Chairperson

Deputy Chairperson

Members

Paul McMahon

Jackie Simons

Tim Baker

Kelly Barber

Celeste Donovan

Alex Hewison

Yani Johanson

Greg Mitchell

Jo Zervos

There were no apologies.

Community Board Resolved CCBCC/2022/00020

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 21 November 2022 be confirmed.

Tim Baker/Jackie Simons                                                                                                                                      Carried

4.5

Bromley Traffic Plan

Sarah Elicker, Emma Woods, Annette McGowen and Jane Denton, local residents, provided the Board with an overview of their concerns in the Bromley Area in relation to excessive speeds, heavy vehicles and local residents feeling unsafe walking around in their community. They also took the opportunity to advocate to the Board to have the Bromley Traffic Project as a Board priority for the Linwood Area.

The Chairperson assured Sarah, Emma, Annette and Jane that the Board are taking an active interest in the concerns raised and the Bromley Traffic Project.

The Chairperson thanked Sarah, Emma, Annette and Jane for their presentation.

Attachments

a       Bromley Traffic Plan Statement ⇨  

4.1

Youth Development Fund Report Back

Bowen Abraham, Reuben Brown and Eli Robertson provided the Board with a report back of their participation in the New Zealand Canoe Polo Champs and New Zealand Secondary Schools Champs and thanked the Board for their funding support.

The Chairperson thanked Bowen, Reuben and Eli for their presentation.

Attachments

a       New Zealand Canoe Polo Champs and New Zealand Secondary School Champs Presentation ⇨  

4.2

Linwood Resource Centre and Community Gardens

Menna Harris spoke on behalf of the Linwood Resource Centre and Community Gardens providing the Board with an introduction and update on their works.

Menna requested that the Board support the Linwood Resource Centre and Community Gardens by spreading the word and visiting them.

The Chairperson thanked Menna for her presentation.

Attachments

a       Linwood Resource Centre and Community Gardens Handout ⇨  

4.3

New Brighton Project

Emily Te Aho and Martha Baxendale were unable to attend the meeting. Community Governance Staff will work with them to arrange a convenient time in the New Year to provide the Board with an introduction and update.

4.4

Marshland Hall Trust

Sian Ruth and Adele Mitchell on behalf of the Marshland Hall Trust provided the Board with an introduction and background to the Trust as well as an update on their recent Community Day. Sian and Ruth took the opportunity to advocate for the continuation of the previous Waitai Coastal-Burwood Community Board Priority, for a new community-led facility to be established in the Burwood Ward.

The Chairperson thanked Sian and Ruth for their presentation.

Attachments

a       Marshland Hall Trust Statement ⇨

b      Marshland Hall Trust Presentation ⇨  

7.   Correspondence

Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Receive the correspondence from the Dallington Community Trust.

Community Board Resolved CCBCC/2022/00021

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Receive the correspondence from the Dallington Community Trust and that the Chairperson write to the Trust to thank them for their 22 years of contribution to the community and to commend them for their intent and work to connect the Dallington Community.

Jo Zervos/Greg Mitchell                                                                                                                                         Carried

8.   New Lease -Te Papatipu Matihiko Charitable Trust - New Brighton Library

Council Officers in attendance spoke to the accompany report and answered questions from members.

Officer Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Approve the granting of a lease to Te Papatipu Matihiko Charitable Trust to operate a digital literacy and wellbeing, e-sport programming and content creation programming at the New Brighton Library for a total term of six (6) years including renewals.

2.         Authorise the Manager Property Consultancy to conclude and administer all necessary lease negotiations and documentation.

Community Board Resolved CCBCC/2022/00022

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Approve the granting of a lease to Te Papatipu Matihiko Charitable Trust to operate a digital literacy and wellbeing, e-sport programming and content creation programming at the New Brighton Library for a total term of six (6) years including renewals.

2.         Authorise the Manager Property Consultancy to conclude and administer all necessary lease negotiations and documentation.

3.         Request staff to work with the Community Governance Team to arrange an update/briefing from Victory Up in the New Year.

4.         The Board notes the importance of the Council and the Trust having a constructive relationship with Mana Whenua.

