Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

Karakia Tīmatanga

Kia tau te mauri o runga

Kia tau te mauri o raro

Paiheretia te ture wairua

Paiheretia te ture tangata

Hei pou arahi i a tātou i tēnei wā

Kia tika te whakaaro

Kia tika te kupu

Tīhei Mauri Ora!

May the essence of above settle here

May the essence of below settle here

Bind together that we can’t see and bind that we can see

And have them guide us at this time

May the thought be true

May the words be true

Waiata

Manu tiria manu tiria

Manu werohia ki te poho o Te Raka

Ka tau rērere

Ka tau mai i te Ruhi

E tau e koia a

Koia koia ko Tararauriki

Kī mai i Māui

Ehara i te whitu me te waru e

E tau e koia, koia

Te whakamārama

This song tells the story of Māui changing into a kererū and following his father into the underworld whereupon he returns with the kūmara.

The kūmara is seen not only as food for the body but also food for the mind, thus referring to the importance of mātauranga.

1. Apologies Ngā Whakapāha

Apologies will be recorded at the meeting.

2. Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 10 October 2024 be confirmed (refer page 8).

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 24 October 2024 be confirmed.

4. Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearing process.

4.1

Youth and Multicultural update

Councillor Tyla Harrison-Hunt will provide an update to the Community Board regarding his youth and multicultural portfolios.

4.2

Mokihi Community Garden Update

Nancy Godwin will speak on behalf of Mokihi Community Garden; to update the Community Board on the progress the garden has made since their initial meeting with the Board one year ago.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Options for land known as Pt RS309 Decision Report

Bruce Hewitt and Peter Franklin from the Coastal Access Group will speak to the Board regarding the Options for land known as Pt RS309 Decision Report.

5.2

Richmond Hill Road - Proposed No Stopping Restrictions

Alice Shannon, local resident, will speak to the Board in regard to the Richmond Hill Road - Proposed No Stopping Restrictions report.

5.3

Richmond Hill Road - Proposed No Stopping Restrictions

Brian Anderson, local resident will speak to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions.

5.4

Richmond Hill Road - Proposed No Stopping Restrictions

Julie Garland Brown, local resident, will speak to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions.

5.5

Richmond Hill Road - Proposed No Stopping Restrictions

Chris Brown, local resident, will address to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions.

5.6

Richmond Hill Road - Proposed No Stopping Restrictions

Jon Harcourt, local resident, will address to the Board in relation to the Richmond Hill Road - Proposed No Stopping Restrictions report.

5.7

Richmond Hill Road - Proposed No Stopping Restrictions

Erik Ellis, local resident will speak to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions.

5.8

Richmond Hill Road - Proposed No Stopping Restrictions

Alice Shannon and Jane Gregg of the Richmond Hill Residents Group will speak to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions.

6. Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 10 October 2024

Time: 4.00 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Roy Kenneally

Lee Sampson

Tim Scandrett

Principal Advisor

Shanelle Temaru-Ilalio

Acting Manager Community Governance, Waihoro Spreydon-Cashmere-Heathcote

Tel: 941 7931

jessica.garrett@ccc.govt.nz

Meeting Advisor

Jonathon Jones

Community Board Advisor

Waihoro Spreydon-Cashmere-Heathcote

Tel: 941 5563

Jonathon.Jones@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The Board opened their meeting with a karakia.

Waiata: The Board sang a waiata to open the meeting.

Keir Leslie joined the meeting at 4:02pm following waiata.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2024/00075

That the apologies from Sara Templeton and Tim Lindley for absence be accepted.

Tim Scandrett/Callum Ward Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2024/00076

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 12 September 2024 be confirmed.

Callum Ward/Lee Sampson Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Cashmere Residents Emergency Support Team (CREST) update

Philippa Upton and Pam Clearwater spoke on behalf of Cashmere Residents Emergency Support Team (CREST) and presented their update to the Community Board.

After a question from a member, the Chairperson thanked Philippa Upton and Pam Clearwater for their presentation.

Attachments

a Cashmere Resident's Emergency Support Team presentation

4.2

Update on meeting with Ministry of Education

David Hawke of the Halswell Residents Association spoke regarding a recent meeting of the Residents Association with the Ministry of Education.

After a question from a member, the Chairperson thanked David Hawke for his presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

Keir Leslie declared an interest in this deputation and agenda item and took no part in any discussion or voting.

5.1

New Deed of Lease-Physiosouth Limited at Pioneer Recreation and Sport Centre

Andrew Abakhan, Director and Stu Knappstein, Lead Clinician spoke on behalf of PhysioSouth regarding the new Deed of Lease-Physiosouth Limited at Pioneer Recreation and Sport Centre (Item 8).

Andrew Abakhan and Stu Knappstein addressed the Board in support of the new Deed of Lease for Physiosouth at Limited at Pioneer Recreation and Sport Centre.

Attachments

a Physiosouth photos

5.2

Purau Reserve Landscape Concept Plan

James Duder, local residents spoke regarding the Purau Reserve Landscape Concept Plan (Item 9).

After a question from a member, the Chairperson thanked James Duder for his deputation.

Attachments

a James Duder Purau Reserve presentation

5.3

Purau Reserve Landscape Concept Plan

Ian Anderson, local resident spoke regarding Purau Reserve Landscape Concept Plan (Item 9).

After a question from a member, the Chairperson thanked Ian Anderson for his deputation.

Attachments

a Ian Anderson - Purau Reserve presentation

5.4

Purau Reserve Landscape Concept Plan

Quentin McDonald, Chair spoke on behalf of the Ōpāwaho Heathcote River Network regarding Purau Reserve Landscape Concept Plan (Item 9).

After questions from members, the Chairperson thanked Quentin McDonald for his deputation.

5.5

Purau Reserve Landscape Concept Plan

Andrew McGeorge, local resident spoke regarding Purau Reserve Landscape Concept Plan (Item 9).

After questions from members, the Chairperson Andrew McGeorge for his deputation.

5.6

Purau Reserve Landscape Concept Plan

Hannah Moir, local resident spoke regarding the Purau Reserve Landscape Concept Plan (Item 9).

The Chairperson thanked Hannah Moir for her deputation.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Staff Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the correspondence report dated 10 October 2024.

Community Board Resolved SCBCC/2024/00077

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the correspondence report dated 10 October 2024.

