Akaroa Museum Advisory Committee

Open Minutes

Date:                                    Wednesday 21 June 2023

Time:                                   2:06pm

Venue:                                 Akaroa Boardroom
78 Rue Lavaud
Akaroa

Present

Members

Nigel Harrison - Banks Peninsula Community Board Representative Asif Hussain - Banks Peninsula Community Board Representative Debbie Banks - Friends of the Museum (FOAM) Pam Richardson - Community Representative Linda Sunderland - Friends of the Museum (FOAM)

Natasha McDonnell

Governance Advisor

941 5512

Natasha.McDonnell@ccc.govt.nz

www.ccc.govt.nz

Akaroa Museum Advisory Committee 21 June 2023

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

The agenda was dealt with in the following order.

Karakia Tīmatanga – Liz Carter.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved AMA/2023/00001

An apology for lateness was received from Pam Richardson.

Nigel Harrison/Linda Sunderland Carried

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved AMA/2023/00002

That the minutes of the Akaroa Museum Advisory Committee meeting held on Wednesday 24 August 2022 be received.

Asif Hussain/Nigel Harrison Carried

4.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

5.   Appointment of Committee Chairperson
	Officer Recommendations Ngā Tūtohu That the Akaroa Museum Advisory Committee: 1.         Receive the information in the report. 2.         Appoint a Chairperson for this meeting. 3.         Recommend a Chairperson of the Akaroa Museum Advisory Committee for approval by Te Pātaka o Rākaihautū Banks Peninsula Community Board.
	Committee Resolved AMA/2023/00003 Part C That the Akaroa Museum Advisory Committee: 1.         Receives the information in the report. 2.         Appoints Nigel Harrison as the meeting Chairperson for the meeting. 3.         Recommends Pam Richardson as Chairperson of the Akaroa Museum Advisory Committee for approval by Te Pātaka o Rākaihautū Banks Peninsula Community Board. Nigel Harrison/Linda Sunderland Carried
	Committee Resolved AMA/2023/00004 Part A That the Akaroa Museum Advisory Committee recommends to Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. That Pam Richardson be the Chairperson of the Akaroa Museum Advisory Committee. Nigel Harrison/Linda Sunderland Carried

9     Meeting Schedule
	The Committee was requested to determine a Meeting Schedule for the 2023-25 term of the Committee.
	Committee Resolved AMA/2023/00005 That the Akaroa Museum Advisory Committee: 1. Set the next  Akaroa Museum Advisory Committee meeting for Wednesday 18 October 2023 starting at 2pm and thereafter set a schedule of meetings for the third Wednesday of every third month commencing on 21 February 2024, with all meetings starting at 2pm and being held at the Boardroom of the Akaroa Service Centre: Wednesday 18 October 2023               2pm             Akaroa Service Centre Boardroom Wednesday 21 February 2024             2pm             Akaroa Service Centre Boardroom Wednesday 15 May 2024                       2pm             Akaroa Service Centre Boardroom Wednesday 21 August 2024                 2pm             Akaroa Service Centre Boardroom Wednesday 20 November 2024          2pm             Akaroa Service Centre Boardroom Wednesday 19 February 2025             2pm             Akaroa Service Centre Boardroom Wednesday 21 May 2025                       2pm             Akaroa Service Centre Boardroom Wednesday 20 August 2025                 2pm             Akaroa Service Centre Boardroom Pam Richardson/Nigel Harrison Carried

6.   Akaroa Museum Director's Update
	Committee Resolved AMA/2023/00006  (Original Staff Recommendation accepted without change) Part C That the Akaroa Museum Advisory Committee: 1.         Receives the information in the Report. Nigel Harrison/Pam Richardson Carried

7.   Friends of Akaroa Museum (FOAM) - Presidents Update
	Committee Resolved AMA/2023/00007 (Original Staff Recommendation accepted without change) Part B That the Akaroa Museum Advisory Committee: 1.         Receives the information in the report from the President of the Friends of Akaroa Museum. Asif Hussain/Nigel Harrison Carried

8.   Committee Members’ Exchange of Information

Part B

Committee members exchanged items of information, including:

· A suggestion that community organisations be invited to Committee meetings to share information related to art and history.  It was agreed it would be more appropriate for Museum staff to bring information to the Committee.

· The Director was asked to report to the Committee at the next meeting on the upcoming Long Term Plan as it relates to the Museum.

· It was suggested that the Collections Manager could give a presentation to the Committee on the Acquisitions Policy.

· The review of the policies and constitution of the Friends of the Museum (FOAM), in relation to changes to the Incorporated Societies Act.

· The request for a Te Reo Māori name for the Museum.

· It was noted that the Museum has a slot in its exhibition calendar for later in 2023 to host an exhibition, in collaboration with Ōnuku Rūnanga, relating to Takapūneke Reserve.

Meeting concluded at 3:09pm.

CONFIRMED THIS 18th DAY OF OCTOBER 2023

Pam Richardson

Chairperson