Audit and Risk Management Committee

Open Minutes

Date:                                    Friday 15 August 2025

Time:                                   9.30 am

Venue:                                 Ministry of Education Building, Conference Room, 48 Hereford Street West End

Present

Chairperson Deputy Chairperson Members

Mr Bruce Robertson Councillor Jake McLellan Councillor Tyrone Fields Councillor Sam MacDonald Councillor Tim Scandrett Mrs Hilary Walton - by audio/visual link

Principal Advisor Helen White General Counsel / Head of Legal & Democratic Services Tel: 941 8999 helen.white@ccc.govt.nz

Meeting Advisor Luke Smeele Democratic Services Advisor Tel: 941 6374 luke.smeele@ccc.govt.nz

Website: www.ccc.govt.nz

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved ARCM/2025/00021

That the apology from Michael Wilkes for absence be accepted.

Mr Robertson/Councillor McLellan                                                                                                                    Carried

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved ARCM/2025/00022

That the minutes of the Audit and Risk Management Committee meeting held on Friday, 13 June 2025 be confirmed.

Mr Robertson/Councillor MacDonald                                                                                                                Carried

4.   Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Office of the Auditor-General Report to Christchurch City Council Audit and Risk Management Committee

Committee Resolved ARCM/2025/00023 Officer Recommendation accepted without change Part C That the Audit and Risk Management Committee: 1.         Receives the information in the Office of the Auditor-General Report to Christchurch City Council Audit and Risk Management Committee Report. Councillor McLellan/Councillor Scandrett                                                                                                      Carried

8.   Elected Member Sensitive Expenditure Reporting - January to June 2025

Committee Resolved ARCM/2025/00024 Officer Recommendation accepted without change Part C That the Audit and Risk Management Committee: 1.         Receives the information in the Elected Member Sensitive Expenditure Reporting - January to June 2025 Report. Councillor Scandrett/Councillor MacDonald                                                                                                 Carried

9.   KiwiRail Risks - Update
	Committee Resolved ARCM/2025/00025 Officer Recommendation accepted without change Part C That the Audit and Risk Management Committee: 1.         Receives the information in the KiwiRail Risks - Update Report. Councillor MacDonald/Councillor McLellan                                                                                                   Carried

10. Procurement & Contracts FY25

Committee Resolved ARCM/2025/00026 Officer Recommendation accepted without change Part C That the Audit and Risk Management Committee:                                   1.         Receives the information in the Procurement & Contracts FY25 Report. Mr Robertson/Councillor MacDonald                                                                                                                Carried

11. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Committee Resolved ARCM/2025/00027 Part C That Chantelle Gernetzky, Anna Jones and Laura Song of Audit New Zealand remain after the public have been excluded for items 12 -18 of the public excluded agenda as they have knowledge that is relevant to those items and will assist the Council. That David Seath and Sarah Joyce of Deloitte, remain after the public have been excluded for Item 16 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council. That Mike Rondell of BDO and Scott McClay, Will Hamilton and Michael McAuley of Deloitte remain after the public have been excluded for item 13 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council. AND That at 10.19am the resolution to exclude the public set out on pages 37 to 39 of the agenda be adopted. Mr Robertson/Councillor Scandrett                                                                                                                     Carried

The public were re-admitted to the meeting at 12.26pm.

Meeting concluded at 12.27pm.

CONFIRMED THIS 7^th DAY OF OCTOBER 2025

Bruce Robertson

Chairperson