2. Refers this correspondence to staff for investigation and response back to the Community Board.

Melanie Coker/Lee Sampson Carried

8. New Deed of Lease-Physiosouth Limited at Pioneer Recreation and Sport Centre

Community Board Comment

Keir Leslie declared an interest in this item and took no part in any discussion or voting.

There was one deputation on this item from Andrew Abakhan, Director and Stu Knappstein, Lead Clinician of PhysioSouth.

The Council Officer in attendance spoke to the accompanying report.

Community Board Resolved SCBCC/2024/00078 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the New Deed of Lease-Physiosouth Limited at Pioneer Recreation and Sport Centre Report.

2. Notes that the decision in this report is assessed as being of low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Notes that public consultation, in accordance with the requirements of Section 138 of the Local Government Act, has been undertaken advertising the proposed intention to grant a new lease and that no unresolved objections were received.

Tim Scandrett/Will Hall Carried

Community Board Decided SCBCC/2024/00079 (Original Officer Recommendation accepted without change)

Part A

The Waihoro Spreydon-Cashmere-Heathcote Community Board recommends that the Council:

4. Notes that public consultation has been carried out with no unresolved objections.

5. Agrees to depart from its Lease Policy for the Creation of New Leases and Extension Requests Prior to Expiry-Property (Lease Policy) and deal unilaterally with the current tenant, Physiosouth Limited; and

6. Notes, in accordance with Sections 76-82 of the Local Government Act 2002 that:

a. The granting of a further lease to the current tenant is inconsistent with the Council’s Lease Policy.

b. The reason for the inconsistency is due to the proposed unilateral dealing with the current tenant who maintains an existing level of service, noting there may potentially be a broader market and public interest.

c. There is no intention that the Lease Policy be amended to accommodate this decision.

d. Approves the granting of a lease to Physiosouth Limited, located at the Pioneer Recreation and Sport Centre, more accurately described as being Part Lot 30-33 Deposited Plan 1968 at Centennial Park for a term of up to nine (9) years commencing on 1 October 2024.

7. Requests the Manager Property Consultancy to conclude and administer the terms and conditions of the lease.

Tim Scandrett/Will Hall Carried

The meeting adjourned at 5:06pm and reconvened at 5:09pm.

9. Purau Reserve Landscape Concept Plan
	Community Board Comment There were five deputations to the Board on this item. Council Officers spoke to the accompanying report and delivered a presentation on the Purau Reserve Landscape Concept Plan. Following Board member questions to staff, Keir Leslie proposed and moved an amendment to lay the Purau Reserve Landscape Concept Plan Report on the table; to request a site visit; and to request that the stop-work notice be reviewed. This was seconded by Lee Sampson and was agreed unanimously by the Board.
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Purau Reserve Landscape Concept Plan Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves the landscape plan attached to this report (Attachment A)
	Community Board Resolved SCBCC/2024/00080 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Lays the Purau Reserve Landscape Concept Plan Report on the table. 2. Requests staff to host the Community Board for a site visit involving the Community Board and community. 3. Requests that staff review lifting the stop work notice. Keir Leslie/Lee Sampson Carried
	Attachments a Purau Reserve Landscape Concept Plan presentation

The meeting adjourned at 5:46pm and reconvened at 5:51pm.

10. Locarno Street - Proposed Parking Changes

Community Board Resolved SCBCC/2024/00081 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Locarno Street - Proposed Parking Changes Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4-7 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of three minutes, on the southeast side of Locarno Street, commencing at a point 88 metres southwest of its intersection with Opawa Road and extending in a southwest direction for a distance of 34 metres. This restriction is to apply between 8.15am-9.15am and 2.30pm-3.30pm on School Days Only, as detailed on Attachment A.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Locarno Street, commencing at a point 122 metres southwest of its intersection with Opawa Road and extending in a southwest direction for a distance of 26 metres, as detailed on Attachment A.

6. Approves that, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, the southeast side of Locarno Street, commencing at a point 148 metres southwest of its intersection with Opawa Road, and extending in a southwest direction for a distance of 14 metres, be reserved for Passenger Service Vehicles only, as defined in the Land Transport Management Act 2003, Section 5. This restriction is to apply from 12.30pm to 3.30pm on Wednesday and Thursday, as detailed on Attachment A.

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Locarno Street, commencing at a point 124 metres southwest of its intersection with Opawa Road and extending in a southwest direction for a distance of 22 metres, as detailed on Attachment A.

8. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Tim Scandrett/Callum Ward Carried

11. Cornelius O'Connor Reserve - Basketball Half-Court

Community Board Comment

Council Officers spoke to the accompanying report and after questions from the Board, the Board made its decision.

Community Board Resolved SCBCC/2024/00082 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Cornelius O'Connor Reserve - Basketball Half-Court Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the landscape plan for the installation of a new basketball half-court, tree relocation and drinking fountain at Cornelius O’Connor Reserve as detailed in Attachment A to the report (Cornelius O'Connor Reserve - Basketball Half-Court, Drawing: LP413001) on the meeting agenda.

Callum Ward/Roy Kenneally Carried

12. Heathcote Community Sports Club - proposed new lease

Community Board Resolved SCBCC/2024/00083 (Original Officer Recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Heathcote Community Sports Club - proposed new lease Report.

2. Grants a ground lease to Heathcote Community Sports Club pursuant to section 54 of the Reserves Act 1977, for a lease period of fifteen years including renewals for an area of approximately 2486 square metres of Heathcote Domain being Pt RS41631 as shown on the plan described as Attachment A of this report.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Will Hall/Tim Scandrett Carried

13. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - October 2024

Community Board Resolved SCBCC/2024/00084 (Original Officer Recommendation accepted without change)

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - October 2024 Report.

Tim Scandrett/Callum Ward Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

· A member had been approached by a resident about King George V Reserve.

· The Chairperson noted his attendance the Community Board Chairpersons Forum.

· A member noted increased car break-ins but that arrests had been made. The Board will invite community patrol to its upcoming meeting with police.

· Whareora Community House Annual General Meeting would take place 10 October.

· A member noted the Westmorland Residents Association are planning their Annual General Meeting and Picnic.

· A member had attended the opening of the new gymnasium at Hilmorton High School.

· Members had attended the Celebrate Sommerfield event.

Karakia Whakakapi

The Board closed with karakia.

