Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 7 April 2025

Time: 4.31 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Members

Jason Middlemiss

David Cartwright

James Gough

Aaron Keown

Sam MacDonald

Nicola McCormick

Shirish Paranjape

Principal Advisor

Maryanne Lomax

Manager Community Governance

Tel: 941 6730

maryanne.lomax@ccc.govt.nz

Meeting Advisor

Aidan Kimberley

Community Board Advisor

Tel: 941 6566

aidan.kimberley@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2025/00008

That the apologies from Bridget Williams and Linda Chen for absence be accepted.

David Cartwright/Shirish Paranjape Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2025/00009

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 10 March 2025 be confirmed.

David Cartwright/James Gough Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Christchurch Envirohub

Ben Alder spoke to introduce the work of Christchurch Envirohub to the Board.

Attachments

a Christchurch Envirohub - Presentation Slides

4.2

Belfast Area Residents Association

Charlotte Gavin spoke on behalf of the Belfast Area Residents Association regarding a proposal for a shared pathway on Belfast Road.

Attachments

a Images of Belfast Road

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Colin Meurk

Colin Meurk, local resident, spoke on behalf of the Canterbury Botanical Society regarding the McLeans Grassland Reserve Management Plan.

Attachments

a Colin Meurk Handout

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Adoption of McLeans Grassland Reserve Management Plan
	Community Board Comment 1. Staff tabled an amended Concept Plan at the meeting and this was adopted by the Board instead of the version in the agenda. The amended version is Attachment A to these minutes.
	Officer Recommendations Ngā Tūtohu That the Waimāero Fendalton-Waimairi-Harewood Community Board: 1. Receive and consider the information in the report, the submissions, and all other relevant information received on the Adoption of McLeans Grassland Reserve Management Plan. 2. Note that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. 3. Adopt the McLeans Grassland Reserve management plan and concept plan set out in Attachments A and B to the report in the agenda.
	Community Board Resolved FWHB/2025/00010 Part C That the Waimāero Fendalton-Waimairi-Harewood Community Board: 1. Receive and consider the information in the report, the submissions, and all other relevant information received on the Adoption of McLeans Grassland Reserve Management Plan . 2. Note that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. 3. Adopt the McLeans Grassland Reserve management plan set out in Attachment B to the report in the agenda and the Concept Plan and concept plan set out in Attachment A to these minutes, which includes the following minor amendments from the version in the agenda: a. Clarifying that the road stopping and proposed reserve extension will occur once all quarrying is finished. b. Adding “subject to transport and safety assessments” to point 3. Aaron Keown/David Cartwright Carried
	Attachments a Updated McLeans Grassland Reserve Concept Plan

8. Tralee Reserve and Crofton Reserve Play Space Renewals- Design Approval

Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Tralee Reserve and Crofton Reserve Play Space Renewals- Design Approval Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the Tralee Reserve play space renewal plan set out in attachment A to the report in the agenda.

4. Approves the Crofton Reserve play space renewal plan set out in attachment B to the report in the agenda.

Community Board Resolved FWHB/2025/00011

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Tralee Reserve and Crofton Reserve Play Space Renewals- Design Approval Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the Tralee Reserve play space renewal plan set out in attachment A to the report in the agenda.

4. Approves the Crofton Reserve play space renewal plan set out in attachment B to the report in the agenda, subject to:

a. amending the orientation of the slide to face north or east if possible.

b. swapping the elephant rocker for a cup spinner if possible.

Jason Middlemiss/Shirish Paranjape Carried

9. Waimāero Fendalton-Waimairi-Harewood 2024-2025 Discretionary Response Fund Application, Belfast Community Network

Community Board Resolved FWHB/2025/00012

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood 2024-2025 Discretionary Response Fund Application, Belfast Community Network Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $5,000 from its 2024-2025 Discretionary Response Fund to the Belfast Community Network towards their Events Co-ordinator position.

Aaron Keown/David Cartwright Carried

10. Fendalton-Waimairi-Harewood 2024-25 Youth Development Fund Applications - Canterbury Pasifika Volleyball Association Incorporated, Badminton Canterbury Inc

Community Board Resolved FWHB/2025/00013

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $800 from its 2024-25 Youth Development Fund to Canterbury Pasifika Volleyball Association Incorporated towards the costs of two players from the ward area participating in the Polynesian Volleyball USA Tour, in Las Vegas from 8 to 24 April 2025.

