Finance and Performance Committee
Open Minutes
Date: Wednesday 23 August 2023
Time: 9.30 am
Venue: Council Chambers, Civic Offices,
53 Hereford Street, Christchurch
Present
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Chairperson
Deputy Chairperson
Members
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Councillor Sam MacDonald
Councillor Melanie Coker
Mayor Phil Mauger
Deputy Mayor Pauline Cotter
Councillor Kelly Barber
Councillor Celeste Donovan
- via audio/visual link
Councillor Tyrone Fields
Councillor James Gough
Councillor Tyla Harrison-Hunt
- via audio/visual link
Councillor Victoria Henstock
Councillor Yani Johanson
Councillor Aaron Keown
Councillor Jake McLellan
Councillor Andrei Moore
Councillor Mark Peters
Councillor Tim Scandrett
Councillor Sara Templeton
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Principal Advisor
Leah Scales
General Manager - Resources / CFO
Tel: 941 8999
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Principal Advisor
Dawn Baxendale
Chief Executive
Tel: 941 8999
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David Corlett
Democratic Services Advisor
941 5421
david.corlett@ccc.govt.nz
www.ccc.govt.nz
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Finance and Performance Committee
23 August 2023
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Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
Karakia Tīmatanga: Given by
all Councillors.
The agenda was dealt with in the following
order.
1. Apologies Ngā Whakapāha
Part C
2. Declarations of Interest Ngā
Whakapuaki Aronga
Part B
There were no
declarations of interest recorded.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
Part C
4. Public Forum Te Huinga Whānui
Part B
There were no public forum presentations.
5. Deputations by Appointment Ngā Huinga
Whakaritenga
Part B
There were no deputations by appointment.
6. Presentation of Petitions Ngā
Pākikitanga
Part B
There was no presentation of petitions.
Councillor Keown arrived at the meeting at 9.33am.
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7. Key Organisational Performance Results - Yearend
(June) 2023
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Committee Resolved FPCO/2023/00069
Officer Recommendations accepted without
change.
Part C
That the Finance and Performance Committee:
1. Receive
the information in the Key Organisational Performance Results – June
(year-end) 2023 report.
Councillor MacDonald/Councillor Coker Carried
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Councillor McLellan left the meeting at
10.01am and returned at 10.04am during item 8.
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8. Financial Performance Report - June 2023
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Committee Resolved FPCO/2023/00070
Officer Recommendations accepted without
change.
Part C
That the Finance and Performance Committee:
1. Receive
the information in the Financial Performance Report for the year ended 30
June 2023.
2. Approves
operational carry forward requests from 2022/23 of a net $19.0 million (as
detailed in Attachment B), to enable completion of projects in 2023/24.
3. Approves
net capital bring backs to 2022/23 of $33.6 million (as detailed in
Attachment C) to enable completion of capital projects in 2023/24 or later,
noting that:
a. Excluding
the $68 million bring back for Te Kaha, the net carry forward is $34.3
million.
b. $14.2
million moves to 2023/24 and has not been substituted.
c. $20.1
million moves to 2024/25 onwards, noting that work is required during the
2024/34 LTP process to re-phase the wider capital budget to ensure
affordability and deliverability across this period.
4. Approves
net capital revenue and funding bring backs of $64.1 million, and on-lending
and vested asset carry forwards as detailed in Attachment C.
5. Confirms
the following treatment for the 2022/23 operating surplus of $4.4 million:
a. $0.4
million of unspent weather event contingency budget to be transferred and
added to the $0.7 million sitting in the Adverse Event fund. This will
provide $1.1 million for any future weather event that exceeds normal budget
capacity.
b. The
balance of $4.0 million is applied to repayment of ratepayer debt.
c. Council
notes the operating deficit across Three Waters is $7.7 million.
Mayor/Councillor Coker Carried
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Councillor Gough arrived at the meeting at
10.07am during item 9.
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9. Capital Programme Performance Report June End Year
2023
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Committee Comment
1.
In presenting the report staff noted that the June
results highlight the challenges in providing accurate year-end forecasts at
capital programme level. Key learnings from the June result include the
need for:
a.
closer review and scrutiny of all forecasts to
improve accuracy and predictability;
b.
timely inputs into operating accounts derived
from third party inputs (e.g. RAMM);
c.
monthly reviews of opex and capex accounts to
ensure current allocations.
2.
The Committee requested a report back on these
learnings to the next meeting.
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Officer Recommendations Ngā
Tūtohu
That the Finance and Performance Committee:
1. Receive
the information in the Capital Programme Performance Report June End Year
2023.
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Committee Resolved FPCO/2023/00071
Part C
That the Finance and Performance Committee:
1. Receive
the information in the Capital Programme Performance Report June End Year
2023.
2. Request
a report back on the key learnings as outlined in the report to the next
Finance and Performance meeting.
Councillor MacDonald/Councillor Peters Carried
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10. Canterbury Museum Temporary Unregistered Easement over Botanic
Gardens Reserve for Orion Transformer
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Committee Resolved FPCO/2023/00072
Officer Recommendations accepted without change
Part C
That the
Finance and Performance Committee:
1. Approve
pursuant to Section 48(1) of the Reserves Act 1977, the granting of a
temporary unregistered (until 31 December 2027) right to site a transformer
easement to Canterbury Museum over that part of the Local Purpose (Botanic
Gardens) Reserve known as Botanic Gardens (Section Part Reserve 25 contained
in record of Title 668229) shown on the plan below at section 5.5, subject
to:
a. Orion
removing the temporary transformer before the temporary unregistered easement
expires by 31 December 2027 and reinstatement of the site.
b. Subject
to Tree Management Plan approval for installation of Transformer and services
to Head of Parks
c. The
Council acknowledges that a Public Notice is not required in this instance.
d. The
Chief Executive’s consent as delegated from the Minister of
Conservation to approve the easement.
e. All
necessary statutory consents under, but not limited to, the Resource
Management Act and Building Control Act being obtained by Canterbury Museum.
f. Canterbury
Museum meeting its own costs associated with the creation and execution of
this easement.
2. Authorise
the Property Consultancy Manager, should the temporary unregistered easement
be granted with the consent of the Chief Executive, to conclude negotiations
to finalise the terms of a temporary easement agreement with Canterbury
Museum including the signing of any associated documentation to implement the
temporary unregistered easement proposed by this report and to protect the
Council’s interests.
Mayor/Councillor Peters Carried
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The public were re-admitted to the meeting
at 10.58am.
Karakia Whakamutunga: Given
by all Councillors
Meeting
concluded at 10.59am.
CONFIRMED THIS 20TH DAY
OF SEPTEMBER 2023.
Councillor Sam MacDonald
Chairperson