Finance and Performance Committee
Open Minutes
Date: Wednesday 27 March 2024
Time: 9.30 am
Venue: Council Chambers, Civic Offices,
53 Hereford Street, Christchurch
Present
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Chairperson
Deputy Chairperson
Members
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Councillor Sam MacDonald
Councillor Melanie Coker
Mayor Phil Mauger
Deputy Mayor Pauline Cotter
Councillor Kelly Barber
Councillor Celeste Donovan
Councillor Tyrone Fields
Councillor James Gough – via
audio/visual link
Councillor Tyla Harrison-Hunt
Councillor Victoria Henstock
Councillor Yani Johanson
Councillor Aaron Keown
Councillor Jake McLellan
Councillor Andrei Moore
Councillor Mark Peters
Councillor Tim Scandrett
Councillor Sara Templeton
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Principal Advisor
Bede Carran
General Manager - Resources / CFO
Tel: 941 8999
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David Corlett
Democratic Services Advisor
941 5421
david.corlett@ccc.govt.nz
www.ccc.govt.nz
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Finance and Performance Committee
27 March 2024
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Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
Karakia Tīmatanga: Given by
The Mayor, Deputy Mayor and all Councillors.
The agenda was dealt with in the following
order.
1. Apologies Ngā Whakapāha
Part C
2. Declarations of Interest Ngā
Whakapuaki Aronga
Part B
Councillors Henstock and McLellan
declared an interest in Item 11 -
ChristchurchNZ Holdings Ltd – Quarter 2 performance report to 31 December
2023.
Councillors
Barber and Scandrett declared an interest in Item 12 - Venues Ōtautahi
– Half year report for the six months ended 31 December 2023.
Councillors
Gough, MacDonald, and McLellan (Civic Building Ltd) and Councillor Fields (Rod
Donald Banks Peninsula Trust Ltd) declared an interest in Item 13 - Council-controlled organisations - Half year reports for the six
months ended 31 December 2023.
Deputy Mayor
Cotter and Councillor Peters declared an interest in Public Excluded Item 17.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
Part C
4. Public Forum Te Huinga Whānui
Part B
There were no public forum presentations.
5. Deputations by Appointment Ngā Huinga
Whakaritenga
Part B
There were no deputations by appointment.
6. Presentation of Petitions Ngā
Pākikitanga
Part B
There was no presentation of petitions.
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7. Council submission on Government Policy Statement on
land transport 2024
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Officer Recommendations Ngā
Tūtohu
That the
Finance and Performance Committee:
1. Approves lodging the draft submission
(Attachment A) on the Government Policy Statement on land transport 2024 to Te Manatū Waka - Ministry of Transport.
OR
2. Delegates authority to [insert named
Councillors] to approve any further changes to the draft Council submission
on the Draft Government Policy Statement on Land Transport 2024.
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Committee Resolved FPCO/2024/00023
2. Delegates
authority to the Mayor, Deputy Mayor and Councillor Templeton to approve any
further changes to the draft Council submission on the Draft Government
Policy Statement on Land Transport 2024.
Mayor/Deputy Mayor Carried
Councillor Keown
requested that his vote against the resolution be recorded.
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8. Key Organisational Performance Results - February
2024
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Committee Resolved FPCO/2024/00024
Officer Recommendations accepted without
change
Part C
That the Finance
and Performance Committee:
1. Receive the information in the Key
Organisational Performance Results – February 2024 report.
Mayor/Councillor Coker Carried
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Councillor Coker assumed the Chair during
consideration of Item 10.
Councillor MacDonald left the meeting at
10.26am during consideration of Item 10 and did not return.
Councillor Barber left the meeting at
10.28am and returned at 10.32am during consideration of Item 10.
Councillor Gough left the meeting at
10.30am during consideration of Item 10 and did not return.
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10. Capital Programme Performance Report February 2024
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Committee Resolved FPCO/2024/00026
Officer Recommendations accepted without
change
Part C
That the Finance
and Performance Committee:
1. Receive the information in the Capital
Programme Performance Report February 2024.
Mayor/Deputy Mayor Carried
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The Mayor left the meeting at 10.49am and
returned at 10.57am during consideration of Item 11.
The Mayor left the meeting at 11.01am and
returned at 11.04am during consideration of Item 11.
Councillors Henstock
and McLellan declared an interest in Item 11 – ChristchurchNZ Holdings Ltd –
Quarter 2 performance report to 31 December 2023 and did not participate in the
vote or debate.
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11. ChristchurchNZ Holdings Ltd - Quarter 2 performance report to 31
December 2023
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Committee Resolved FPCO/2024/00027
Officer Recommendations accepted without
change
Part C
That the Finance
and Performance Committee:
1. Receives ChristchurchNZ Holdings Ltd’s Quarter 2/Half Year Performance
Report for the period ending 31 December 2023.
Deputy Mayor/Councillor Barber Carried
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Attachments
a ChristchurchNZ
Holdings Ltd - Presentation to Council ⇨
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The meeting adjourned at 11.20am and
reconvened at 11.40am. Councillor Henstock was not present at this time.
Councillors Barber and Scandrett declared
an interest in Item 12 – Venues Ōtautahi – Half year report
for the six months ended 31 December 2023 and did not participate in the vote
or debate.
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12. Venues Ōtautahi - Half year report for the six months ended
31 December 2023
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Committee Resolved FPCO/2024/00028
Officer Recommendations accepted without
change
Part C
That the Finance
and Performance Committee:
1. Receives the information in the Venues Ōtautahi Half Year
Report for 2023/24.
Mayor/Councillor Harrison-Hunt Carried
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Councillor Henstock returned to the meeting
at 11.46am during consideration of Item 13.
Councillor McLellan (Civic Building Ltd)
and Councillor Fields (Rod Donald Banks Peninsula Trust Ltd) declared an
interest in Item 13 - Council-controlled organisations
- Half year reports for the six months ended 31 December 2023 and did not
participate in the vote or debate on the organisation they had an interest.
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13. Council-controlled organisations - Half year reports for the six
months ended 31 December 2023
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Committee Resolved FPCO/2024/00029
Officer Recommendations accepted without
change
Part C
That the Finance
and Performance Committee:
1. Receives the half year reports for the period 1 July-31 December
2023 for the following Council-controlled organisations:
· Civic Building
Ltd;
· Local Government
Funding Agency;
· Rod Donald Banks
Peninsula Trust;
· Te Kaha Project
Delivery Ltd; and
2. Receives the Rod Donald Banks Peninsula Trust’s modified
Statement of Intent for 2023/24.
Mayor/Councillor Scandrett Carried
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14. Resolution
to Exclude the Public Te whakataunga kaupare hunga tūmatanui
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Committee Resolved FPCO/2024/00030
Part C
That at 11.47am the resolution to exclude the public set out on
pages 231 to 232 of the agenda be adopted.
Councillor Coker/Deputy Mayor Carried
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The public were re-admitted to the meeting
at 12.22pm.
Karakia Whakamutunga: Given
by The Mayor, Deputy Mayor and all Councillors
Meeting
concluded at 12.23pm.
CONFIRMED THIS 17TH DAY
OF APRIL 2024
Councillor Sam MacDonald
Chairperson