Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Howard Needham

Luana Swindells

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Chairperson

Members

Lyn Leslie

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Howard Needham

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Community Board Resolved BKCB/2024/00089

That the apologies for absence received from Nigel Harrison and Luana Swindells be accepted.

Lyn Leslie/Tyrone Fields                                                                                                                                         Carried

Community Board Resolved BKCB/2024/00090

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 11 November 2024 be confirmed.

Asif Hussain/Tyrone Fields                                                                                                                                    Carried

4.4         Top Track Corsair Bay, Sycamore Trees and Upcoming Retaining Works on Dublin Street

             Alison Ross, local resident, spoke to  the Board about the felling of a Macrocarpa tree on the top track of Corsair Bay, that Sycamore trees need to be identified as a pest species, and there needs to be a more nuanced approach for pest control and habitat management.   Ms Ross highlighted some background reading that the Board members may like to read.

Ms Ross voiced her concern about the current works on the retaining wall adjacent to 47 Dublin Street and the lack of a safety area and there had been  no communication to residents about the works.  Ms Ross commented on the possibility of the road bay space to allow vehicles to pass may be compromised during the works.

The Board agreed to seek staff advice on why the Macrocarpa tree on the top track of Corsair Bay was felled.

The Board agreed to seek staff advice on the retaining wall works adjacent to 47 Dublin Street and the provision of a safety area that does not block the road bay for cars to use to give way to up or downward traffic.

Attachments

a       Item 4.4 - Te Pātaka o Rākaihautū Banks Peninsula Community Board - Public Forum - Macrocarpa Tree, Sycamore Trees, Pest Control, Habitat Management and Book Recommendations 9 December 2024  

4.1

Seafarers Centre and 175th anniversaries of the arrival of the first four ships to Lyttelton and the Holy Trinity Anglican Church in 2025

Reverend John McLister spoke to the Board regarding the the need for a new Seafarers’ Centre facility to replace the building that was destroyed in the Canterbury Earthquakes in Donald Street   Rev. McLister requested the mural and memorial commissioned by the Lyttelton Arts Council in 1993 entitled Celebrating the Past, Challenging the Future on the retaining wall on Bridle Path Road be refreshed in time for the 175^th Canterbury Anniversary.

After questions, the Board thanked Mr McLister for his presentation.

The Board agreed to request staff advice on how to refresh the Lyttelton Arts Council’s mural entitled Celebrating the Past, Challenging the Future on the retaining wall on Bridle Path Road in time for the 175^th Canterbury Anniversary in 2025.

Attachments

a       Item 4.1 - Te Pātaka o Rākaihautū Banks Peninsula Community Board - Public Forum - Donald Street & Seafarers Centre and 175th anniversaries of the arrival of the first four ships to Lyttelton and the Holy Trinity Anglican Church in 2025 9 December 2024  

4.2

Marine Drive, Charteris Bay – Maintenance and Safety

Howard Buchanan, Chairperson, spoke on behalf of Charteris Bay Residents Association regarding the ongoing maintenance and safety of Marine Drive through Charteris Bay and a proposal for a raised footpath for pedestrian safety at Paradise Beach and Andersons Road intersection.

After questions the Board thanked Mr Buchanan for his presentation

Attachments

a       Item 4.2 - Te Pātaka o Rākaihautū Banks Peninsula Community Board - Public Forum - Marine Drive, Charteris Bay – Maintenance and Safety - 9 December 2024  

4.3

Lyttelton Energy Transition Society

Wendy Everingham, Co-Chair, and Dana Dopleach, Director BlueFusion spoke on behalf of Lyttelton Energy Transition Society regarding the Community Energy Activator Programme.

After questions, the Board thanked Ms Dopleach and Ms Everingham for their presentation.

Attachments

a       Item 4.3 - Te Pātaka o Rākaihautū Banks Peninsula Community Board - Public Forum - Lyttelton Energy Transition Society 9 December 2024  

4.5

Cholmondeley Children's Centre

Daryl Hall, General Manager spoke on behalf of Cholmondeley Children's Centre, regarding the Centre’s work with children and their families.

