Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
Karakia Tīmatanga
The agenda was dealt with in the following
order.
1. Apologies Ngā Whakapāha
Part C
2. Declarations of Interest Ngā
Whakapuaki Aronga
Part B
Councillors Henstock and McLellan declared an interest in
Item 11 – ChristchurchNZ
Holdings Ltd – Annual Report 2023/24 and Quarter 1 Performance Report
2024/25.
Councillors
McLellan, Gough and MacDonald (Civic Building Ltd), Peters (Riccarton Bush
Trust), and Fields (Rod Donald Banks Peninsula Trust) declared an interested in
Item 12 - Council-controlled Organisations - Annual Reports 2023/24.
Councillors
McLellan, Gough and MacDonald (Civic Building Ltd), and Barber and Scandrett
(Venues Ōtautahi) declared an interest in Item 13 - Council-controlled
Organisations - Annual General Meetings by Written Shareholder Resolutions.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
Part C
Councillors Johanson and McLellan joined
the meeting at 9.33 am during consideration of Item 4.1.1.
4. Public Forum Te Huinga Whānui
Part B
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4.1.1 Ōtākaro Orchard Project
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Hayley Guglietta spoke and
provided a presentation to provide a financial update to the Ōtākaro
Orchard Project.
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Attachments
a Ōtākaro
Orchard Project - Presentation to Council ⇨
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5. Deputations by Appointment Ngā Huinga
Whakaritenga
Part B
There were no deputations by appointment.
6. Presentation of Petitions Ngā
Pākikitanga
Part B
There was no presentation of petitions.
Councillor Templeton joined the meeting via
audio/visual link at 9.39 am during consideration of Item 7.
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8. Financial Performance Report - October 2024
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Committee Resolved FPCO/2024/00069
Officer Recommendations accepted without
change
Part C
That the Finance
and Performance Committee:
1. Receives the information in the Financial
Performance Report - October 2024 Report.
2. Confirms that the Treasury section of the Financial Performance
Report, which covers policy compliance, borrowing and advances to related
parties, funding requirements and interest rates will be reported quarterly
other than if there is a breach or likely breach of Council’s Liability Management Policy and/or Investment Policy in which case
it will be included in the next Financial Performance
Report.
Councillor Scandrett/Councillor Harrison-Hunt Carried
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Councillor Keown left the meeting at 10.09
am and returned at 10.11 am during consideration of Item 9.
Councillor Barber left the meeting at 10.17
am during consideration of Item 9.
Councillor Gough joined the meeting at
10.21 am during consideration of Item 10.
The Mayor joined the meeting at 10.23 am
during consideration of Item 10.
Councillor Barber returned to the meeting
at 10.24 am during consideration of Item 10.
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10. Advice on the Infrastructure Working Group
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Officer
Recommendations Ngā Tūtohu
That the
Finance and Performance Committee:
1. Receives the information in the Advice on the Infrastructure
Working Group report.
2. Agrees to establish an Infrastructure Working Group reporting to
the Finance & Performance Committee for matters relating to
infrastructure project delivery.
3. Notes that the Infrastructure Working Group will be governed by
the Terms of Reference (ToR) in Attachment A to this report.
4. Agrees that the membership of the Infrastructure Working Group
will consist of the following elected members:
a. Chairperson [insert name]
b. Deputy Chairperson [insert name]
c. [insert name]
d. [insert name]
e. [insert name]
f. [insert name]
5. Notes that the decision in this report is of low significance in
relation to the Christchurch City Council’s Significance and Engagement
Policy.
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Committee Resolved FPCO/2024/00071
Part C
That the
Finance and Performance Committee:
1. Receives the information in the Advice on the Infrastructure
Working Group report.
2. Agrees to establish an Infrastructure Working Group reporting to
the Finance & Performance Committee for matters relating to
infrastructure project delivery.
3. Notes that the Infrastructure Working Group will be governed by
the Terms of Reference (ToR) in Attachment A to this report.
5. Notes that the decision in this report is of low significance in
relation to the Christchurch City Council’s Significance and Engagement
Policy.
Deputy Mayor/Councillor MacDonald Carried
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Committee Resolved FPCO/2024/00072
4. Agrees that the membership of the Infrastructure Working Group
will consist of the following elected members:
a. Chairperson Councillor Keown
b. Deputy Chairperson Councillor Coker
c. The Mayor
The
division was declared carried by 10 votes to 7 votes the voting
being as follows:
For: Councillor MacDonald, Mayor Mauger, Deputy Mayor Cotter,
Councillor Barber, Councillor Gough, Councillor Henstock, Councillor Keown,
Councillor Moore, Councillor Peters and Councillor Scandrett
Against: Councillor Coker, Councillor Donovan, Councillor Fields,
Councillor Harrison-Hunt, Councillor Johanson, Councillor McLellan and Councillor
Templeton
Deputy Mayor/Councillor MacDonald Carried
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Councillor Templeton left the meeting at
10.31 am during consideration of Item 11 and did not return.
Councillor Cotter left the meeting at 10.32
am during consideration of Item 11.
Councillor Gough left the meeting at 10.56
am and returned at 10.59 am during consideration of Item 11.
