Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 April 2024

Unconfirmed

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 11 March 2024

Time: 10 am

Venue: Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Howard Needham

Luana Swindells

Principal Advisor

Penelope Goldstone

Manager Community Governance, Banks Peninsula

Tel: 941 5689

Liz Beaven

Community Board Advisor

941 6601

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The Board observed a moment of silence acknowledging the recent passing of Charles Crofts, kaumatua of Te Rūnanga o Koukourarata.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations by Member Te Ki Taurangi

Part B

Jillian Frater completed her oral and written declaration in the presence of Lyn Leslie, Chairperson Te Pātaka o Rākaihautū Banks Peninsula Community Board and John Filsell, Head of Community Support and Partnerships.

The meeting adjourned at 10.13am and reconvened at 10.21am.

3. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

4. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2024/00009

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 12 February 2024 be confirmed.

Tyrone Fields/Nigel Harrison Carried

5. Public Forum Te Huinga Whānui

Part B

5.1

Lyttelton Energy Transition Society

Thomas Kulpe spoke on behalf of the Lyttelton Energy Transition Society (LETS) to introduce LETS, a new local not-for-profit organisation in Lyttelton, to the Board.

After questions from members, the Chairperson thanked Mr Kulpe for his presentation

Attachments

a Item 5 - Public Forum Lyttelton Energy Transition Society - Banks Peninsula Community Board Monday 11 March 2024

6. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

7. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

8. Reserve Committee Meeting Minutes
	Community Board Comment The Board discussed the matter of Reserve Committees allocating annual/permanent camping sites at the Pigeon Bay and Duvauchelle camping grounds noting that the allocation of permanent sites is not permissible within the Camping Ground Regulations.
	Staff Recommendations / Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receive the minutes of the following Reserve Committees: a. Cass Bay Reserve Committee – Unconfirmed Minutes – 1 February 2024. b. Lyttelton Recreation Ground Reserve Committee – Unconfirmed Minutes – 20 November 2023. c. Pigeon Bay Reserve Committee – Unconfirmed Minutes – 22 January 2024. d. Robinsons Bay Reserve Committee – Unconfirmed Minutes – 11 February 2024. e. Duvauchelle Reserve Committee – Unconfirmed Minutes – 15 January 2024. f. Pigeon Bay Reserve Committee – Unconfirmed Minutes – 19 February 2024. 2. Approve the following co-option to the Robinsons Bay Reserve Committee: a. Ross Blanks. 3. Note the following items within the Reserve Committee minutes: a. The resignation of Pam Richardson from the Pigeon Bay Reserve Committee. b. The resignation of Liz and Brian Bain from the Robinsons Bay Reserve Committee.
	Community Board Resolved BKCB/2024/00010 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the minutes of the following Reserve Committees: a. Cass Bay Reserve Committee – Unconfirmed Minutes – 1 February 2024. b. Lyttelton Recreation Ground Reserve Committee – Unconfirmed Minutes – 20 November 2023. c. Pigeon Bay Reserve Committee – Unconfirmed Minutes – 22 January 2024. d. Robinsons Bay Reserve Committee – Unconfirmed Minutes – 11 February 2024. e. Duvauchelle Reserve Committee – Unconfirmed Minutes – 15 January 2024. f. Pigeon Bay Reserve Committee – Unconfirmed Minutes – 19 February 2024. 2. Approves the following co-option to the Robinsons Bay Reserve Committee: a. Ross Blanks. 3. Notes the following items within the Reserve Committee minutes: a. The resignation of Pam Richardson from the Pigeon Bay Reserve Committee. b. The resignation of Liz & Brian Bain from the Robinsons Bay Reserve Committee. 4. Requests staff to investigate options for reducing permanent camping sites at Pigeon Bay and Duvauchelle camping grounds and report to the Board. Luana Swindells/Asif Hussain Carried

5. Public Forum Continued Te Huinga Whānui

5.2 Naval Point - Te Nukutai o Tapoa - Public Boat Ramp Closures

Sabrina Saunders, representing the Naval Point Club, spoke to the Board about the perceived lack of timely communication to the public about the public boat ramp closures at Naval Point and the lack of understanding residents have about closures of ramps, roads and the Lyttelton Tunnel during SailGP.

