Agenda of Summit Road Protection Authority Advisory Committee

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SUMMIT ROAD PROTECTION AUTHORITY

te mana tiaki i te ara akitu

Te Mana Tiaki I Te Ara Akitu

Summit Road Protection Authority Advisory Committee

Notice of Meeting Te Pānui o te Hui:

An ordinary meeting of the Summit Road Protection Authority Advisory Committee will be held on:

Date: Monday 17 March 2025

Time: 4.30 pm

Venue: Te Hāpua: Halswell Centre, Piharau Meeting Room - 341 Halswell Road, Christchurch, 8025

Advisory Committee Membership

Chairperson

Members

Paul Loughton - Summit Road Society Inc nominee

Keir Leslie - Christchurch City Council nominee

Cathy Lum-Webb - Christchurch City Council nominee

Grant Miller - Selwyn District Council nominee

Hana Walton - Rūnanga nominee Minister of Conservation nominee (pending)

Peter Graham - Landowner nominee Denis Aldridge - Landowner nominee

Paul Devlin - Open space & park management expert

Gillian Jenkins - Environment Canterbury nominee

13 March 2025

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Principal Advisor

Peter Eman

Principal Advisor Planning

Tel: 941 8955

peter.eman@ccc.govt.nz

Website: www.ccc.govt.nz

SUMMIT ROAD ADVISORY COMMITTEE

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei Mauri Ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

1. Apologies for the Advisory Committee

Apologies will be recorded at the meeting.

2. Declarations of Interest for the Authority

Members are reminded of the need to be vigilant and to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

3. Confirmation of Previous Minutes

That the minutes of the Summit Road Protection Authority Advisory Committee meeting held on Monday, 4 November 2024 be confirmed (refer page 5).

4. Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

Deputations will be recorded in the meeting minutes.

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SUMMIT ROAD PROTECTION AUTHORITY

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Te Mana Tiaki I Te Ara Akitu

Summit Road Advisory Committee

MINUTES

Date: Monday 4 November 2024

Time: 5:00 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Advisory Committee Membership

Chair

Members

Paul Loughton - Summit Road Society Inc nominee

Keir Leslie - Christchurch City Council nominee

Cathy Lum-Webb - Christchurch City Council nominee

Grant Miller - Selwyn District Council nominee

Hana Walton - Rūnanga nominee

Peter Graham - Landowner nominee

Denis Aldridge - Landowner nominee

Principal Advisor

Peter Eman

Principal Advisor Planning

Tel: 941 8955

peter.eman@ccc.govt.nz

The agenda was dealt with in the following order.

1. Apologies for the Advisory Committee

Committee Resolved SRAC/2024/00002

That an apology for absence from Paul Delvin be accepted.

Paul Loughton/Keir Leslie Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Committee Resolved SRAC/2024/00003

That the minutes of the Summit Road Protection Authority Advisory Committee meeting held on Friday, 6 December 2019 be confirmed.

Paul Loughton/Denis Aldridge Carried

4. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

5. Summit Road Protection Authority Annual Report

Committee Resolved SRAC/2024/00004

That the Advisory Committee recommends that the Authority:

1. Adopts the Summit Road Protection Authority Annual Report for the year ending 30 June 2023 as attached to the meeting agenda as its report on its activities for the year to send to the contributory councils.

Keir Leslie/Denis Aldridge Carried

5.1 Draft Annual Plan and Budget for 2024/25

Committee Resolved SRAC/2024/00005

That the Advisory Committee recommends that the Authority:

1. Adopts the draft Annual Plan and Budget for 1 July 2024 – 30 June 2025 as attached to the meeting agenda.

2. Approves for immediate effect the Delegations Register appended to the draft Annual Plan and Budget for 1 July 2024 – 30 June 2025, and approves that the Executive Secretary’s functions may be divided across council staff or contracted out as indicated in the Register by arrangement of the contributory Councils – recognising that relevant Council Unit Heads/Managers or Advisors may execute and integrate the delegated functions as necessary.

3. Requests that the contributory Councils recognise and support the executive and secretarial functions of the Authority being carried by council staff by making more provision for them, including provision for compliance, and consent and compensation processing.

4. Requests that the territorial authorities responsible for the protected land adjoining the Summit Road enable applicants for activities on that land to advance applications for such other consents, approvals, leases, licences, or any other permissions as the territorial authority may administer, without requiring the Authority’s consent first (even though it may be required as a condition of such other permission).

5. Requests information on the funds held by Christchurch City Council on behalf of Authority in particular whether interest can be earned on those funds.

6. Requests that a letter is written to the Minister of Conservation asking for the Minister to confirm the Minister’s representative on the Summit Road Protection Authority Advisory Committee.

Keir Leslie/Paul Loughton Carried

9 Application - 1 Broadleaf Lane New Replacement Dwelling

Officer Recommendations Ngā Tūtohu

That the Summit Road Protection Authority:

1. Receives the information in the Application - 1 Broadleaf Lane New Replacement Dwelling Report.

2. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application in respect of the new replacement dwelling at 1 Broadleaf Lane as any effects on the amenities are no more than minor.