Afte questions, the Board thanked Mr Hall for his presentation

7.   Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2024/00091 Officer recommendations accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the minutes of the following Reserve Committees:

a.         Le Bons Bay Reserve Committee Unconfirmed Minutes 10 November 2024

b.         Lyttelton Reserve Committee Unconfirmed Minutes 11 November 2024

c.         Robinsons Bay Reserve Committee Unconfirmed Minutes 10 November 2024

d.         Stanley Park Reserve Committee Unconfirmed Minutes 20 November 2024

e.         Lyttelton Recreation Grounds Reserve Committee Unconfirmed Minutes 18 November 2024

f.          Duvauchelle Reserve Committee Unconfirmed Minutes 18 November 2024

g.         Pigeon Bay Reserve Committee Unconfirmed Minutes 18 November 2024

h.         Awaiti Reserve Committee Unconfirmed Minutes 27 November 2024

2.         Approves appointment to the Le Bons Bay Reserve Committee of Michelle Rodgers and Tim Matthews.

3.         Approves appointment to the Stanley Park Reserve Committee of Sarah Ott, Adam Martin, Pam Whyte and Dave Whyte.

4.         Notes the resignation of the Lyttelton Reserves Committee chairperson, Helen Shaw and acknowledge her service to the Committee.

5.         Notes the election of a new Chairperson for Robinsons Bay Reserve Committee, Karen Watson and acknowledge the outgoing Chairperson, Suky Thompson, for her service.

6.         Notes the resignation of Chris Pottinger from the Robinsons Bay Reserve Committee.

Lyn Leslie/Tyrone Fields                                                                                                                                         Carried

8.   Acquisition of Deeds Land Along with Road Stopping and Amalgamation - Corner Harmans and Voelas Roads Lyttelton

Community Board Decided BKCB/2024/00092

Part A

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommends that the Council:

1.         Receive the information in the Acquisition of Deeds Land Along with Road Stopping and Amalgamation - Corner Harmans and Voelas Roads Lyttelton Report.

2.         Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Approve commencement of the acquisition process as outlined in Attachment A to this report for the Deeds land identified in this report (“Deeds land”) to formalise the Council’s ownership of that part of sec 258 comprising 43m² as shown in Attachment B to this report.

4.         Approve the stopping of section 1 comprising 61m² as shown as section 1 SO 18144 in Attachment F to this report, and the amalgamation with the immediately adjoining Council-owned title CB193/217 under Section 116(1) of the Public Works Act 1981.

5.         Delegate authority to the Manager Property Consultancy to take the necessary steps to carry out Resolution 3 above and acquire the Deeds land being part of sec 258 comprising 43m², including (but not limited to) signing and serving a notice under section 23 of the Public Works Act taking the Deeds land.

6.         Delegate authority to the Manager Property Consultancy to take the necessary steps to carry out Resolution 4 above to stop the legal road section 1 comprising 61m² as shown as section 1 SO 18144 and amalgamation with CB193/217.

Tyrone Fields/Cathy Lum-Webb                                                                                                                         Carried

9.   3 Bantry Lodge Road, Wainui - Revoke Reserve Status and Sale of Land

Community Board Decided BKCB/2024/00093

Part A

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommends that the Council:

1.         Receive the information in the 3 Bantry Lodge Road, Wainui - Revoke Reserve Status and Sale of Land report.

2.         Note that:

a.         the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

b.         The land described in the Schedule is not Crown derived nor is there any offer back obligations under Section 40 of the Public Works Act 1981.

