Minutes of Finance and Performance Committee

Finance and Performance Committee

26 April 2023

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Given by all Councillors

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Committee Resolved FPCO/2023/00029

That the apologies received from Councillor Gough for a possible early departure be accepted.

Councillor MacDonald/Mayor Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Councillors Henstock and McLellan declared an interest in Item 11 and took no part in the debate or voting on this matter.

Councillors Scandrett and Barber declared an interest in Item 12 and took no part in the debate or voting on this matter.

Councillors MacDonald, McLellan and Gough declared an interest in Item 13 - 1a and took no part in the debate or voting on this matter.

Councillor Fields declared an interest in Item 13 – 1c and Item 14 and took no part in the debate or voting on this matter.

Councillors Peters declared an interest in Item 13 – 1d and took no part in the debate or voting on this matter.

Councillors MacDonald and Templeton declared an interest in public excluded Item 20 and took no part in the debate or voting on this matter.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved FPCO/2023/00030

That the minutes of the Finance and Performance Committee meeting held on Wednesday, 22 March 2023 be confirmed.

Councillor MacDonald/Councillor Scandrett Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

19. Resolution to Include Supplementary Reports

Committee Resolved FPCO/2023/00031

That the reports be received and considered at the Finance and Performance Committee meeting on Wednesday, 26 April 2023.

Public Excluded Items

20. Christchurch City Holdings Ltd Governance

Councillor MacDonald/Councillor Templeton Carried

Councillor Johanson requested that his vote against this recommendation be recorded.

16. Resolution to Exclude the Public

Committee Resolved FPCO/2023/00032

Part C

That Abby Foote, Paul Silk and Mary Devine of Christchurch City Holdings Ltd Governance, remain after the public have been excluded for Item 18 and Abby Foote and Paul Silk remain for Item 20 of the public excluded agenda as they have knowledge that is relevant to these items and will assist the Council.

And

That at 9.33am the resolution to exclude the public set out on pages 306 to 307 of the agenda be adopted.

Councillor MacDonald/Councillor Peters Carried

The public were re-admitted to the meeting at 11.15am, and following a short break the meeting resumed at 11.30pm.

10. Te Kaha Project - Elected Member Update

Committee Resolved FPCO/2023/00033 Officer Recommendations accepted without change.

Part C

That the Finance and Performance Committee:

1. Receive the information in the Te Kaha Project Elected Member Update Report.

Mayor/Councillor Peters Carried

Councillor Templeton left at 11.40am and returned at 11.43am during Item 10.

11. ChristchurchNZ Holdings Ltd - Draft Statement of Intent for 2023/24
	Committee Comment 1. Ali Adams (Chief Executive), Therese Arseneau (Chair), and Cath Carter (GM Urban Development) spoke to their presentation (attached).
	Committee Resolved FPCO/2023/00034 Officer Recommendations accepted without change Part C That the Finance and Performance Committee: 1. Receives the draft Statement of Intent for 2023/24 for ChristchurchNZ Holdings Ltd; 2. Request that ChristchurchNZ Holdings Ltd reflects in its SOI that its urban development projects will align with the Greater Christchurch and Ōtautahi Christchurch strategic planning documents (under development) and other city strategic directions such as the Economic Development Ambition; and 3. Notes that ChristchurchNZ Holdings Ltd will include the full suite of financial and non-financial performance targets in its final Statement of Intent. Councillor Harrison-Hunt/Mayor Carried
	Attachments a ChristchurchNZ Holdings Ltd Presentation ⇨

Councillor Coker assumed the Chair for consideration of Item 13.

