Minutes of Finance and Performance Committee - Wednesday, 26 February 2025

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Committee Resolved FPCO/2025/00067

That the apologies from Councillor Johanson for early departure and the Mayor for partial absence be accepted.

Councillor MacDonald/Councillor Coker Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Councillors Coker and MacDonald declared an interest in Items 12 - Appointment of Councillor to the Christchurch City Holdings Ltd Board of Directors, 13 - CCHL - Ability to Borrow from the Local Government Funding Agency, and 14 - Christchurch City Holdings Ltd - Review of board fees.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved FPCO/2025/00068

That the minutes of the Finance and Performance Committee meeting held on Wednesday, 29 January 2025 be confirmed.

Councillor MacDonald/Councillor Coker Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Key Organisational Performance Results - January 2025

Committee Resolved FPCO/2025/00069

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the information in the Key Organisational Performance Results - January 2025 Report.

Mayor/Councillor Coker Carried

8. Financial Performance Report - January 2025

Committee Resolved FPCO/2025/00070

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the information in the Financial Performance Report - January 2025 Report.

Councillor MacDonald/Councillor Donovan Carried

Councillor Harrison-Hunt left the meeting at 9.47am and returned at 9.49am during consideration of item 9.

9. Capital Programme Performance Report January 2025

Committee comment

The Committee requested that the Watchlist Project page in the report show the variance from one month to the next, possibly in the form of a dashboard.

Committee Resolved FPCO/2025/00071

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the information in the Capital Programme Performance Report January 2025.

Councillor MacDonald/Councillor Keown Carried

10. Draft Council Submission: Local Government (Water Services) Bill
	Committee Comment 1. Council Officer Luke Adams, Principal Advisor Policy, joined the table to present the report. 2. The Mayor moved the staff recommendations, which was seconded by Councillor Coker. 3. Councillor Johanson then advised the Chair that he had wording for a proposed amendment. 4. The Chair moved to the next agenda item to allow staff time to provide advice on the proposed amendment. 5. Discussion on Item 10 resumed after Item 14 was concluded (refer pages 7-9 below).
	Committee Recommendations That the Finance and Performance Committee: 1. Receives the information in the Draft Council Submission: Local Government (Water Services) Bill Report. 2. Approves lodging the Council submission on the Local Government (Water Services) Bill (Attachment A and B) to the Finance and Expenditure Select Committee. 3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Mayor/Councillor Coker Carried/Lost

11. Antigua Street - Request to proceed ahead of Annual Plan completion

Committee Resolved FPCO/2025/00072

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the information in the Antigua Street - Request to proceed ahead of Annual Plan completion Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the transfer of $1,250,000 of FY25 budget from 26611 Wheels to Wings Section 1 to 59181 Antigua Street

a. Noting that – should the additional budget for Antigua Street indicated in the draft Annual Plan be approved – the budget will be returned to the donor project in a future year

4. Notes that staff will progress the Antigua Street project to procurement and construction

The division was declared carried by 11 votes to 6 votes the voting being as follows:

For: Councillor Coker, Deputy Mayor Cotter, Councillor Barber, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor McLellan, Councillor Moore, Councillor Peters, Councillor Scandrett and Councillor Templeton

Against: Councillor MacDonald, Mayor Mauger, Councillor Gough, Councillor Henstock, Councillor Johanson and Councillor Keown

Councillor Templeton/Councillor Coker Carried

Election of a Chair

Committee Resolved FPCO/2025/00073

The Finance and Performance Committee resolved that Councillor Scandrett be appointed Chairperson of the Finance and Performance Committee for Item 12 - Appointment of Councillor to the Christchurch City Holdings Ltd Board of Directors, Item 13 - CCHL - Ability to Borrow from the Local Government Funding Agency, and Item 14 - Christchurch City Holdings Ltd - Review of board fees.

Councillor MacDonald/Councillor Coker Carried

Councillor Scandrett assumed the Chair for consideration of Items 12, 13 and 14.

12. Appointment of Councillor to the Christchurch City Holdings Ltd Board of Directors

Committee Resolved FPCO/2025/00074

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Appoints Councillor Melanie Coker to the Christchurch City Holdings Ltd (CCHL) Board of Directors, to commence immediately and retire as soon as she is no longer an elected member of the Council or within three months after the 2025 local body triennial election; and

2. Agrees that, during the remainder of this term, if both the Chair and Deputy Chair of the Finance and Performance Committee have a conflict of interest on an CCHL related item that Councillor Scandrett to Chair that item.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Councillor Scandrett/Councillor Templeton Carried

13. CCHL - Ability to Borrow from the Local Government Funding Agency

Committee Resolved FPCO/2025/00075

Officer recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the CCHL - Ability to Borrow from the Local Government Funding Agency Report.

2. Notes that the decision in this report is assessed as of low significance based on the Council’s Significance and Engagement Policy.

3. Delegates to the Mayor and one other Elected Member authority to sign the Multi Issuer Accession Deed and Notes Subscription Accession Agreement (and any required ancillary documents) that will enable CCHL to borrow directly from LGFA.