Schedule

Reserve 4328 comprising 797m² held in certificate of title 1144021

3.         Approve the commencement of the revocation procedures under section 24 of the Reserves Act 1977 for the land described in the schedule by undertaking Public Notification as prescribed by Section 119 of the Reserves Act 1977.

a.         If no objections, or other considerations that might require a change in the process, are received through the consultation process:

i.          Revoke the reserve status classification of Reserve 4328 comprising 797m² held in certificate of title 1144021.

ii.        Declare the land surplus to requirements to be disposed of at a valuation determined by a registered valuer.

iii.       Deal exclusively with the adjoining landowner (Te Puna Trustee Limited or nominee) in relation to sale of the land as described in schedule on the basis that there is a clear reason to do so under the Disposal of Council Property Policy 2000. Specifically, that they are the only logical purchaser and have initiated the request to purchase.

iv.       Delegate authority to the Manager Property Consultancy to manage and conclude all negotiations and transactions required to finalise the revocation process, the subsequent registration of a new fee simple title, and sale of the land to an adjoining landowner if an agreement can be reached.  

4.         Note that:

a.         The Minister of Conservation gives the final approval for the revocation.

b.         If submissions are received a further report will be written to the Council or a Hearings Panel established to consider the submissions and make a decision and the recommendations to be forwarded to the Minister of Conservation for a determination.

Tyrone Fields/Asif Hussain                                                                                                                                    Carried

11. 2024/25 Discretionary Response Fund Applications - Project Lyttelton Incorporated, Okuti Valley Recreation and Sports Club Incorporated, Banks Peninsula Early Learning Limited

Community Board Resolved BKCB/2024/00094 (Officer recommendations accepted without change)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the 2024/25 Discretionary Response Fund Applications - Project Lyttelton Incorporated, Okuti Valley Recreation and Sports Club Incorporated, Banks Peninsula Early Learning Limited Report.

2.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Approves a grant of $2,646 from its 2024/25 Discretionary Response Fund to Project Lyttelton Incorporated towards the Whakaraupō Emergency Hub Walkie-Talkies.

4.         Approves a grant of $4,100 from its 2024/25 Discretionary Response Fund to Okuti Valley Recreation and Sports Club Incorporated towards the Establishment of a Community Emergency Hub in Okuti Valley.

5.         Approves a grant of $3,671 from its 2024/25 Discretionary Response Fund to Banks Peninsula Early Learning Limited towards a new dishwasher.

Asif Hussain/Tyrone Fields                                                                                                                                    Carried

10. Te Ūaka Lyttelton Museum Update

Board Comment

Peter Rough - Chairperson Development Committee , and Dominic Leeming -Fundraiser Advisor, co-presented with staff on Te Ūaka Lyttelton Museum Update report.  Mr Rough updated the Board on the fundraising efforts of the Museum Committee.

Officer Recommendation Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the Te Ūaka Lyttelton Museum Update Report.

Community Board Resolved BKCB/2024/00095

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the Te Ūaka Lyttelton Museum Update Report.

2.         Considers requesting funding for Te Ūaka Lyttelton Museum in its 2024/25 Draft Annual Plan submission.

Cathy Lum-Webb/Asif Hussain                                                                                                                            Carried

Attachments

a       Item 10 - Te Pātaka o Rākaihautū Banks Peninsula Community Board Te Ūaka Lyttelton Museum Update 9 December 2024  

12. Te Pātaka o Rākaihautū Banks Peninsula Recess Committee 2024/25

Community Board Resolved BKCB/2024/00096

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Recess Committee 2024/25 Report.

2.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Appoints a Recess Committee comprising the Board Chairperson and Deputy Chairperson and any two other member(s) available, to be authorised to exercise the delegated powers of the Te Pātaka o Rākaihautū Banks Peninsula Community Board for the period following its ordinary meeting on 9 December 2024 up until the Board resumes its normal business from 27 January 2025.

4.         Notes that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes

Lyn Leslie/Cathy Lum-Webb                                                                                                                                 Carried

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2024

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2024.

Community Board Resolved BKCB/2024/00097

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2024.

2.         Authorises Asif Hussain to speak to Te Pātaka o Rākaihautū Banks Peninsula Community Board’s oral submission to the Coastal Hazards Adaptation Plan Hearings Panel.