Meeting concluded at 6:08pm.

CONFIRMED THIS 14 DAY OF November 2024

Callum Ward

Chairperson

9. Options for land known as Pt RS 309 Decision Report
Reference Te Tohutoro:	24/1168993
Responsible Officer(s) Te Pou Matua:	Nigel Collings – Property Consultant
Accountable ELT Member Pouwhakarae:	Lynn McClelland, General Manager Corporate Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to receive and consider the information in this report related to a strip of land between private residents and the estuary at Moncks Bay between Main Road and Beachville Road.

1.2 The origin of this report comes from a deputation to the Community Board by the Coastal Access Group on 13 June 2024. In response the Community Board has requested staff to report back on the matters raised in the presentations, specifically clarification on the legal status of the land.

1.3 Considering the issues raised staff have taken the opportunity to present options and seek a resolution on the Council’s further role in relationship to the land.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive and review the information presented in the “options for Land Known as Part RS 309 Decision Report.”

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Support the advice in this report that the council has:

a. No legal right to this land.

b. No ability to control and manage it.

c. Due to the nature of the land and associated legal issues claiming ownership or an interest in the land is not practical.

That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommends that the Council:

4. Resolve to maintain the status quo i.e. take no further action regarding this property.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The land along the foreshore between Beachville Road and the historic tram shelter is legally described as Part Rural Section 309 and is held under the deeds system of land registration.

3.2 Part Rural Section 309 is 2 parcels of land that remain in the deeds system. They are shown in yellow on attached plan SO 18207 Attachment B. However much of the land depicted on SO 18207 is under water and there is not a continuous portion of land or access along the foreshore.

3.3 There is no identifiable owner of Pt RS 309. Consequently, neither the public, adjacent property owners nor Council have any rights to use of this land.

3.4 Adjacent to this parcel of land and completely submerged in the marine and foreshore area is a stopped road now with the purpose of Local Reserve.

3.5 In 1933, the Sumner Borough Council sought to acquire Part Rural Section 309 under the Public Works Act. However, this attempt was unsuccessful due to objections from neighbouring residents.

3.6 In 2005, the Council resolved to pursue an adverse possession claim for this land. In 2006, the Council reversed this decision, concluding that an adverse possession claim was unlikely to succeed.

3.7 There have been no changes since 2006 that would change the outcome of adverse possession claim, as such it is not recommended to make such application. Due to the nature and ownership of the land there is no practical role or reason for the Council to become involved or take any action on this matter.

4. Background/Context Te Horopaki

4.1 The subject portion of land is Pt RS 309 comprising 4,187m².

4.2 In 1895, a larger parcel of land known as Pt RS 309 was subdivided according to DP 1178 (see Attachment A). This subdivision included sections with frontage on Sumner Main Road and straight-line boundaries at the rear, with the blue area on the plan indicating the estuary waters adjacent to these back boundaries.

4.3 At that time, the legal road (shown in pink on SO 18207 in Attachment B) and a strip along the estuary side of Part RS 309 (shown in yellow, on SO 18207 in Attachment B) were within the coastal marine area, below the mean high tide line.

4.4 At this time the new sections created by DP 1178 were brought under the Land Transfer Act, while the balance not subdivided into sections left a residual balance parcel (highlighted yellow area on SO 18207 Attachment B) now substantially eroded to the coastal marine area. This parcel was not formally titled under the Land Transfer Act and thus remains recorded in the Deeds Index. The Deeds Index register will record the original now deceased owner, who owned the original larger parcel. The potential for successors in title is unknown, and if there were any, also unknown is whether they are aware of the fact. Then if they were aware, whether they would want to claim ownership or be successful in such an endeavour.

4.5 In 1933, the Council aimed to reclaim the residual balance parcel of land, which by then had become submerged. The intention was to reclaim this land for the construction of a new road. Accordingly, in November 1933, Plan SO 6744 (Attachment C) was surveyed for the residual balance parcel, identified as Part RS 309. The plan documented a rock wall and the high-water mark, indicating that Part RS 309 was still below the high tide mark at that time.

4.6 The purpose of Plan SO 6744 was to delineate the submerged parcel of land with the aim of enabling the Council to claim the land under the Public Works Act. The plan envisioned completing reclamation works and constructing a road both on the reclaimed land and extending into the estuary from the existing legal road. Following the publication of the gazette notice announcing the intention to take the land, significant public opposition emerged, particularly from adjacent property owners, leading to a subsequent meeting. During this meeting, it was reported that the Harbour Board had approved the reclamation plan, a copy of the reclamation plan is provided as Attachment D. Despite this, the Council's attempt to acquire the land under the Public Works Act was not successful, and the land's status remained as a residual balance lot in the Deeds Index system.

4.7 Historic aerial photographs, as shown in Attachment E, indicate that some reclamation has occurred over time, primarily for the benefit and private use of adjacent property owners. The specific parties responsible for this reclamation are not documented. However, records indicate that the Council provided rock to the estuary edge of these properties, with deliveries made to the main road frontage for properties not accessible by vehicle, requiring private owners to transport it through their properties to repair their own rock walls.

4.8 The status of the reclamation and balance parcel boundary is shown in attachment G.

4.9 There is currently a conflict between the private property owners and the public over the use of this land. The Coastal Action Group, who are desirous of public access have brought this to the Council’s attention through the deputation and prior discussions with staff.

4.10 The question that needs to be resolved by the Council is whether the Council has a role in the future of this land, and its use.

4.11 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
	N/A

4.12 The following related memos/information were circulated to the meeting members:

Date	Subject
22/06/2005	FORESHORE LAND AT REDCLIFFS REPORT - ATTACHMENT F
1/03/2006	REDCLIFFS FORESHORE – PART RURAL SECTION 309 – ADVERSE POSSESSION CLAIM BY RG AND C ROMERIL - ATTACHMENT H
12/11/1934	SUMNER BOROUGH COUNCIL MEETING WITH OBJECTORS TO PUBLIC WORKS ACT ACQUISITION OF PART RS 309 – ATTACHMENT I

Options Considered Ngā Kōwhiringa Whaiwhakaaro The following reasonably practicable options were considered and are assessed in this report:

4.12.1 Recommended Option: Do nothing - Continue with the status quo. –

4.12.2 Claim ownership: Not recommended

The following options were considered but ruled out:

4.12.3 Mediation: Mediate between the public and private property owners to see if an accommodation can be developed and agreed upon. This has been ruled out as there are too many stakeholders with vested interests and there is unlikely to be any mutual ground that suits all parties.