After questions from the Board members, the Chairperson thanked Ms Saunders for her presentation.

9. Akaroa Museum Advisory Committee Meeting Minutes

Community Board Resolved BKCB/2024/00011 -Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the following minutes of the Akaroa Museum Advisory Committee:

a. Unconfirmed Meeting Minutes - 21 February 2024.

b. Meeting Minute Attachments – 21 February 2024 .

Nigel Harrison/Asif Hussain Carried

10. Report of the Electoral Officer - Lyttelton Subdivision Community Board By-election - 17 February 2024

Community Board Resolved BKCB/2024/00012 -Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Report of the Electoral Officer.

Lyn Leslie/Tyrone Fields Carried

11. BP Meats Site 67 & 67A Rue Lavaud Akaroa - Future Use

Community Board Resolved BKCB/2024/00013- Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives this report.

2. Supports staff initiating the proposed process, with key stages including:

· Obtaining updated technical analysis for the site and updating Section D of the ‘2011 Akaroa Places and Spaces Plan’.

· Preparing a consultation and engagement plan alongside Community Governance and Communications and Engagement staff.

· Undertaking targeted and on-going engagement with Ōnuku Rūnanga, acknowledging their proposal for the site and noting the cultural importance of the area.

· Developing site requirements/principles for refining the various site options to be consulted on.

· Presenting the site options and engagement plan to the Community Board for a decision to consult.

· Undertaking public consultation and reporting back to the Community Board regarding the consultation findings and next steps.

3. Maintains the status quo holding strategy until staff report back on options for future use.

Nigel Harrison/Asif Hussain Carried

14. Te Pātaka o Rākaihautū Banks Peninsula Community Board Representation on External Organisations and Funding Delegation

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Review appointments to external organisations considering the new Lyttelton member.

2. Appoint a member of the Community Board, or other person, to the following body, as the Christchurch City Council’s representative on that body:

Ÿ Lyttelton Historical Museum Society Incorporated.

3. Appoints a representative on the following body:

Ÿ Lyttelton Port Liaison Committee.

4. Appoints a liaison person to the following subordinate decision-making bodies and outside organisations:

Reserve Committees

Ÿ Lyttelton Reserves Committee.

Residents’ Associations

Ÿ Lyttelton Community Association.

Community Organisations

Ÿ Grubb Cottage Trust.

Ÿ Lyttelton Business Association.

Ÿ Project Lyttelton Inc

5. Revokes previous delegations for Youth Development Fund Decision Making.

6. Delegates a Board member to approve Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund grants during the remaining 2022-2025 Board Term.

Community Board Resolved BKCB/2024/00014

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Reviews appointments to external organisations considering the new Lyttelton member.

2. Appoints the following member of the Community Board, to the following body, as the Christchurch City Council’s representative on that body:

Ÿ Lyttelton Historical Museum Society Incorporate – Jillian Frater.

3. Appoints the following a member of the Community Board as a representative on the following body:

Ÿ Lyttelton Port Liaison Committee – Jillian Frater.

4. Appoints the following members of the Community Board as a liaison person to the following subordinate decision-making bodies and outside organisations:

Reserve Committees

Ÿ Lyttelton Reserves Committee – Jillian Frater.

Residents’ Associations

Ÿ Lyttelton Community Association - Cathy Lum-Webb.

Community Organisations

Ÿ Grubb Cottage Trust – Jillian Frater.

Ÿ Lyttelton Harbour Business Association - Tyrone Fields.

Ÿ Project Lyttelton Inc – Cathy Lum-Webb.

5. Revokes previous delegations for Youth Development Fund Decision Making.

6. Delegates to the Community Board Chairperson and Luana Swindells to approve Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund grants during the remaining 2022-2025 Board Term.