13. Council-controlled organisations - Draft Statements of Intent for 2023/24
	Committee Recommendation Officer Recommendations accepted without change Part C That the Finance and Performance Committee: 1. Receives the draft Statements of Intent for 2023/24 for the following Council-controlled organisations:
	Committee Resolved FPCO/2023/00035 a. Civic Building Ltd Mayor/Deputy Mayor Carried
	Committee Resolved FPCO/2023/00036 b. Local Government Funding Agency Mayor/Deputy Mayor Carried
	Committee Resolved FPCO/2023/00037 c. Rod Donald Banks Peninsula Trust Mayor/Councillor Coker Carried
	Committee Resolved FPCO/2023/00038 d. Riccarton Bush Trust Mayor/Deputy Mayor Carried
	Committee Resolved FPCO/2023/00039 e. Te Kaha Project Delivery Ltd Mayor/Deputy Mayor Carried

Councillor Donovan left the meeting at 12.15pm during consideration of Item 12.

Councillor Henstock left the meeting at 12.27pm during consideration of Item 12.

Councillor Moore left the meeting at 12.31pm and did not return.

Councillor Barber left the meeting at 12.34pm and returned at 12.36pm during consideration of Item 12.

Councillor MacDonald returned to the Chair.

12. Venues Ōtautahi - Draft Statement of Intent 2023/24
	Committee Comment 1. Caroline Harvie-Teare (Chief Executive), Gill Cox (Chair) and Dale Andrews (CFO) spoke to their presentation (attached).
	Committee Resolved FPCO/2023/00040Officer Recommendations accepted without change Part C That the Finance and Performance Committee: 1. Receives the draft Statement of Intent for Venues Ōtautahi for 2023/24; and 2. Provides the following shareholder comments to the Venues Ōtautahi board for its consideration regarding the performance targets: a) they focus on demonstrating the achieving of outcomes to the extent possible; b) annual carbon reduction targets are included; and c) Venues Ōtautahi staff engage with Council staff on proposed changes to non-financial performance targets before the Statement of Intent for 2023/24 is finalised; and d) changes to the financial forecasts in the final Statement of Intent 2023/24 and reasons for changes should be clearly documented. Councillor MacDonald/Deputy Mayor Carried
	Attachments a Venues Otautahi Presentation ⇨

14. Rod Donald Banks Peninsula Trust - Half year report for six months ending 31 December 2022 and Civic Financial Services Ltd - Statement of Intent 2023

Committee Resolved FPCO/2023/00041 Officer Recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receives the half year report for the Rod Donald Banks Peninsula Trust for the period 1 July-31 December 2022; and

2. Receives the Statement of Intent for 2023 for Civic Building Ltd.

Councillor Keown/Mayor Carried

15. Central Plains Water Trust - Council participation

Committee Resolved FPCO/2023/00042 Officer Recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Agrees that the Council remains in partnership with Selwyn District Council as a shareholder of the Central Plains Water Trust and a member of the Central Plains Water Joint Committee;

2. Appoints Deputy Mayor Cotter and Councillor Peters to the Central Plains Water Joint Committee; and

3. Agrees that staff review and report on the efficacy of the governance arrangements for the Central Plains Water Trust in 18 months.

Councillor Keown/Councillor McLellan Carried

Councillor Johanson requested that his vote against recommendation 1 be noted.

7. Key Organisational Performance Results - March 2023

Committee Resolved FPCO/2023/00043 Officer Recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receive the information in the Key Organisational Performance Results - March 2023 report.

Councillor MacDonald/Councillor Harrison-Hunt Carried

Councillor Henstock returned to the meeting at 12.57pm during Item 9.

9. Capital Programme Performance Report March 2023

Committee Resolved FPCO/2023/00044 Officer Recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receive the information in the Capital Programme Performance Report to the end of March 2023.

Councillor MacDonald/Councillor McLellan Carried

Councillor Cotter left the meeting at 1.12pm and returned at 1.14pm during Item 8.

8. Financial Performance Report - March 2023

Committee Resolved FPCO/2023/00045 Officer Recommendations accepted without change

Part C

That the Finance and Performance Committee:

1. Receive the information in the Financial Performance Report for March 2023.

Councillor McLellan/Councillor Coker Carried

Karakia Whakamutunga: Given by all Councillors

Meeting concluded at 1.19pm.

CONFIRMED THIS 31^ST DAY OF MAY 2023

Councillor Sam MacDonald

Chairperson