4.12.4 Promotion/ Communication and Engagement: Raise awareness of the facts. It is expected this report would do that. While a matter of public interest, the Council expending further time and resources on promotion of the facts will have little to no effect on the practical future use of the land, legal status, or the private and public interests.

Options Descriptions Ngā Kōwhiringa

4.13 Preferred Option: Do Nothing - Continue the current status quo.

4.13.1 Option Description: Do not progress an application to acquire the land.

4.13.2 Option Advantages

· No cost to Council to implement, which would be costly and likely unsuccessful.

· No disruption to the adjoining property owners who would with a high degree of probability object to any claims of ownership made by Council to land.

· Perpetuates a situation that has prevailed for over 100 years.

· Does not create an obligation for Council to protect the private property owners from erosion or effects of climate change.

4.13.3 Option Disadvantages

· Does not resolve the private public conflict.

4.14 Option Description: Make application to acquire the land.

4.14.1 Option Advantages

· If successful it would give the public access to some of the foreshore along Pt RS 309.

4.14.2 Option Disadvantages

· High cost to implement.

· Access along the whole strip of land from end to end is not possible.

· Unlikely to be successful. The private residents are very likely to dispute any claim. Any claim for adverse possession will consider the parties’ interests over the years i.e. who has been developing, managing and maintaining the land. Such consideration will be heavily biased towards the adjoining private property owners, whose position has only strengthened with the passing of time since the failed attempt in 1933.

· In the unlikely event the council were successful in an ownership claim it would be then faced with the challenge of removing the private developments and the cost of developing and maintaining the land for public access.

· There may be obligations from Council to protect the private property owners from erosion, estuary waters and effects of climate change.

Analysis Criteria Ngā Paearu Wetekina

· Cost Evaluation: The costs associated with implementing each option have been assessed, alongside the likelihood of successful outcomes.

· Value Assessment: The potential value of each outcome was compared against the implementation costs to determine overall effectiveness.

· Ongoing Costs and Liabilities: Consideration was given to the long-term costs and liabilities associated with each option.

· The legal status of the land: It has been considered whether council has a legal right to have a say in the control and management of this land, or a reasonable ability to claim any rights to it.

5. Financial Implications Ngā Hīraunga Rauemi Capex/Opex Ngā Utu Whakahaere

	Recommended Option- Do Nothing	Option 2 - Claim Ownership	Option 3 –
Cost to Implement	$0	$200,000 -$750,000 unlikely to be successful
Maintenance/Ongoing Costs	$0	Potential to be high
Funding Source	N/A	None approved
Funding Availability	$0	None approved
Impact on Rates	$0	Will increase rates

5.1 Currently there is no funding approved to make an application to acquire the land. Nor follow through on a successful application which may involve high costs to maintain.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no significant risks associated with adopting the recommended decision in this report.

6.2 The biggest risk is reputational. The Council could be criticised for not taking action to support public access to the coast, which is seen as important to many in the community. Any action has a low chance of success and is likely to be expensive. If successful, then Council will face one off (e.g. removing private structures) and ongoing (e.g. protection works) costs and will not achieve continuous access between Main and Beachville Roads. Overall, this is a “no-win situation” for Council, with significant risk and cost and little chance of an outcome.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report: The Council holds the delegated authority to make decisions regarding the proposals outlined in this report.

6.4 In 2006, the Council determined that it did not possess the legal authority to pursue an adverse possession claim for this land.

6.5 Council’s legal team advised: “Pt RS 309 is currently residual deeds land which means the land has no known owner. Deeds land like this can be the subject of ownership claims on various grounds i.e. by descendants of the original owner(s) (documentary owners), and/or by person(s) in possession of the land (adverse possession claims). Applicants in an adverse possession claim would have to demonstrate that the documentary title has been extinguished by their adverse possession. A successful ownership claim would have the result of bringing the land under the Land Transfer Act 2017 therefore enabling a record of title(s) to be issued in the name of the owner(s). The question of who has the right to use this land cannot be confirmed until ownership is determined. An adverse possession claim by Council is very unlikely to be successful as an applicant would be required to prove they have had exclusive possession of the land over a significant period (i.e. at least 15 years). Council currently does not have any rights over this land and no foreseeable grounds for claiming ownership”.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decision:

6.6.1 Aligns with the Christchurch City Council’s Strategic Framework. By managing ratepayers’ money wisely and balance the needs of today and the future.

6.6.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the adoption of the recommendations in this report.

6.6.3 Is consistent with Council’s Plans and Policies.

6.7 This report does not support the Council's Long Term Plan (2024 - 2034).

Community Impacts and Views Ngā Mariu ā-Hāpori The decision affects the following wards/Community Board areas:

6.8 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 Much of Part RS 309 is below the high-water level and is within the marine and coastal area.

6.10 Water bodies often hold cultural, spiritual, or historical importance for Mana Whenua. The land’s proximity to these bodies may be integral to their cultural heritage and practices.

6.11 Should the board decide to recommend to the Council the acquisition of the land identified as Part RS 309, it will be necessary to consult with Mana Whenua, given that Part RS 309 adjoins a water body.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.12 The decisions outlined in this report are unlikely to contribute to reductions in greenhouse gas emissions.

6.13 The parcel of land is expected to continue eroding, as demonstrated by historical patterns. Sea levels at this location are projected to rise by 20 cm by 2050 and 40 cm by 2080.

6.14 Should the Council acquire ownership of this land, it may incur obligations to protect adjacent properties from erosion and the effects of rising sea levels.

6.15 Future legislative changes aimed at addressing climate change impacts may necessitate costly modifications to the existing area.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board agree to the proposals in this report, staff will recommend to Council to continue with the current status quo.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A DP 1178	24/1207217	34
b ⇩	Attachment B SO 18207	24/1207210	35
c ⇩	Attachment C SO 6744	24/1207211	37
d ⇩	Attachment D Reclamation Plan	24/1207213	38
e ⇩	Attachment E Historic Aerial Photos	24/1207220	39
f ⇩	Attachment G Current aerial showing plan and reclamation	24/1308484	41
g ⇩	Attachment F Foreshore Land at Redcliffs Report	24/1575954	44
h ⇩	Attachment H Adverse Possession Claim by RG and C Romeril	24/1575956	53
i ⇩	Attachment I Sumner Borough Council Meeting 1934	24/1575958	58

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Nigel Collings - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities & Property

Lynn McClelland - General Manager Corporate Services

10. Richmond Hill Road - Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/1744187
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer Krystle Anderson, Engagement Advisor
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to make a decision on proposed parking changes on Richmond Hill Road to improve access and safety for pedestrians.