Tyrone Fields/Cathy Lum-Webb Carried

12. 63 Lukes Road, Little Akaloa - Proposed Road Name

Community Board Resolved BKCB/2024/00015 - Officer recommendation accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the following new road name for 63 Lukes Road (RMA/2023/813).

a. Lane 1 - Ara Tamāhine Ātaahua.

Tyrone Fields/Asif Hussain Carried

13. Akaroa Design Review Panel Appointment

Community Board Resolved BKCB/2024/00016 - Officer recommendation accepted without change.

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Appoints Rodney Laredo as the Akaroa Civic Trust representative for the Akaroa Design Review Panel for the remainder of the 2022-25 term.

Tyrone Fields/Nigel Harrison Carried

17. Resolution to Include Supplementary Report

Community Board Resolved BKCB/2024/00017 Officer recommendation accepted without change.

That the report be received and considered at Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting on Monday, 11 March 2024.

Open Items

18. Lyttelton Harbour Business Association Discretionary Response Request

Tyrone Fields/Luana Swindells Carried

18. Lyttelton Harbour Business Association Discretionary Response Request

Community Board Resolved BKCB/2024/00018 - Officer recommendation accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $2,541 from its 2023/2024 Discretionary Response Fund to The Lyttelton Harbour Business Association towards event costs to host a viewing area in Albion Square during SailGP.

Tyrone Fields/Asif Hussain Carried

15. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - March 2024

Community Board Resolved BKCB/2024/00019 -Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for March 2024.

Luana Swindells/Asif Hussain Carried

16. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics

· The Board were advised that the residents’ SailGP access passes had started to be distributed to Lyttelton residents. The Board discussed aspects of the upcoming SailGP event including involving local talent for displays during the events, the communication to the community of traffic management, the need for more than one pass per residence, and the Marine Mammal Plan (that has not yet been finalised).

· Lyttelton Emergency Hub is currently having community conversations to formulate the hub’s way forward.

· The Cass Bay residents recently held a successful community beach picnic.

· The Board were advised that there is a shared kai table outside of 40 Winchester Street, which is available to the community.

· Over the past weekend there was a Lyttelton litter drive, with the help of Port Noise event. Approximately 60kg of waste was collected.

· The Board were advised that some Lyttelton residents have been in contact with Board members wanting a dog park in Lyttelton.

· It was noted that the five year anniversary of 15 March Christchurch Mosque shootings is approaching.

· The Board discussed the matter of fire mitigation which is in the forefront of the community’s mind post Port Hills Fire 2024. The Board acknowledged the work of the firefighters who spent over 200 hours over three days fighting the recent Port Hills fire. The Board were reminded that it is a Board priority in the Community Board plan about water storage for firefighting.

· A Board member attended the recent opening of the Christchurch Multicultural Centre (at the former Hagley netball courts).

· A Board member advised that they have received community emails regarding port noise in Lyttelton.

· The Board were advised that the “Art on the Fence” in Birdlings Flat was recently opened.

· The Little River toilets upgrade project has begun. The first phase is to install a larger water tank.

· The Coronation Library in Little River project upgrade can now commence as the resource and building consents have been approved.

· The Board were advised that the Giant Pumpkin Festival in Little River will be held on 7 April 2024.

· Some Board members recently attended the Okains Bay Health Muster that have agencies such as Police, and Akaroa Health Centre to advise the community of the resources that are available in many area including mental health. Some attendees come from Ashburton to attend. It is planned to have more sessions around Banks Peninsula.

· The Banks Peninsula Member of Parliament recently held a meeting on filling the fibre broadband gaps around the Lyttelton Harbour basin.

· A ceremony was held on the 10 year anniversary of the opening of the Akaroa Marine Reserve.

· The Council’s Draft Long Term Plan 2025-2035 will be adopted by the Council shortly.

· The Board discussed the inclusion of fire management in the Reserve Committee Triennial Plans.

· The Board were advised of the recent collaboration between Ōnuku Rūnanga and community that took place to hold a recent Takapūneke celebration.

