Waipuna
Halswell-Hornby-Riccarton Community Board
Open Minutes
Date: Thursday 25 July 2024
Time: 4.30pm
Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch
Present
Chairperson Deputy Chairperson Members |
Marie Pollisco Helen Broughton Sarah Brunton Henk Buunk Tyla Harrison-Hunt Debbie Mora Mark Peters |
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Bailey Peterson Acting Manager Community Governance, Halswell, Hornby, Riccarton Tel: 941 6743 |
Faye Collins
Community Board Advisor
941 5108
Part A Matters Requiring a Council Decision
Part B Reports for Information
Part C Decisions Under Delegation
The agenda was dealt with in the following order.
1. Apologies Ngā Whakapāha
Part C
2. Declarations of Interest Ngā Whakapuaki Aronga
Part B
Marie Pollisco declared an interest in part of Item 7- application by Hornby Community Patrol Incorporated (3.22) and took no part in the Board’s discussion or voting on this matter.
Sarah Brunton declared an interest in part of Item 7- application by Hornby Community Care Trust (3.2) and took no part in the Board’s discussion or voting on this matter.
Henk Buunk declared an interest in part of Item 7- application by Social Service Council of the Diocese of Christchurch (3.5) and Hei Hei Broomfield Community Development Trust (3.21) took no part in the Board’s discussion or voting on these matters.
Tyla Harrison-Hunt declared an interest in part of Item 7- application by Pioneer Basketball Club Incorporated (3.27) and took no part in the Board’s discussion or voting on this matter.
Debbie Mora declared an interest in part of Item 7- application by Hornby Community Patrol Incorporated (3.22) and took no part in the Board’s discussion or voting on this matter.
3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua
Part C
Community Board Resolved HHRB/2024/00069 That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 11 July 2024 be confirmed. |
4. Public Forum Te Huinga Whānui
Part B
There were no public forum presentations.
5. Deputations by Appointment Ngā Huinga Whakaritenga
Part B
There were no deputations by appointment.
6. Presentation of Petitions Ngā Pākikitanga
Part B
There was no presentation of petitions.
7. Waipuna Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund Report |
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Staff in attendance spoke to the accompanying report. The Board discussed the applications and staff recommendations, agreeing that the following applications be increased from those recommended: Hornby Presbyterian Community (3.3) La Vida Youth Trust (3.4) Papuni Boxing Ōtautahi Trust (3.26) Halswell Residents Association Incorporated (3.44)
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Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the Waipuna Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund Report. 2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves the Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund grants outlined in the following schedule:
4. Declines the Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund applications outlined in the following schedule:
5. Approves the transfer of $139,055 from the 2024-25 Strengthening Communities Fund to the 2024-25 Halswell-Hornby-Riccarton Discretionary Response Fund. |
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Community Board Resolved HHRB/2024/00070 Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the Waipuna Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund Report. 2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves the 2024-25 Strengthening Communities Fund grant outlined below:
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Community Board Resolved HHRB/2024/00071 Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board:
1. Approves the 2024-25 Strengthening Communities Fund grant outlined below:
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Community Board Resolved HHRB/2024/00072 Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board:
1. Approves the 2024-25 Strengthening Communities Fund grant outlined below:
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Community Board Resolved HHRB/2024/00073 Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board:
1. Approves the 2024-25 Strengthening Communities Fund grant outlined below:
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Community Board Resolved HHRB/2024/00074 Original officer recommendation accepted without change Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund grants outlined in the following schedule:
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Community Board Resolved HHRB/2024/00075 Original Officer Recommendation accepted without change Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board:
1. Approves the 2024-25 Strengthening Communities Fund grant outlined below:
Mark Peters/Helen Broughton Carried
Sarah Brunton declared an interest and took no part in the Board’s discussion or voting on this matter. |
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Community Board Resolved HHRB/2024/00076 Original officer recommendation accepted without change Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board:
1. Approves the 2024-25 Strengthening Communities Fund grants outlined below:
Mark Peters/Debbie Mora Carried Henk Buunk declared an interest and took no part in the Board’s discussion or voting on this matter. |
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Community Board Resolved HHRB/2024/00077 Original officer recommendation accepted without change Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board:
1. Approves the 2024-25 Strengthening Communities Fund grant outlined below:
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Debbie Mora declared an interest and took no part in the Board’s discussion or voting on this matter. Marie Pollisco declared an interest, vacated the Chair and took no part in the Board’s discussion or voting on this matter. The Chair was assumed by Deputy Chairperson Helen Broughton at 5.27 pm. Marie Pollisco returned to the Chair at 5.28pm following consideration of this matter.
