Audit and Risk Management Committee

Open Minutes

Date:                                    Monday 10 February 2025

Time:                                    9.33am

Venue:                                 Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch

Present

Chairperson Deputy Chairperson Members

Mr Bruce Robertson Councillor Jake McLellan Councillor Tim Scandrett Mrs Hilary Walton Mr Michael Wilkes

Principal Advisor Helen White General Counsel / Head of Legal & Democratic Services Tel: 941 8999 helen.white@ccc.govt.nz

Meeting Advisor Luke Smeele Democracy Services Advisor Tel: 941 6374 luke.smeele@ccc.govt.nz

Website: www.ccc.govt.nz

Part A          Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved ARCM/2025/00001

That the apology from Councillor MacDonald and Councillor Fields for absence be accepted.

Mr Robertson/Councillor Scandrett                                                          Carried

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved ARCM/2025/00002

That the minutes of the Audit and Risk Management Committee meeting held on Friday, 6 December 2024 be confirmed.

Mr Robertson/Councillor McLellan                                                            Carried

4.   Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Consideration of the Council's Draft Annual Plan 2025/26
	Committee Comment 1. The Committee noted that they must advise Council that in their opinion an appropriate process has been followed in the preparation of the information that provides the basis for the Draft Annual Plan 2025/26.
	Officer Recommendations Ngā Tūtohu That the Audit and Risk Management Committee: 1.        Receives the information in the Consideration of the Council's Draft Annual Plan 2025/26 Report. 2.        Notes that it has reviewed the general checklists and sign-offs by management, including Significant Forecasting Assumptions, in respect of the information that provides the basis for the Draft Annual Plan 2025/26. 3.        Advises the Council that in the Committee’s opinion, an appropriate process has been followed in the preparation of the information that provides the basis for the Draft Annual Plan 2025/26. 4.        Notes that the Draft Annual Plan 2025/26 will be released when it is published in the Council Agenda for its meeting commencing 12 February 2025.
	Committee Resolved ARCM/2025/00003 Part C That the Audit and Risk Management Committee: 1.        Receives the information in the Consideration of the Council's Draft Annual Plan 2025/26 Report. 2.        Notes that it has reviewed the general checklists and sign-offs by management, including Significant Forecasting Assumptions, in respect of the information that provides the basis for the Draft Annual Plan 2025/26. 3.        Notes that the Draft Annual Plan 2025/26 will be released when it is published in the Council Agenda for its meeting commencing 12 February 2025. Mr Robertson/Mr Wilkes                                                                                                       Carried

Committee Decided ARCM/2025/00004

Part A

That the Audit and Risk Management Committee recommends that the Council:

1.        Be advised that in the Committee’s opinion, an appropriate process has been followed in the preparation of the information that provides the basis for the Draft Annual Plan 2025/26.

Mr Robertson/Mr Wilkes                                                                                                       Carried

8.   Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Committee Resolved ARCM/2025/00005 Part C That Chantelle Gernetzky of Audit New Zealand remain after the public have been excluded for Items 8 to 14 of the public excluded agenda as they have knowledge that is relevant to those items and will assist the Council. AND That at 9.58am the resolution to exclude the public set out on pages 53 to 56 of the agenda be adopted. Mr Robertson/Councillor Scandrett                                                                                                                                    Carried

The public were re-admitted to the meeting at 11.44am.

Meeting concluded at 11.45am.

CONFIRMED THIS 4^th DAY OF ARPIL 2025

Bruce Robertson

Chairperson