Minutes of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

09 November 2023

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved HHRB/2023/00110

That the apologies for absence from Gamal Fouda and for early departure from Tyla Harrison-Hunt, be accepted.

Mark Peters/Marie Pollisco Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Marie Pollisco declared an interest in Items 7 and 9 and took no part in the Board’s discussion or voting on these items.

Debbie Mora declared an interest in Item 9 and took no part in the Board’s discussion or voting on this item.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2023/00111

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 12 October 2023 be confirmed.

Henk Buunk/Mark Peters Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

The scheduled presentation by Hornby Menzshed did not proceed.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1 Halswell Local Play Spaces - Landscape Plans Approval

Gareth Popplestone and Karen Chalmers, local residents, spoke to the Board regarding the proposals for Halswell Local Play Spaces - Landscape Plans Approval report.

Mr Popplestone and Ms Chalmers advised that they had informally gathered local opinion on the use of play spaces in Halswell that indicated that residents would like to see swing sets at all four local parks. In addition, they were concerned that proposals to remove rubbish bins from Westbrooke and Ridder Reserves would result in litter that would then need to be removed by the Council.

Following questions from members, the Chairperson thanked Mr Popplestone and Ms Chalmers for their presentation.

Item 7 of these minutes refers to the Board’s decision on the matter.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Halswell Local Play Spaces - Landscape Plans Approval
	Marie Pollisco declared an interest in this item and took no part in the discussion or voting.
	Community Board Comment The Board considered this report at its meeting on 12 October 2023 and decided to lay the report on the table until the next meeting to allow time for discussion with affected residents. Following a meeting between a representative of local residents and staff, amended landscape plans to incorporate retention of a swing set in Shamrock Reserve and renewal of the swing set and inclusion of an additional path in Ridder Reserve have been prepared to address residents’ concerns. The amended landscape plan for Shamrock Reserve is attached as Attachment F and the amended landscape plan for Ridder Reserve is attached as Attachment G to the report on the meeting agenda. The Board took into consideration the deputation from Mr Popplestone and Ms Chalmers (refer Item 5.1 of these minutes). Staff in attendance spoke to the accompanying report and in response to Board questions indicated that the existing swing set on Wales Reserve, although near the end of its life could likely be retained in the interim.
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the landscape plan for Westbrooke Park as per attachment A – LP392001 to the report on the meeting agenda. 2. Approves the landscape plan for Shamrock Reserve as per attachment B – LP391801 to the report on the meeting agenda. 3. Approves the landscape plan for Wales Reserve as per attachment C – LP391901 to the report on the meeting agenda. 4. Approves the landscape plan for Ridder Reserve as per attachment D – LP392101 to the report on the meeting agenda.
	Community Board Resolved HHRB/2023/00112 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the landscape plan for Westbrooke Park as per attachment A – LP392001 to the report on the meeting agenda. 2. Approves the landscape plan for Shamrock Reserve as per attachment F – LP391801 to the report on the meeting agenda. 3. Approves the landscape plan for Wales Reserve as per attachment C – LP391901 to the report on the meeting agenda together with the retention of the existing swing set on the reserve and requests that staff review the location of the picnic table on the reserve to identify the most optimal position. 4. Approves the landscape plan for Ridder Reserve as per attachment G – LP392101 to the report on the meeting agenda. 5. Requests that the existing rubbish bins on Westbrooke and Ridder Reserves are retained in the interim. Andrei Moore/Debbie Mora Carried

8. Halswell Domain- Proposed lease- Halswell Tennis Club

Community Board Resolved HHRB/2023/00113 (Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board approves:

1. Grant of a ground lease to Halswell Tennis Club pursuant to section 54 of the Reserves Act 1977, for a lease period of 33 years including renewals for an area of approximately 3355 square metres of Halswell Domain being part of RS RS40337, CB646/79 as shown on the plan described as Attachment A the report on the meeting agenda.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

Mark Peters/Henk Buunk Carried

9. Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Application for Consideration - Hornby Community Patrols Inc.

Marie Pollisco and Debbie Mora declared an interest in this item and took no part in the discussion or voting.

Community Board Resolved HHRB/2023/00114 (Officer recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $22,500 from its Better-Off Fund to Hornby Community Patrols Inc towards the Hornby Community Safety Project.

Mark Peters/Sarah Brunton Carried

Tyla Harrison-Hunt left the meeting at 5.32pm.

10. Waipuna Halswell-Hornby-Riccarton 2023-24 Discretionary Response Fund Applications
	Community Board Comment The Board discussed the Salvation Army Hornby Community Ministries (TSA) Community Christmas Event and considered that a grant of $3,000 would be appropriate for this event.
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $5,000 from its 2023-24 Discretionary Response Fund to Christchurch City BMX Club Inc towards upgrading its track. 2. Approves a grant of $500 from its 2023-24 Discretionary Response Fund to Champ Nation Youth Academy Incorporated towards salaries/wages for term one 2024. 3. Approves a grant of $700 from its 2023-24 Discretionary Response Fund to Vikings Swim Club Incorporated towards Administration Finance Fees. 4. Approves a grant of $2,000 from its 2023-24 Discretionary Response Fund to TSA Hornby Community Ministries towards the Community Christmas Event.
	Community Board Resolved HHRB/2023/00115 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $5,000 from its 2023-24 Discretionary Response Fund to Christchurch City BMX Club Inc towards upgrading its track. 2. Approves a grant of $500 from its 2023-24 Discretionary Response Fund to Champ Nation Youth Academy Incorporated towards salaries/wages for term one 2024. 3. Approves a grant of $700 from its 2023-24 Discretionary Response Fund to Vikings Swim Club Incorporated towards Administration Finance Fees. 4. Approves a grant of $3,000 from its 2023-24 Discretionary Response Fund to TSA Hornby Community Ministries towards the Community Christmas Event. Henk Buunk/Mark Peters Carried

11. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - November 2023

Community Board Resolved HHRB/2023/00116 (Officer recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for November 2023.

Helen Broughton/Andrei Moore Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· The Board noted that it receives monthly action reports.

· Residents have expressed concern about difficulty understanding the process for Plan Change 14 and the opportunities for submissions to be made.

· It was noted there is littering the entrance of Te Kura wetlands and a service request is to be lodged requesting that a rubbish bin be installed.

· It was noted that there is a lot of littering in Halswell Domain since the removal of rubbish bins.

· Guidance is to be sought on the lighting of Shield Reserve, located between Six Silvers Avenue and Halswell Domain.

· There is a public meeting to be held on 29 November 2023 seeking members to form a committee for a new Halswell Community Patrol.

Karakia Whakamutunga

Meeting concluded at 5.44pm.

CONFIRMED THIS 14TH DAY OF DECEMBER 2023

Helen Broughton

Chairperson