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11. ChristchurchNZ Holdings Ltd - Annual Report 2023/24 and Quarter
1 Performance Report 2024/25
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The Mayor spoke to acknowledge the retirement of Dr. Therese
Arseneau from the ChristchurchNZ Board and expressed gratitude for the
significant contributions she has made to Christchurch during her 8 years of
service as Chair of ChristchurchNZ.
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Officer
Recommendations Ngā Tūtohu
That the Finance
and Performance Committee:
1. Receives ChristchurchNZ Holdings Ltd’s Annual Report for
2023/24;
2. Receives ChristchurchNZ Holdings Ltd’s Quarter 1 2024/25
Performance Report; and
3. Notes that the Chair of ChristchurchNZ Holdings Ltd is to retire
from the board at ChristchurchNZ Holdings Ltd’s Annual General Meeting
on 28 November 2024.
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Committee Resolved FPCO/2024/00073
Part C
That the Finance
and Performance Committee:
1. Receives ChristchurchNZ Holdings Ltd’s Annual Report for
2023/24;
2. Receives ChristchurchNZ Holdings Ltd’s Quarter 1 2024/25
Performance Report; and
3. Notes that the Chair of ChristchurchNZ Holdings Ltd is to retire
from the board at ChristchurchNZ Holdings Ltd’s Annual General Meeting
on 28 November 2024 and records with appreciation Dr Therese Arseneau’s
contribution.
Mayor/Councillor Coker Carried
Councillors
Henstock and McLellan declared an interest in Item 11 and took no part
in the debate or voting on the matter.
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Attachments
a ChristchurchNZ
Holdings Ltd - Presentation to Council ⇨
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The meeting adjourned at 11.09 am and
reconvened at 11.26 am. The Mayor, Deputy Mayor, and Councillors Barber,
Fields and Gough were not present at this time.
Councillor Coker assumed the Chair for
consideration of Items 12, 13 and 14.
The Mayor and Councillor Barber returned to
the meeting at 11.26 am during consideration of Item 12.
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12. Council-controlled Organisations - Annual Reports 2023/24
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Officer
Recommendations Ngā Tūtohu
That the Finance
and Performance Committee:
1. Receives the Annual Reports for the year ending 30 June 2024 for the following Council-controlled organisations:
a. Civic Building Ltd;
b. Riccarton Bush Trust;
c. Rod Donald Banks Peninsula Trust; and
d. Te Kaha Project Delivery Ltd.
2. Receives the Half Year Report to 30 June 2024 for Civic Financial
Services.
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Committee Resolved FPCO/2024/00074
Part C
That the Finance
and Performance Committee:
1. Receives the Annual Reports for the year ending 30 June 2024 for
the following Council-controlled organisations:
a. Civic Building Ltd;
b. Riccarton Bush Trust;
c. Rod Donald Banks Peninsula Trust; and
d. Te Kaha Project Delivery Ltd.
2. Receives the Half Year Report to 30 June 2024 for Civic Financial
Services.
Councillor Scandrett/Councillor Donovan Carried
Councillors
Gough, MacDonald, McLellan and Peters declared an interested in Item 12 and took no part in the debate or voting on the matter. Councillor
Fields declared an interest in Item 12 and was not present at the time this
Item was discussed.
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Councillor Fields returned to the meeting
at 11.28 am during consideration of Item 13.
Councillor Gough returned to the meeting at
11.29 am during consideration of Item 13.
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13. Council-controlled Organisations - Annual General Meetings by
Written Shareholder Resolutions
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Officer
Recommendations Ngā Tūtohu
That the
Finance and Performance Committee:
1. Agrees to pass shareholder resolutions for the 2024 annual
meetings of the following Council-controlled organisations:
a. non-trading ‘shelf’ companies - CCC One Ltd, CCC Five
Ltd, CCC Seven Ltd and Ellerslie International Flower Show Ltd; and
b. trading
companies – Civic Building Ltd, Te Kaha Project Delivery Ltd and Venues
Ōtautahi; and
2. Notes that the decisions in this report are assessed as low
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
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Committee Resolved FPCO/2024/00075
Part C
That the
Finance and Performance Committee:
1. Agrees to pass shareholder resolutions for the 2024 annual
meetings of the following Council-controlled organisations:
a. non-trading ‘shelf’ companies - CCC One Ltd, CCC Five
Ltd, CCC Seven Ltd and Ellerslie International Flower Show Ltd; and
b. trading
companies – Civic Building Ltd, Te Kaha Project Delivery Ltd and Venues
Ōtautahi; and
2. Notes that the decisions in this report are assessed as low
significance based on the Christchurch City Council’s Significance and
Engagement Policy.
Councillor Keown/Councillor Moore Carried
Councillors
Barber, Gough, MacDonald, McLellan, and Scandrett declared an interest in
Item 13 and took no part in the debate or voting on
the matter.
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14. Resolution
to Exclude the Public Te whakataunga kaupare hunga tūmatanui
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Committee Resolved FPCO/2024/00076
Part C
That at 11.31 am the resolution to exclude the public set out on
pages 359 to 360 of the agenda be adopted.
Councillor Coker/Councillor Harrison-Hunt Carried
Councillor
Johanson requested his vote against the resolution be recorded.
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The public were re-admitted to the meeting
at 11.54 am.
Karakia Whakamutunga
Meeting
concluded at 11.54 am.
CONFIRMED THIS 18TH DAY
OF DECEMBER 2024
Councillor Sam MacDonald
Chairperson