2. Approve a grant of $1,000 from its 2024-25 Youth Development Fund to Badminton Canterbury Inc towards the costs of 16 players from the ward area competing in the New Zealand Junior Team Badminton Championships, in Palmerston North from 28 June to 2 July 2025.

David Cartwright/Shirish Paranjape Carried

11. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - April 2025

Community Board Resolved FWHB/2025/00014

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - April 2025.

Aaron Keown/Sam MacDonald Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board.

Karakia Whakamutunga

Meeting concluded at 5.14pm.

CONFIRMED THIS 12^TH DAY OF MAY 2025

Jason Middlemiss

Chairperson

7. Jeffrey's Reserve Bike Jumps
Reference Te Tohutoro:	24/2203982
Responsible Officer(s) Te Pou Matua:	Millie Stead- Community Partnership Ranger Olivia Taylor- Engagement Assistant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval from the Waimāero Fendalton-Waimari-Harewood Community Board for the construction of temporary bike jumps at Jeffreys Reserve for a trial period of six months.

1.2 It is in response to a request to the Community Board by public deputation in September 2023.

1.3 The report provides background on the project, outlines details of community engagement, and assesses the potential benefits and impact to park users.

1.4 The report also outlines funding considerations and any relevant strategic alignments with council policies.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Jeffrey's Reserve Bike Jumps Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the localised nature, and number of people impacted.

3. Approves the temporary bike jumps at Jeffreys Reserve for a trial period of six months.

3. Executive Summary Te Whakarāpopoto Matua

3.1 In September 2023, a parent from a local school approached the Community Board with a request to build 1-2 small bike jumps in Jeffreys Reserve, citing inaccessibility of the Canterbury Adventure Park and the desire for a more ‘local’ spot. Simultaneously, complaints were made to council regarding informal bike jumps in adjacent Waiwetu Reserve.

3.2 Council staff assessed potential locations, with the western end of Jeffreys Reserve identified as the most suitable location. This was due to district flood and noise setback requirements, plus input from young riders.

3.3 A public consultation was conducted through the Kōrero mai | Let’s talk webpage, followed by an on-site meeting to address community concerns highlighted in the submission feedback. This meeting was attended by submitters and community members.

3.4 The young riders have remained engaged with parks staff and interest has been sustained for a designated, Council approved area for bike jumps.

4. Background/Context Te Horopaki

4.1 There is a history of informal bike jump construction in surrounding parks (Plynlimon Park, Fendalton Park, Waiwetu Reserve). These have resulted in damage to garden beds, encroachment on private property, disruption to neighbours and safety concerns.

4.2 Providing a designated space for young riders aims to reduce informal jump construction and promote safe, inclusive recreation opportunities for existing park users.

4.3 The following related memos/information were circulated to the meeting members:

Date	Subject
11/09/23	Public Forum- request for bike jump by parent

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Approve the bike jumps at Jeffreys Reserve by allowing one cubic meter of clay soil to be delivered to the reserve for young riders to build 1-2 small jumps with. This option provides a dedicated space for young riders.

4.4.2 Do not approve the bike jumps and do nothing. This option retains the status quo but does not address the demand for a designated bike jump area and will likely result in continued informal construction.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Approve the construction of bike jumps at Jeffreys Reserve for a set period of 6 months as a trial.

4.5.1 Option Description: Deliver a small quantity of soil for young riders to construct 1-2 small bike jumps amongst the trees on the Western end of Jeffrey’s Reserve.

4.5.2 Option Advantages

· Provide a dedicated space for riders.

· May reduce informal jump construction in unsuitable areas.

· Encourages active recreation and community engagement.

4.5.3 Option Disadvantages

· May alter the park’s aesthetic and character.

· Potential for conflicts between different park users.

4.6 Option 2: Do not approve the bike jumps at Jeffreys reserve.

4.6.1 Option Description: Retain the status quo with no designated area of the park for bike jumps.

4.6.2 Option Advantages

· No change to existing park space.