Asif Hussain/Cathy Lum-Webb                                                                                                                            Carried

Board members exchanged the following information:

·    The Board acknowledged the  celebration of the 50^th Anniversary of the 3^rd Field and Emergency Response Squadron obtaining the Charter of Akaroa.

·    The Awa-iti Reserve Committee continue to develop their Triennial plan.

·    The Little River Wairewa Community Trust are continuing the work on reviewing the Big Ideas plan.

·    Board members advised that they have attended: Christmas Morning Tea held by Lyttelton Community House, Annual General Meetings of Living Springs, Te Ahu Pataki Trust, Akaroa Civic Trust and community morning tea functions.

·    The Board noted and acknowledged the recent resignation of Richard Suggate from the Rod Donald Banks Peninsula Trust.

·    The Board were advised that the Mayor and the Banks Peninsula Member of Parliament attended the Akaroa and Bays Forum after the Charter Parade in Akaroa.

·    The Board noted that the Akaroa Wastewater Scheme consent hearing will reconvene in late January 2025.

·    The Board were advised that Tohu Whenua project has met with one Board member and will be meeting the Board in 2025.

·    The Board acknowledge the work of the Akaroa Area School BLAST programme.

·    Recently a small meeting on anti-social road users and effects on the community was held with the Banks Peninsula Member of Parliament, Council staff and community members.

·    The Board noted that there is fibre being installed in Cass Bay presently.

·    The Board were updated on the community open day regarding open space on Norwich Quay and the recently held Koukourarata Creators Makete.

Chairperson

Members

Lyn Leslie

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Community Board Resolved BKCB/2025/00001

That apologies for absence received from Nigel Harrison, Howard Needham and Luana Swindells be accepted.

Tyrone Fields/Cathy Lum-Webb                                                                                                                         Carried

3.1

177 Purau Avenue return by way of transfer to Te Hapu o Ngāti Wheke

The following presenters spoke in support of their submissions to Item 4– 177 Purau Avenue return by way of transfer to Te Hapu o Ngāti Wheke.

After questions from members, the Chairperson thanked each presenter for their deputation.

Item 4 of these minutes records the Board’s decision on this item.

The meeting adjourned at 10.55am and reconvened at  11.05am.

The meeting adjourned at 11.40am and reconvened at  12.40pm.

Deputations from Virginia  Bowden (3.1.8) and James Harris (3.1.12) were cancelled.

The meeting adjourned at 2.25pm and reconvened at  2.35pm.

Attachments

a       3.1.1 Deputation Kristina O'Connor and Nigel Gualter Documentation - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 Te Pātaka o Rākaihautū Banks Peninsula Community Board 

b      3.1.2 Deputation Sarah Pritchett Notes -  Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 

c      3.1.3 Deputation Gail Gordon Presentation - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 

d      3.1.3 Deputation Gail Gordon Notes – Te Pātaka o Rākaihautū Banks Peninsula Community Board – 27 January 2025 

e       3.1.4 Deputation Te Hapū o Ngāti Wheke Presentation - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 

f       3.1.4 Deputation Te Hapū o Ngāti Wheke Notes – Te Pātaka o Rākaihautū Banks Peninsula Community Board – 27 January 2025 

g      3.1.5 Deputation Thomas Kulpe Presentation - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 

h      3.1.6 Deputation Te Rūnanga o Ngai Tahu Notes – Te Pātaka o Rākaihautū Banks Peninsula Community Board – 27 January 2025 

i        3.1.7 Deputation Heritage New Zealand Pouhere Taonga Notes - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 

j       3.1.8 Deputation Virginia Bowden Statement - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 

k      3.1.9 Deputation Belinda Meares Notes - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 

l       3.1.10 Deputation Canterbury Regional Council Notes - Te Pātaka o Rākaihautū Banks Peninsula Community Board – 27 January 2025 

m      3.1.11 Deputation Jill Rice Notes - Te Pātaka o Rākaihautū Banks Peninsula Community Board – 27 January 2025 

n      3.1.14 Deputation Graham Christie Additional Documentation - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 27 January 2025 

o      3.1.15 Deputation Jane Robertson Notes - Te Pātaka o Rākaihautū Banks Peninsula Community Board – 27 January 2025 

p      3.1.16 Deputation Tanja Schwalm Notes (and translation) - Te Pātaka o Rākaihautū Banks Peninsula Community Board – 27 January 2025   

4.   177 Pūrau Avenue return by way of transfer to Te Hapū o Ngāti Wheke

Community Board Comment

Staff in attendance spoke to the accompanying report.

