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4. Motions
left to lie on the table - 14 December 2022
Recommendation 1a and 2 to 14 Moved by the Mayor and
Seconded by Councillor Barber
That the Council:
1. (a) Agrees that elected members who are appointed to Christchurch
City Holdings Limited, Christchurch New Zealand, Ōtautahi Christchurch
Housing Trust and Transwaste will be entitled to receive any fees personally
as recompense for their governance work on the boards;
2. Requests that CCHL provide an annual donation of the amount equal
to the fees otherwise paid to the two Councillor-directors disestablished at
the 7 December Council meeting into the Mayor’s Welfare Charitable
Fund;
3. Notes that there will be two Councillor-directors on each of the
boards of Christchurch City Holdings Limited, Christchurch NZ Holdings Ltd
and Venues Otautahi.
4. Approves the following governance changes to be reflected in the
Council’s Policy for the Appointment and Remuneration of Directors of
Council Organisations to apply to all Council-controlled organisations’
boards:
5. Prohibit staff appointments to operational Council-controlled
organisation boards, but retain the ability to appoint staff to non-trading
shelf Council-controlled organisations;
6. Continue to ensure CCHL elaborate on diversity guidance to include
gender, ethnicity, Māori whakapapa, LGBTI affinity, age, culture,
disability, background and experience;
7. Require all Chair appointments to be approved by the Council
(including where an incumbent director of a board is appointed);
8. Require all proposed re-appointments of incumbent directors to be
approved by the Council;
9. Reduce the number of terms that directors can serve on a
Council-controlled organisation’s board to two terms of three years
with a third if the Council considers it is warranted;
10. Continue to ensure core skills and capabilities for
Council-controlled organisation board members – sector knowledge,
understanding and commitment to the Council’s obligation to Te Tiriti o
Waitangi, reliability and dependability;
11. Require all proposed appointments and re-appointments to
Council-controlled organisation boards to be accompanied by a skills and
expertise matrix of the board’s governance requirements and how the
proposed mix of directors meet the requirements.
12. That CCHL report back as part of their Director fee review this
year, the amount of discount applied to the public service element of
Directors roles on CCHL and its wholly owned Subsidiaries. As part of
this review that CCHL consider an appropriate donation to recognise this
discount to the Mayors welfare fund commencing the year ended June
2024.
13. Notes that in 2022, the value of fees donated in lieu of
director’s fees for Councillor-directors was $291,600 and if reduced to
profitable Council-controlled organisations only would be $122,000 based on
two councillor-directors for Christchurch City Holdings Ltd and one for
Transwaste Canterbury Ltd.
14. To allow the ChristchurchNZ board to carry out its own
appointments process, instead of Christchurch City Holdings Limited.
Foreshadowed Amendment if Recommendation 1(a) is
carried
Secretarial Note: Put forward by Councillor Keown but
withdrawn prior to the commencement of the meeting.
That the Council:
1. (a) Agrees that elected members who are appointed to Christchurch
City Holdings Limited, Christchurch New Zealand, Ōtautahi Christchurch
Housing Trust and Transwaste will be entitled to receive any fees personally
as recompense for their governance work on the boards; noting that
individuals may choose to donate their fees.
Foreshadowed Motion 1(b) if Recommendation 1(a) is
not carried
Secretarial Note: Not Moved or Seconded
1. (b) Agrees that if recommendation 1 is not carried, then any
elected members who are appointed to the board of Christchurch City Holdings
Limited will be entitled to receive any fees personally as recompense for
their governance work on the boards;
Foreshadowed Motion 1(c) if Recommendation 1(b) is
not carried
Secretarial Note: Indicated to be Moved by Councillor
MacDonald
1. (c) Agrees that elected members who are appointed to
Council-controlled organisation boards will be entitled to receive 67% of
fees personally as recompense for their governance work on the boards and
directs that the remaining 33% will be paid by the respective organisation to
the Mayors Welfare Fund.
Secretarial Note: If lost the Status Quo remains.
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