4.6.3 Option Disadvantages

· Will likely result in continuation of informal jump construction.

· Missed opportunity for youth involvement.

Analysis Criteria Ngā Paearu Wetekina

4.7 Location of the bike jump area in Jeffrey’s Reserve is limited due to district planning requirements for noise setbacks and flood management.

5. Financial Implications Ngā Hīraunga Rauemi

Capex Ngā Utu Whakahaere

	Recommended Option	Option 2 – No Jumps
Cost to Implement	Under $300	No cost to council
Maintenance/Ongoing Costs	Covered by existing maintenance budget	No cost to council
Funding Source	CPMS: 65070	No cost to council
Funding Availability	$300	No cost to council
Impact on Rates	No impact	No cost to council

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Concerns around safety will be mitigated through involving young riders throughout the process. An on-site hui will be organised before any construction to develop shared rules for the space. These will be developed into signage.

6.2 Concerns raised in the on-site meeting influenced the timeframe of the trial. The original period of 12 months was reduced to 6 months. Monthly site visits will be conducted by parks staff during the trial period, as well as check- ins with the riders to ensure the project stays within its scope.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 The Community board has delegation to approve this proposal.

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework supporting Community Outcomes for a collaborative and confident city.

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

6.5.3 Is consistent with Council’s Plans and Policies supporting the Public Open Space Strategy 2010-2040.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.3 Parks are managed and maintained in a clean, tidy, safe, functional, and equitable manner (Asset Performance) - At least 90% of parks and associated public recreational assets are available for safe public use during opening hours

· Level of Service: 6.0.3 Customer satisfaction with the presentation of Community Parks - >=60%

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waimaēro Fendalton-Waimairi-Harewood Community Board.

6.9 Early engagement with riders started in March 2024, where staff liaised with a local parent to understand the views of the young riders and how they wanted to be involved in the project.

6.10 During the initial meetings, staff shared ideas with both the parents and young riders. Stakeholder feedback helped shape the design and location of the jumps, with Jeffreys Reserve emerging as the preferred site due to its suitability and the DIY nature of the project.

6.11 Consultation started on 18^th February and ran until 4 March 2025.

6.12 Consultation details including links to the project information share on the Kōrero mai | Let’s talk webpage were advertised via:

6.12.1 An email was sent to four key stakeholders, including schools in the area and Canterbury Rugby Union

6.12.2 A physical sign was placed at the park directing visitors to the consultation via QR code.

6.12.3 Consultation documents were delivered to households in a 150 radius of the project area.

6.13 The Kōrero mai | Let’s talk page had 185 views throughout the consultation period.

6.14 Staff hosted a site visit on 26 March 2025 to answer questions and address concerns. The visit was attended by approximately 20 submitters and community members.

Summary of Submissions Ngā Tāpaetanga

6.15 Submissions were made by one recognised organisation, and 27 individuals. All submissions are available on our Kōrero mai | Let’s talk webpage.

6.16 Spokes Canterbury is a non-profit, cycling advocacy organisation who supports the plan for its provision of exercise, skills development and knowledge building. They have also requested the provision of bike parking.

6.17 Approximately half of all submitters support the project (15, 52.7%) for the following reasons:

· It will provide activities for youth (6)

· It will provide benefits to Tamariki (6)

6.18 Four submitters provided positive comments about the current informal activity.

6.19 Many submitters do not support the project (11, 37.9%) for the following reasons:

· Impacts on existing users including:

o Dog walkers (7)

o Elderly uses (5)

o Young children (4)

· Concerns relating to trees and new plantings (6)

· Safety concerns relating to the road (5)

· General safety concerns (4)

· Concerns that the reserve is too small for the project (4)

· Location (4)

6.20 Of the eleven submitters who are not supportive of the project, six neighbour the park.

6.21 Some submitters are somewhat supportive of the project (3, 10.3%), with one submitter preferring the project to be long term, one preferring current recreational facilities in the reserve to be maintained, and one submitter opposing the proposed location.

6.22 In addition, three out of scope requests were made. These were for a pedestrian crossing to be added on Clyde Road, a rugby post for the field, and the swings to be moved due to noise.