· It was noted that there is increased traffic around the Lyttleton Harbour basin, however there is no visible police monitoring.

Karakia Whakamutunga

Meeting concluded at 12.01pm.

CONFIRMED THIS 8th DAY OF APRIL 2024

Lyn Leslie

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 April 2024

9. Lyttelton Recreation Grounds Upgrade - Proposed Tree Removal
Reference / Te Tohutoro:	24/263604
Report of / Te Pou Matua:	Kristine Bouw, Development Project Manager, Kristine.Bouw@ccc.govt.nz
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 To outline the rationale for the removal of trees along the southern boundary of the recreation ground at Te Nukutai o Tapoa - Naval Point as a part of the recreation grounds upgrade works and to allow for the construction of a new netball court.

1.2 An arboricultural report has identified that the large Cupresus x leylandii and Cupressus macrocarpa trees proposed for removal are affected by canker disease which may have an impact on their long term viability. Staff have consulted with the adjacent user groups (Lyttelton Recreation Grounds Reserve Management Committee, Lyttelton Rugby and Lyttelton Sea Scouts) on the tree removal and on a revegetation plan for the site.

1.3 Additionally, the Te Nukutai o Tapoa – Naval Point Development Plan is working through a new landscape concept for the site working in partnership with Te Hapū o Ngāti Wheke.

1.4 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the fact that the trees have been identified for removal as a part of the Te Nukutai o Tapoa – Naval Point Development Plan and that a new planting plan to increase the overall canopy cover on the site is being developed in partnership with the adjacent stakeholder groups.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board approves:

1. The removal of trees along the southern boundary of the recreation grounds at Te Nukutai o Tapoa – Naval Point Development Plan.

2. The replacement of tree planting as a part of a new landscape design for the area to increase the canopy cover of the recreation grounds.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Te Nukutai o Tapoa – Naval Point Development Plan was approved by the Te Pātaka o Rākaihautū Banks Peninsula Community Board in November 2020.

3.2 The Development Plan included upgrades to the Lyttelton Recreation Grounds and the establishment of multi-sport courts were key considerations for the community in the upgrade to the Naval Point Area.

3.3 The inclusion of a netball court as a part of the sport court redevelopment is a significant feature of the recreation ground redevelopment for the Lyttelton Recreation Ground Reserve Management Committee (LRGRMC) and has been recommended as a legacy for former LRGRMC member Flora MacGregor. Te Hapū o Ngāti Wheke recently naming the netball court ‘Flora Court’ in memory of Ms MacGregor’s contributions to the community and to Lyttelton Netball.

3.4 A Tree Assessment was prepared for the Development Plan that identified that a number of exotic Cupresus x leylandii and Cupressus macrocarpa trees currently forming a shelterbelt along the southern side of the existing Lyttelton Recreation Ground are affected by canker disease and are expected to have a limited useful life.

3.5 A Tree Protection Management Plan was prepared for the Lyttelton Recreation Ground upgrade works currently underway and identified that works within the drip line of the southern shelterbelt trees and included a Tree Protection Zone for the protection of trees from the construction activities.

3.6 Changes to the design of the future courts on the western boundary of the site and the inclusion of the change pavilion on the field area have led to the need to shift the courts to the south to provide sufficient space between the courts and new changing rooms. An equipment storage shed for Lyttelton rugby and the Lyttelton Sea Scouts is also being built in this area.

3.7 As a result of these changes the works are now proposed within the Tree Protection Zone and construction activities will require the removal of approximately six large Cypress x leylandii and Cupressus macrocarpa trees.

3.8 Staff recommend removing the trees to the south of the recreation ground to allow for the construction of the multi-sport courts court and for the construction of a new shed for Lyttelton rugby / recreation grounds and for Lyttelton Sea Scouts.

Photo across the Lyttelton Recreation Ground facing south and towards the proposed trees for removal

Aerial view of a body of water

Description automatically generated Figure 1: Location Plan of Proposed Trees for removal to the south of the existing Lyttelton Recreation Ground (identified in red above)

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Option 2 – Do not build the netball court.

