Council Workshop

Agenda

Notice of Workshop Te Pānui o te Hui:

A Council Workshop will be held on:

Date:                                    Tuesday 18 November 2025

Time:                                   9:30 am – 3.00 pm

Venue:                                 Camellia Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch

https://councillive.ccc.govt.nz/meeting-calendar/

Membership Ngā Mema

Chairperson Deputy Chairperson Members

Mayor Phil Mauger Deputy Mayor Victoria Henstock Councillor Kelly Barber Councillor David Cartwright Councillor Melanie Coker Councillor Pauline Cotter Councillor Celeste Donovan Councillor Tyrone Fields Councillor Tyla Harrison-Hunt Councillor Nathaniel Herz Jardine Councillor Yani Johanson Councillor Aaron Keown Councillor Sam MacDonald Councillor Jake McLellan Councillor Andrei Moore Councillor Mark Peters Councillor Tim Scandrett

13 November 2025

Principal Advisor Mary Richardson Chief Executive Tel: 941 8999 mary.richardson@ccc.govt.nz

Workshop Advisor Cathy Harlow Democratic Services Advisor Tel: 941 5662 cathy.harlow@ccc.govt.nz

TABLE OF CONTENTS NGĀ IHIRANGI

 1.       Apologies Ngā Whakapāha................................................................................. 3

Workshop Items

(Order subject to change)

2.        Draft Submission - Local Government Standing Orders.......................................... 5

Estimated time – 45 minutes

[Presenter: Katie Matheis, Senior Democratic Services Advisor]

3.        Current Waste Services.................................................................................... 31

Estimated time – 30 minutes

[Presenter: Olivia Taylor, Waste Minimisation Advisor
Eilidh Hilson, Contract Supervisor Recycling
Tania Lees, Team Leader Resource Recovery]

4.        Former Phillipstown School Site – 39 Nursery Road, Phillipstown.......................... 47

Estimated time – 30 minutes

[Presenter: Angus Smith, Manager Property Consultancy
John Filsell, Head of Community Support & Partnerships]

5.        Bus Exchange Update....................................................................................... 49

Estimated time – 45 minutes

[Presenter: Bruce Rendall, Head of Facilities and Property
Brendon Cowles, Manager Facilities Operations]

6.        Items Closed to the Public................................................................................ 51

             Estimated time – 90 minutes

1.   Apologies Ngā Whakapāha

Apologies will be recorded at the workshop.

2.     Draft Submission - Local Government Standing Orders
Reference Te Tohutoro:	25/2184156
Presenter(s) Te Kaipāhō :	Katie Matheis, Senior Democratic Services Advisor

1. Detail Te Whakamahuki

Purpose and Origin of the Workshop	·    The Local Government (System Improvements) Amendment Bill, if passed, will empower the Secretary for Local Government to issue model Standing Orders to all territorial authorities, regional councils, community boards, and local authorities defined under the LGA. ·    To align with the intent of the Bill, the Department of Internal Affairs (DIA) and Standards New Zealand released the draft Local Government Standing Orders (LGSO) on 17 October for consultation, closing on 12 December. ·    The purpose of this Workshop is to present the initial draft submission for elected member feedback.
Timing	This workshop is expected to last for 45 minutes.
Outcome Sought	·    Staff are seeking feedback from elected members on the draft submission to the Local Government Standing Orders consultation. Feedback is requested by no later than 21 November 2025. ·    The feedback received will inform any further updates to the draft before it is presented to the Council for endorsement (tentatively slated for 3 December) before being lodged with Standards New Zealand.
ELT Consideration	·    The Executive Leadership Team is aware of the Local Government (System Improvements) Amendment Bill and its proposed changes to local government frameworks, including a mandated set of Standing Orders.
Next Steps	·    To update the draft submission in accordance with any feedback from elected members. ·    The updated draft submission will then be presented at the 3 December Council meeting for endorsement before being lodged with Standards New Zealand before the consultation closes.
Key points / Background	·    The Council had a previous Workshop on 11 November 2025 where the key changes between the proposed LGSO and the Council’s current Standing Orders were presented. ·    The key changes between the proposed LGSO and the Council’s current Standing Orders are outlined in Attachment A which has been previously circulated to elected members and other stakeholders. ·    The draft submission to Standard New Zealand’s Local Government Standing Orders is included as Attachment B.
Useful Links	·    LGSO Consultation Draft: DZ 9202:2025 Local Government Standing Orders. ·    Current Standing Orders: https://www.ccc.govt.nz/assets/Documents/The-Council/How-the-Council-works/Standing-Orders-adopted-6-April-2017.pdf ·    The Council’s submission on the Local Government (System Improvements) Amendment Bill: https://ccc.govt.nz/assets/Documents/The-Council/Request-information/2025/Local-Government-System-Improvements-Amendment-Bill-2025.PDF

