Waitai
Coastal-Burwood-Linwood Community Board
Open Minutes
Date: Monday 7 August 2023
Time: 4.31 pm
Venue: Boardroom, Corner Beresford and Union
Streets,
New Brighton
Present
Chairperson Deputy Chairperson Members |
Paul McMahon Jackie Simons Tim Baker Celeste Donovan Alex Hewison Yani Johanson Greg Mitchell Jo Zervos |
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Christopher Turner-Bullock
Manager Community Governance, Coastal-Burwood-Linwood
941 8233
christopher.turner@ccc.govt.nz
Waitai Coastal-Burwood-Linwood Community Board 07 August 2023 |
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Karakia Tīmatanga: Led by Paul McMahon
The agenda was dealt with in the following order.
1. Apologies Ngā Whakapāha
Part C
Community Board Resolved CCBCC/2023/00033 That the apology received from Kelly Barber be accepted. |
2. Declarations of Interest Ngā Whakapuaki Aronga
Part B
Alex Hewison declared an interest in Item 15, specifically in relation to applications from Eastern Community Sport and Recreation (00065496) and Youth Alive Trust (00065838) and took no part in the Board’s discussion or voting on these item.
Tim Baker declared an interest in Item 15, specifically in relation to applications from The New Brighton and Districts Historical Society and Museum Inc (00065387) and Aranui Community Trust (ACTIS) (00065665) and took no part in the Board’s discussion or voting on these item.
Paul McMahon declared an interest in Item 15, specifically in relation to the application from Aranui Community Trust (ACTIS) (00065665) and took no part in the Board’s discussion or voting on this item.
Yani Johanson declared an interest in item 15, specifically in relation to the application from the Woolston Community Library (00065476) and took no part in the Board’s discussion or voting on this item.
Yani Johanson declared an interest in item 12 and took no part in the Board’s discussion or voting on this item.
3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua
Part C
Community Board Resolved CCBCC/2023/00034 That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 10 July 2023 be confirmed. |
4. Public Forum Te Huinga Whānui
Part B
Mairehau/Burwood Intersection Riley Stewart-Hope and Judd Cattermole, students of Waitakiri School addressed the Board regarding safety concerns at the Mairehau Road/Burwood Road intersection and to ask the Board to continue to advocate for intersection improvements during the Annual and Long Term Plan processes. The Chairperson thanked Riley and Judd for their presentation. |
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a Waitakiri
School Students - Burwood-Mairehau Intersection Presentation ⇨ |
Biketober Michele Hollis on behalf of Biketober Christchurch addressed the Board to provide an introduction to Biketober and local events being held during October 2023. The 2023 events programme will be uploaded to their website later this month. https://biketoberchch.nz/ The Chairperson thanked Michele Hollis for her update. |
QEII Proposed Temporary Alcohol Ban Rebecca Laycock, Multi-Events General Manager addressed the Board in relation to a request for an Alcohol Ban at QEII Park on event days. The Chairperson thanked Rebecca for her presentation. |
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That the Waitai Coastal-Burwood-Linwood Community Board: 1. Refers the issues raised in the presentation to staff to report back to the Board on the implementation of an alcohol ban at QEII Park on event days. |
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a Rebecca
Laycock - QEII Park Temporary Alcohol Ban Presentation ⇨ |
5. Deputations by Appointment Ngā Huinga Whakaritenga
Part B
12. Parklands United Sports Club - Lease at Parklands Community Centre |
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Council Officer in attendance spoke to the accompanying report. The Board also took into consideration the deputation from Debbie Newman and Nick James (Item 5 of these minutes refers). |
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Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Grant a lease to Parklands United Sports Club over part of Parklands Community Centre located at 75 Queenspark Drive for a period of up to 20 years, broken into terms of five years at annual rental of $8,167 plus GST with three-yearly rent reviews in accordance with section 61(2A) of the Reserves Act 1977. 2. Authorises the Property Consultancy Manager to conclude and administer the terms and conditions of the lease. |
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Community Board Resolved CCBCC/2023/00035 Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Grant a lease to Parklands United Sports Club over part of Parklands Community Centre located at 75 Queenspark Drive for a period of up to 20 years, broken into terms of five years at annual rental of $8,167 plus GST with three-yearly rent reviews in accordance with section 61(2A) of the Reserves Act 1977. 2. Authorises the Property Consultancy Manager to conclude and administer the terms and conditions of the lease. 3. Notes that the Property Consultancy Manager will stagger the rent increase over the first three years (first year by 50%, second year by 75% and 100% from the third year onwards). |
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Community Board Resolved CCBCC/2023/00036 Original Officer Recommendation accepted without change Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Grants an extension of the lease to Velocity Karts Limited over part of Bexley Reserve for a further 25 years taking effect at the expiry of the current lease term being 31 October 2024 thereby having a final expiry of 31 October 2049. 2. Requests the Manager Property Consultancy to conclude and administer the terms and conditions of the lease. |
6. Presentation of Petitions Ngā Pākikitanga
Part B
There was no presentation of petitions.
