Minutes of Waipuna Halswell-Hornby-Riccarton Community Board

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2024/00040

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meetings held on Tuesday 9 April 2024 and Thursday, 11 April 2024 be confirmed.

Henk Buunk/Mark Peters Carried

4. Public Forum Te Huinga Whānui

Part B

4.1 Provision for growth in Halswell

Robin Wynne Williams, local resident, spoke to the Board about various matters relating to Halswell, including the need for provision for facilities and infrastructure to cater to growth in the Halswell area.

After questions from members the Board Chairperson thanked Ms Wynne Williams for her presentation.

4.2 Traffic management

Wayne Keen, local resident, spoke to the Board expressing concern about proposed traffic management measures to be implemented, including a proposed redirection of traffic from Aidanfield Drive to Euphrasie Drive and Augustine Drive for a period.

Mr Keen suggested that the Wigram Road entrance to Ngā Puna Wai could be opened and used as a detour to ease congestion over this time. Mr Keen further stated that the implementation of a 40 kilometre per hour speed limit in the Aidanfield suburb will improve safety in the area.

After questions from members the Board Chairperson thanked Mr Keen for his presentation.

4.3 Board decision making process

Adele Geradts, Secretary and John Bennett, Chairperson of the Halswell Residents’ Association, addressed the Board expressing concern about the use of the Notice of Motion process to revoke previously made Board decisions without the opportunity for additional public input.

After questions from members the Board Chairperson thanked Ms Geradts and Mr Bennett for their presentation on behalf of the Halswell Residents’ Association.

4.4 Community Board Chairperson position

Marc Duff, local resident, addressed the Board about the position of Chairperson. Mr Duff said he considers that it is not appropriate for this position to be held by a Council staff member as it could give rise to a perception of a possible conflict of interest.

After questions from members the Board Chairperson thanked Mr Duff for his presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Notice of Motion - Wigram Hayton Intersection
	Community Board Consideration Debbie Mora moved a revised notice of motion which removed the reference to the raised platform across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point and added a note. The motion was seconded by Andrei Moore.
	Notice of Motion to the Waipuna Halswell-Hornby-Riccarton Community Board He Pānui Mōtini That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Revokes Resolution 3 (as detailed below) in respect to the decision to install a raised safety platform at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point, made at its meeting on 12 October 2023: 3. All kerb alignments, road surface treatments, lane changes, raised safety platforms (at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point), coloured pavement surfacing and road markings as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. 2. Approves All kerb alignments, road surface treatments, lane changes, coloured pavement surfacing and road markings as detailed on plan RD3830S8, dated 16/04/2024 and attached to this Notice of Motion 3. Notes that the following information will be provided at the meeting to satisfy the decision-making process of sections 77-82 of the Local Government Act 2002, including: a. The original Officer report, b. Updated Officer advice containing the implications of revoking the decision to install a raised safety platform at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point.
	Community Board Resolved HHRB/2024/00041 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Revokes Resolution 3 (as detailed below) in respect to the decision to install a raised safety platform at the Wigram Road / Hayton Road intersection made at its meeting on 12 October 2023: 3. All kerb alignments, road surface treatments, lane changes, raised safety platforms (at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point), coloured pavement surfacing and road markings as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. 2. Approves all kerb alignments, road surface treatments, lane changes, raised safety platform across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point, coloured pavement surfacing and road markings as detailed on plan RD3830S8, dated 16/04/2024 and attached to the Notice of Motion on the meeting agenda as Attachment D. 3. Notes that the following information was provided at the meeting to satisfy the decision-making process of sections 77-82 of the Local Government Act 2002, including: a. The original Officer report, b. Updated Officer advice containing the implications of revoking the decision to install a raised safety platform at the Wigram Road / Hayton Road intersection. 4. The Board notes its preference of the saved funds being used for road safety improvements in line with the Board’s priorities. Debbie Mora/Andrei Moore Carried

The motion was carried unanimously.

8. Proposed Road Name - 50S Shands Road

Community Board Resolved HHRB/2024/00042 Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receive the information in the Proposed Road Name - 50S Shands Road Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the following new road name for 50S Shands Road (RMA/2023/702)

a. Road 1 - Akoranga Place

Mark Peters/Gamal Fouda Carried

9. Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Applications for Consideration

Community Board Resolved HHRB/2024/00043 Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receive the information in the Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Applications for Consideration Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $30,000 from its Better-Off Fund to Te Korowai o Grannies towards the Establishment of Hornby Community Garden(s) and Tangi Pack Project.

4. Approves a grant of $40,000 from its Better-Off-Fund to Halswell Community Church towards the Halswell Youth Activations Project.

5. Approves a grant of $50,000 from its Better-Off-Fund to Halswell Community Patrol Incorporated towards the Patrol Car and Operational Costs project.

6. Approve setting aside $119,500 from its Better-Off-Fund towards the Mobile Youth Centre (MYC) Project subject to the development of a sustainable project plan.

7. Approves a grant of $10,000 from its Better-Off-Fund to Wharenui Amateur Swimming Club Inc towards the Reducing Barriers – Learning to Swim Project.

8. Approves a grant of $40,000 from its Better-Off-Fund to the CCC Parks Team in partnership with Woodland Escape Limited/Matatiki Hornby Centre towards the Matatiki Play Space Project.