Paul McMahon/Kelly Barber                                                                                                                                 Carried

9.   Dedication of Local Purpose (Road) Reserve as road - 6 F Thurso Place and 62 Caithness Street, New Brighton

Community Board Decided CCBCC/2022/00023 Original Officer Recommendation accepted without change

Part A

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council:

1.         Resolves to dedicate the two road reserves legally described as Lot 57 DP 39082 and Lot 4 DP 37118 road, pursuant to Section 111 of the Reserves Act 1977.

2.         Authorise the Property Consultancy Manager, to finalise documentation to implement the change of status from road reserve to road.

Kelly Barber/Jackie Simons                                                                                                                                  Carried

10. Revocation of Reserve Status 242R Lake Terrace Road Shirley

Council officers in attendance spoke to the accompanying report and answered questions from members.

Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

Noting that:

a.         On the basis the site is no longer required for road reserve purposes as the development of land adjoining the road reserve is such that road access from this parcel of land is no longer a requirement.

b.         Council resolved - CNCL/2018/00143 - Approves that the property at Lake Terrace Road Reserve 242F Lake Terrace Road not be declared surplus for disposal until it has been considered for social housing.

c.         Ōtautahi Community Housing Trust confirmed that they had no need for the property.

d.         Any sale process will include engagement with the Te Waipounamu Community Housing Network.

1.         Approves:

a.         The commencement of the revocation procedures under Section 24.1(b) of the Reserves Act 1977 seeking to revoke the reserve classification over 242 R  Lake Terrace Road Shirley vested in Christchurch City Council , Record of the Title 987805  subject to:

i.          Public Notification as described by Section 119 of the Reserves Act 1977 (and no sustainable objections being received) and;

ii.         The consent of the Minister of Conservation pursuant to Section 24 of the Reserves Act 1977 being obtained,

b.         Following notification of the revocation that the road reserve classification over 242R Lake Terrace Road Shirley vested in Christchurch City Council , Record of the Title 987805 will be revoked:

i.          if there are no submissions and;

ii.         Department of Conservation ratification is obtained.

2.         Subject to 1. above supports staff acting on the prior resolution to declare the property surplus.

3.         Approves the Property Consultancy Manager be delegated the authority to manage and conclude all of the negotiations and transactions required to finalise the revocation process, the subsequent registration of a new fee simple title and sale of the property in accordance with normal Council practices. 

4.         Approves the Head of City Growth and Property to determine sale terms and conditions in the event there are offers to purchase from social housing providers.

5.         On the basis that there are submissions on the reserve revocation process, then in accordance with Section 120 of the Reserves Act 1977 the matter will be brought back to Waitai Coastal-Burwood-Linwood Community Board to consider these.

Community Board Resolved CCBCC/2022/00024

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

Noting that:

a.         On the basis the site is no longer required for road reserve purposes as the development of land adjoining the road reserve is such that road access from this parcel of land is no longer a requirement.

b.         Council resolved - CNCL/2018/00143 - Approves that the property at Lake Terrace Road Reserve 242F Lake Terrace Road not be declared surplus for disposal until it has been considered for social housing.

c.         Ōtautahi Community Housing Trust confirmed that they had no need for the property.

d.         Any sale process will include engagement with the Te Waipounamu Community Housing Network.

1.         Approves:

a.         The commencement of the revocation procedures under Section 24.1(b) of the Reserves Act 1977 seeking to revoke the reserve classification over 242 R  Lake Terrace Road Shirley vested in Christchurch City Council, Record of the Title 987805 subject to:

i.          Kainga Ora being contacted directly regarding their potential use of the land for housing.

ii.         Public Notification as described by Section 119 of the Reserves Act 1977 (and no sustainable objections being received) and;

iii.        The consent of the Minister of Conservation pursuant to Section 24 of the Reserves Act 1977 being obtained,

b.         Following notification of the revocation that the road reserve classification over 242R Lake Terrace Road Shirley vested in Christchurch City Council , Record of the Title 987805 will be revoked:

i.          if there are no submissions and;

ii.         Department of Conservation ratification is obtained.

2.         Request a briefing from Ōtautahi Community Housing Trust regarding potential future use of the section for residential development.  