Committee Resolved SRAC/2024/00006

That the Advisory Committee recommends that the Authority:

1. Receives the information in the Application - 1 Broadleaf Lane New Replacement Dwelling Report.

3. Requests an Information Session on resource consents processes within the Summit Road Protection Authority area.

4. Requests legal advice on whether an application under section 13 of the Summit Road (Canterbury) Protection Act 2001 should be made and determined prior to a resource consent being granted, and if not, whether the Council can require applicants to sign a document stating that they understand and accept the risk that the Summit Road application may not be approved, and that no compensation would be payable under section 21.

Paul Loughton/Peter Graham Carried

Keir Leslie requested that his abstention from the vote be recorded.

10 Application - To establish and operate 3 pole mounted fire detection sensors

Advisory Committee Comment

The Advisory Committee took into consideration the deputation made by Messrs Healy, Hamilton and Bonis. (Item 4.1 of these minutes refers).

Committee Resolved SRAC/2024/00007

That the Advisory Committee recommends that the Authority:

1. Receives the information in the Application - To establish and operate 3 pole mounted fire detection sensors Report.

2. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application for fire detection sensors as any effects on the amenities are no more than minor.

Grant Miller/Paul Loughton Carried

6. Summit Road Safety Update

Andrew Hensley, Traffic Engineer Christchurch City Council, updated the meeting on transport matters within the Summit Road.

During the update the following points were noted:

Andrew Hensley, Traffic Engineer Christchurch City Council, updated the meeting on transport matters within the Summit Road.

During the update the following points were noted:

· The current speed limit on Summit Road is anticipated to remain at this time as this road appears to fall outside those that the Government is requiring Road Controlling Authorities to review as part of the Land Transport Rule: Setting of Speed Limits 2024.

· Anti-social road use behaviour is variable currently. There are legislative changes being considered by central government that may assist in reducing the behaviour.

· It was highlighted in the work on the Draft Coastal Hazards Adaptation Plan (currently out for consultation) that the coastal section of the Governors Bay- Teddington Road is recommended to operate at a reduced service in the future when sea water inundation is regular. This is not anticipated to result in a significant increase in traffic on Summit Road as Gebbies Pass Road is the preferred route. Staff have advised against the use of Summit Road as the preferred route for this purpose, noting the limitations to capacity and amenity.

The Advisory Committee requested information on the heavy vehicle usage on Summit Road/Gebbies Pass area.

7. Head Ranger’s Update

This matter was not discussed.

8. Members' Information Exchange

Members exchanged the following information:

· The Summit Road Society are planning to replace a water tank and install a new tank for stock water.

· A concept is currently being worked on to provide a passenger service to take walkers up to the Sign of Kiwi and return.

The Advisory Committee requested that staff follow up on the removal of all the structures that were required to be removed as part of the application to retain the sauna at 575 Summit Road and report back to the Summit Road Protection Authority and the Advisory Committee.

Meeting concluded at 6.10pm.

CONFIRMED THIS 17^th DAY OF MARCH 2025

Paul Loughton

Chairperson

7. 575 Summit Road - Application for Dwelling extensions and alterations
Reference Te Tohutoro:	25/398576
Responsible Officer(s) Te Pou Matua:	Catherine Elvidge, Principal Advisor Resource Consents
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Summit Road Protection Authority Advisory Committee to consider whether the effects of the proposed dwelling extensions and alterations on the amenities of the protected Summit Road land are no more than minor and that it does not require notification or approval by the Authority, in accordance with the Summit Road (Canterbury) Protection Act 2001 (the Act).

2. Officer Recommendations Ngā Tūtohu

That the Summit Road Protection Authority Advisory Committee recommend to the Summit Road Protection Authority to:

1. Receive the information in the 575 Summit Road - Application for Dwelling extensions and alterations Report.

2. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application at 575 Summit Road in respect of the dwelling extensions and alterations as any effects on the amenities are no more than minor.

3. Detail Te Whakamahuki

3.1 Under section 17 of the Act, the Authority may waive the need for Authority approval, public notification and a potential submissions and hearing procedures, if the effects of an activity on amenities are minor. This is assessed in the attached report.

3.2 A resource consent application has also been submitted, but at the time this report was prepared, it is still being processed and a decision has yet to be made. The proposal has been brought to the Summit Road Protection Authority at the earliest opportunity to avoid later delay.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇨	575 Summit Road - Summit Road Protection Authority Application - Dwelling extensions and alterations (Under Separate Cover)	25/382767
b ⇨	575 Summit Road - Report to Summit Road Protection Authority (Under Separate Cover)	25/473117

5. Summit Road Protection Authority Annual Report for Year Ending June 2024
Reference Te Tohutoro:	25/494236
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Executive Secretary
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

6. Summit Road Protection Authority - Annual Plan and Budget for year ending June 2026
Reference Te Tohutoro:	25/506301
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Executive Secretary
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

8. Draft Annual Plan Submission to Christchurch City Council and Selwyn District Council
Reference Te Tohutoro:	25/492340
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Executive Secretary
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community