9. Approves a grant of $34,000 from its Better-Off-Fund to the CCC Parks Team towards the Wycola Park Playground Sunshades and Picnic Benches Project.

10. Approves a grant of $5,000 from its Better-Off-Fund to Halswell Residents Association Incorporated (Halswell ANZAC Committee) towards the Halswell War Memorial Improvements Project.

11. Approves a grant of $6,000 from its Better-Off-Fund to the Lions Club of Halswell District Inc towards the Gazebo Replacement Project.

12. Approves a grant of $33,000 from its Better-Off-Fund to South West Sport and Recreation Hub Incorporated towards the Halswell Basketball Court Project.

Mark Peters/Gamal Fouda Carried

Debbie Mora requested that her abstention from voting be recorded.

10. Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Applications - Oak Development Trust, St Marks Retired Peoples Fellowship, Canterbury Malaysian Society, Halswell Small Dogs Owners Group, Hornby Combined Probus

Community Board Resolved HHRB/2024/00044 Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receive the information in the Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Applications - Oak Development Trust, St Marks Retired Peoples Fellowship, Canterbury Malaysian Society, Halswell Small Dogs (Owners Group), The Hornby Combined Probus Club Incorporated Report.

2. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,117 from its 2023/24 Discretionary Response Fund to Oak Development Trust towards the Community Street Lighting Project.

4. Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to Canterbury Malaysian Society Incorporated towards Older Adults trip and Malaysian Independence Day.

5. Approves a grant of $420 from its 2023/24 Discretionary Response Fund to Halswell Small Dogs (Owners Group) towards the winter dog walk project.

6. Approves a grant of $700 from its 2023/24 Discretionary Response Fund to The Hornby Combined Probus Club Incorporated towards the 40 Year Jubilee Celebration.

7. Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to St Mark’s Retired Peoples Fellowship towards the Monthly Outings Project.

Tyla Harrison-Hunt/Sarah Brunton Carried

11. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - May 2024

Community Board Resolved HHRB/2024/00045 Officer recommendations accepted without change

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board Area Report - May 2024 Report.

Mark Peters/Debbie Mora Carried

12. Election of Community Board Chairperson
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the report. 2. Adopts, by resolution, whether it will use System A or System B to elect a Chairperson. 3. Proceeds to elect a Community Board Chairperson. 4. In the event that the current Deputy Chairperson is elected as Chairperson, elects a Deputy Chairperson.
	Community Board Resolved HHRB/2024/00046 Selection of Voting System Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the report. 2. Adopts System B for the election a new Chairperson and, if necessary, a Deputy Chairperson. Mark Peters/Andrei Moore Carried
	Nominations for the position of Chairperson were called for. Henk Buunk was nominated by Mark Peters and seconded by Debbie Mora. Marie Pollisco was nominated by Andrei Moore and seconded by Tyla Harrison-Hunt. There being no further nominations, the two candidates nominated and seconded were put to a vote, resulting in the election of Marie Pollisco.
	Community Board Resolved HHRB/2024/00047 Election of Chairperson Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 3. Elects Marie Pollisco as Chairperson of the Waipuna Halswell-Hornby-Riccarton Community Board. Andrei Moore/Tyla Harrison-Hunt Carried
	The Chair called for nominations for the position of Deputy Chairperson. Helen Broughton was nominated by Gamal Fouda and seconded by Mark Peters. Sarah Brunton was nominated by Andrei Moore but was not seconded. There being no further nominations, the nomination was put to the vote.
	Community Board Resolved HHRB/2024/00048 Election of Deputy Chairperson Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 4. Elects Helen Broughton as Deputy Chairperson of the Waipuna Halswell-Hornby-Riccarton Community Board. Gamal Fouda/Mark Peters Carried
	Marie Pollisco completed her oral and written declarations as Chairperson in the presence of Jessica Garrett, Community Governance Manager, on behalf of the Chief Executive and assumed the Chair.
	Attachments a Waipuna Halswell-Hornby-Riccarton Community Board Chairperson Declaration - Marie Pollisco - 9 May 2024 ⇨

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The following information was shared:

· A meeting was held at Templeton recently with NZTA to discuss interaction between Kirk and Marshes Roads and the state highway.

· NZTA have provided information regarding projects in the state highway improvement proposals related to The Hub and corridor through Hornby.

· Central Riccarton has seen a spate of low level motor vehicle break ins.

· It was noted that the Upper Riccarton War Memorial Library has now been demolished with proposals for a pocket park to be considered.

· It was noted that there are currently a number of roadworks in and around Riccarton associated with upgrading water infrastructure.

· The Deans Avenue Precinct Society Annual General Meeting was held recently. Concern was expressed that the cycleway from Deans Avenue to Blenheim Road is proposed to not go ahead.

· It was noted that the hearings on Plan Change 14 have now concluded with a right of reply from Council to be provided.

· It was noted that the hearings on the Long Term Plan are currently underway with a large number of people speaking to submissions and expressing a range of views.

· It was noted there are many roadworks currently underway in the Halswell area, including upgrades to Halswell Road that are expected to last for two and a half years.

Debbie Mora left the meeting at 6.07pm.

Karakia Whakamutunga

Meeting concluded at 6.18pm.

CONFIRMED THIS 13TH DAY OF JUNE 2024

Chairperson

Marie Pollisco