Tim Baker/Alex Hewison                                                                                                                                        Carried

11. 2022-23 Waitai Coastal-Burwood-Linwood Discretionary Response Fund - Scout Association of NZ - North Beach

Community Board Resolved CCBCC/2022/00025 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Approve a grant of $1,800 from its 2022-23 Discretionary Response Fund to Scout Association of NZ – North Beach for material costs for building repairs.

Tim Baker/Celeste Donovan                                                                                                                                 Carried

12. Waitai Coastal-Burwood-Linwood Community Board - Representation on Outside Organisations

The Board decided to not appointment members to the following groups as they have not yet been formally established or the groups are in recess:

1.       Bromley Traffic Plan Community Working Party

2.       New Brighton Business and Landowners’ Association

3.       Parklands Recovery Group

Community Board Resolved CCBCC/2022/00026

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Appoint the Board member(s) as its representative on each of the following organisations for the 2022-25 term:

a.         Outside organisations/Other:

b.         Residents’ Associations:

Abc….

Paul McMahon/Kelly Barber                                                                                                                                 Carried

13. Waitai Coastal-Burwood-Linwood Community Board - 2023 Meeting Schedule and Submissions Committee

Community Board Resolved CCBCC/2022/00027 Original Officer Recommendation accepted with the inclusion of a note in relation to the possibility of formal meeting location changes.

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Adopt the following schedule of Ordinary Meetings from February 2023 to December 2023:

2.              Delegate authority to the Community Board Chairperson and Community Governance Manager to amend the ordinary meeting schedule, as required.

*Note: the Board will consider the formal meeting locations as the term progresses and those listed above may be subject to change.

3.         Note the holding of Board briefings will take place prior to the Board meetings as listed above from 3.30pm until 4.25pm, and on week four of the Council calendar as follows:

4.         Establish a Waitai Coastal-Burwood-Linwood Community Board Submissions Committee for the 2022-2025 term as follows:

a.         Terms of Reference being to respond on behalf of the Waitai Coastal-Burwood-Linwood Community Board to submission opportunities as they arise.

b.         Six non-Councillor members to be appointed as members of the Submissions Committee.

c.         The Committee Chairperson and Deputy Chairperson to be appointed by the Submissions Committee.

d.         The quorum of the Submissions Committee to be 3 members.

e.         Where timeframes necessitate such action being required, the Submissions Committee be granted delegated authority at the discretion of the Chairperson to lodge submissions on behalf of the Waitai Coastal-Burwood-Linwood Community Board.

f.          Any submissions made by the Submissions Committee to be reported to the Waitai Coastal-Burwood-Linwood Community Board for record keeping purposes.

g.         Delegate to the Community Board Chairperson and the Community Governance Manager the ability to schedule meeting dates for the Submissions Committee to meet to consider future matters undergoing public consultation.

Greg Mitchell/Jackie Simons                                                                                                                                  Carried

14. Waitai Coastal-Burwood-Linwood Community Board - Recess Committee 2022-23

Community Board Resolved CCBCC/2022/00028 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Appoint a Recess Committee comprising of the Board Chairperson or Deputy Chairperson and any 4 other members available, to be authorised to exercise the delegated powers of the Waitai Coastal-Burwood-Linwood Community Board for the period following its ordinary meeting on 12 December 2022 up until the Board resumes its normal business from 9 February 2023.

2.         Note that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes.

3.         Note that any meeting convened of the Recess Committee will be publically notified and the details forwarded to all Board members.

Jackie Simons/Greg Mitchell                                                                                                                                Carried

15. Waitai Coastal-Burwood-Linwood Community Board Area Report - December 2022

Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1.         Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for December 2022.

Community Board Resolved CCBCC/2022/00029

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1.              Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for December 2022.

2.              Requests that staff organise a briefing with Council staff in relation to the Organics Processing Plant and the dumping of compost

3.              Chairperson write to the CEO of ECan to ask for a meeting with compliance officers.

Paul McMahon/Celeste Donovan                                                                                                                        Carried

Members exchanged information on matters of mutual interest:

·         Prestons Park Drive/Mairehau Road intersection Petition going to Council

·         Emergency Action Plan Coastal Ward – meeting attendance

·         St Faiths Church

·         MP Poto Williams – meeting