Minutes of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

10 August 2023

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved HHRB/2023/00065

That an apology for absence received from Debbie Mora be accepted.

Helen Broughton/Marie Pollisco Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Marie Pollisco declared an interest in Item 10 - 2023-24 Waipuna Halswell-Hornby-Riccarton Strengthening Communities Fund Decision Report with regard to the application by Hornby Community Patrol and took no part in the Board’s discussion or voting on that application.

Henk Buunk declared an interest in Item 10 - 2023-24 Waipuna Halswell-Hornby-Riccarton Strengthening Communities Fund Decision Report with regard to the applications by ~~Hornby Community Care Trust~~ Hei Hei Broomfield Community Development Trust and the Social Service Council of the Diocese of Christchurch and took no part in the Board’s discussion or voting on those applications.

Sarah Brunton declared an interest in Item 10 - 2023-24 Waipuna Halswell-Hornby-Riccarton Strengthening Communities Fund Decision Report with regard to the application by Hornby Community Care Trust and took no part in the Board’s discussion or voting on that application.

Tyla Harrison-Hunt declared an interest in Item 7 - Community Parks Urban Forest Planting Plan with regard to the De Lange Reserve Planting Plan proposal and took no part in the Board’s discussion or voting on that matter.

The above amendment was made at the Board’s 14 September 2023 meeting during Clause 3 - Confirmation of the Minutes.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2023/00066

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 13 July 2023 be confirmed.

Mark Peters/Sarah Brunton Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Pūtaringamotu Riccarton Bush Enhancement Project

Bob Shearing, Riccarton Bush Trust Board Chairperson and Shona Willis, Manager Riccarton House and Bush, addressed the Board regarding the Pūtaringamotu Riccarton Bush Enhancement Project and showed a presentation outlining the project.

The project involves; creating spaces that support education, learning and connection; enhancement of cultural understanding; improved accessibility; conservation of native flora and fauna; connection to and valuing of the natural environment and, providing optimised access to an experience that supports wellbeing. The project is expected to cost approximately $2.4 million and will be undertaken in two stages, requiring closure for two months.

After questions from members, the Chairperson thanked Mr Shearing and Ms Willis for their presentation.

Attachments

a Presentation - Riccarton House and Bush ⇨

4.2

Halswell Information Booklet

Kate Cleverly, Senior Project Manager, and Keri Glassenbury, Project Manager, spoke on behalf of Halswell Community Project and provided the Board with an update regarding the Halswell Information Booklet and tabled a copy of the booklet which has now been published.

They acknowledged the support received from the Board and Council staff on the production of the booklet. The booklet is proving to be a valuable resource for the community.

After questions from members, the Chairperson thanked Ms Cleverly and Ms Glassenbury for their presentation.

Attachments

a Halswell Information Booklet ⇨

4.3

Maintenance of Riccarton streets and gardens

Peter Simmonds, Chairperson, spoke on behalf of the Middleton-Matipo Community Association regarding concerns about the maintenance of Riccarton streets and gardens.

Mr Simmonds presented a series of photographs of streets and street gardens in Riccarton showing accumulated litter and dumped items including a number of supermarket trolleys and accumulated leaves and debris in gutters. Mr Simmonds expressed concern that the lack of maintenance gives an impression that the area is uncared for and he is concerned that this could encourage an increase in criminal activity in the area. Mr Simmonds considers that regular maintenance schedules need to be sufficient to address these issues.

After questions from members, the Chairperson thanked Mr Simmonds for his presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests staff advice on the maintenance schedule cycle for gutter and rubbish clearance from streets and roadside gardens in Central/Upper Riccarton and any additional measures that can be implemented to address accumulations of litter, waste and dumped items in the area.

Attachments

a Presentation - Peter Simmonds ⇨

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Community Parks Urban Forest Planting Plan

Jamie Houston, local resident, addressed the Board in relation to the Community Parks Urban Forest Planting Plan (Item 7 of the Minutes refers).

Mr Houston spoke on behalf of himself and two neighbours. Mr Houston showed a presentation highlighting concerns about the shading implications of the Tautoru Park planting plan for nearby houses including effects on opportunities for residents to utilise solar power.