1.2 This report has been written in response to a request from a member of the public, and concerns raised in the past about poor connectivity for pedestrians between the two hairpin bends adjacent to 54 and 74 Richmond Hill Road.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Richmond Hill Road - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves the scheme design including all road marking, as detailed on plan TG148328, dated 29/10/2024 and attached to this report as Attachment B

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Richmond Hill Road, as detailed on plan TG148328, dated 29/10/2024 and attached to this report as Attachment B.

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Richmond Hill Road, as detailed on plan TG148328, dated 29/10/2024 and attached to this report as Attachment B

7. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Concerns have been raised about the safety of pedestrians walking on the section of Richmond Hill Road between the two hair pin bends. The footpath is poorly defined along this section of road as the kerb is largely flush with the road.

3.2 Due to the narrow road width, drivers park across the kerb to leave space for through traffic. At times these vehicles fully obstruct access for pedestrians who are then required to walk on the carriageway to manoeuvre around them.

3.3 The recommended option is to mark no stopping lines and a footpath edgeline with pedestrian symbols to provide a more defined space for pedestrians through to the pedestrian walkway located between 62 and 64 Richmond Hill Road. Parking will be retained within this section where width allows (approximately two spaces). The recommended option is included as Attachment A (with the associated Resolution Plan included as Attachment B). This option was developed to address some of the concerns raised through consultation.

3.4 The original consultation plan is included as Attachment C, this involved extending the restrictions over the full section.

4. Background/Context Te Horopaki

4.1 Richmond Hill Road is a no-exit local road providing access to residential properties. It has a 40km/h posted speed limit which was approved in 2018.

4.2 Tube count surveys were undertaken in February 2024 outside 62 Richmond Hill Road, and further uphill on the straight near 102 Richmond Hill Road.

4.3 A summary of the key survey data is included in the table below.

Survey Location

Average Daily Traffic Volume (veh/day)

Average Speed

(km/h)

85 percentile Speed

(km/h)

62 Richmond Hill Rd

1099

29.5

35.0

102 Richmond Hill Rd

999

41.1

47.3

Table 1: Tube count survey summary

4.4 Both the average speed and 85 percentile speed recorded outside 62 Richmond Hill Road are well below the posted speed limit of 40km/h. These speeds increase around the bend on the straight section of road, where the road widens. A full summary of the survey results is included as Attachment D.

4.5 The speed limit on Richmond Hill Road was reduced from 50km/h to 40km/h in 2018. Under the current Setting of Speed Limits Rule 2024, there is no requirement to reverse this speed limit, nor is there an allowance to reduce this further. However, curve advisory signs with an advisory speed of 25km/h will be installed through this section. These sign changes are detailed on Attachment E. 15km/h advisory signs are already in place for the sharper hairpin bends. These existing signs will also be retained.

4.6 A search of the NZ Transport Agency Crash Analysis System has been undertaken. There have been no crashes reported on Richmond Hill Road within the last five years. Richmond Hill Road is classified as low risk under Council’s risk mapping system.

4.7 Richmond Hill Road has a carriageway width of around five to six metres on the section between the two hairpin bends. In addition, there is a sealed path over the majority of this length which is around one metre wide and separated by low mountable kerb.

4.8 A pedestrian walkway is located between 62 and 64 Richmond Hill Road which connects downhill to the lower part of Richmond Hill Road.

4.9 Parking demands on this section of Richmond Hill Road are variable. Up to 12 vehicles have been observed to park on street during multiple site visits undertaken as part of this project. Two to three of these vehicles were observed to park within the section where no stopping lines are proposed in the recommended option (where two spaces will be retained).

4.10 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

4.11 The following related briefings/workshops have taken place for the members of the meeting:

Date	Subject
25/7/2024	Community Board Briefing to provide a background to the proposal and advise the Board that staff were intending to consult on the original Consultation Plan.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report.

4.12.1 Mark no stopping restrictions and pedestrian markings to connect between the pedestrian walkway and footpath to the south/uphill (Attachment A).

4.12.2 Mark no stopping restrictions and pedestrian markings along the full length as per the original consultation plan (Attachment C).

4.12.3 Do nothing

4.13 All options have focused on lower cost line marking changes only. There is no funding available for any physical works such as road widening, new kerbs or relocating power poles.

4.14 Signage improvements are being progressed separately. The sign changes do not require approval, however they have been included as Attachment E, for information.

Options Descriptions Ngā Kōwhiringa

4.15 Option 1 - Preferred Option: Improve connectivity between the pedestrian walkway and uphill footpath (as per Attachment A).

4.15.1 Option Description: This option includes marking no stopping lines and an edge line and pedestrian symbols to define a space for pedestrians that connects the footpath uphill of 74 Richmond Hill Road, and the pedestrian walkway between 62 and 64 Richmond Hill Road. Space for parking is retained within this section where width allows.

4.15.2 This option has been developed to address some of the concerns raised through consultation and considers the context of the environment - it is a no exit local road therefore drivers and pedestrians will be familiar with the area; the narrow road width and the need to give way to oncoming traffic also maintains a lower speed environment.

