Minutes of Finance and Performance Committee

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

Part C

Committee Resolved FPCO/2025/00125

That the apologies from the Mayor for lateness, Councillor Barber for a possible early departure, and Councillor Scandrett for absence be accepted.

Councillor MacDonald/Councillor Coker Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Partial interests were declared for item 11 - Council-controlled organisations - Final Statements of Intent 2025/26 as follows:

· Councillors Henstock and McLellan (ChristchurchNZ Holdings Ltd),

· Councillors Scandrett and Barber (Venues Ōtautahi),

· Councillors Baber, Gough and Peters (Transwaste Canterbury Ltd),

· Councillors MacDonald, Gough and McLellan (Civic Building Ltd),

· Councillor Peters (Riccarton Bush Trust),

· Councillor Fields (Rod Donald Banks Peninsula Trust),

· Deputy Mayor and Councillor Peters (Central Plain Water Trust).

Councillors MacDonald and Coker declared an interest in Item 12 Christchurch City Holdings Ltd - Final Statements of Intent 2025/26 and public excluded Item 15 – Christchurch City Holdings Ltd - Reappointment of Directors to CCO Boards.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved FPCO/2025/00126

That the minutes of the Finance and Performance Committee meeting held on Wednesday, 25 June 2025 be confirmed.

Councillor MacDonald/Councillor Coker Carried

Councillor Henstock joined the meeting at 9.33 am during consideration of Item 4.

4. Public Forum Te Huinga Whānui

Part B

4.1 Lyttleton Port Industrial Relations

Mark Wilson and Gerald Loader from the Rail & Maritime Union and Maritime Union of NZ spoke regarding Lyttleton Port and Industrial Relations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. One New Zealand Stadium at Te Kaha - Elected Members' Update

Committee Resolved FPCO/2025/00127

Officer recommendation accepted without change

Part B

That the Finance and Performance Committee:

1. Receives the information in the One New Zealand Stadium at Te Kaha - Elected Members’ Update Report.

Councillor MacDonald/Councillor Templeton Carried

8. Council submission on updated resource management national direction

Committee Resolved FPCO/2025/00128

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the information in the Council submission on updated resource management national direction Report.

2. Approves lodging the Council submission on the Resource Management National Direction packages (Attachment A, Attachment B, Attachment C and Attachment D) to the Ministry for the Environment.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Delegate to the Head of Planning and Consents any correction, or amendments of a minor nature arising from the Council meeting.

Deputy Mayor/Councillor Henstock Carried

Attachments

a Council Submission – Key Themes MS ⇨

9. Internal Audit Charter

Committee Resolved FPCO/2025/00129

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the information in the Internal Audit Charter Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Notes the Audit and Risk Management Committee’s recommendation that the draft Internal Audit Charter be adopted.

4. Adopts the draft Internal Audit Charter as presented.

Councillor MacDonald/Councillor Barber Carried

10. Shovel Ready Funded MCR Route Descope

Committee Resolved FPCO/2025/00130

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the information in the Shovel Ready Funded MCR Route Descope Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Delegates authority to the Chief Executive to complete negotiations regarding the descoping of the following sections of Major Cycle Route from the “Shovel Ready” funding agreement:

a. Heathcote Expressway MCR - Scruttons Road Level Crossing

b. Northern Line MCR - Alongside railway (Old Blenheim Road to Matai Street West)

c. Nor'West Arc MCR - Annex Road (Birmingham Drive to Blenheim Road)

d. South Express MCR - Waterloo Road (Kyle Park to Finsbury Street)

4. Notes that this does not remove the projects from the Council’s capital programme.

5. Requests staff to report back on the financial impacts of the descoping to inform future Long Term or Annual Plans.

Councillor MacDonald/Councillor Keown Carried

Councillor Coker assumed the Chair for consideration of Item 11.

Councillor Gough left the meeting at 10.06 am and returned at 10.08 am during consideration of Item 11.

Councillor Barber left the meeting at 10.20 am and returned at 10.22 am during consideration of Item 11.

11. Council-controlled organisations - Final Statements of Intent 2025/26

Committee Resolved FPCO/2025/00131

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the Statement of Intents for 2025/26 for the following Council-controlled Organisations:

· ChristchurchNZ Holdings Ltd;

· Venues Ōtautahi Ltd;

· Transwaste Canterbury Ltd;

· Local Government Funding Agency;

· Civic Building Ltd;

· Te Kaha Project Delivery Ltd;

· Riccarton Bush Trust;

· Rod Donald Banks Peninsula Trust; and

· Central Plains Water Trust.

Councillor Templeton/Councillor Moore Carried

Secretarial note: Those Councillors who declared an interest in an individual organisation (refer Item 2 above) took no part in the debate or vote on that organisation’s Statement of Intent.

Election of a Chair

Committee Resolved FPCO/2025/00132

The Finance and Performance Committee resolved that the Deputy Mayor be appointed Chairperson of the Finance and Performance Committee for Items 12, 13, and public excluded Items 14 and 15.

Councillor Coker/Councillor MacDonald Carried

The Mayor joined the meeting at 10.34 am during consideration of Item 12.

Councillor McLellan left the meeting at 10.44 am and returned at 10.46 am during consideration of Item 12.

The meeting adjourned at 10.49 am and reconvened at 11.25 am.

