Finance and Performance Committee
Open Minutes
Date: Wednesday 26 March 2025
Time: 9.31 am
Venue: Council Chambers, Civic Offices,
53 Hereford Street, Christchurch
Present
Chairperson Deputy Chairperson Members |
Councillor Sam MacDonald Councillor Melanie Coker Mayor Phil Mauger Deputy Mayor Pauline Cotter Councillor Kelly Barber Councillor Celeste Donovan Councillor Tyrone Fields Councillor James Gough Councillor Tyla Harrison-Hunt Councillor Victoria Henstock Councillor Yani Johanson Councillor Aaron Keown Councillor Jake McLellan Councillor Andrei Moore Councillor Mark Peters Councillor Tim Scandrett Councillor Sara Templeton |
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Principal Advisor Bede Carran General Manager Finance, Risk & Performance / CFO Tel: 941 8999 |
Meeting Advisor David Corlett Democratic Services Advisor Tel: 941 5421 |
Website: www.ccc.govt.nz
Part A Matters Requiring a Council Decision
Part B Reports for Information
Part C Decisions Under Delegation
The agenda was dealt with in the following order.
1. Apologies Ngā Whakapāha
Part C
Committee Resolved FPCO/2025/00080 That the apologies from the Mayor and Councillor Henstock for lateness, and Deputy Mayor Cotter and Councillor Barber for possible early departure be accepted. |
2. Declarations of Interest Ngā Whakapuaki Aronga
Part B
Councillors Barber and Scandrett declared an interest in Item 11 - Venues Ōtautahi Half Year Report for the six months ending 31 December 2024.
Councillors Henstock and McLellan declared an interest in Item 12 - ChristchurchNZ Holdings Ltd - Half Year Report for the six months ending 31 December 2024.
Councillors McLellan, Gough and MacDonald (Civic Buildings Ltd), and Councillor Peters (Riccarton Bush Trust) and Councillor Fields (Rod Donald Trust) declared an interest in Item 13 - Council-controlled Organisations - Half Year Reports for the six months ending 31 December 2024 and Draft Statements of Intent for 2025/26.
Councillors MacDonald and Coker declared an interest in Item 14 - Christchurch City Holdings Ltd - Interim Report for the six months ending 31 December 2024 and Quarter 2 2024/25 Traffic Lights Performance Report.
Councillors MacDonald, Coker and Deputy Mayor Cotter declared an interest in public excluded Item 17 - Christchurch City Holdings Ltd - Appointment of Director to the Board.
Councillors MacDonald and Coker declared an interest in public excluded Item 18 - Christchurch City Holdings Ltd - Strategic Update.
3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua
Part C
Committee Resolved FPCO/2025/00081 That the minutes of the Finance and Performance Committee meeting held on Wednesday, 26 February 2025 be confirmed. |
4. Public Forum Te Huinga Whānui
Part B
There were no public forum presentations.
5. Deputations by Appointment Ngā Huinga Whakaritenga
Part B
There following deputations by appointment were received.
Reverend Peter Beck spoke on behalf of the Avon Ōtākaro Network and Eastern Vision regarding Item 10 - Food Resilience Network – Support Options. |
Don Gould spoke to the Committee regarding Item 10 - Food Resilience Network – Support Options. |
Hayley Guglietta and Murray James spoke on behalf of the Food Resilience Network to the Committee regarding Item 10 - Food Resilience Network – Support Options. |
6. Presentation of Petitions Ngā Pākikitanga
Part B
There was no presentation of petitions.
The meeting adjourned at 10.09am and reconvened at 10.15am during consideration of Item 10.
The Mayor joined the meeting at 10.45am during consideration of Item 10.