4.1.1 The advantage of this option is that the trees to not need to be removed at this time and there is no additional cost to Council.

4.1.2 The disadvantage of this option is that the outcomes of the key stakeholder groups will not be realised and including - LRGRMC or Lyttelton Netball or Te Hapū o Ngāti Wheke.

4.2 Option 3 - Reduce the size of the future netball court to eliminate the need to remove the trees.

4.2.1 The advantages of this option include is that no tree removal is required at this time and there is no additional cost to Council.

4.2.2 The disadvantage of this option is that the netball court will be smaller than requested and will not meet the requirements of the LRGRMC and Lyttelton Netball.

4.2.3 The disadvantage of this option is that the trees will eventually need to be removed once the landscape plan has been completed to make room for the new pedestrian connections and the new storage shed building.

4.2.4 The disadvantage of this option is that the health of the trees is such that their removal may still be required in the future.

5. Detail Te Whakamahuki

5.1 Over the past few months a new landscape plan for the wider Te Nukutai o Tapoa – Naval Point Development Plan area has been underway to provide a pedestrian and user connection between Marina Access, along the western side of the site, to the recreation grounds, Lyttelton Scout Den and ultimately to the coastal edge of Tapoa (Attachment 1 – Conceptual Landscape Plan).

5.2 The planning and design work is being developed in partnership with Te Hapū o Ngāti Wheke and includes the layout, design features and proposed planting palette. Cultural design elements are further being developed for the site furniture and wayfinding that will reinforce the existing design work along the coastal edge of Tapoa.

5.3 The design will ultimately increase the current canopy cover at Tapoa and include a vegetated connection throughout the site incorporating native species and connect with the surrounding landscape.

5.4 Staff have been engaging with the Lyttelton Recreation Ground Reserve Management Committee and Lyttelton Sea Scouts on a new design which will provide shelter from the south and additional canopy cover for the site and provide purpose designed spaces for Scouts to operate their programmes out of and the public to use.

5.5 Lyttelton Sea Scouts have indicated that they are keen to work closely with Council staff on the re-establishment of trees in the area and with a landscape concept that provides play spaces and usable areas for the scouts and their programmes.

5.6 To date there have been three meetings with Scouts on the outcomes for their landscape area and including:

Ø Meeting with scout leaders to discuss the Lyttelton Recreation ground upgrades, multi-sport courts and integration with the scout den

Ø Two workshops (one with cubs and one with sea scouts) to outline the proposed landscape planning and to gain insights and inputs from the kids on the types of activities and uses that they would like to see in and around the den

5.7 Some of the major themes that have been presented by the Lyttelton Sea Scouts to date include:

Ø More trees

Ø Play space for outdoor adventure play / natural play area

Ø Vegetable garden

Ø Retention and upgrades to the ropes course

Ø Skate park / bike park areas

5.8 The final design will be prepared based on the inputs outlined above.

5.9 The decision affects the following wards/Community Board areas:

5.9.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Parks, heritage and coastal environment.

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Overall customer satisfaction with the recreational opportunities and ecological experiences provided by the City's Regional Parks. - Regional Parks resident satisfaction >=80%.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

6.4 The Tree Policy 4.7 – Approval by the Community Board for the removal of trees to facilitate projects on Council land will take into account the value of the project to the community, including public health and / or the local environment and considerations taken for retaining existing trees compared with the loss of the benefits provided by the trees.

6.5 Tree Policy 1.9 – For every tree removed a minimum of two new trees will be planted with the projected canopy cover replacing that which is lost within 20 years.

6.6 Tree Policy 1.7 – All trees will have a minimum establishment period of 24 months.

6.7 Tree Policy 11.1 – For removals outside of the road corridor, the location of any replacement trees will be based on the following; (1) In the same reserve where the tree was removed; or (2) If no further planting in the reserve is required, then in the closes road corridor or reserve that requires either new or additional planting; or (3) Within the Urban Forest.