Supplementary information

6.23 A quick Poll was conducted on the Kōrero mai | Let’s talk webpage to reduce barriers to participate. 10x 5-star rating were received for the plan. Out of 11 responses.

· 10x 5-star ratings.

· 1x 1-star ratings.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.24 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.25 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.26 This project could contribute positively to reducing emissions by encouraging active travel to play spaces, reducing the need to drive to an alternative location.

7. Next Steps Ngā Mahinga ā-muri

7.1 On site session with young riders to determine rules and jump design.

7.2 Install rules and interpretation signage.

7.3 Clay soil delivered to the Reserve.

7.4 Young riders build 1-2 jumps supervised by park ranger.

7.5 Monthly monitoring by parks staff.

7.6 Conduct further public consultation after the trial period to evaluate the potential for extending the trial or transitioning to a permanent installation.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Jeffreys reserve bike jumps - Submission Table (Public)	25/696735	17
b ⇩	Proposed Location for bike jumps	25/744040	22

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Millie Stead - Community Partnerships Ranger

Approved By

Bridie Gibbings - Manager Operations - Parks Development

Al Hardy - Manager Community Parks

8. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund - Revocation of Previous Decision and Applications for Consideration - Gordon Scout Group and Outdoor Table Tennis Table.
Reference Te Tohutoro:	25/703373
Responsible Officer(s) Te Pou Matua:	Natalie Dally, Community Development Advisor Lisa Gregory, Community recreation Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to revoke a previous decision allocating funding. And to consider other applications for funding from the Better-Off Fund. The applications to be considered are listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068617	CCC Parks Unit	Outdoor Table Tennis Table at Bishopdale Village Green	$12,000	$12,000
00068619	Gordon Scout Group	Replacement of heat pumps, installation of security cameras and lighting	$6,000	$6,000

1.2 There is currently a balance of $20,000 remaining in the fund.

1.3 If the motion to revoke the resolution allocating $35,000 to the Bishopdale Park BBQ is passed there will be a total of $55,000 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund - Revocation of Previous Decision and Applications for Consideration - Gordon Scout Group and Outdoor Table Tennis Table. , Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes clause 5. of resolution FWHB/2024/00038 passed on 10 June 2024, set out as follows: Allocates $35,000 from its Better-Off Fund to the Council's Parks Unit towards the purchase and installation of a community BBQ at Bishopdale Park.

4. Approves the allocation of $12,000 from its Better-Off Fund to the Council's Parks Unit towards the purchase and installation of an Outdoor Table Tennis Table at Bishopdale Village Green.

5. Approves a grant of $6,000 from its Better-Off Fund to the Gordon Scout Group towards the replacement of heat pumps, installation of security cameras and lighting at the Burnside Park Scout den.

3. Key Points Ngā Take Matua

3.1 On 12 June 2024, the Community Board allocated $35,000 towards the installation of a community BBQ at Bishopdale Park. After further investigations, it was discovered additional work would need to be undertaken to complete this project, along with a significant increase in the required budget. After consideration and feedback from the local community, the Board decided not to continue with the project and to re-allocate the funds to other community projects.

Strategic Alignment Te Rautaki Tīaroaro

3.2 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.3 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.4 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.5 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.6 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.7 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.8 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.8.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.8.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.9 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.10 The level of significance was determined by the number of people affected and/or with an interest.

3.11 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.12 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25

Granted To Date

Available for allocation

Balance If Staff Recommendations adopted

$500,000

$480,000

$20,000

$37,000

*if previous allocation of $35,000 is revoked.

3.13 Based on the current Better-Off Fund criteria, the above applications are eligible for funding.

3.14 The attached Project Briefs provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better-Off Project Brief - Outdoor Table Tennis Table at Bishopdale Village Green	25/789111	26
b ⇩	Better-Off Fund Project Brief - Gordon Scout Group	25/790029	28

Signatories Ngā Kaiwaitohu

Authors

Natalie Dally - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

John Filsell - Head of Community Support and Partnerships

9. Fendalton Waimairi Harewood 2024-2025 Discretionary Response Fund Application, Bishopdale Preschool
Reference Te Tohutoro:	25/780847
Responsible Officer(s) Te Pou Matua:	Natalie Dally, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider an application for funding from its 2024-2025 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
022	Bishopdale Community Preschool	Creating Safe Indoor and Outdoor Learning Spaces	$22,203	$8,000