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Secretarial note: Councillors Keown and Scandrett moved and seconded the staff recommendations. Following discussion on this matter the mover and seconded agreed to incorporate into the substantive motion the inclusion of a new recommendation 3b. The Committee then voted on recommendations 1, 2, 3a and b. Recommendation 4 was voted on separately. |
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Officer Recommendations Ngā Tūtohu That the Finance and Performance Committee: 1. Receives the information in the Food Resilience Network - Support Options Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Forgives the current community loan of $150,000, waives overdue interest payments in respect of this loan currently totalling $2,129.95, and considers all matters relating to any security arrangements between the parties as having been satisfied. 4. Notes that the Food Resilience Network should have no expectation of further financial assistance from the Council to this Ōtākaro Orchard Project other than through Council’s contestable community funding schemes. |
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Committee Resolved FPCO/2025/00082 Part C That the Finance and Performance Committee: 1. Receives the information in the Food Resilience Network - Support Options Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3 a. Forgives the current community loan of $150,000, waives overdue interest payments in respect of this loan currently totalling $2,129.95, and considers all matters relating to any security arrangements between the parties as having been satisfied. b. Allocates $100,000 from the Capital Endowment Fund to the Food Resilience Network toward the completion on the Ōtākaro Orchard Project. Notes that this allocation of funds is inconsistent with the criteria of the Capital Endowment Fund. Councillor Keown/Councillor Scandrett Carried
Councillor MacDonald requested that his vote against the resolutions be recorded. |
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Committee Resolved FPCO/2025/00083 4. Notes that the Food Resilience Network should have no expectation of further financial assistance from the Council to this Ōtākaro Orchard Project other than through Council’s contestable community funding schemes.
Councillor Keown/Councillor Scandrett Carried
Deputy Mayor Cotter and Councillor Donovan requested that their vote against the resolution 4 be recorded. |
Councillor McLellan left the meeting at 10.39am and returned to the meeting at 10.55am during consideration of Item 7.
Deputy Mayor Cotter left the meeting at 10.46am and returned at 10.51am during consideration of Item 7.
Councillors Barber and Donovan left the meeting at 10.46am and returned at 10.48am during consideration of Item 7.
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1. The Committee requested information from staff on the revenue received from the new parking charging in Hagley Park. |
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Officer Recommendations Ngā Tūtohu That the Finance and Performance Committee: 1. Receives the information in the Key Organisational Performance Results - February 2025 Report. |
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Committee Resolved FPCO/2025/00084 Part C That the Finance and Performance Committee: 1. Receives the information in the Key Organisational Performance Results - February 2025 Report. 2. Requests staff advice on the efficacy of the Hagley Park parking charges. |
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Committee Resolved FPCO/2025/00085 Officer Recommendation accepted without change Part C That the Finance and Performance Committee: 1. Receives the information in the Financial Performance Report - February 2025 Report. |
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The Committee discussed the availability of empty lots in the vicinity of the Court theatre and whether the owners could be approached to see if this vacant land could be used for temporary car parking to service the needs of the area. |
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Officer Recommendations Ngā Tūtohu That the Finance and Performance Committee: 1. Receives the information in the Capital Programme Performance Report February 2025. |
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Committee Resolved FPCO/2025/00086 Part C That the Finance and Performance Committee: 1. Receives the information in the Capital Programme Performance Report February 2025.
2. Noting the imminent opening of the Court Theatre, that Council ask staff to approach Crown Infrastructure Delivery to look at the possibility of the re-opening of the Good Spot transitional Carpark on the corner of Manchester Street/ Gloucester Street corner. Noting that this site was previously used as a carpark and is currently sitting vacant and undeveloped. |
11. Venues Ōtautahi Half Year Report for the six months ending 31 December 2024 |
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Chief Executive Caroline Harvie-Teare spoke to the Venues Ōtautahi presentation (attached). |
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Committee Resolved FPCO/2025/00087 Officer Recommendation accepted without change Part C That the Finance and Performance Committee: 1. Receives Venues Ōtautahi’s half year report for the six months ending 31 December 2024. Mayor/Councillor Coker Carried Councillor Barber and Councillor Scandrett, having declared an interest, sat back on this Item and took no part in the debate or vote |
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a Venues Ōtautahi - Presentation to Committee ⇨ |
The meeting adjourned at 11.08am and reconvened at 11.29am. The Mayor and Councillor Gough were not present at this time.