The Board took into consideration the deputations received on this item. (Item 3.1 of these minutes refers).

Community Board Resolved BKCB/2025/00002  Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the 177 Pūrau Avenue return by way of transfer to Te Hapū o Ngāti Wheke report

2.         Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Notes that while defining and attributing a specific area to the urupā is not precisely possible there is sufficient evidence to support that 177 Pūrau Avenue comprising 1381 m2 held in record of title 841068 and legally described as Reserve 4622 (Property) has a culturally significant history and there is recognition of urupā on a significant portion of, and around, the Property

4.         Notes that fair and reasonable consideration has been given to all submissions/objections and all information in accordance with section 78 of the Local Government Act 2002 and section 24 of the Reserves Act 1977.

5.         Revokes, pursuant to section 24 of the Reserves Act 1977, the reserve status of 177 Purau Avenue (Property). The reasons for this decision being that the reserve purpose and status is inconsistent with the cultural history and significance of the property and/or the protection and recognition of urupā on or around the site.

6.         Authorises that the reserve revocation process for 177 Purau Avenue is commenced in accordance with the Reserves Act 1977.

7.         Following the revocation process, agree that the Property Consultancy Manager deals exclusively with Te Hapū o Ngāti Wheke in relation to the transfer of the property at 177 Pūrau Avenue, comprising 1381 m2 held in record of title 841068 and legally described as Reserve 4622, for the consideration of $1 on the basis that there is a clear reason to do so under the Disposal of Council Property Policy 2000, specifically that the exclusive dealing:

a.         Establishes appropriate ownership control and use of the land that supports the cultural history and significance of the site and/or the protection and recognition of urupā on or around the site.

b.         Recognises that Urupā have been identified on or around the site, and the cultural history and significance of the site and surrounding area means that disposal to any other party or making it available for other Council purposes would be culturally insensitive and would not meet the Council’s obligations under Te Tiriti o Waitangi as it applies to the administration of reserve land.

c.         Establishes that Te Hapū o Ngāti Wheke is the only logical and rightful owner of the land as mana whenua and kaitiaki of the urupā.

d.         Achieves the Council’s Strategic Framework objectives.

8.         Authorises the Property Consultancy Manager to implement all the above resolutions and in doing so make any reasonable decisions necessary at his sole discretion in general accordance with this report, its intent and resolutions.

Lyn Leslie/Asif Hussain                                                                                                                                           Carried

7.     Reserve Committee Meeting Minutes

Reference Te Tohutoro:

24/2222424

Responsible Officer(s) Te Pou Matua:

Linda Burkes, Banks Peninsula Governance Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

Minutes Received

Date

Duvauchelle Reserve Committee Unconfirmed Minutes

16 December 2024

Lyttelton Reserves Committee Unconfirmed Minutes

9 December 2024

Cass Bay Reserve Committee Unconfirmed Minutes

4 December 2024

No.

Title

Reference

Page

a ⇩

Duvauchelle Reserve Committee 16 December 2024 Unconfirmed Minutes

24/2307522

12

b ⇩

Lyttelton Reserves Committee 9 December 2024 Unconfirmed Minutes

24/2308060

14

c ⇩

Cass Bay Reserve Committee 4 December 2024 Unconfirmed Minutes

25/8198

19

8.     Akaroa Museum Advisory Committee Meeting Minutes

Reference Te Tohutoro:

24/2219281

Responsible Officer(s) Te Pou Matua:

Linda Burkes, Banks Peninsula Governance Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

Name

Subject

Akaroa Museum Advisory Committee Unconfirmed Meeting Minutes

4 December 2024

No.