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Draft LGSO Table of Key Changes	25/2233548	7
b ⇩	Draft Submission - Local Government Standing Orders	25/2313646	20

Signatories Ngā Kaiwaitohu

Authors	Katie Matheis - Senior Democratic Services Advisor Megan Pearce - Manager Democratic Services
Approved By	Helen White - General Counsel / Director of Legal & Democratic Services Mary Richardson - Chief Executive

3.     Current Waste Services
Reference Te Tohutoro:	25/2304335
Presenter(s) Te Kaipāhō :	Olivia Taylor, Waste Minimisation Advisor Eilidh Hilson, Contract Supervisor Recycling Tania Lees, Team Leader Resource Recovery

1. Detail Te Whakamahuki

Purpose and Origin of the Workshop	·    The purpose of this presentation is to provide information to elected members on the current waste situation and services provided by Council to the community. ·    This presentation will provide a foundation of understanding for future briefings on waste planning and waste procurement.
Timing	This workshop is expected to last for 30 minutes.
Outcome Sought	To provide elected members with an informed understanding of waste related matters.
ELT Consideration	Discussed with ELT on 6 November 2025. ELT provided feedback on draft future presentations, their sequencing and timing. Updated various waste related briefings within InfoCouncil.
Next Steps	· Carry out the waste situation presentation and reflect any feedback in subsequent staff papers on waste related matters. · Subsequent briefings will be: o 18 November 2025 - Waste Management and Minimisation Plan Review (PX) o 18 November 2025 – Waste Management and Minimisation Services Procurement Plan Review (PX)
Key points / Background	·    Scale of waste services, infrastructure, and expenditure
Useful Links	·    Waste Management and Minimisation Plan : Christchurch City Council ·    Waste-Management-and-Minimisation-Plan-2020.pdf

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Solid Waste and Resource Recovery Report - April to September 2025 - 2025-11-10	25/2321673	33

Signatories Ngā Kaiwaitohu

Authors	Tania Lees - Team Leader Resource Recovery Alec McNeil - Manager Resource Recovery Olivia Taylor - Waste Minimisation Advisor Eilidh Hilson - Contract Supervisor Resource Recovery
Approved By	Lynette Ellis - Head of Transport & Waste Management Brent Smith - General Manager City Infrastructure

4.     Former Phillipstown School Site – 39 Nursery Road, Phillipstown
Reference Te Tohutoro:	25/2156748
Presenter(s) Te Kaipāhō :	Angus Smith, Manager Property Consultancy John Filsell, Head of Community Support & Partnerships

1. Detail Te Whakamahuki

Purpose and Origin of the Workshop	·    This briefing provides an update on the Ministry of Education’s (MOE) disposal process for part of the former Philipstown School site, the associated implications for the Phillipstown Community Centre Charitable Trust, and the steps Council is taking to support the community through this transition.
Timing	This workshop is expected to last for 30 minutes.
Outcome Sought	Following the workshop, Councillors will have a better understanding of the steps and potential implications of the MoE disposal process.  Noting that no decisions are involved, officers will have guidance on Councillors preference regarding the site.
ELT Consideration	ELT has received written information about the processes but has not formally considered the matter.
Next Steps	·      Continue engagement with the MOE to clarify timing and process. ·      Complete the community needs assessment and identify future service delivery options. ·      Develop advice for Council on potential acquisition, relocation, or transition strategies. ·      Maintain close liaison with the PCT to ensure continuity of community services. ·      Report back to Council with a recommendation before any formal response to the MOE. Depending on the pace of the MOE’s statutory process and engagement outcomes, staff anticipate reporting to Council in December or early 2026.
Key points / Background	·    The Ministry of Education (MOE) has issued a formal notice advising that it intends to dispose of part of the former Philipstown School site at 39 Nursery Road, Philipstown. Under Section 50 of the Public Works Act 1981, the Council has an opportunity to acquire the site for another public work. ·    The notice was dated 1 October 2025, giving Council 20 working days (until 28 October 2025) to respond. While this is not an absolute deadline, the MOE has asked for a clear indication of Council’s intent. Officers have advised MOE and their consultant that Council is considering the matter and requested that no further steps be taken without engagement. Officers are also asking if there can be flexibility in the response time given the election etc. ·    The site provides a highly active community hub supporting a wide range of organisations and activities. ·    At a meeting on 8 October 2025, Council staff were advised of the Trust’s intent to begin a wind-up process, with operations concluding on 1 March 2026. This decision has been prompted by the MOE’s decision to dispose of the land currently leased by the Trust. We understand that there is now uncertainty regarding this decision and there may be interest in the Trust continuing to operate.
Useful Links	N/A