1.2 There is currently a balance of $55,149 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton Waimairi Harewood 2024-2025 Discretionary Response Fund Application, Bishopdale Preschool Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $8,000 from its 2024-2025 Discretionary Response Fund to Bishopdale Community Preschool towards creating Safe Indoor and Outdoor Learning Spaces for babies, toddlers and adults alike.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority of being an inclusive and equitable city which puts people at the centre. The project also aligns with the Strengthening Communities Together Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024-2025 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$143,499	$88,350	$55,149	$47,149

3.8 Based on the current Discretionary Response Fund criteria, the application above is eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood 2024-2025 DRF Decision Matrix, Bishopdale Preschool	25/791695	33

Signatories Ngā Kaiwaitohu

Author	Natalie Dally - Community Development Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

10. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - May 2025
Reference Te Tohutoro:	25/766441
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager, maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - May 2025.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

3.1.1 Community Organisations Emergency Responses Hui coming in May

Community Development Advisor, Natalie Dally, is currently putting together a hui for community organisations in the area to help them consider what their roles could be in any community emergency.

The hui will be broken into two parts with the morning session looking at the range of options organisations can undertake in an emergency. The spectrum ranges from checking in everyone in the office is ok and closing the doors to opening their doors big time as a Community Hub. The local Belfast Emergency Response Plan will be shared by the Belfast Community Network.

The afternoon session will go into more detail understanding Civil Defence, Community Response Plans and Community Hubs. Organisations wishing to learn more will then have follow up support sessions with local advisors and Civil Defence Emergency Management staff.

3.1.2 Fendalton-Waimairi-Harewood Liaison Meeting

The Fendalton-Waimairi-Harewood Community Liaison Meeting, held on Wednesday 9 April at the Fendalton Library and Service Centre, brought together over 25 local community leaders and representatives. The group gathered to hear from guest speakers, share updates, and network.

Tala Taufua from the Rātā Foundation provided a helpful overview of the Foundation’s key focus areas: Learn, Support, Connect, Participate, and Sustain and offered practical advice for applying for funding.

Kate Mathews, a Health Coach with the Te Tumu Waiora programme, introduced the free well-being support available through participating Christchurch GP practices. The programme focuses on primary mental health and addiction care, providing clients with support from Health Improvement Practitioners (HIP) and Health Coaches. These roles help people manage mental distress, set personalised health goals, and connect with other necessary services including local community groups, helping to integrate clients into the community. Questions about bilingual staff and interpreter services were asked and Council Governance Staff will follow up on this.

Community Highlight: ACTive Older Adults - Wendy Weusten from Avonhead Community Trust shared the success of ACTive—Their affordable fitness class for older adults that also fosters social connection over a cuppa. It was developed in partnership with Sport Canterbury over a year ago and has around 25 regular participants. Planning before launching and Sport Canterbury guidance was critical. Several groups shared similar activities they already run, and others expressed an interest in establishing new initiatives in their communities.

3.1.3 Action in Motion – Caleb Place

The Northwood Residents’ Association got in touch with local Governance Staff and the Community Board about the pathway from Caleb Place to Styx Mill Road. The pathway is well utilised and had been worn down by the use becoming unsafe. A resident and cyclist had fallen over near the large stones that were poking up through the surface near to the entrance on Styx Mill Road.

Local staff contacted the Parks Rangers to let them know about the situation and within a week the contractor was on site with the local ranger looking at what needed to be done. The result was the whole path was given a makeover to better meet the needs of the community. The pathway as a very popular thoroughfare is used by many recreational and school cyclists, walking groups, residents and prams.

Feedback has come back in from the community and Residents’ Association on how good it’s looking and how fast it was done.

(Before and after photos attached of the pathway)

3.1.4 Fendalton-Waimairi-Harewood Funding Hui

Council staff recently hosted two Funding Hui to support community groups and clubs across the Fendalton-Waimairi-Harewood wards. The first hui ran during the day on Tuesday, 26 March, and the second was held in the early evening on Tuesday, 8 April. The evening session was designed so it could accommodate groups better who are led by volunteers working during the day or with other commitments.