6.8 Tree Policy 2.12 – We will actively encourage opportunities to provide habitat for indigenous flora and fauna.

6.9 Tree Policy 2.14 – We will protect and restore the ecological integrity and biodiversity value of the district by ensuring native tree species that naturally occur locally are eco-sourced from the relevant ecological district and / or region.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.11 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga should the landscape design elements and in particular the development of native tree species and significant canopy cover not be included it the landscape outcome for the site.

6.12 A new landscape and planting strategy to increase native vegetation and canopy cover at Te Nukutai o Tapoa – Naval Point is currently being developed with Te Hapū o Ngāti Wheke and includes the development of a species list to support the reintroduction of native species to the site.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The decisions in this report are likely to:

6.13.1 Contribute positively to adaptation to the impacts of climate change through the increase in canopy cover on the site.

6.13.2 The proposal to remove and replace the trees will in the first instance contribute negatively to emission reductions with the removal of the trees and then as the new native replacement trees grow, will contribute positively to emissions reductions.

6.14 The new planting strategy will ultimately increase the canopy cover of the site and will have a positive impact by reducing carbon emissions.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.15 There are no accessibility considerations associated with this decision.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – will be confirmed in future stages of work and include the costs associated with the removal and replanting of trees and shrubs in this area.

7.2 Maintenance/Ongoing costs – will be confirmed as a part of the future stages of work.

7.3 Funding Source – The replanting will be funded through the CAPEX budget 75900 Te Nukutai o Tapoa – Naval Point New Multi-Purpose Facility (Stage 3) which includes budget for landscape enhancements.

Other He mea anō

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board has the authority to approve the removal of healthy and / or structurally sound tree(s) that are located within a site that is a reserve, park, public open space or road corridor.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue, or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is no specific risk management implications beyond those involved with the construction works required for this work. These risks will be management through the Council’s Health and Safety framework and based on the specific tasks required for these works.

10. Next Steps Ngā Mahinga ā-muri

10.1 If approved, project works will continue and no changes will be made to the design and construction programme.

10.2 The trees will be removed and a plan for replacement of the trees and the landscape design for the wider site area will continue.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment 1: Conceptual Landscape Plan	24/457636	50

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Kristine Bouw - Development Project Manager

Richard Gibbs - Senior Project Manager

Approved By

Toby Chapman - Manager Urban Forest

Al Hardy - Manager Community Parks

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 April 2024

10. 2023/24 Discretionary Response Fund Application - Lyttelton Toy Library
Reference Te Tohutoro:	24/449054
Responsible Officer(s) Te Pou Matua:	Andrea Wild, Community Development Adviser
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2023/24 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
66928	Project Lyttelton	The Lyttelton Toy Library	$3,550	$3,550

1.2 There is currently a balance of $33,203 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the 2023/24 Discretionary Response Fund Application - Lyttelton Toy Library Report.

2. Note that the decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

3. Approve a grant of $3,550 from its 2023/24 Discretionary Response Fund to Project Lyttelton towards The Lyttelton Toy Library.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$52,930	$19,727	$33,203	$29,653

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023/24 Discretionary Response Fund Application Project Lyttelton Incorporated - The Lyttelton Toy Library Decision Matrix	24/445905	53

Signatories Ngā Kaiwaitohu

Author	Andrea Wild - Community Development Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 April 2024

11. 2023/24 Discretionary Response Fund Application - Little River Support Group
Reference Te Tohutoro:	24/454642
Responsible Officer(s) Te Pou Matua:	Jane Harrison, Community Development Advisor (jane.harrison@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2023/2024 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066888	Little River Support Group	Pool Caretaker Wages	$2,500	$2,000

1.2 There is currently a balance of $33,203 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the 2023/24 Discretionary Response Fund Application - Little River Support Group Report.