Title

Reference

Page

a ⇩

Akaroa Museum Advisory Committee 4 December 2024 Unconfirmed Minutes

24/2219282

24

9.     Head to Head Walkway Working Party Notes

Reference / Te Tohutoro:

24/2219350

Report of / Te Pou Matua:

Linda Burkes, Banks Peninsula Governance Advisor (Linda.Burkes@ccc.govt.nz)

Senior Manager / Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

Name

Subject

Head to Head Walkway Working Party Meeting Notes

9 December 2024

No.

Title

Reference

Page

a ⇩

Head to Head Walkway Working Party 9 December 2024 Notes

24/2253023

30

9.     Banks Peninsula Community Managed Facilities Update

Reference Te Tohutoro:

25/75537

Responsible Officer(s) Te Pou Matua:

Jo Wells, Community Development Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

Facility

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

General

Lease not present and/or not in plain English

Staff are actively working to improve this.

Working with the leasing team to prepare a cover sheet that summarises the lease agreement in plain English.

Need to know maintenance schedule

Community Governance staff are actively working with facilities staff to make sure this is clear for the community.

Received general maintenance schedule from facilities. Will share with Little River Community Centre where a new lease is being explored to see if it addresses this need.

Issues communicating with Council

Staff are working to improve this.

In progress.

Better understanding is needed around facility utilisation

Staff will work with community to put systems in place.

Template to be developed to gather utilisation data.

Clarity around CDEM role of facilities

Community Governance staff have been actively working with CDEM to increase clarity around this.

Community Governance staff actively working with CDEM to increase clarity around this.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Allandale Hall

Floor is decaying (ventilation issue)

Better off funding candidate.

Received Better off Funding.

Works are underway to remove rotten floor and install underfloor ventilation.

UV system checked and upgrades to water supply to meet new Drinking Water Standards 

Better off funding candidate.

To be completed before Hall reopens.

Hall closed due to above issues

Subject to repairs, budget and coastal hazards planning.

Hall will reopen following repairs that are currently underway.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Birdlings flat

Lack of storage. Health Hub room is currently being used for storage.

Better off funding candidate.

Received Better off Funding.

Construction of sheds approved – committee is waiting for a start date from the builder.

New chairs needed.

Not urgent – could seek external funding. Committee is addressing this.

Committee is making chair covers – currently in progress.

Resolution of drainage issues in kitchen

Resolved with public toilet issues being resolved.

Completed.

South side deck made usable for large events, including wind protection.

Challenging to solve - long term project.

This has been included in the Little River Big Ideas community plan after consultation with community.

Seeking emergency hub equipment funding

Funded by Community Board (July 2024)

Completed.

Resolution of cleaning and septic tank overflow issues in adjacent public toilets

This has been resolved.

Completed.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Diamond Harbour Hall

New fire exit via double doors needed as the current one is not accessible due to the steep incline once you exit.

Confirmed Facilities will do this.

Design has been completed and sent out to contractors for pricing.

Cracked concrete paving at the front of the building. Is currently a trip hazard and drainage issue.

Better off funding candidate.

Received Better off Funding.

Awaiting Parks approval for works to begin. Council facilities team will deliver works once approval is received.

Installation of solar panels and a water tank to improve resilience

Committee are applying to the Sustainability Fund for $15,000 to enable them to install solar panels on the roof.

The Sustainability Fund are no longer funding solar panels.

Support to establish a community emergency hub.

This is being resolved as part of ongoing community resilience work.

DH Hall may be used as an official CDEM Welfare Centre and incorporate the Community Hub. If not an official centre, it may still be activated as a community Emergency Hub.

Acoustic issues in hall

Work with the Committee to identify possible alternative sources of funding towards this.

Diamond Harbour Community Association are investigating making acoustic panels from rockwool using wooden frames covered with fire retardant fabric. Two locals are carrying out testing and if this works DHCA will pay for this work themselves.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Governors Bay Community Centre

No programmed cleaning of the windows. A local has been doing this at no cost recently

Looking at this as part of maintenance schedule

Requested and awaiting maintenance schedule.

