Audit and Risk Management Committee
Open Minutes
Date: Friday 13 June 2025
Time: 9.31 am
Venue: Ministry of Education Building, Conference
Room, 48 Hereford Street West End
Present
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Chairperson
Deputy Chairperson
Members
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Mr Bruce Robertson
Councillor Jake McLellan – by
audio/visual link
Councillor Sam MacDonald
Mrs Hilary Walton
Mr Michael Wilkes – by audio/visual
link
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Website: www.ccc.govt.nz
Part A Matters
Requiring a Council Decision
Part B Reports
for Information
Part C Decisions
Under Delegation
Councillor McLellan left the meeting at
9.33am.
Councillor MacDonald arrived at 10.02am
when the meeting was adjourned.
The meeting reconvened at 10.32am.
The agenda was dealt with in the following
order.
1. Apologies Ngā Whakapāha
Part C
Secretarial Note: The Chair requested that the excellent work of the Chief Executive
and staff in preparing these reports be noted.
2. Declarations of Interest Ngā
Whakapuaki Aronga
Part B
There were no
declarations of interest recorded.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
Part C
4. Public Forum Te Huinga Whānui
Part B
There were no public forum presentations.
5. Deputations by Appointment Ngā Huinga
Whakaritenga
Part B
There were no deputations by appointment.
6. Presentation of Petitions Ngā
Pākikitanga
Part B
There was no presentation of petitions.
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7. Elected Member Sensitive Expenditure Reporting -
July to December 2024
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Committee
Resolved ARCM/2025/00015
Officer Recommendation accepted without
change
Part C
That the Audit
and Risk Management Committee:
1. Receives the information in the Elected
Member Sensitive Expenditure Reporting - July to December 2024 Report.
Mrs Walton/Councillor MacDonald Carried
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8. Consideration of the Council's Annual Plan 2025/2026
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Committee
Comment
1.
The Committee discussed the timing of the of
the release of the Annual Plan and 2025/26 and noted that the release would
be on the 18 June 2025.
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Officer Recommendations Ngā Tūtohu
That the Audit
and Risk Management Committee:
1. Notes it has reviewed the general checklist and sign-offs by
management, including significant forecasting assumptions, in respect of the
information that provides the basis for the Annual Plan 2025/26.
2. Advises the Council that in the Committee’s opinion an
appropriate process has been followed in the preparation of the Annual Plan
2025/26 and its supporting information.
3. Notes that the Annual Plan 2025/26 documents will be released on
12 June 2025 when they are published in the Council Agenda for its
meeting commencing 24 June 2025.
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Attachments
a Annual
Plan 2025 Council Adoption Report - Confidential
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Committee Decided ARCM/2025/00016
Part A
That the Audit
and Risk Management Committee recommends that the Council:
1. Notes it has reviewed the general checklist and sign-offs by
management, including significant forecasting assumptions, in respect of the
information that provides the basis for the Annual Plan 2025/26.
2. Advises the Council that in the Committee’s opinion an
appropriate process has been followed in the preparation of the Annual Plan
2025/26 and its supporting information.
3. Notes that the Annual Plan 2025/26 documents will be released on
or about 18 June 2025 when they are published in the Council
Agenda for its meeting commencing 24 June 2025.
Mr Robertson/Mrs Walton Carried
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9. Office of the Auditor-General Report to Christchurch
City Council Audit and Risk Management Committee
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Committee Resolved ARCM/2025/00017
Officer Recommendation accepted without change
Part C
That the Audit
and Risk Management Committee:
1. Receives the information in the Office of
the Auditor-General Report to Christchurch City Council Audit and Risk
Management Committee Report.
Mrs Walton/Mr Wilkes Carried
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10. Resolution
to Exclude the Public Te whakataunga kaupare hunga tūmatanui
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Committee Resolved ARCM/2025/00018
Part C
That Anna Jones and Chantelle Gernetzky of Audit New Zealand,
remain after the public have been excluded for Items 11 to 18 of the public
excluded agenda as they have knowledge that is relevant to those items and
will assist the Council.
AND
That at 10.48am the resolution to exclude the public set out on
pages 105 to 108 of the agenda be adopted.
Mr Robertson/Councillor MacDonald Carried
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The public were re-admitted to the meeting
at 11.58am.
Meeting
concluded at 11.59am.
CONFIRMED THIS 15 DAY OF
AUGUST 2025
Bruce Robertson
Chairperson