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Community Board Resolved HHRB/2024/00078 Original officer recommendation accepted without change Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board:
1. Approves the 2024-25 Strengthening Communities Fund grant outlined below:
Debbie Mora/Helen Broughton Carried Tyla Harrison-Hunt declared an interest and took no part in the Board’s discussion or voting on this matter. |
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Community Board Resolved HHRB/2024/00079 Original officer recommendation accepted without change
Part C
That the Waipuna Halswell-Hornby-Riccarton Community Board:
4. Declines the Halswell-Hornby-Riccarton 2024-25 Strengthening Communities Fund applications outlined in the following schedule:
5. Approves the transfer of $123,555 from the 2024-25 Strengthening Communities Fund to the 2024-25 Halswell-Hornby-Riccarton Discretionary Response Fund.
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8. Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund - Board Projects |
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Community Board Consideration
Staff in attendance spoke to the accompanying report. The Board discussed the proposed Board Projects and agreed to a delegation to staff to consider and approve Youth Development Fund applications of up to and including $400. The Board also discussed delivery of the Community Service and Youth Service Awards Board Project and agreed to allocate funding for the project in the 2024/25 financial year.
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Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund - Board Projects Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Creates the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund. 4. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund to the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund. 5. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $400 from the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund. 6. Adopts the eligibility and criteria for the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund as follows: a. Funding may be granted up to a maximum of $400 for any application. b. The project must benefit people living in the Halswell-Hornby-Riccarton wards. c. Applications must be made by one resident, group or organisation, providing contact details, location of the project and a short description of what the project will involve. Funding will not be considered for projects already undertaken. d. All applications will have to meet the criteria requirements of the Discretionary Response Fund. 7. Approves an allocation of $4,000 from its 2024-25 Discretionary Response Fund towards 2024-25 Halswell-Hornby-Riccarton Summer With Your Neighbours grants. 8. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $200 for Summer With Your Neighbours events. 9. Adopts the following application process and criteria for the 2024-25 Halswell-Hornby-Riccarton Summer With Your Neighbours Fund grant applications: a. Applications for Summer With Your Neighbours funding for events proposed to be held within the Halswell, Hornby and Riccarton wards can be made between July 2024 and 31 March 2025. Events to be held between 1 October 2024 and 30 April 2025. b. Grants can made of up to $200 as a contribution towards food items, non-alcoholic drinks and/or invitation costs for events in accordance with any city wide formula. c. Funding is provided post-event on the production of appropriate receipts. 10. Creates the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund. 11. Approves an allocation of $10,000 from its 2024-25 Discretionary Response Fund to the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund. 12. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $350 from the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund. 13. Adopts the following decision-making process on the allocation of 2024-25 Waipuna Halswell-Hornby-Riccarton Youth Development Fund grant applications of over $350: a. Application details and staff recommendations to be sent to all Board members via email with a request for a response within two business days. b. The response of at least five members with the same decision (approval, decline or amendment) will constitute the Board decision. c. In the event that less than five members respond within two business days, the Board decision will be taken to be decline. 14. Adopts the eligibility and criteria for the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund as follows: a. An application from, or on behalf of a young person(s) aged between 12 and 25 years of age living in the Halswell, Hornby or Riccarton wards. b. The projects applied for will be for the development of personal growth or sporting or cultural representation. c. Individual applicants can receive a maximum of three youth development grants with a limit of one grant in any financial year (July to June). Further applications may be accepted on exceptional circumstances. d. Applicants will be required to provide a report back on their project. 15. Requests that all decisions on grants be reported to the Board in Community Board Area Reports. 16. Approves an allocation of $1,500 from its 2024-25 Discretionary Response Fund towards 2025 ANZAC Day expenses. 17. Approves an allocation of $3,500 from its 2024-25 Discretionary Response Fund towards the hosting of the 2025 Garden Pride Awards ceremony. 18. Decides not to confer Community and Youth Service Awards in 2025. 19. Approves an allocation of $2,000 from its 2024-25 Discretionary Response Fund towards Community Leadership Opportunities. 20. Approves an allocation of $12,000 from its 2024-25 Discretionary Response Fund towards Culture Galore 2025. 21. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund towards Engaging with the Community. |