Windows not tinted which makes flooring on east side of the hall damaged and the space harder to use at certain times due to glare

Work with the Committee to identify possible alternative sources of funding towards this.

Top windows tinted by Council to reduce glare and protect floor.

No management agreement in place

Work with Committee to progress agreement

Advised that a lease is the only agreement able to be used for facilities that are on a Reserve due to the Reserves Act. This is the case for the Governors Bay Community Centre. 

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Kaituna

Resolution of management and banking issues, with management of the facility being taken over by Council

This is being resolved.

No longer a community-managed hall.

Reserve Committee - not currently a legal entity

The Reserve Committee have decided not to form a new legal entity and will continue in their role co-managing the Reserve with Council staff, but not managing the hall.

Handover back to Council completed. Staff to consult with community over interest in future use of the hall or possible alternative uses for the facility.

Low use and need for facility

Possible disposal or alternative use

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Le Bons Bay

Reserve Committee - not currently a legal entity

Staff are currently working on this

In progress.

Issue around who is responsibility for maintaining fire safety of the hall.

Staff are currently working on this

In progress.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Little Akaloa

Reserve Committee - not currently a legal entity

Staff are currently working on this.

The group is making progress towards this and we expect to hear soon about a finalised plan.

Reserve committee still holds money

Staff are currently working on this

Dependent on above.

Floor damaged by borer

This will be investigated further

Still to be progressed.

Sink drains needs to be looked into

This will be investigated further

Still to be progressed.

Kitchen upgrade

This will be investigated further

Still to be progressed.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Little River

Not currently a legal entity or operational committee

Staff are working with the group to resolve this

New committee to be established. Will be advertising for new committee members in the coming months.  

Toilet upgrade

Staff will investigate options

New committee to consider this.

Lack of storage

Staff are currently looking into how to resolve this

New committee to consider this.

Clarify ownership and use of spaces.

Staff are working with the group to resolve this

Will work with new committee on this.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Lyttelton Recreation Centre

Partnership agreement not yet signed.

Staff will follow up on this.

In progress.

Would like to see gym floor resurfaced. Varnish is damaged in several places already.

Work with the Trust to identify possible sources of funding towards this.

Working with the Trust to identify possible sources of funding towards this.

Gymnasium included in Council floor maintenance schedule

To discuss with Facilities.

Clarified gymnasium floor maintenance is done by the Trust.

Would like to see line markings replaced with those of their most popular sports.

Work with the Trust to identify possible sources of funding towards this.

Working with the Trust to identify possible sources of funding towards this.

Wheelchair ramps surface needs replacing as this is losing its grip and could be a hazard in winter.

Confirmed Facilities to do this.

Resurfacing is planned to be undertaken by the facilities team.

Rear exit stairs lichen removed

To confirm with Facilities.

Resurfacing is planned to be undertaken by the facilities team.

Squash court not fit for competition use. Needs repainting and ideally playing surface would be renovated.

Work with the Trust to identify possible sources of funding towards this.

Working with the Trust to identify possible sources of funding towards this.

Upgraded heating and cooling system in main hall

Work with the Trust to identify possible sources of funding towards this.

Trust are obtaining a quote.

Lack of heating in reception/ entrance hall - installation of a heat pump in entrance area.

Better off funding candidate

Received Better off Funding.

Issue has been addressed by Trust Manager relocating into the entrance office of the facility.

Better off Funding redirected to address glare issue in gymnasium.

Conversion of ablutions area to community gym and new accessible toilet/shower on lower floor.

A business case for the gym to be developed.

The Trust and Council are planning to complete community needs research and undertake a feasibility/ business case for a gym or other options to meet the communities needs and wants for the facility.

Contract for Service option explored

Staff to follow up. Tied in with partnership agreement.

Will be part of partnership agreement discussions.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Okuti Valley

Toilets require work including drainage, roof repairs, new urinal, windows, floors

Better off funding candidate. Staff are looking at replacing urinal.