Mr Houston would like to see modifications to the plan to reduce the effects on residents.

After questions from members, the Chairperson thanked Mr Houston for his presentation.

Attachments

a Presentation - Jamie Houston ⇨

Gamal Fouda joined the meeting at 5.03pm.

5.2 Community Parks Urban Forest Planting Plan

Glenn Smith, local resident, addressed the Board in relation to the Community Parks Urban Forest Planting Plan (Item 7 of the Minutes refers).

Mr Smith expressed concern about the effects that the proposed planting plan for De Lange Reserve will have on neighbouring properties including shading and accumulation of leaves. Mr Smith considers that many of the proposed trees will be too high and is concerned also that there will be insufficient clear space left in the park for recreation activity.

Mr Smith would like to see modifications to the plan to reduce the effects on residents.

After questions from members, the Chairperson thanked Mr Smith for his presentation.

5.3 Community Parks Urban Forest Planting Plan

Gayle Mander, local resident, addressed the Board in relation to the Community Parks Urban Forest Planting Plan (Item 7 of the Minutes refers) particularly with respect to the proposed plan for De Lange Reserve.

Ms Mander expressed concern about the shading implications of the proposed planting plan for properties neighbouring De Lange Reserve. Ms Mander is concerned that light will be excluded from nearby houses for much of the day particular in winter and this will impact residents including those who spent a lot of time in their houses. Ms Mander is also concerned that the reduction in sunlight could adversely affect the property values in the area.

Ms Mander would like to see modifications to the plan to reduce the effects on residents.

After questions from members, the Chairperson thanked Ms Mander for her presentation.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

Suspension of Standing Orders

Community Board Resolved HHRB/2023/00067

That Standing Orders be temporarily suspended to enable debate to proceed freely regarding Item 7 on the agenda.

Helen Broughton/Mark Peters Carried

Resumption of Standing Orders

Community Board Resolved HHRB/2023/00068

That the Standing Orders set aside above, be resumed.

Helen Broughton/Mark Peters Carried

7. Community Parks Urban Forest Planting Plan
	Board Comment Staff in attendance spoke to the report. The Board took into consideration the deputations made from Jamie Houston, Glenn Smith and Gayle Mander (Refer Item 5 of these minutes).
	The Board discussed the concerns expressed by submitters on the Urban Forest Planting Plans noting that some changes to the proposal were made by staff in recognition of these. The Board considered that additional engagement with those likely to be effected is required to ensure that the planting proposals will not unduly affect nearby residents.
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the urban forest planting plan for De Lange Reserve as shown in Attachment A to the report on the meeting agenda. 2. Approves the urban Forest planting plan for Marama Park as shown in Attachment B to the report on the meeting agenda. 3. Approves the urban Forest planting plan for Tautoru Park as shown in Attachment C to the report on the meeting agenda.
	Community Board Resolved HHRB/2023/00069 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Lay the Community Parks Urban Forest Planting Plan report on the table to allow further consultation with submitters on the proposed planting plans to take place. Helen Broughton/Mark Peters Carried

8. Athol/Waimairi Safety Improvements

Community Board Resolved HHRB/2023/00070 (Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

Road Layout changes

1. Approves the scheme design as detailed on planTG135679 in Attachment A to the report on the meeting agenda.

2. Approves that a pedestrian crossing be installed on Waimairi Road, located three metres south of its intersection with Athol Terrace, in accordance with Section 8.2 of the Land Transport Rule – Traffic Control Devices: 2004 and as detailed on Attachment A to the report on the meeting agenda. Cycle precedence over a roadway at a crossing is achieved by placing give-way controls against the roadway approaches (Land Transport (Traffic Control Devices) Rule Clause 11.4(5).