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Community Board Resolved HHRB/2024/00080 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund - Board Projects Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Creates the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund. 4. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund to the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund. 5. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $400 from the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund. 6. Adopts the eligibility and criteria for the 2024-25 Halswell-Hornby-Riccarton Off the Ground Fund as follows: a. Funding may be granted up to a maximum of $400 for any application. b. The project must benefit people living in the Halswell-Hornby-Riccarton wards. c. Applications must be made by one resident, group or organisation, providing contact details, location of the project and a short description of what the project will involve. Funding will not be considered for projects already undertaken. d. All applications will have to meet the criteria requirements of the Discretionary Response Fund. 7. Approves an allocation of $4,000 from its 2024-25 Discretionary Response Fund towards 2024-25 Halswell-Hornby-Riccarton Summer With Your Neighbours grants. 8. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $200 for Summer With Your Neighbours events. 9. Adopts the following application process and criteria for the 2024-25 Halswell-Hornby-Riccarton Summer With Your Neighbours Fund grant applications: a. Applications for Summer With Your Neighbours funding for events proposed to be held within the Halswell, Hornby and Riccarton wards can be made between July 2024 and 31 March 2025. Events to be held between 1 October 2024 and 30 April 2025. b. Grants can made of up to $200 as a contribution towards food items, non-alcoholic drinks and/or invitation costs for events in accordance with any city wide formula. c. Funding is provided post-event on the production of appropriate receipts. 10. Creates the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund. 11. Approves an allocation of $10,000 from its 2024-25 Discretionary Response Fund to the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund. 12. Delegates to the Halswell-Hornby-Riccarton Community Governance Manager to decide grants up to and including $400 from the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund. 13. Adopts the following decision-making process on the allocation of 2024-25 Waipuna Halswell-Hornby-Riccarton Youth Development Fund grant applications of over $400: a. Application details and staff recommendations to be sent to all Board members via email with a request for a response within two business days. b. The response of at least five members with the same decision (approval, decline or amendment) will constitute the Board decision. c. In the event that less than five members respond within two business days, the Board decision will be taken to be decline. 14. Adopts the eligibility and criteria for the 2024-25 Halswell-Hornby-Riccarton Youth Development Fund as follows: a. An application from, or on behalf of a young person(s) aged between 12 and 25 years of age living in the Halswell, Hornby or Riccarton wards. b. The projects applied for will be for the development of personal growth or sporting or cultural representation. c. Individual applicants can receive a maximum of three youth development grants with a limit of one grant in any financial year (July to June). Further applications may be accepted on exceptional circumstances. d. Applicants will be required to provide a report back on their project. 15. Requests that all decisions on grants be reported to the Board in Community Board Area Reports. 16. Approves an allocation of $1,500 from its 2024-25 Discretionary Response Fund towards 2025 ANZAC Day expenses. 17. Approves an allocation of $3,500 from its 2024-25 Discretionary Response Fund towards the hosting of the 2025 Garden Pride Awards ceremony. 19. Approves an allocation of $2,000 from its 2024-25 Discretionary Response Fund towards Community Leadership Opportunities. 20. Approves an allocation of $12,000 from its 2024-25 Discretionary Response Fund towards Culture Galore 2025. 21. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund towards Engaging with the Community. |
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Community Board Resolved HHRB/2024/00081 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board:
18. Approves an allocation of $4,000 from its 2024-25 Discretionary Response Fund towards the Community and Youth Service Awards in 2025. |
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Sarah Brunton and Tyla Harrison-Hunt requested that their vote against the resolution be recorded. |
9. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi
Part B
Debbie Mora left the meeting at 6.16pm.
Meeting concluded at 6.19pm.
CONFIRMED THIS 15TH DAY OF AUGUST 2024
Marie Pollisco
Chairperson