommittees each member would be a part of. Enduring Entity for OARC subcommittee members: · Lianne Dalziel · Dr Te Maire Tau · Dr Cynthia Roberts · Tutehounuku Korako Governance oversight for projects subcommittee members: · Kelly Barber · Tania Wati · Julyan Falloon · Hayley Guglietta The Committee noted that a newsletter should be produced early 2023 setting out the Committee’s ambitions.
	Staff Recommendations That the Ōtākaro Avon River Corridor Co-governance Establishment Committee: 1. Receive the information in the Delegations Framework Report.
	Committee Resolved OARCC/2022/00003 That the Ōtākaro Avon River Corridor Co-governance Establishment Committee: 1. Receive the information in the Delegations Framework Report 2. Establish two subcommittees: a. Enduring Entity for OARC subcommittee b. Governance oversight for projects subcommittee Member Dalziel/Member Tau Carried

Secretarial Note

Committee members Thomas Hildebrand and Dr John Reid were absent from the meeting and were contacted after and nominated to be members of the Governance Oversight for Projects Subcommittee.

Karakia Whakamutunga:  Tutehounuku Korako

Meeting concluded at 10.58am.

CONFIRMED THIS 10^th MAY 2023