Parking and stopping restrictions

3. Approves pursuant to the Christchurch City Council Traffic and Parking Bylaw 2017 and Part 21 of the Local Government Act 1974 that:

a. The stopping of vehicles be prohibited at any time on the north side of Athol Terrace commencing at its intersection with Waimairi Road and extending in a westerly direction for a distance of 16 metres.

b. The stopping of vehicles be prohibited at any time on the south side of Athol Terrace commencing at its intersection with Waimairi Road and extending in a westerly direction for a distance of 17.5 metres.

c. The stopping of vehicles be prohibited at any time on the west side of Waimairi Road commencing at its intersection with Athol Terrace and extending in a northerly direction for a distance of 21 metres.

d. The stopping of vehicles be prohibited at any time on the west side of Waimairi Road commencing at its intersection with Athol Terrace and extending in a southerly direction for a distance of 35 metres.

e. A Bus Stop be installed on the west side of Waimairi Road commencing at a point 35 metres south of its intersection with Athol Terrace and extending in a southerly direction for a distance of 14 metres.

f. The stopping of vehicles be prohibited at any time on the west side of Waimairi Road commencing at a point 49 metres south of its intersection with Athol Terrace and extending in a southerly direction for a distance of 19 metres.

g. The stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at its intersection with Homestead Lane and extending in a northerly direction for a distance of 12 metres.

h. The stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at a point 31 metres north of its intersection with Homestead Lane and extending in a northerly direction for a distance of 19 metres.

i. The stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at a point 80 metres north of its intersection with Homestead Lane and extending in a northerly direction for a distance of 17 metres.

j. The stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at its intersection with Homestead Lane and extending in a southerly direction for a distance of 38 metres.

k. A Bus Stop be installed on the east side of Waimairi Road commencing at a point 38 metres south of its intersection with Homestead Lane and extending in a southerly direction for a distance of 38 metres.

l. The stopping of vehicles be prohibited at any time on the east side of Waimairi Road commencing at a point 52 metres south of its intersection with Homestead Lane and extending in a southerly direction for a distance of eight metres.

Bus passenger shelter resolution

4. Approves pursuant to Section 339(1) of the Local Government Act 1974 the installation of a bus passenger shelter on the west side of Waimairi Road (beside 52 Athol Terrace) commencing at a point 32 metres southwest of its intersection with Athol Terrace and extending in a southerly direction for a distance of approximately 3.6 metres.

5. Revoke s any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 7-9 above.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in are in place (or removed in the case of revocations).

Tyla Harrison-Hunt/Gamal Fouda Carried

Community Board Decided HHRB/2023/00071 (Officer recommendations accepted without change)

Part A

That the Waipuna Halswell-Hornby-Riccarton Community Board recommends that the Council:

7. Resolves that the pathway on the west side of Waimairi Road, commencing at its intersection with Athol Terrace and extending in a southerly direction for a distance of 16 metres be a bi-directional shared pedestrian/cycle pathway in accordance with section 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004, as detailed on Attachment A to the report on the meeting agenda.

8. Resolves that the pathway on the south side of Athol Terrace, commencing at its intersection with Waimairi Road and extending in a westerly direction for a distance of 17 metres be a bi-directional shared pedestrian/cycle pathway in accordance with section 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004, as detailed on Attachment A to the report on the meeting agenda.

9. Resolves that the pathway on the east side of Waimairi Road, commencing at its intersection with Homestead Lane and extending in a southerly direction for a distance of 27 metres be a bi-directional shared pedestrian/cycle pathway in accordance with section 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004, as detailed on Attachment A to the report on the meeting agenda.

10. Resolves that the pathway on the south side of Homestead Lane, commencing at its intersection with Waimairi Road and extending in an easterly direction for a distance of 5 metres be a bi-directional shared pedestrian/cycle pathway in accordance with section 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004, as detailed on Attachment A to the report on the meeting agenda.

11. Resolves that a special vehicle (cycle) lane be installed on the west side of Waimairi Road for northbound cyclists only, starting from a point 67 metres south of the intersection of Athol Terrace and extending in a northerly direction for a distance of 96 metres, as detailed on Attachment A to the report on the meeting agenda.

12. Resolves that a special vehicle (cycle) lane be installed on the east side of Waimari Road for southbound cyclists only, starting from a point 17 metres north of the intersection with Homestead Lane and extending in a southerly direction for a distance of 77 metres, as detailed on Attachment A to the report on the meeting agenda.