Councillor Scandrett/Councillor Barber Carried

14. Christchurch City Holdings Ltd - Review of board fees
	Committee Comment 1. Bryan Pearson (CCHL Chair) and Matt Slater (CCHL CEO) joined the table to present this Item and answer any questions. 2. The Deputy Mayor and Councillor Donovan proposed an amendment to defer consideration on CCHL directors’ fees adjustments. The motion was lost on a division vote. 3. The staff recommendations, having been moved by the Mayor and seconded by Councillor Scandrett, were then put to the Committee and passed.
	Committee Recommendations That the Finance and Performance Committee: 1. Receives the information in the Christchurch City Holdings Ltd - Review of board fees; 2. Defer consideration on CCHL directors’ fees adjustments until all benchmarking work to 2025 is completed and can be submitted for one Council decision after the 2025 local body election. The division was declared lost* by 6 votes to 9 votes the voting being as follows:* *For:* Deputy Mayor Cotter, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Johanson and Councillor McLellan *Against:* Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Henstock, Councillor Keown, Councillor Moore, Councillor Peters, Councillor Scandrett and Councillor Templeton Deputy Mayor/Councillor Donovan Lost Councillor MacDonald and Councillor Coker, having declared an interest, sat back on this Item and took no part in the debate or vote
	Committee Resolved FPCO/2025/00076 Officers original recommendations accepted without change Part C That the Finance and Performance Committee: 1. Receives the information in the Christchurch City Holdings Ltd - Review of board fees; 2. Notes that the proposal for the increase in Christchurch City Holdings Ltd’s directors’ fees meets the requirements of the Council’s Policy for the Appointment and Remuneration of Directors, including incorporating a discount for the public service element of around 20%; 3. Agrees that the Christchurch City Holdings Ltd directors’ fees pool of $445,500 remains unchanged and it be allocated between seven directors rather than eight, which is an effective increase of 13.75%; 4. Agrees that the Chair be paid a director’s fee of $110,000 (up from $96,700) and the other six directors be paid directors’ fees of $55,000 (up from $48,350) effective from 1 July 2024; 5. Notes that the directors’ fees of the Councillor directors are paid to the Mayor’s Welfare Fund; 6. Notes that the fees pool does not include provision to fill the vacant independent director role, and if filled by a new appointee the directors’ fees pool will need to be authorised by the Council at that time; 7. Notes that benchmarking undertaken to inform the proposed fees is for the period ending 30 June 2023 and will be followed by a further proposal after the 2025 local body election to adjust the fees to meet benchmarking results for 2025; 8. Notes that directors’ fees pool is funded by Christchurch City Holdings Ltd; and 9. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The division was declared carried* by 10 votes to 5 votes the voting being as follows:* *For:* Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Harrison-Hunt, Councillor Henstock, Councillor Keown, Councillor Moore, Councillor Peters, Councillor Scandrett and Councillor Templeton *Against:* Deputy Mayor Cotter, Councillor Donovan, Councillor Fields, Councillor Johanson and Councillor McLellan Mayor/Councillor Scandrett Carried Councillor MacDonald and Councillor Coker, having declared an interest, sat back on this Item and took no part in the debate or vote

Councillor MacDonald returned to the Chair.

The meeting adjourned at 11.01am and reconvened at 11.20am. Councillor Johanson and The Mayor were not present at this time.

10. Draft Council Submission: Local Government (Water Services) Bill
	Committee Comment 1. Council Officers Luke Adams, Principal Advisor Policy, rejoined the table along with Naomi Soper, Senior Legal Counsel, to answer questions. 2. The mover and seconder agreed to incorporate Councillor Johanson’s amendment (recommendations 4 and 5 below) into the substantive motion. 3. The Committee voted on recommendations 1 to 4, and then 5a, which were passed 4. A division was held on recommendation 5b, which carried on a vote of 8 to 7.
	Officer Recommendations Ngā Tūtohu That the Finance and Performance Committee: 1. Receives the information in the Draft Council Submission: Local Government (Water Services) Bill Report. 2. Approves lodging the Council submission on the Local Government (Water Services) Bill (Attachment A and B) to the Finance and Expenditure Select Committee. 3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
	Committee Resolved FPCO/2025/00077 Part C That the Finance and Performance Committee: 1. Receives the information in the Draft Council Submission: Local Government (Water Services) Bill Report. 2. Approves lodging the Council submission on the Local Government (Water Services) Bill (Attachment A and B) to the Finance and Expenditure Select Committee. 3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 4. Incorporate the following feedback into Council’s Local Government Water Services Bill submission and seeks a meeting with relevant Government Ministers to progress the key points: a. That one of the aims of the Bill in its explanatory note is to "make changes affecting the water quality regulatory framework, including changes to the Water Services Act 2021 to reduce the regulatory burden of the drinking water quality regime and improve proportionality in the application of regulatory powers." b. That the Finance and Performance Committee note the willingness from the current government for Councils to reduce rates. c. That the Finance and Performance Committee note the very significant cost of implementing the permanent chlorination of our water supply. 5. That Council’s submission seeks amendments that will: a. provide a more efficient and less cumbersome approach to reduce the requirements to applying for and gaining an exemption from permanently chlorinating Christchurch City Council's water supply and ensure the requirements are proportionate to the scale, complexity and risk profile of each supply. Mayor/Councillor Coker Carried
	Committee Resolved FPCO/2025/00078 5. That Council’s submission seeks amendments that will: b. provide the Council with the ability to stop chlorinating its water supply while an application for an exemption is considered and determined. The division was declared carried* by 8 votes to 7 votes the voting being as follows:* *For:* Councillor MacDonald, Councillor Barber, Councillor Fields, Councillor Gough, Councillor Henstock, Councillor Keown, Councillor Moore and Councillor Peters *Against:* Councillor Coker, Deputy Mayor Cotter, Councillor Donovan, Councillor Harrison-Hunt, Councillor McLellan, Councillor Scandrett and Councillor Templeton Mayor/Councillor Coker Carried

15. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Committee Resolved FPCO/2025/00079

Part C

That at 11.38am the resolution to exclude the public set out on pages 160 to 161 of the agenda be adopted.

Councillor MacDonald/Councillor Coker Carried

The public were re-admitted to the meeting at 11.42am.

Karakia Whakamutunga

Meeting concluded at 11.42am.

CONFIRMED THIS 26^th DAY OF MARCH 2025

Councillor Sam MacDonald

Chairperson