7. Correspondence - North Beach Car Park - Yellow Lines and QEII |
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Community Board Resolved CCBCC/2023/00037 Original Officer Recommendation accepted without change Part B That the Waitai Coastal-Burwood-Linwood Community Board: 1. Receive the correspondence from Kim Money in relation to the yellow lines at North Beach Car Park and refer the issues raised to staff for investigation and response to the queries raised. 2. Receive the correspondence from Linda Stewart in relation to maintenance and Long Term Plan considerations. a. Refer maintenance concerns to staff for investigation and response back to the Community Board. b. Consider advocating for provisions of accessible changing rooms and a poolside toilet in the Board’s Long Term Plan submission. |
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Council officer in attendance spoke to the accompanying report. |
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Staff Recommendations / Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approves the following new road name for 64A Bayswater Crescent (RMA/2021/1043): a. Road 1 - Westbourne Place |
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Community Board Recommendation Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approves the following new road name for 64A Bayswater Crescent (RMA/2021/1043): a. Road 1 - Westbourne Place
The division was declared a tie the voting being as follows: For: Tim Baker, Celeste Donovan, Greg Mitchell and Jo Zervos Against: Paul McMahon, Jackie Simons, Alex Hewison and Yani Johanson |
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Council Officers in attendance spoke to the accompanying report. |
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Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approve the urban forest planting plan for Cutler Park. 2. Approve the urban Forest planting plan for Radley Park. 3. Approve the urban Forest planting plan for St Florian Park. |
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Community Board Resolved CCBCC/2023/00038 Part C That the Waitai Coastal-Burwood-Linwood Community Board on the proviso that matters agreed to with staff (Radley and St Florian Parks) are upheld: 1. Approve the urban forest planting plan for Cutler Park. 2. Approve the urban Forest planting plan for Radley Park. 3. Approve the urban Forest planting plan for St Florian Park. Paul McMahon/Jackie Simons Carried
Yani Johanson requested that his vote against the resolutions be recorded. |
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Community Board Resolved CCBCC/2023/00039 Original Officer Recommendation accepted without change Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approve the application by New Brighton Olympic Athletics Club Incorporated to remove four old light poles that are defunct and install eight new 14m lighting poles on Rawhiti Domain, as shown in section 5 of this report, subject to: 1.1. The applicant obtaining any necessary resource consents and building consents, at its cost, before commencing installation of the lighting system upon the park. 1.2. The applicant being required to deposit scaled as-built plans, as per the Council’s Infrastructure Design Standards, within two months of the work being completed. 1.3. The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system. 1.4. The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times. 2. The approval and use of the lighting being subject to the following conditions: 2.1. The track and field lights are to be used on weekdays, Monday to Thursday only, between the hours of 4.30pm and 9.00pm. 2.2. If the track and field area is not in use, the lights will be turned off. 3. This approval lapsing if the development is not completed within two years of the approval date. |
Community Board Decided CCBCC/2023/00040 Part A That the Waitai Coastal-Burwood-Linwood Community Board recommends to Council that it pass the following resolutions: Noting: That pursuant to Section 24(1)(b) of the Reserves Act 1977 the board has considered the matters raised by the objectors to the proposal and considering all matters supports the following resolutions appropriate.
1. Recommend that the Council proceed with the application for revocation on the basis that: a. submitters do not raise any compelling arguments against the revocation; b. there is no immediate or foreseeable use of the reserve for its designated purpose as “road”; c. there are no other immediate or foreseeable uses for this land; d. the revocation is unlikely to result in any appreciable loss of reserve amenity or level of service for the public. e. the revocation and disposal of the land will provide wider benefit to the community through making it available for housing and releasing capital to re-invest in achieving community outcomes. 2. Staff are authorised to proceed with the reserve revocation and subject to the Department of Conservation ratifying the revocation, Section 1 Survey Office Plan 552966 (the land) be declared surplus and made available for sale.
3. Authorises the Manager Property Consultancy to negotiate, conclude and administer all the agreements necessary to facilitate the recommendations above on terms and conditions acceptable to him, and in doing so make any decisions necessary to give effect to this.