Tyla Harrison-Hunt/Gamal Fouda Carried

9. Waterloo Road - Additional speed hump

Community Board Resolved HHRB/2023/00072 (Officer recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the installation of the speed hump on Waterloo Road as shown on Attachment A to the Report on the meeting agenda.

Mark Peters/Henk Buunk Carried

10. Waipuna Halswell-Hornby-Riccarton 2023-24 Strengthening Communities Fund Applications

Staff Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the 2023-24 Strengthening Communities Fund grants outlined in the following schedule:

2. Declines the 2023-24 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
48 00065774	Brackenridge Services Ltd	Workshops for Young People with Disabilities, their whanau and support teams	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Brackenridge Services Limited for a grant from its 2023-24 Strengthening Communities Fund for workshops for young people with disabilities, their whanau and support teams.
49 00065685	Mobility Assistance Dogs Trust	Salary support for Mobility Dogs programme	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Mobility Assistance Dogs Trust for a grant from its 2023-24 Strengthening Communities Fund towards salary support for Mobility Dogs programme.
50 00065308	Positive Directions Trust	Kōrero Mai – We’re listening Rangatahi Hauora coping skills project strategy	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Positive Directions Trust for a grant from its 2023-24 Strengthening Communities Fund towards the Rangatahi Hauora Coping Skills Mobile Community Unit project.

3. Approves the transfer of $131,613 from the 2023-24 Strengthening Communities Fund to the 2023-24 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund.

Community Board Resolved HHRB/2023/00073 (Officer recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the 2023-24 Strengthening Communities Fund grants outlined in the following schedule:

Andrei Moore/Marie Pollisco Carried

Community Board Resolved HHRB/2023/00074 (Officer recommendation accepted without change)

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $50,000 from its 2023-24 Strengthening Communities Fund to Hornby Community Care Trust towards Hornby Community Connection Projects.

Mark Peters/Andrei Moore Carried

Sarah Brunton declared an interest and took no part in the Board’s discussion or voting on this item.

Community Board Resolved HHRB/2023/00075 (Officer recommendation accepted without change)

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $25,000 from its 2023-24 Strengthening Communities Fund to Social Service Council of the Diocese of Christchurch towards a Community Development Worker based at “126 On the Corner”.

Mark Peters/Andrei Moore Carried

Henk Buunk declared an interest and took no part in the Board’s discussion or voting on this item.

Community Board Resolved HHRB/2023/00076 (Officer recommendation accepted without change)

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $10,000 from its 2023-24 Strengthening Communities Fund to Hei Hei Broomfield Community Development Trust towards overhead and running costs.

Andrei Moore/Sarah Brunton Carried

Henk Buunk declared an interest and took no part in the Board’s discussion or voting on this item.

Community Board Resolved HHRB/2023/00077 (Officer recommendation accepted without change)

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $3,200 from its 2023-24 Strengthening Communities Fund to Hornby Community Patrol Incorporated towards Volunteer Recognition, Communications, and Insurance.

Mark Peters/Sarah Brunton Carried

Marie Pollisco declared an interest and took no part in the Board’s discussion or voting on this item.

Community Board Resolved HHRB/2023/00078 (Officer recommendations accepted without change)

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the 2023-24 Strengthening Communities Fund grants outlined in the following schedule:

Organisation Name

Project

Board Decision

00065507

Canterbury Tamil Society Inc

Academy of Tamil Language and Arts

That the Waipuna Halswell-Hornby-Riccarton Community Board approves a grant of $7,500 from its 2023-24 Strengthening Communities Fund to Canterbury Tamil Society Incorporated towards the operation of the Academy of Tamil Language and Arts academy, excluding function expenses.

00065485

Crockfords Bridge Club Incorporated

Tutor payment for Beginner Lessons

That the Waipuna Halswell-Hornby-Riccarton Community Board approves a grant of $2,500 from its 2023-24 Strengthening Communities Fund to Crockfords Bridge Club Incorporated towards the Tutor payment for Beginner Lessons.