Attachments Ngā Tāpirihanga

There are no attachments to this coversheet.

Signatories Ngā Kaiwaitohu

Authors	Bruce Rendall - Head of Facilities & Property John Filsell - Head of Community Support and Partnerships
Approved By	Andrew Rutledge - General Manager Citizens and Community Mary Richardson - Chief Executive

5.     Bus Exchange Update
Reference Te Tohutoro:	25/1889629
Presenter(s) Te Kaipāhō :	Bruce Rendall, Head of Facilities and Property Brendon Cowles, Manager Facilities Operations

1. Detail Te Whakamahuki

Purpose and Origin of the Workshop	·    During the 2025/26 Annual Plan the Council requested an update on Bus Exchange safety. ·    The purpose of this workshop is to provide background information on current safety actions and statistics, and describe future initiatives
Timing	This workshop is expected to last for 45 minutes.
Outcome Sought	Improved Councillor understanding of the safety and security arrangements at this facility.
ELT Consideration	This matter has not been considered by ELT.
Next Steps	During the workshop officers will present several planned initiatives.  These will continue to be rolled out through existing budgets.
Key points / Background	·    There are perceived safety issues associated with the Bus Exchange. ·    Initiatives taken by Council, with support from its security contractors, a youth agency and the Beat section of NZ Police appear to have improved the safety environment, although perceptions of issues remain. ·    Key future initiatives include: o  CCTV Monitoring: We are implementing real-time CCTV monitoring from the Art Gallery, which will provide enhanced surveillance capabilities. o  Public Awareness Campaign: We are developing a "See something, Say something" campaign to encourage public reporting of concerns. o  External Area Analysis: We are investigating ways to improve the environment outside the building, including suggestions for improved lighting on the Lichfield Street side and potential removal of seats near the Intercity area. This will also include examining working with the City Safety patrols and other private security guards to provide services outside the Bus Exchange. o  Future Initiatives: We are exploring the feasibility of several new actions, including the installation of help call points inside the building and a dedicated security kiosk in the public area. We are also considering a communication campaign to reframe the narrative of the interchange as a transitional space rather than a destination (i.e. this is not the place to “hang out”, it is the place to catch a bus).
Useful Links	N/A

Attachments Ngā Tāpirihanga

There are no attachments to this coversheet.

Signatories Ngā Kaiwaitohu

Author	Bruce Rendall - Head of Facilities & Property
Approved By	Anne Columbus - General Manager Corporate Services/Chief People Officer

6.      Items Closed to the Public

The information session/workshop items noted from the next page will not be open to the public under the sections of the Local Government Official Information and Meetings Act 1987 (LGOIMA) outlined in the table on the following page. The full wording of the noted LGOIMA sections is found in section 6 or section 7 of the Act.

In the Council's view, these reasons for exclusion are not outweighed by public interest considerations in section 7(1) favouring their release.

The public can ask the Ombudsman to review this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PUBLIC INTEREST CONSIDERATION	Potential Release Review Date and Conditions
7.	Waste Management and Minimisation Plan Review and Waste Management and Minimisation Services Procurement Plan	s7(2)(b)(ii), s7(2)(h), s7(2)(i)	Prejudice Commercial Position, Commercial Activities, Conduct Negotiations	For the waste plan - there is considerable public interest in the waste management and minimisation plan. However, this will be largely satisfied during the public consultation process. By discussing this matter publicly at this stage, it could predjuidce the commercial position of the Council. For the waste procurement plan - the commercial sensitivity of this issue outweighs the relevant public interest until the contract is awarded.	1 July 2027 Once the waste management and minimisation plan has been adopted. 02 April 2029 Once all agreements entered into under the procurement plan have been signed.