2. Note that the decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

3. Approve a grant of $2,000 from its 2023/2024 Discretionary Response Fund to Little River Support Group towards Pool Caretaker Wages.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/2024 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$52,930	$19,727	$33,203	$31,203

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023/24 Discretionary Response Fund Application - Little River Support Group Decision Matrix	24/455271	57

Signatories Ngā Kaiwaitohu

Author	Jane Harrison - Community Development Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

08 April 2024

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - April 2024
Reference / Te Tohutoro:	24/383490
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for April 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail		Timeline	Strategic Alignment
The Lyttelton Harbour Network	The first Whakaraupō Lyttelton Harbour Network meeting was held on 20 March 2024. This was the first meeting since the network was reviewed; the outcome being to move around the harbour and provide the opportunity for local community groups to host and showcase their work. Project Lyttelton hosted the first meeting and provided an overview of the services they provide. The meeting finished with an opportunity for everyone to stay for a shared lunch accessing produce from Project Lyttelton’s community garden.		On-Going	Good social and physical connections for our communities: Community connection supports wellbeing and reduces isolation.
Sailability at Tapoa – Naval Point	Collaboration continues to look at the possibility for Sailability and the use of Te Nukutai o Tapoa – Naval Point for their programme. Staff are working with Sailability representatives on suitable vessel storage, accessible connections, a suitable location for launching and loading passengers, change area and toilets on site.		On-Going	Good social and physical connections for our communities:
Akaroa Sports Courts	Continuing to support the community to progress plans for the redevelopment of the Akaroa Sports Courts	Ongoing		Good social and physical connections for our communities
The Gaiety Custodian	Partnered with Community Facilities and The Gaiety Trust to establish a Custodian Role at The Gaiety Hall in Akaroa	Completed		Good social and physical connections for our communities
BP Meats	Providing accessible opportunities for the Akaroa community to remain informed on plans and processes relating to the BP Meats site	Ongoing		Support community-based solutions for currently unused significant Council sites
Little River Wairewa Toilets	Staff have obtained all necessary approvals for upgrading the water supply to the public toilets at Little River Railway Station. The project commenced the week of March 4th with work anticipated to take 2 weeks.	Due for completion 22 March 2024		Tourism Opportunities are balanced with social, cultural, economic and environmental values.
Little River Wairewa Big Ideas Refresh	The Little River Wairewa Community Trust are currently consulting with residents from Kaituna Valley, Birdlings Flat, Little River and Okuti Valley to complete an update of the Little River Big Ideas Community Plan.	Ongoing		Good social and physical connections for our communities
Wairewa Marae Open Day and Emergency Planning	A combined Marae Open Day and Emergency Day is planned for 21 April 2024 at Wairewa Marae, Little River. Governance and CDEM staff are supporting planning and communications to the wider Wairewa community.	April 21		Good social and physical connections for our communities
Coronation Library Little River	Work to lift and repair the Coronation Library will begin late March/April 2024. The Little River Wairewa Community Trust will manage the facility as a community space once work is completed. The Trust have been fully involved in the design and fit out of the building to ensure that it is suitable for the needs of the community. There is a strong sense of anticipation among local residents to see the library restored and fully utilised again, after it suffered damage during the 2011 earthquakes.	Ongoing		Good social and physical connections for our communities

3.2 Community Funding Summary

3.2.1 Discretionary Response Fund – As part of the ITM New Zealand Sail Grand Prix in Lyttelton, the Lyttelton Harbour Business Association (LHBA) and other partners installed a large-scale LED screen at Albion Square for live community viewing of the race. The Board approved a grant towards expenses to the LHBA at its meeting on Monday 11 March. A summary of Discretionary Response Fund grants to date is attached. (Attachment A).

3.2.2 Strengthening Communities Fund – Applications are open until noon on 12 April for Banks Peninsula Strengthening Community Fund grants. After a period of assessment a decision report will be presented to the Community Board at its meeting on Monday 12 August 2024 and grants will be paid out to successful applicants during September 2024.

3.3 Participation in and Contribution to Decision Making

3.3.1 Council Engagement and Consultation.

· Have your say – at the time of writing the report there were no consultations open within the Community Board Area.