Helen Broughton/Tyla Harrison-Hunt Carried

Board Comment

The Board discussed the grant application and Officer recommendation and considered that an increased grant was more appropriate in this case.

Community Board Resolved HHRB/2023/00079

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $45,000 from its 2023-24 Strengthening Communities Fund to Hornby Presbyterian Community Trust towards wages and the longitudinal whanau support programme.

Mark Peters/Tyla Harrison-Hunt Carried

Board Comment

The Board discussed the grant applications and Officer recommendations and considered that increased grants were more appropriate in each case.

Community Board Resolved HHRB/2023/00080

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the 2023-24 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Board Decision
45 00065545	Halswell Scout Group	Insurance and leader support costs	That the Waipuna Halswell-Hornby-Riccarton Community Board approves a grant of $3,250 from its 2023-24 Strengthening Communities Fund to Halswell Scout Group towards insurance and volunteer training costs.
46 00065935	Ōtautahi Sports Association Limited	Kindred Club and Hauora Co-ordinator	That the Waipuna Halswell-Hornby-Riccarton Community Board approves grants of $4,000 from its 2023-24 Strengthening Communities Fund, $4,000 from its 2024-25 Strengthening Communities Fund and $4,000 from its 2025-26 Strengthening Communities Fund to Otautahi Sports Association Limited for its Kindred Club and Hauora Co-ordinator.
47 00065380	Riccarton Leagues Club Inc	Riccarton Leagues Club Operation Expenses	That the Waipuna Halswell-Hornby-Riccarton Community Board approves a grant of $6,000 from its 2023-24 Strengthening Communities Fund to the Riccarton Leagues Club Incorporated towards the Club's operation expenses and replacing the chiller.

Andrei Moore/Tyla Harrison-Hunt Carried

Community Board Resolved HHRB/2023/00081 (Officer recommendations accepted without change)

That the Waipuna Halswell-Hornby-Riccarton Community Board:

2. Declines the 2023-24 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
48 00065774	Brackenridge Services Ltd	Workshops for Young People with Disabilities, their whanau and support teams	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Brackenridge Services Limited for a grant from its 2023-24 Strengthening Communities Fund for workshops for young people with disabilities, their whanau and support teams.
49 00065685	Mobility Assistance Dogs Trust	Salary support for Mobility Dogs programme	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Mobility Assistance Dogs Trust for a grant from its 2023-24 Strengthening Communities Fund towards salary support for Mobility Dogs programme.
50 00065308	Positive Directions Trust	Kōrero Mai – We’re listening Rangatahi Hauora coping skills project strategy	That the Waipuna Halswell-Hornby-Riccarton Community Board declines the application from Positive Directions Trust for a grant from its 2023-24 Strengthening Communities Fund towards the Rangatahi Hauora Coping Skills Mobile Community Unit project.

Helen Broughton/Marie Pollisco Carried

Community Board Resolved HHRB/2023/00082

That the Waipuna Halswell-Hornby-Riccarton Community Board:

3. Approves the transfer of $124,363 from the 2023-24 Strengthening Communities Fund to the 2023-24 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund.

Mark Peters/Andrei Moore Carried

11. Waipuna Halswell-Hornby-Riccarton Community Board Projects 2023-24

Community Board Resolved HHRB/2023/00083 (Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Establishes the Waipuna Halswell-Hornby-Riccarton Off the Ground Fund 2023-24.

2. Applies the following criteria and decision-making process for the Waipuna Halswell-Hornby-Riccarton Off The Ground Fund 2023-24:

a. Application details and staff recommendations to be sent to all Board members via email with a request for a response within two business days.

The response by way of email within two working days of at least five members with the same decision (approval, decline or amendment) will constitute the Board decision.

In the event that less than five members respond within two business days, the Board decision will be taken to be decline.

b. The project must benefit people living in the Halswell-Hornby-Riccarton wards.

c. Applications must be made by one resident, group or organisation, providing contact details, location of the project and a short description of what the project will involve. Funding will not be considered for projects already undertaken.

d. Funding may be granted up to a maximum of $400 for any application.

e. All applications will have to meet the criteria requirements of the Discretionary Response Fund.

f. Details of approved grants to be reported to the Board for record purposes.