The Mayor and Councillor Gough returned to the meeting at 11.30am during consideration of Item 12.
Deputy Mayor Cotter and Councillor Barber left the meeting at 11.47am and did not return.
12. ChristchurchNZ Holdings Ltd - Half Year Report for the six months ending 31 December 2024 |
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Chair Lauren Quaintance and Chief Executive Ali Adams spoke to the ChristchurchNZ Holdings Ltd presentation (attached). |
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Committee Resolved FPCO/2025/00088 Officer Recommendation accepted without change Part C That the Finance and Performance Committee: 1. Receives ChristchurchNZ Holdings Ltd’s half year report for the six months ending 31 December 2024. Mayor/Councillor Keown. Carried Councillor Henstock and Councillor McLellan, having declared an interest, sat back on this Item and took no part in the debate or vote |
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a ChristchurchNZ - Presentation to Committee ⇨ |
Councillor Coker assumed the Chair for consideration of Item 13.
13. Council-controlled Organisations - Half Year Reports for the six months ending 31 December 2024 and Draft Statements of Intent for 2025/26 |
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Committee Resolved FPCO/2025/00089 Officer Recommendations accepted without change Part C That the Finance and Performance Committee: 1. Receives the half year (interim) reports for the six months ending 31 December 2024 for the following Council-controlled Organisations - Civic Building Ltd, Local Government Funding Agency, Riccarton Bush Trust, Rod Donald Banks Peninsula Trust and Te Kaha Project Delivery Ltd; 2. Receives the draft Statements of Intent for the three years beginning 1 July 2025 for the following Council-controlled Organisations - Civic Building Ltd, Local Government Funding Agency, Riccarton Bush Trust, Rod Donald Banks Peninsula Trust and Te Kaha Project Delivery Ltd; and 3. Advises any comments on the draft Statements of Intent to be referred to the Council-controlled organisations’ boards. Mayor/Councillor Scandrett Carried Councillors Fields, Gough, MacDonald, McLellan and Peters, having declared an interest, sat back on this Item and took no part in the debate or vote |
Councillor Scandrett assumed the Chair for consideration of Item 14 and 15.
14. Christchurch City Holdings Ltd - Interim Report for the six months ending 31 December 2024 and Quarter 2 2024/25 Traffic Lights Performance Report |
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Chair Bryan Pearson and Chief Executive Matthew Slater spoke to the Christchurch City Holdings Ltd presentation (attached). |
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Committee Resolved FPCO/2025/00090 Officer Recommendation accepted without change Part C That the Finance and Performance Committee: 1. Receives Christchurch City Holdings Ltd - Interim Report for the six months ending 31 December 2024 and Quarter 2 2024/25 Traffic Lights Performance Report for the six months ending 31 December 2024. Councillor Scandrett/Mayor Carried Councillor MacDonald and Councillor Coker, having declared an interest, sat back on this Item and took no part in the debate or vote |
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a Christchurch City Holdings Ltd - Presentation to Committee ⇨ |
15. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui |
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Committee Resolved FPCO/2025/00091 Part C That Paula Davis, Bryan Pearson, Matthew Slater and Anne Urlwin of Christchurch City Holdings Ltd, remain after the public have been excluded for Item 17, and that Bryan Pearson and Matthew Slater remain for 18 of the public excluded agenda, as they have knowledge that is relevant to these items and will assist the Council. AND That at 12.09pm the resolution to exclude the public set out on pages 383 to 384 of the agenda be adopted. |
The public were re-admitted to the meeting at 12.43pm.
Meeting concluded at 12.43pm.
CONFIRMED THIS 30th DAY OF APRIL 2025.
Councillor Sam MacDonald
Chairperson