4.15.3 Advantages and Disadvantages: The advantages and disadvantages of Option 1 are summarised in Table 2 below:

Option 1	Advantages	Disadvantages
Pedestrian Safety	Provides an improvement for pedestrians compared to the existing arrangement by providing a more defined space for pedestrians to connect to the existing walkway and restricting parking on the narrower sections of road (uphill of the walkway only).	The section downhill of the walkway will remain unchanged. This option does not fully address the original concerns raised about parked vehicles obstructing access for pedestrians. Therefore, at times pedestrians will still be required to walk on the carriageway to navigate around parked vehicles. The footpath width is defined by the existing kerbline, which in places is less than the desirable minimum of 1.5 metres for a footpath. There are also existing obstructions within this space such as power poles.
Parking	This option will result in minimal parking loss for adjacent residents. The majority of drivers park downhill of the walkway where no changes are proposed. Up to three vehicles have been observed to park on the section uphill of the walkway during site visits. This option will retain space for around two vehicles.	Retaining two parking spaces will encourage drivers to park further out into the carriageway, however this parking has been retained only where there is appropriate road width to maintain through access and visibility. It is also not out of context with the road environment.
Speed	As parking is being retained, this option is not expected to result in increased speeds through this section of road.
Other	Less cost to implement compared to Option 2

Table 2: Option 1 - Advantages and Disadvantages

4.16 Option 2 -Consultation Option: Mark no stopping restrictions along the full length of road, maintain parking where width allows (as per Attachment C)

4.16.1 Option Description: Mark no stopping restrictions and an edge line with pedestrian symbols to define a space for pedestrians along the full length of road. Parking for approximately five vehicles will be retained in locations where there is sufficient road width to maintain access for through traffic. This option was presented for consultation to the local residents.

4.16.2 Advantages and Disadvantages: The advantages and disadvantages of Option 2 are summarised in Table 3 below:

Option 2	Advantages	Disadvantages
Pedestrian Safety	Prevents vehicles parking on the narrow section of road, removing the main obstacle for pedestrians and improving access and visibility for through traffic.	The path width is defined by the existing kerbline, which in places is less than the desirable minimum of 1.5 metres for a footpath. There are also existing obstructions within this space such as power poles. As with option 1 above, this is intended to be an improvement for pedestrians but will still not provide a fully unobstructed path.
Parking		This option retains around five car parks in locations where the road is wide enough to accommodate them. This would not be sufficient to meet the current on street parking demands in this immediate area. It will therefore move these vehicles to other locations, either further uphill or downhill of this location.
Speed		Removing parking could result in increased speeds. However, it is noted that this is still a narrow road and opposing drivers will still be required to slow and give way to approaching traffic, so this is not considered to be high risk.
Other		As noted further in Section 6 below, the majority of public submissions from affected residents were opposed to this option (74%).

Table 3: Option 2 - Advantages and Disadvantages

4.17 Do Nothing – Maintain the status quo (signage improvements only)

4.17.1 Option Description: Maintain the status quo

4.17.2 Option Advantages

· No cost to implement

4.17.3 Option Disadvantages

· Does not provide any improvements for pedestrian access.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2	Do Nothing
Cost to Implement - Capital - Operational	$2,200 for new markings $1,500 for staff time (reporting and investigation)	$5,050 for new markings $1,500 for staff time (reporting and investigation)	n/a $1,500 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Traffic Signs and Markings budget	Traffic Operations Team Traffic Signs and Markings budget	n/a
Funding Availability	Funding available	Funding available	n/a
Impact on Rates	Negligible	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None of the options within this report will provide a fully unobstructed space for pedestrians. However, this proposal is intended to provide an improvement compared to the existing layout while balancing the feedback received from affected residents.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Delegations Register. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network (DIA 1) - 4 less than previous FY

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <=12 crashes per 100,000 residents

· Level of Service: 16.0.9 Improve resident satisfaction with footpath condition - >=42%

· Level of Service: 16.0.10 Maintain the perception (resident satisfaction) that Christchurch is a walking friendly city - >=85% resident satisfaction

Community Impacts and Views Ngā Mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.8 Consultation started on 2 August and ran until 8 September 2024.

6.9 Consultation documents were delivered to 50 properties along Richmond Hill Road on 2 August 2024.

Summary of Submissions Ngā Tāpaetanga

6.10 Submissions were made by four organisations and 61 individuals[1]. All submissions are available online.

6.11 A full table of submission feedback is available in Attachment F.

6.12 The majority of submitters (49, 74%) did not support the proposed changes as shown in the graph below.

6.13 The main issues raised by submitters were:

· Vehicles currently speed along this road (22)

· Speeds would increase without parked vehicles (22)

· The proposal would reduce overall safety (12)

6.14 We also received requests for lower speed limits (12), requests for better signage (10), suggestions that pedestrians should use the existing walkway (7).

6.15 Following consultation, an alternative option was developed to address some of the issues and concerns raised through submissions.

6.16 The updated plan was provided for information to the Community Board via memo on 16 October 2024 and to submitters via email on 17 October 2024. The updated plan was also sent to Fire and Emergency NZ (FENZ). FENZ confirmed they had no concerns with the plan.

6.17 The Team Leader Parking Compliance supports the preferred option. The compliance team will continue to investigate complaints about unsafe on street parking when received.

6.18 The decision affects the following wards/Community Board areas:

6.18.1 Waihoro Spreydon-Cashmere-Heathcote.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.19 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.20 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.21 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the new markings to be installed and monitor the operation of the site.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan Option 1: Recommended Option	24/1954237	71
b ⇩	Resolution Plan Option 1: Recommended Option	24/1954239	72
c ⇩	Site Plan Option 2: Consultation Plan	24/1939515	73
d ⇩	Traffic Count and Speed Survey Data	24/1954283	74
e ⇩	Signage Plan - New Advisory Signs	24/1963005	75
f ⇩	Richmond Hill Road - Submission Table (public)	24/1908571	76

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Toni Dakers - Traffic Engineer

Krystle Anderson - Engagement Advisor

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

11. Northaw Street / Rydal Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/1748986
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve no stopping restrictions at the Northaw Street / Rydal Street intersection to improve visibility and access for pedestrians.

1.2 This report has been written in response to a concern raised by a member of the public about drivers blocking the pedestrian cutdowns and obstructing visibility at the intersection during pick up and drop off times for the nearby school.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Northaw Street / Rydal Street - Proposed No Stopping Restrictions Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Rydal Street, commencing at its intersection with Northaw Street and extending in a northwest direction for a distance of 16 metres, in accordance with Attachment A (TG148340, dated 16/5/2024).

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Rydal Street, commencing at its intersection with Northaw Street and extending in a southeast direction for a distance of 13 metres, in accordance with Attachment A (TG148340, dated 16/5/2024).

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Northaw Street, commencing at its intersection with Rydal Street and extending in a southwest direction for a distance of 16 metres, in accordance with Attachment A (TG148340, dated 16/5/2024).

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Northaw Street, commencing at its intersection with Rydal Street and extending in a southwest direction for a distance of 15 metres, in accordance with Attachment A (TG148340, dated 16/5/2024).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety concerns have been identified at the intersection of Northaw Street and Rydal Street due to restricted visibility caused by on-street parking close to the intersection.

3.2 No stopping restrictions are proposed to extend over the pedestrian cut downs to maintain clearance and visibility for pedestrians. The restrictions extend along Rydal Street to provide Minimum Gap Sight Distance, allowing a driver entering the intersection sufficient visibility of approaching traffic to make the desired turn safely.

3.3 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 Northaw Street and Rydal Street form an uncontrolled T intersection, with priority given to Rydal Street.

4.2 The intersection is located within a short walk of Hoon Hay Te Kura Kōaka and Our Lady of the Assumption School.

4.3 During school pick up and drop off times drivers are observed to park within the intersection, blocking the pedestrian cutdowns. This impedes access and visibility for both pedestrians and drivers manoeuvring at the intersection. Outside of these times a low residential parking demand is observed in this area.

4.4 There have been no crashes reported at this intersection within the last five years. The intersection is classified as Low Risk under Council’s risk mapping system.

4.5 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: Mark no stopping restrictions in accordance with Attachment A

4.6.1 Option Advantages

· Ensures that pedestrian access is maintained

· Improves visibility for drivers manoeuvring at the intersection as well as pedestrians crossing Northaw Street.

4.6.2 Option Disadvantages

· Cost to implement

· Removal of around four on street parking spaces

4.7 Do Nothing: Maintain the status quo

· The advantages and disadvantages of this option are the opposite to those listed for the recommended option above.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Do Nothing
Cost to Implement - Capital - Operational	$350 for new markings $750 for staff time (reporting and investigation)	n/a $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Traffic Signs and Markings budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network (DIA 1) - 4 less than previous FY

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Affected property owners and residents were advised of the recommended option by letter. Ten letters were delivered by post and letter drop.

6.9 One submission was received. This resident was supportive of the proposal.

6.10 The Team Leader Parking Compliance supports the preferred option.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Spreydon Ward

6.11.2 Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan: Northaw Street / Rydal Street Proposed No Stopping Restrictions	24/1751994	204

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

12. Ruskin Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/1825171
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve no stopping restrictions on Ruskin Street to improve visibility for residents exiting the Ultimate Care Bishop Selwyn Retirement Village.

1.2 This report has been written in response to safety concerns raised by residents of the village about parked vehicles obstructing visibility when exiting onto Ruskin Street.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Ruskin Street - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Ruskin Street, commencing at a point 100 metres east of its intersection with Selwyn Street and extending in an easterly direction for a distance of 9 metres, as detailed on Attachment A (TG148398, dated 14/10/2024).

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety concerns have been raised about parked vehicles restricting visibility for residents exiting the Ultimate Care Bishop Selwyn Retirement Village (Bishop Selwyn Village) on Ruskin Street.

3.2 The recommended option is to install no stopping restrictions in accordance with Attachment A. The length of no stopping in this option will remove one on street parking space and provide sufficient visibility to address the residents’ concerns.

4. Background/Context Te Horopaki

4.1 Ruskin Street is a local street which largely provides access to residential properties. The Bishop Selwyn Village adjoins Selwyn Street and Ruskin Street with access for residents provided via both roads.

4.2 Ruskin Street has a variable width, with narrowing treatments provided along its length to manage speeds. At the access to the Bishop Selwyn Village the road is 7 metres wide. Parking restrictions are marked opposite the access and to the west.

4.3 A high parking demand has been observed in this area. Vehicles often park immediately to the east of the vehicle crossing which impedes visibility to approaching traffic for residents exiting the Bishop Selwyn Village.

4.4 No crashes have been reported on Ruskin Street within the last five years based on a search of the NZ Transport Agency Crash Analysis System.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered and are assessed in this report:

4.6.1 Mark no stopping restrictions in accordance with Attachment A

4.6.2 Do nothing

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option: Mark no stopping restrictions immediately east of the Bishop Selwyn Village access

4.7.1 Option Advantages

· Addresses the residents concern relating to safety when exiting the village

4.7.2 Option Disadvantages

· Removes one on street parking space

· Cost to implement

4.8 Alternative Option: Do Nothing

· The advantages and disadvantages of this option are the opposite to those listed for the recommended option above.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Do Nothing
Cost to Implement - Capital - Operational	$60 for new markings $750 for staff time (reporting and investigation)	n/a $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Traffic Signs and Markings budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Affected property owners and residents were advised of the recommended option by letter. Six letters were issued. The proposal was also emailed to the Village Coordinator of the Bishop Selwyn Village.

6.9 The Bishop Selwyn Village has two accesses onto Ruskin Street, one being the main access for residents and the other located immediately to the west, which accesses a small car park. The original consultation plan included a further four metres of no stopping lines at the western access to assist with manoeuvring. The Village Coordinator confirmed that this is a staff access, and they did not require markings here or support them. In response to this feedback, these markings were removed from the proposal.

6.10 The residents and Village Coordinator of the Bishop Selwyn Village are fully supportive of the recommended option.

6.11 No other feedback was received at the time of writing this report.

6.12 The Team Leader Parking Compliance supports the preferred option.

6.13 The decision affects the following wards/Community Board areas:

6.13.1 Spreydon Ward

6.13.2 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.14 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.15 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the new markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan: Ruskin Street Proposed No Stopping Restrictions	24/1833994	210

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

13. Athelstan Street / Simeon Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/1617706
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of no stopping restrictions on Simeon Street at its intersection with Athelstan Street.

1.2 This report has been written in response to a request from a member of the public for Council to consider options to improve safety at this intersection.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Athelstan Street / Simeon Street - Proposed No Stopping Restrictions Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Simeon Street, commencing at its intersection with Athelstan Street, and extending in a northwest direction for a distance of 22 metres, as detailed on Attachment A (TG150102, dated 12/9/2024).

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Simeon Street, commencing at its intersection with Athelstan Street, and extending in a southeast direction for a distance of 16 metres, as detailed on Attachment A (TG150102, dated 12/9/2024).

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety concerns have been raised about parked vehicles obstructing visibility for drivers turning from Athelstan Street into Simeon Street.

3.2 To improve visibility, it is proposed to extend the no stopping restrictions to achieve the Safe Intersection Sight Distance guidelines. This will result in the removal of up to three parking spaces.