3. Approves an allocation of $4,000 from the 2023-24 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund to the 2023-24 Waipuna Halswell-Hornby-Riccarton Off The Ground Fund.

4. Establishes the Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund 2023-24

5. Applies the following criteria and decision-making process for the Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund 2023-24:

a. Application details and staff recommendations to be sent to all Board members via email with a request for a response within two business days.

The response by way of email within two working days of at least five members with the same decision (approval, decline or amendment) will constitute the Board decision.

In the event that less than five members respond within two business days, the Board decision will be taken to be decline.

b. The project must benefit people living in the Halswell-Hornby-Riccarton wards.

c. Projects must take place at a swimming facility (including Christchurch City Council facilities and community pool facilities) within the Halswell-Hornby-Riccarton Community Board area.

d. Applications will only be considered from community groups with Charitable and/or Incorporated Society status, or an informal group with a bank account in the group name. Applications must include contact details, the pool that the programme or event shall be located at, and a description of the event, including expected participant numbers.

e. Funding may be granted up to a maximum of $1,000 for any application.

f. All applications will still have to meet the criteria requirements of the Discretionary Response Fund.

g. Details of approved grants to be reported to the Board for record purposes.

6. Approves an allocation of $5,000 from its 2023-24 Discretionary Response Fund towards the 2023-24 Waipuna Halswell-Hornby-Riccarton Swimming Accessibility and Activation Fund.

7. Approves an allocation of $10,000 from the 2023-24 Waipuna Halswell-Hornby-Riccarton Discretionary Response Fund to the 2023-24 Waipuna Halswell-Hornby-Riccarton Youth Development Fund.

8. Approves an allocation of $15,000 from its 2023-24 Discretionary Response Fund towards Culture Galore 2024.

9. Approves an allocation of $4,500 from its 2023-24 Discretionary Response Fund towards Summer with Your Neighbours.

10. Approves an allocation of $1,500 from its 2023-24 Discretionary Response Fund towards 2024 ANZAC Day expenses.

11. Approves an allocation of $4,500 from its 2023-24 Discretionary Response Fund towards Community Leadership Opportunities.

12. Approves an allocation of $7,500 from its 2023-24 Discretionary Response Fund towards Community and Youth Service Awards and Garden Pride Awards.

13. Approves an allocation of $4,000 from its 2023-24 Discretionary Response Fund towards Engaging with the Community.

Andrei Moore/Sarah Brunton Carried

12. Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Applications - Patch 'n Judy, Hei Hei Broomfield Community Development Trust and Knights Stream School Board of Trustees
	Board Comment The Board discussed the applications and Officer recommendations and considered that a grant should be made to Hei Hei Broomfield Community Development Trust.
	Staff Recommendations / Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $1,500 from its 2023-24 Discretionary Response Fund to Patch 'n Judy towards the Quilts for Charity project. 2. Declines the application by Hei Hei Broomfield Community Development Trust for a grant from its 2023-24 Discretionary Response Fund towards the Kitchen Renovations project. 3. Declines the application by Knights Stream School Board of Trustees for a grant from its 2023-24 Discretionary Response Fund towards the School Adventure Playground project.
	Community Board Resolved HHRB/2023/00084 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $1,500 from its 2023-24 Discretionary Response Fund to Patch 'n Judy towards the Quilts for Charity project. 2. Approves a grant of $6,000 from its 2023-24 Discretionary Response Fund to Hei Hei Broomfield Community Development Trust towards the Kitchen Renovations project. Mark Peters/Sarah Brunton Carried
	Community Board Decision That the Waipuna Halswell-Hornby-Riccarton Community Board: 3. Approves a grant of $10,000 from its 2023-24 Discretionary Response Fund to Knights Stream School Board of Trustees towards the School Adventure Playground project. Andrei Moore/Marie Pollisco Lost
	Community Board Resolved HHRB/2023/00085 That the Waipuna Halswell-Hornby-Riccarton Community Board: 3. Declines the application by Knights Stream School Board of Trustees for a grant from its 2023-24 Discretionary Response Fund towards the School Adventure Playground project. Gamal Fouda/Mark Peters Carried
	Tyla Harrison-Hunt abstained from voting. Andrei Moore and Marie Pollisco requested that their votes against the resolutions be recorded.