Received Better off Funding.

Awaiting builder to begin work.

New decking

Better off funding candidate.

Received Better off Funding.

Awaiting builder to begin work.

Perspex fitted to interior windows of toilets

This has been completed.

Completed.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Pigeon Bay

Replacement of aluminium framed window with wooden one. Leaking occurring around window.

Refer to Facilities.

Completed.

Upgrading of the two toilets and one urinal which are not adequate for the hall’s capacity.

The committee are keen to partner with Council to source external funding for this.

This will be looked into once other projects are complete. External funding is unlikely.

Replace wall mounted bar heater with a heat pump as there are concerns this is a fire hazard.

This has been resolved.

Completed.

There is some damage to the portico structure (veranda) at the front of the hall.

Better off funding candidate.

Received Better off Funding.

Currently underway.

Trim trees to the west of the hall

Refer to parks.

There is work being done to investigate high risk trees in the area.

Alternative means of heating main hall

Options to be explored. Committee has received $10,000 grant from Council to contribute to this.

This is being scoped.

Needs/Priorities/Wants

Actions (July 2024)

Update (January 2025)

Port Levy

Heat pump slopes which means it can only be used in AC mode or it drains onto the switch board.

Referred to Facilities. 

Will be looked into once main works are complete

Some windows do not open

Refer to Facilities.

Will be looked into once main works are complete

Mens toilets are in a bad state and are still children’s school toilets

Better off funding candidate.

Received Better off Funding.

Currenting awaiting detailed plans and consent to progress with works.

Walkway to toilets needs upgrading

Better off funding candidate

Received Better off Funding.

Currenting awaiting detailed plans and consent to progress with works.

Grass area behind hall isn't mown because of the slope

Referred to parks.

Awaiting update.

Kitchen upgrading

Better off funding candidate.

Received Better off Funding.

Currenting awaiting detailed plans and consent to progress with works.

Canopy to BBQ Area

Better off funding candidate.

Received Better off Funding.

Currenting awaiting detailed plans and consent to progress with works.

Roof repair and painting. Exterior painting

Better off funding candidate.

Received Better off Funding.

Currenting awaiting detailed plans and consent to progress with works.

Flooring repair

Better off funding candidate.

Received Better off Funding.

Currenting awaiting detailed plans and consent to progress with works.

Tree risk assessment on reserve across road

To refer to Parks

Not yet completed.

No.

Title

Reference

Page

a ⇩

Banks Peninsula Community Managed Facilities Audit July 2024

24/1350476

43

Author

Jo Wells - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew Pratt - Principal Policy Advisor

11.   2024/25 Discretionary Response Fund Application - Diamond Harbour School

Reference Te Tohutoro:

25/60181

Responsible Officer(s) Te Pou Matua:

Andrea Wild, Community Development Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

No.

Title

Reference

Page

a ⇩

Te Pātaka o Rākaihautū Banks Peninsula Community Board Diamond Harbour School Decision Matrix

25/53911

113

Author

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

12.   Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - February 2025

Reference Te Tohutoro:

24/2207094

Responsible Officer(s) Te Pou Matua:

Penelope Goldstone, Community Governance Manager

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, Acting General Manager Citizens and Community

No.

Title

Reference

Page

a ⇩

Te Pātaka o Rākaihautū Banks Peninsula Discretionary Response Fund Summary - January 2025

25/65916

121

b ⇩

Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023-24 Strengthening Communities Fund End of Project Report

24/2194115

122

c ⇩

Submission - Draft Parks and Reserves Bylaw 2025 - Te Pātaka o Rākaihautū Banks Peninsula Community Board

25/107798

132

d ⇩

Submission - Draft Dog Control Bylaw and Policy 2024 - Te Pātaka o Rākaihautū Banks Peninsula Community Board

25/107765

133

e ⇩

Customer Services Request Report - December 2024

25/55989

135

Author

Liz Beaven - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

John Filsell - Head of Community Support and Partnerships

13.   Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi