Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
Karakia Tīmatanga
The agenda was dealt with in the following
order.
Secretarial note: Mayor Mauger made a statement in support of those impacted by the
recent Vanuatu earthquake. A minutes silence was held in respect of those
affected.
1. Apologies Ngā Whakapāha
Part C
|
23. Resolution to Include Supplementary Report
|
|
|
Committee Resolved FPCO/2024/00078
Decision
That the
reports be received and considered at the Finance and Performance Committee
meeting on Wednesday, 18 December 2024.
Open Items
24. Electricity
Procurement 2025 to 2030
25. Parking
Near Christchurch Hospital
Councillor MacDonald/Councillor Coker Carried
|
2. Declarations of Interest Ngā
Whakapuaki Aronga
Part B
Councillors Henstock and McLellan declared
an interest in Item 12
ChristchurchNZ Holdings Ltd Draft Letters of Expectation 2025/26.
Councillor Barber declared an interest in Items 13 and 14
relating to Venues Ōtautahi.
Councillors MacDonald and Templeton declared an interest in
Items 15 and 16 and public excluded Item 19 in relation to Christchurch City
Holdings Ltd.
Mayor Mauger and Councillor Coker declared an interest in
public excluded Item 20 in relation to Christchurch City Holdings Ltd:
Appointment of Directors.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
Part C
4. Public Forum Te Huinga Whānui
Part B
There were no public forum presentations.
5. Deputations by Appointment Ngā Huinga
Whakaritenga
Part B
There were no deputations by appointment.
6. Presentation of Petitions Ngā
Pākikitanga
Part B
There was no presentation of petitions.
Councillor Henstock left the meeting at 9.33 am and
returned at 9.35 am during consideration of Item 7.
|
7. Key Organisational Performance Results - November
2024
|
|
|
Committee Resolved FPCO/2024/00080
Officer Recommendations
accepted without change
Part C
That the Finance
and Performance Committee:
1. Receives the information in the Key
Organisational Performance Results - November 2024 Report.
2. Notes that the section ‘Responses to questions from
Councillors’ will be included as an Appendix to the
report from the next meeting.
Councillor MacDonald/Councillor Templeton Carried
|
|
8. Financial Performance Report - November 2024
|
|
|
Committee Resolved FPCO/2024/00081
Officer Recommendations
accepted without change
Part C
That the Finance
and Performance Committee:
1. Receives the information in the Financial
Performance Report - November 2024 Report.
Councillor MacDonald/Councillor Coker Carried
|
Councillor Harrison-Hunt joined the meeting
via audio/visual link at 9.43 am during consideration of Item 9.
|
9. Capital Programme Performance Report November 2024
|
|
|
Committee Resolved FPCO/2024/00082
Officer Recommendations
accepted without change
Part C
That the Finance
and Performance Committee:
1. Receives the information in the Capital Programme Performance Report
November 2024.
2. Approves the addition of project 67806 – CWTP Activated Sludge Plant
(Christchurch Wastewater Treatment Plant Trickling Filter Replacement) to the
FY25 Watchlist.
3. Approves the removal of project 47123
– CWTP Biogas Storage Upgrade from the FY25 Watchlist.
Councillor MacDonald/Councillor Keown Carried
|
Councillor Henstock left the meeting at
10.06 am and returned at 10.09 am during consideration of Item 10.
|
10. Draft Development Contributions Policy 2024
|
|
|
Committee comment
The Committee agreed to defer making a
decision to consult on the Draft Development Contributions Policy so that a
workshop could be held to address the questions and other options raised at
the meeting regarding the Policy.
|
|
|
Officer
Recommendations Ngā Tūtohu
That the
Finance and Performance Committee:
1. Receives the information in the Draft Development Contributions Policy
2024 Report.
2. Approves the draft Development Contributions
Policy 2024 (Attachment A) for consultation in accordance with section
82 of the Local Government Act 2002.
3. Agrees that prior to consultation
commencing staff may make changes to the draft Development Contributions
Policy 2024 to correct minor drafting errors.
4. Notes that the decision in this report is
assessed as medium significance based on the Christchurch City Council’s Significance and
Engagement Policy. The level
of significance was determined by consideration of the importance of the
policy to the wider community who are largely unaffected (low significance)
and to property developers of Christchurch district (medium significance) who
are directly affected through the requirement to pay development
contributions.
|
|
|
Committee Resolved FPCO/2024/00083
Part C
That the
Finance and Performance Committee:
1.
Agrees that the Draft Development
Contributions Policy 2024 Report be deferred and be brought back to a
subsequent meeting, after a Council workshop has been held.
Councillor MacDonald/Councillor Keown Carried
Councillor Templeton requested that her
abstention from the vote be recorded.
|
|
11. Climate Resilience Fund: Policy
|
|
|
Committee Resolved FPCO/2024/00084
Officer Recommendations
accepted without change
Part C
That the
Finance and Performance Committee:
1. Receives the information in the Climate
Resilience Fund: Policy Report.
2. Notes that the decision in this report is assessed as medium
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
3. Agree the proposed strategic policy settings to consult on as part
of the Annual Plan:
a. Scope of the Fund: Confirm that the
Fund will be allocated exclusively to Council-approved Adaptation Plans, with
an Exceptional Circumstances Provision to allow for flexibility in addressing
emerging risks as approved by Council.
b. Fund Reserve Period: Confirm a 30-year
reserve period to hold the fund for future climate adaptation projects, in
line with intergenerational equity principles.
4. Agree the proposed operational policy settings to consult on as
part of the Annual Plan, which include:
a. Governance Settings
b. Financial Management Settings
c. Evaluation, Monitoring and Reporting Settings
5. Note the dependence of the Fund’s eventual allocation
methodology on broader Council work programmes, specifically the ongoing
development of data, adaptation planning frameworks, and asset management
integration efforts.
6. Agree to consult on the proposed policy as part of the Annual
Plan.
Councillor Templeton/Deputy Mayor Carried
|
Councillor Barber left the meeting at 10.20
am and returned at 10.23 am during consideration of Item 25.
|
25. Parking
Near Christchurch Hospital
|
|
|
Officer
Recommendations Ngā Tūtohu
That the
Finance and Performance Committee:
1. Receives the information in the Parking
Near Christchurch Hospital Report.
2. Notes that the decision in this report
has been assessed as high significance based on the Christchurch City Council’s Significance and
Engagement Policy.
3. Approves Option 4, maintaining the status
quo along Riccarton Avenue and Hagley Avenue.
4. Notes that should staff be advised to
proceed with options 1, 3, or 5, public consultation will be required.
|
|
|
Committee Resolved FPCO/2024/00085
Part C
That the
Finance and Performance Committee:
1. Receives the information in the Parking
Near Christchurch Hospital Report.
2. Notes that the decision in this report
has been assessed as high significance based on the Christchurch City Council’s Significance and
Engagement Policy.
3.
Approves a six-month trial for a time restricted clearway along the north
side of Hagley Avenue from 7.30 am to 7.30 pm between St Asaph Street
intersection and Riccarton Avenue intersection to allow for nighttime parking
only. Prior to the trial staff will undertake pre-engagement to inform public
and key stakeholders of the trial.
Councillor Keown/Councillor Fields Carried
Councillor Coker and Deputy Mayor Cotter requested
that their vote against the resolution be recorded.
|
|
24. Electricity
Procurement 2025 to 2030
|
|
|
Committee Resolved FPCO/2024/00086
Officer Recommendations
accepted without change
Part C
That the
Finance and Performance Committee:
1. Receives the information in the
Electricity Procurement 2025 to 2030 Report.
2. Notes that the decision in this report is assessed as low
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
3. Notes the attached procurement plan for electricity supply which
recommends using the Ministry of Business, Innovation and Employment’s
All of Government Electricity procurement process.
4. Appoints Meridian Energy Limited through the Ministry of Business,
Innovation and Employment’s All of Government Electricity Supply Panel
as preferred tenderer for the supply of Time of Use, Non-Half Hour,
unmetered, and distributed unmetered load (for streetlighting and traffic
signals) electricity for a period of up to 60 months at or within the rates
listed in PX Attachment B.
5. Delegates to the Chief Executive to conclude negotiations and
enter into a contract with Meridian Energy Limited through the Ministry
of Business, Innovation and Employment’s All of Government Electricity
Supply Panel as preferred tenderer for the supply of Time of Use, Non Half
Hour, unmetered, and distributed unmetered load (for streetlighting and
traffic signals) electricity for a period of up to 60 months at or within the
rates listed in PX Attachment B.
6. Notes that the approximate value of the contract for the full
period of 60 months, based on the current indicative energy use profile and
excluding network charges and GST is $67.9 million.
7. Agrees that the attachments to this report remain public excluded
until 2 July 2025, or such a time as the contract has been awarded and only
be released on review and advice from the Head of Procurement and Contracts
Mayor/Deputy Mayor Carried
|
Councillor McLellan joined the meeting at
10.34 am during consideration of Item 12.
Deputy Mayor left the meeting at 10.36 am
and returned at 10.42 am during consideration of Item 12.
|
12. ChristchurchNZ Holdings Ltd - Draft Letter of Expectations
2025/26
|
|
|
Committee Resolved FPCO/2024/00087
Officer Recommendations
accepted without change
Part C
That the Finance
and Performance Committee:
1. Approves the draft Letter of Expectations for ChristchurchNZ
Holdings Ltd for 2025/26;
2. Delegates authority to the Mayor, Deputy Mayor and Chair of the
Finance and Performance Committee to finalise and issue the Letter of
Expectations in line with resolutions passed by the Finance and Performance
Committee and any minor editing required; and
3. Notes that the decision in this report is assessed as low
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
Councillor Fields/Councillor MacDonald Carried
Councillors Henstock
and McLellan having declared an interest in Item 12 took no part in the discussion or vote.
|
|
13. Venues Otautahi - Quarter 1 2024/25 Performance Report
|
|
|
Committee Resolved FPCO/2024/00088
Officer Recommendations
accepted without change
Part C
That the Finance
and Performance Committee:
1. Receives Venues Ōtautahi - Quarter 1 2024/25 Performance
Report Report.
Councillor MacDonald/Councillor Coker Carried
Councillor Barber having declared an interest in Item 13 took no part in the discussion or vote.
|
|
14. Venues Ōtautahi - Draft Letter of Expectations for 2025/26
|
|
|
Committee Resolved FPCO/2024/00089
Officer Recommendations
accepted without change
Part C
That the
Finance and Performance Committee:
1. Approves the draft Letter of Expectations for Venues Ōtautahi
for 2025/26;
2. Delegates authority to the Mayor, Deputy Mayor and Chair of the
Finance and Performance Committee to finalise and issue the Letter of
Expectations in line with resolutions passed by the Finance and Performance
Committee and any minor editing required; and
3. Notes that the decision in this report is assessed as low
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
Deputy Mayor/Mayor Carried
Councillor Barber having declared an interest in Item 14 took no part in the discussion or vote.
|
|
17. Resolution
to Exclude the Public Te whakataunga kaupare hunga tūmatanui
|
|
|
Committee Resolved FPCO/2024/00090
Part C
That Bryan Pearson, Chair Matt Bryan CE, and Ms Anne Urlwin,
Appointments Committee Chair of Christchurch City Holdings Ltd remain after
the public have been excluded for Item 20 of the public excluded agenda as
they have knowledge that is relevant to that item and will assist the
Council.
AND
That at 10.40 am the resolution to exclude the public set out on
pages 435 to 436 of the agenda and pages 149 to 150 of the supplementary
agenda be adopted.
Councillor MacDonald/Mayor Carried
|
Secretarial note: The Committee came out of the public excluded part of the meeting
at 11.22 am with Councillor Coker in the Chair.
Councillor Harrison-Hunt returned to the
meeting via audio/visual link at 11.28 am during consideration of Item 15.
|
15. Christchurch City Holdings Ltd - Quarter 1 2024/25 Performance
Report
|
|
|
Committee Resolved FPCO/2024/00091
Officer Recommendations
accepted without change
Part C
That the Finance
and Performance Committee:
1. Receives Christchurch City Holdings
Ltd’s Quarter 1 2024/25 Performance Report.
Mayor/Councillor Coker Carried
Councillor MacDonald having declared an interest in Item
15 sat back from the table and took no part in the
discussion or vote. Councillor Templeton having
declared an interest in Item 15 took no part in the discussion or
vote.
|
|
16. Christchurch City Holdings Ltd - Draft Letter of Expectation for
2025/26
|
|
|
Officer
Recommendations Ngā Tūtohu
That the
Finance and Performance Committee:
1. Approves the draft Letter of Expectations
for 2025/26 for Christchurch City Holdings Ltd;
2. Delegates authority to the Mayor, Deputy Mayor and Deputy Chair of
the Finance and Performance Committee to finalise and issue the Letter of
Expectations in line with resolutions passed by the Finance and Performance
Committee and any minor editing required; and
3. Notes that the decision in this report is assessed as low
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
|
|
|
Committee Resolved FPCO/2024/00092
Part C
That the
Finance and Performance Committee:
1. Approves the draft Letter of Expectations
for 2025/26 for Christchurch City Holdings Ltd;
2. Delegates authority to the Mayor, Deputy Mayor and Deputy Chair of
the Finance and Performance Committee to finalise and issue the Letter of
Expectations in line with resolutions passed by the Finance and Performance
Committee and any minor editing required; and
3. Notes that the decision in this report is assessed as low
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
4.
Council requests that CCHL as part of its Statement
of Intent’ acknowledges that it and its subsidiaries are owned either
wholly or by majority by Christchurch City Council on behalf of the Community
and it will conduct itself in a manner and make decisions that are consistent
with public ownership being retained. Council also expects that CCHL
will engage with Council before progressing any proposed significant change
to it, or its subsidiaries operating models.
5.
Council expects CCHL and its subsidiaries to act as a good employer fostering
relationships of good faith and promoting the Object (section 3) of the
Employment Relations Act 2000. This should include strong employee and union
relationships, support collective bargaining, improve health and safety, and
maintain its commitment to a directly employed workforce at LPC. Noting,
Council is not supportive of the leasing out of our port operations or any
other significant operations involving directly employed staff.
Councillor Coker/Councillor Fields Carried
Councillor MacDonald having declared an interest in Item
15 sat back from the table and took no part in the
discussion or vote. Councillor Templeton having
declared an interest in Item 15 took no part in the discussion or
vote.
|
The public were re-admitted to the meeting
at 11.22 am.
Karakia Whakamutunga
Meeting
concluded at 11.47 am.
CONFIRMED THIS 29TH DAY
OF JANUARY
Councillor Sam MacDonald
Chairperson