4. That the immediate neighbours be given first right of refusal on the purchase of the land. Paul McMahon/Tim Baker Carried
Yani Johanson requested that his vote against the resolutions be recorded. |
Community Board Recommendation That the Waitai Coastal-Burwood-Linwood Community Board recommend to the Council:
1. That if the land is sold for housing that a covenant be included that only a one storey building be built on the site. |
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Community Board Resolved CCBCC/2023/00041 Original Officer Recommendation accepted without change Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approves an extension of the boundaries for the Burwood East Residents’ Association’s existing area, as follows: a. To extend the boundary along New Brighton Road, to the Horseshoe Lake estuary. b. To extend the boundary along Travis Road onto Queen Elizabeth II Drive to include properties bounded by Michigan Place. c. To extend the boundary from Bassett Street to the Christchurch Golf Club Boundary between Lake Terrace Road and Queen Elizabeth II Drive. |
15. 2023-24 Waitai Coastal-Burwood-Linwood Strengthening Communities Fund Decision Report |
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Community Board Resolved CCBCC/2023/00042 Officer Recommendation accepted with amendments to the following applications: 65803, Burwood Community Church Trust Inc from $13,000 to $10,000. 65638, La Vida Youth Trust from $5,000 to $2,000. 65643, Mo Tagata Inc (Le Maota) from $12,000 to $10,000. 65648, Otautahi Sports Association Ltd from $12,000 to $11,000. 65688, Smith Street Community Farm Trust from $4,000 to $12,000. 65486, Strengthening Linwood Youth Trust from $40,000 to $38,000. 65387, The New Brighton and Districts Historical Society and Museum from $2,000 to $3,200. 65607, Burwood East Residents Association (BERA) from $1,000 to $2,000. 65729, North Beach Resident’ Association Inc from $650 to $750. 65554, Southshore Residents Association Incorporated from $1,000 to $1,500. 65808, Spencerville Residents Association Incorporated from $1,000 to $1,200.
Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approve the 2023-24 Strengthening Communities Fund grants outlined in the following schedule:
2. Decline the 2023-24 Strengthening Communities Fund applications outlined in the following schedule:
3. Approve the transfer of the remaining balance to the 2023-24 Waitai Coastal-Burwood-Linwood Discretionary Response Fund. |
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Community Board Resolved CCBCC/2023/00043 That the Waitai Coastal-Burwood-Linwood Community Board allocates the following amounts from its 2023-24 Discretionary Response Fund: 1. $2,000 to The Bridge South Brighton Trust towards their facility manager wages. 2. $1,000 to New Brighton Surf Life Saving Club towards contributions for Junior Lifeguard Development Boards. 3. $1,000 to the North Wai Boardriders (1965) Inc. towards their North Wai Surf/Skate Holiday Programme 2023. |
16. Waitai Coastal-Burwood-Linwood Community Board 2023-24 Board Projects Fund Report |
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Community Board Resolved CCBCC/2023/00044 Original Officer Recommendation accepted without change Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Allocate $6,000 from its 2023-24 Discretionary Response Fund towards the costs of establishing the 2023-24 Waitai Coastal-Burwood Linwood Youth Development Fund. 2. Allocate $500 from its 2023-24 Discretionary Response Fund towards the costs of Anzac Day Expenses 2024. 3. Allocate $5,000 from its 2023-24 Discretionary Response Fund towards the costs of establishing the Waitai Coastal-Burwood-Linwood Koru Fund. 4. Allocate $4,500 from its 2023-24 Discretionary Response Fund towards the costs of Summer with your Neighbours 2023-24. 5. Allocate $5,000 from its 2023-24 Discretionary Response Fund towards the event costs for the Parklands @ Play 2024 event. 6. Allocate $6,000 from its 2023-24 Discretionary Response Fund towards I Love Brighton 2024 event related costs. 7. Allocate $10,000 from its 2023-24 Discretionary Response Fund towards towards Community Board Events (Community Garden Pride Awards, Edible and Sustainable Garden Awards and Community Service and Youth Service Awards) for 2024. |
17. Waitai Coastal-Burwood-Linwood Community Board Area Report - August 2023 |
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Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for August 2023. |
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Community Board Resolved CCBCC/2023/00045 Part B That the Waitai Coastal-Burwood-Linwood Community Board: 1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for August 2023. 2. Request a briefing from Civil Defence regarding emergency evacuation and planning. |
18. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi
Part B
Members exchanged information on matters of mutual interest: · Oram Avenue Extension · Local Environment Canterbury Councillor Greg Byrnes · Opawaho River spill |
The Waitai Coastal-Burwood-Linwood Community Board requests that staff provide a list of the Plan Changes on the work programme.
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Karakia Whakamutunga: Led by Paul McMahon
Meeting concluded at 6.31pm.
CONFIRMED THIS 11TH DAY OF SEPTEMBER 2023
Paul McMahon
Chairperson