Tyla Harrison-Hunt left at 5.54pm and returned at 5.55pm.

13. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - August 2023

Community Board Resolved HHRB/2023/00086 (Officer recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for August 2023.

Mark Peters/Marie Pollisco Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· It was noted that the Council’s outdoor dining policy and naming policy are currently out for consultation.

· The Hornby Library will host a What Matters Most display on 11 and 12 August 2023.

· The Hornby Matariki Fun Day is to be held at South Hornby School on 19 August 2023.

· It was noted that there are concerns about regular blocked drains in Wycola Park, Hornby.

· It was noted that Environment Canterbury (ECAN) advice regarding passenger service upgrades on the Halswell route is still awaited.

· The Board noted that the dates for Summer with your Neighbours applications requires early planning for summer events and would be helpful if this could be addressed for future years.

· Concerns have been expressed regarding tenants safety in social housing in the area particularly the Weaver Courts complex.

· There are ongoing concerns about pedestrian safety on Cashmere Road, between Halswell Quarry Park and Sutherlands Road where there is no footpath.

· The Board acknowledged the activity of local staff on the Long Term Plan pre engagement, “What matters most”.

· Staff advice on concerns about flooding on Ensign Street, Halswell is still awaited.

· Recent issues with the 126 On the Corner kitchen renovations were resolved.

Attachments

a Elected Members’ Information Exchange Photo - Cashmere Road, Halswell ⇨

b Elected Members’ Information Exchange Photos - Engagement related to "What matters most" ⇨

14.1 Vehicle speed - De Havilland Street, Hornby

Members discussed concerns about vehicle speed on De Havilland Street, Hornby and agreed to seek staff advice on current speed and any measures required to address this.

The Waipuna Halswell-Hornby-Riccarton Community Board requests that staff investigate vehicle speed on De Havilland Street, Hornby and provide advice on any measures required to reduce speeds.

14.2 Pedestrian crossing facility - Jones Road, Templeton

Members discussed the lack of pedestrian crossing facility on Jones Road, Templeton.

The Waipuna Halswell-Hornby-Riccarton Community Board requests staff advice on the possible installation of a pedestrian crossing facility on Jones Road, Templeton in the vicinity of Globe Bay Drive.

14.3 Access - Carrs Road, Halswell

It was noted there are ongoing instances of dumping of rubbish on Carrs Road, Halswell. The Board noted that there is a proposal for the area of the road to be closed and agreed to seek staff advice on when this is to occur.

The Waipuna Halswell-Hornby-Riccarton Community Board requests staff advice on the timing of the proposed closure of an area of Carrs Road, Halswell.

Attachments

a Elected Members’ Information Exchange Photo - Carrs Road, Halswell ⇨

14.4 Visibility of traffic island - Sparks Road, Halswell

It was noted that there has been instances of vehicles colliding with the traffic island on Sparks Road, between Collier Drive and Hendersons Road.

The Waipuna Halswell-Hornby-Riccarton Community Board requests staff advice on possible measures that can be taken to improve visibility of the traffic island on Sparks Road, between Collier Drive and Hendersons Road.

14.5 Improvements to rubbish disposal facilities at Halswell Domain and Te Kahu Park

The Board noted there are concerns that there are insufficient rubbish bins at Halswell Domain considering the size of the park. In addition, it was noted that there is no lid on the bin at Te Kahu Park, Wigram, and this is creating issues with the containment of rubbish.

The Waipuna Halswell-Hornby-Riccarton Community Board requests staff advice on the installation of additional smart rubbish bins at Halswell Domain and investigate and advise on the improvement to the rubbish bin located on Te Kahu Park, Wigram.

Karakia Whakamutunga

Meeting concluded at 7.27pm.

CONFIRMED THIS 14TH DAY OF SEPTEMBER 2023

Helen Broughton

Chairperson