Audit and Risk Management Committee

Open Minutes

Date:                                    Friday 4 April 2025

Time:                                   9.33 am

Venue:                                 Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch

Present

Chairperson Deputy Chairperson Members

Mr Bruce Robertson Councillor Jake McLellan Councillor Tyrone Fields Councillor Sam MacDonald Councillor Tim Scandrett Mrs Hilary Walton Mr Michael Wilkes

Principal Advisor Helen White General Counsel / Head of Legal & Democratic Services Tel: 941 8999 helen.white@ccc.govt.nz

Meeting Advisor Luke Smeele Democratic Services Advisor Tel: 941 6374 luke.smeele@ccc.govt.nz

Website: www.ccc.govt.nz

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Decision

There were no apologies received

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved ARCM/2025/00006

That the minutes of the Audit and Risk Management Committee meeting held on Monday, 10 February 2025 be confirmed.

Mr Robertson/Councillor Scandrett                                                                                                                  Carried

4.   Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Office of the Auditor-General Update: Key Observations and Considerations for Local Government

Committee Resolved ARCM/2025/00007 Officer Recommendation accepted without change Part C That the Audit and Risk Management Committee: 1.         Receives the information in the Office of the Auditor-General Update: Key Observations and Considerations for Local Government Report. Mrs Walton/Mr Wilkes                                                                                                                                              Carried

Resolution to Exclude the Public

Committee Resolved ARCM/2025/00008 Part C That Chantelle Gernetzky of Audit New Zealand, remain after the public have been excluded for Items 10-12 of the public excluded agenda as they have knowledge that is relevant to those items and will assist the Council. AND That at 9.55am the resolution to exclude the public set out on pages 27 to 29 of the agenda be adopted. Mr Robertson/Councillor MacDonald                                                                                                                Carried

Resolution to Readmit the Public
	Committee Resolved ARCM/2025/00009 That the public be readmitted to the meeting at 10.22am. Mr Robertson/Councillor McLellan                                                                                                                    Carried

8.   Procurement & Contracts FY25 Q2
	Committee Comment 1. The Committee requested that an open report on the Commercial and Contract Mechanisms be presented at a future Finance and Performance Committee meeting.
	Officer Recommendations Ngā Tūtohu That the Audit and Risk Management Committee: 1.         Receives the information in the Procurement & Contracts FY25 Q2 Report.
	Committee Resolved ARCM/2025/00010 Part C That the Audit and Risk Management Committee: 1.         Receives the information in the Procurement & Contracts FY25 Q2 Report. 2.         Request that an open report on the Commercial and Contract Mechanisms be presented at a future Finance and Performance Committee meeting. Mr Wilkes/Councillor MacDonald                                                                                                                        Carried

9.   Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Committee Resolved ARCM/2025/00011 Part C That Chantelle Gernetzky of Audit New Zealand, remain after the public have been excluded for Items 10-12 of the public excluded agenda as they have knowledge that is relevant to those items and will assist the Council. AND That at 10.38am the resolution to exclude the public set out on pages 27 to 29 of the agenda be adopted. Mr Robertson/Councillor MacDonald                                                                                                                  Carried

The public were re-admitted to the meeting at 11.37am.

Meeting concluded at 11.38am.

CONFIRMED THIS 13 DAY OF JUNE 2025

Bruce Robertson

Chairperson