12. Christchurch City Holdings Ltd - Final Statements of Intent 2025/26
	Committee Comment Councillor Johanson moved the original Officer Recommendations and included the additional recommendations 5,6,7, and 8. Deputy Mayor Cotter seconded the motion. The Committee voted on Motions 1-4 which were declared carried. The Committee voted on Motions 5 to 8 separately as follows: Motion 5 was declared carried by way of a division 10-2. Motion 6 was declared carried by way of a division 9-5. Motion 7 was declared carried by way of a division 9-5. Motion 8 was carried without a division being called for.
	Officer Recommendations Ngā Tūtohu That the Finance and Performance Committee: 1. Receives Christchurch City Holdings Ltd’s final Statement of Intent for 2025/26; and 2. Notes the modification to EcoCentral Ltd’s Statement of Intent for 2024/25 to amend its emission reductions performance target from ‘year on year reduction in greenhouse gas emissions intensity (per tonne handled)’ to ‘year on year reduction in Scope 1 and Scope 2 greenhouse gas emissions’. 3. Advises comments, if any on the proposed modification to EcoCentral Ltd’s Statement of Intent (SOI); and 4. Notes that forecast dividends from Christchurch City Holdings Ltd to the Council of $65 million in both 2025/26 and 2026/27 and $66 million in 2027/28 are consistent with the Annual Plan 2025/26.
	Committee Resolved FPCO/2025/00133 Part C That the Finance and Performance Committee: 1. Receives Christchurch City Holdings Ltd’s final Statement of Intent for 2025/26; and 2. Notes the modification to EcoCentral Ltd’s Statement of Intent for 2024/25 to amend its emission reductions performance target from ‘year on year reduction in greenhouse gas emissions intensity (per tonne handled)’ to ‘year on year reduction in Scope 1 and Scope 2 greenhouse gas emissions’. 3. Advises comments, if any on the proposed modification to EcoCentral Ltd’s Statement of Intent (SOI); and 4. Notes that forecast dividends from Christchurch City Holdings Ltd to the Council of $65 million in both 2025/26 and 2026/27 and $66 million in 2027/28 are consistent with the Annual Plan 2025/26. Councillor Johanson/Deputy Mayor Carried Councillor MacDonald and Councillor Coker, having declared an interest, took no part in the debate or vote on this item
	Committee Resolved FPCO/2025/00134 5. That the Committee notes, with concern, the decline in industrial relations at LPC and the ongoing legal disputes over employment matters. The division was declared carried* by 12 votes to 2 votes the voting being as follows:* *For:* Deputy Mayor Cotter, Councillor Barber, Councillor Donovan, Councillor Fields, Councillor Gough, Councillor Harrison-Hunt, Councillor Henstock, Councillor Johanson, Councillor McLellan, Councillor Moore, Councillor Peters and Councillor Templeton *Against:* Mayor Mauger and Councillor Keown Councillor Johanson/Deputy Mayor Carried Councillor MacDonald and Councillor Coker, having declared an interest, took no part in the debate or vote on this item
	Committee Resolved FPCO/2025/00135 6. That the Committee notes, with concern, the proposed reduction in engagement targets within the new Lyttleton Port Company Statement of Corporate Intent. The division was declared carried* by 9 votes to 5 votes the voting being as follows:* *For:* Deputy Mayor Cotter, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Johanson, Councillor McLellan, Councillor Moore, Councillor Peters and Councillor Templeton *Against:* Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Henstock and Councillor Keown Councillor Johanson/Deputy Mayor Carried Councillor MacDonald and Councillor Coker, having declared an interest, took no part in the debate or vote on this item.
	Committee Resolved FPCO/2025/00136 7. That the Committee requests a meeting when appropriate between: - the chairpersons of CCHL and LPC, - the Mayor, Deputy Mayor and the local Banks Peninsula Councillor - the Branch Secretaries of the RTMU and MUNZ The division was declared carried* by 9 votes to 5 votes the voting being as follows:* *For:* Deputy Mayor Cotter, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Johanson, Councillor McLellan, Councillor Moore, Councillor Peters and Councillor Templeton *Against:* Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Henstock and Councillor Keown Councillor Johanson/Deputy Mayor Carried Councillor MacDonald and Councillor Coker, having declared an interest, took no part in the debate or vote on this item
	Committee Resolved FPCO/2025/00137 8. That the Committee reconfirms it desire for LPC to work collaboratively to improve employment relations in accordance with the Statements of Corporate Intent 2024 and 2025. Councillor Johanson/Deputy Mayor Carried Councillor Keown requested that his vote against the resolution be recorded Councillor MacDonald and Councillor Coker, having declared an interest, took no part in the debate or vote on this item

13. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Committee Resolved FPCO/2025/00138

Part C

That Bryan Pearson (Chair), Mathew Slatter (CE) and Sue Taylor (EA) from Christchurch City Holdings Ltd remain after the public have been excluded for Item 15 as they have knowledge that is relevant to this item and will assist the Committee.

AND

That at 11.56am the resolution to exclude the public set out on pages 343 to 344 of the agenda be adopted.

Mayor/Councillor Coker Carried

The public were re-admitted to the meeting at 12.54 pm

Karakia Whakamutunga

Meeting concluded at 12.56 pm

CONFIRMED THIS 27^THDAY OF AUGUST 2025

Councillor Sam MacDonald

Chairperson