Across the two sessions, we welcomed new and familiar faces, with around 60 participants representing 45 community organisations. While most groups are based in the Fendalton-Waimairi-Harewood area and deliver a wide range of services and activities to the local community, a few city-wide organisations also took part.

There was strong representation from a diverse mix of groups – from toy libraries and churches offering social services to a range of sports clubs, the majority of whom attended the evening hui.

Participants received valuable information on funding opportunities from Christchurch City Council, the Department of Internal Affairs, the Rātā Foundation, and Sport Canterbury. The sessions also covered application processes, and best practices for securing grants, and provided a comprehensive overview of the Council’s new funding system, SmartyGrants.

Feedback from attendees was overwhelmingly positive, with many appreciating the practical information shared – particularly around the new SmartyGrants system and Council funding boundaries. Several participants noted it was especially valuable for those new to funding, with comments such as “It was an informative session, particularly for those new to funding” and “Great insights and tips to better understand the funding process and ensure your group’s application is successful.”

Others highlighted how the hui helped clarify the next steps for their organisations and strengthened their ability to apply for future grants. There was also interest in future sessions focused on topics like budget writing and accountability reporting.

3.1.5 Walking Festival 2025

After a year-long break, the Walking Festival returned with over 30 organisations partnering with Christchurch City Council to deliver more than 40 engaging walks. Despite some wet autumn days during the school holidays, the festival was filled with energy, exploration, and connection.

Highlights for tamariki included "Going on a Bear Hunt", delivered by the Shirley Community Trust at Walter Park with support from local volunteers and libraries, and "Gruffalo Explorers" at Bottle Lake Forest. This event brought together over 30 volunteers from the Playcentre, Community Watch, Burwood Christian Centre, and was hosted by Plunket. It was further supported by the Parks team and Community Governance staff, with both walks providing an exciting and engaging experience for young participants.

The festival also offered self-guided, environmental, historical, and expert-led walks, with highlights including the ANZAC Walk, SCAPE Public Art trail, and GAP Filler’s Stories of Play, all drawing strong community interest.

This year, promotion of the festival was streamlined through the What’s On Christchurch platform, with participating groups taking ownership and responsibility for organising their events. The Council provided coordination and marketing support to ensure a cohesive and well-run programme.

The Walking Festival once again catered to all ages and abilities, exemplifying the power of community partnerships, achieving the festival’s key goals: Learn, Explore, and Connect.

3.2 Community Funding Summary

3.2.1 A status report on the Board's 2024-25 Discretionary Response Fund and Youth Development Fund as at 24 April 2025 is attached (refer to Attachment A).

3.2.2 Strengthening Communities Fund

The 2025/26 Strengthening Communities Fund opened on 1 May and closes on 30 May 2025.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the Board’s plan was included in the December 2024 Area Report to the Board. A final report will be presented to the Board in July 2025.

3.3.2 Council Engagement and Consultation

· Draft Local Alcohol Policy 2025

A Local Alcohol Policy sets out how alcohol should be sold and supplied in Christchurch and Banks Peninsula.

Any council can develop its own Local Alcohol Policy, in consultation with the local community. A Local Alcohol Policy can set rules around the number, location, and opening hours of licensed premises, such as bars, cafes and restaurants, supermarkets and bottle stores. These rules can apply across either the whole city and district or only in identified local areas.

We have developed a Draft Local Alcohol Policy and now is the time to tell us if you support each of the proposed individual policies within the Policy before Council decides whether to adopt it later this year.

You can provide your feedback via the Council’s website here:

https://letstalk.ccc.govt.nz/Localalcoholpolicy

Consultation closes 18 May 2025.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly report for March 2025 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 SWN - Matai Street East - watermain renewals (circulated 4 April 2025)

4.3 Road maintenance notification - Claridges Road (circulated 4 April 2025)

4.4 Road maintenance notification - Richill Street (circulated 4 April 2025)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Board Funding Update - April 2025	25/799640	40
b ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Report - March 2025	25/799642	42

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships