Audit and Risk Management Committee

Open Minutes

Date:                                    Friday 6 December 2024

Time:                                   9.32am

Venue:                                 Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch

Present

Chairperson Members

Mr Bruce Robertson Councillor Sam MacDonald Councillor Tim Scandrett Mrs Hilary Walton Mr Michael Wilkes

Principal Advisor Helen White General Counsel / Head of Legal & Democratic Services Tel: 941 8999 helen.white@ccc.govt.nz

Meeting Advisor Luke Smeele Democratic Services Advisor Tel: 941 6374 luke.smeele@ccc.govt.nz

Website: www.ccc.govt.nz

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved ARCM/2024/00029

That the apologies from Councillor Fields and Councillor McLellan for absence be accepted.

Mr Robertson/Councillor Scandrett                                                                                                                  Carried

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved ARCM/2024/00030

That the minutes of the Audit and Risk Management Committee meeting held on Thursday, 17 October 2024 be confirmed.

Mr Robertson/Mr Wilkes                                                                                                                                         Carried

4.   Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Procurement & Contracts FY25 Q1
	Committee Resolved ARCM/2024/00031 Officer Recommendation accepted without change Part C That the Audit and Risk Management Committee: 1.         Receive the information in the Procurement & Contracts FY25 Q1 Report. Mr Robertson/Councillor Scandrett                                                                                                                  Carried

8.   Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Committee Resolved ARCM/2024/00032 Part C That Chantelle Gernetzky of Audit New Zealand remain after the public have been excluded for Items 9 to 12 in the public excluded agenda as they have knowledge that is relevant to those Items and will assist the Council. AND That at 9.44am the resolution to exclude the public set out on pages 19 to 21 of the agenda be adopted. Mr Robertson/Councillor MacDonald                                                                                                                  Carried

The public were re-admitted to the meeting at 11.16am.

Meeting concluded at 11.17am.

CONFIRMED THIS 10^th DAY OF FEBRUAY 2025

Bruce Robertson

Chairperson