Topic	Closing Date	Link:
Draft Long Term Plan (LTP) 2024-2034	21 April 2024	https://letstalk.ccc.govt.nz/draft-ltp-2024-2034

· Start Work Notices - Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works..

3.4 Governance Advice

3.4.1 ANZAC Day Services - Below are the times and venues for 2024 ANZAC Day Services in Te Pātaka o Rākaihautū Banks Peninsula:

Place	Time	Details
Diamond Harbour	9.45am – 10.30am	Assemble in the area by the Diamond Harbour Eatery and Bar.
Diamond Harbour	10.30am – 10.35am	Form up and march to the Diamond Harbour War Memorial Hall. Refreshments and fellowship after the Anzac Remembrance.
Lyttelton	9.35am	Gather at the corner of Oxford and London Street to march to Albion Square.
Lyttelton	10am	ANZAC Remembrance Service at Albion Square
Little River	9.30am	ANZAC Remembrance Service at Little River Community Hall, Awa-iti Domain, followed by procession to the ANZAC memorial where poppies/wreaths will be placed.
Akaroa	11am	March from Akaroa Fire Station.
Akaroa	11.30am	ANZAC Remembrance Service.

3.4.2 Hui a Hapori Community Open Forum and Public Forum – The Board received the following Hui a Hapori Community Open Forum presentations on 26 February 2024 and Public Forum presentations at its 11 March 2024 Meeting:

· Pigeon Bay Settlers Hall Committee.

· Living Streams Community Nursery.

· Lyttelton Energy Transition Society.

· Naval Point – Te Nukutai o Tapoa – Public Boat Ramp Closures.

3.4.3 Board Requests – the Board made the following requests at its 11 March 2024 Meeting:

· Requests staff to investigate options for reducing permanent camping sites at Pigeon Bay and Duvauchelle camping grounds and report to the Board.

3.4.4 Board Briefings – the Board received the following briefings during February 2024:

· 67 Rue Lavaud, Akaroa (former BP Meats) – Future Use.

· Water Quality in Te Pātaka o Rākaihautū Banks Peninsula.

· Te Nukutai o Tapoa – Naval Point Update.

3.4.5 Graffiti Report – the graffiti report for February 2024 is attached. (Attachment B).

3.4.6 Hybris Report - providing an overview of the number of Hybris (Customer Service) Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 February 2024 to 29 February 2024 is attached. (Attachment C).

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 HMNZS Steadfast Update on Lease for Cass Bay Residents’ Association – A memorandum updating the Board on the process for a ground lease to the Cass Bay Residents’ Association (Attachment D).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Banks Peninsula Discretionary Response Fund Summary - March 2024	24/424636	64
b ⇩	Graffiti Snapshot - February 2024	24/407075	65
c ⇩	Hybris (Customer Service) Requests - February 2024	24/445646	67
d ⇩	Memorandum: HMNZS Steadfast - Update on Lease for Cass Bay Residents' Associaiton - 13 March 2024	24/415708	68

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Support Officer

Natasha McDonnell - Banks Peninsula Governance Advisor

Dane Moir - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

7. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	24/316181
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor, Natasha.McDonnell@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, Interim Chief Executive

Minutes Received	Date
Awa-iti Reserve Committee – Unconfirmed Minutes	21 February 2024
Okains Bay Reserve Committee – Unconfirmed Minutes	21 February 2024
Lyttelton Recreation Ground Reserve Committee – Unconfirmed Minutes	19 February 2024
Lyttelton Reserves Committee – Unconfirmed Minutes	4 March 2024
Duvauchelle Reserve Committee – Unconfirmed Minutes	19 February 2024
Cass Bay Reserve Committee – Unconfirmed Minutes	6 March 2024

8. Head to Head Walkway Working Party Notes
Reference / Te Tohutoro:	24/417320
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Name	Subject
Head to Head Walkway Working Party Notes	11 March 2024
Head to Head Walkway Working Party Meeting Minute Attachments	11 March 2024