3.3 The recommended option is to Install No Stopping restrictions in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 Athelstan Street and Simeon Street form a Stop Controlled ‘T’ intersection, with priority given to Simeon Street.

4.2 The on-street parking near the intersection is often occupied by long term staff parking from Barrington Mall. Police observing the site have noted that drivers turning right from Athelstan Street are pulling well forward of the limit line to see around parked vehicles.

4.3 There have been ongoing concerns raised by a local resident about drivers failing to fully stop when turning from Athelstan Street. The proposal is not likely to improve compliance with the existing stop control however it will address the separate issue of visibility from the limit line. This is a busy turning movement due to the proximity to Barrington Mall.

4.4 There have been no crashes reported at the Athelstan Street / Simeon Street intersection within the last five years. It is classified as low risk under Council’s risk mapping system.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered and are assessed in this report:

4.6.1 Mark no stopping restrictions in accordance with Attachment A

4.6.2 Do nothing

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option: Mark no stopping restrictions in accordance with Attachment A

4.7.1 Option Advantages

· Improves visibility for drivers turning from Athelstan Street

· Improves visibility for pedestrians crossing near the intersection

4.7.2 Option Disadvantages

· Unlikely to improve compliance with the existing stop control

· Removes around three on street parking spaces

4.8 Do nothing – Maintain the status quo

4.8.1 Option Advantages

· Retains three on street parking spaces

4.8.2 Option Disadvantages

· Provides inadequate sight distance for drivers stopped at the limit line

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Do Nothing
Cost to Implement - Capital - Operational	$100 for new markings $750 for staff time (reporting and investigation)	n/a $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Traffic Signs and Markings budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Staff met on site with a local Police Sergeant, Community Board members and the resident who raised the initial concern about drivers failing to stop at the intersection.

6.9 Police had been monitoring the intersection and noted that vehicles are stopping well forward of the limit line to view oncoming traffic. No stopping restrictions were agreed as an option to address this issue.

6.10 The proposal is not likely to increase compliance with the existing stop control. However, it was supported as a safety improvement measure by the resident involved.

6.11 The immediately affected property owner was advised of the recommended option by letter. No feedback was received.

6.12 The Team Leader Parking Compliance supports the preferred option.

6.13 The decision affects the following wards/Community Board areas:

6.13.1 Spreydon Ward

6.13.2 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.15 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the new markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan: Athelstan Street / Simeon Street proposed no stopping restrictions	24/1649583	216

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

14. St Leonards Park - Proposed new pavilion, cricket net relocation and new lease
Reference Te Tohutoro:	24/1533077
Responsible Officer(s) Te Pou Matua:	Kim Swarbrick, Senior Parks Recreation & Planner Felix Dawson, Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This is a staff generated report in response to an application received by Sumner Sports Pavilion Incorporated.

1.2 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to:

1.2.1 Consider the request for demolition of the existing clubrooms and replacement with a new clubroom.

1.2.2 Consider the request to replace the existing nets with new nets at the southwest corner of the park.

1.2.3 Approve a new lease as the existing lease has expired and a new lease will be required for the new clubrooms and nets.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the St Leonards Park - Proposed new pavilion, cricket net relocation and new lease report.

2. Approves the demolition of existing clubrooms located at St Leonards Park.

3. Approves the design and construction for new clubrooms shown in Attachment A.

4. Approves new cricket nets (Attachment A, page 2) to be placed in the southwest corner of the park.

5. Approve a new lease for clubrooms and nets, on St Leonards Park (25 Campbell Street, Part RS 144) for a period of 33 years broken into three terms of 11 years at an annual rental set in accordance with the Council’s Sports Lease Charges Policy.

6. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

7. Authorise the Property Consultancy Manager to complete negotiation and administer the terms of the new lease.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Sumner Sports Pavilion Incorporated is a joint entity between Sumner Cricket Club and Sumner Rugby Club that was formed to manage the shared clubrooms located at St Leonards Park. Both clubs have consistently high membership and a long-term association with the site. Sumner Sports Pavilion Inc have a good track record with the Council as a good tenant.

3.2 The existing clubrooms are old and, despite prior building additions, no longer meet the needs of the club. Therefore, the club have made an application to demolish the old building and construct a new, slightly larger facility with improved changing facilities. The new clubrooms will displace the current cricket nets. Therefore, new nets are proposed for the southwest corner of the park.

3.3 Financial statements provided by the club indicate it is a strong and viable club. The proposed request is a suitable option.

4. Background/Context Te Horopaki

The site

4.1 St Leonards Park is located at 25 Campbell Street, Sumner shown in orange below. It is held as a park pursuant to the Local Government Act 2002 and zoned Open Space Community Park in the Christchurch District Plan. Sports have been played at St Leonards Park since 1886.

The Club

4.2 Sumner Sports Pavilion Incorporated is a joint entity between Sumner Cricket Club and Sumner Rugby Club with a strong management committee. Membership has remained consistently around 2000 members over the last 5 years. Both clubs have a long history of successful competitors at all levels. Sumner Sports Pavilion Inc have a good track record with Council as being a good tenant.

The pavilion (clubrooms)

4.3 The current pavilion was moved to St Leonards Park in 1959 and was formerly the surf club building. It is shown in red above, marked A, with adjoining nets marked B. The current pavilion (234m²) is old and sustained some damage during the Christchurch earthquakes. The clubrooms no longer meet the combined club’s requirements. With additional women’s teams now playing in both sports codes the number of change rooms is no longer sufficient. The building is heavily used year around by both sports codes as their main clubroom and changing rooms for meetings and post-game celebrations. It is occasionally hired out for sport and recreation activity.

4.4 The proposed new pavilion is slightly larger than the existing clubrooms (350m²). It extends across the prior lease area used for cricket nets. Staff consider that the proposal is a reasonable size and scale for the current and future needs of the club and will be used at a similar level to current use. The proposed pavilion design information is shown in Attachment A.

4.5 To enable the proposed new build, the old clubrooms will need to be demolished. There is some low-level historical value and for this reason a photographic record will be captured for Council records prior to the demolition. It should be noted that the current building does not hold a heritage status nor is it identified as a Non-listed Heritage building to be considered for scheduling.

4.6 The Metropolitan Cricket Association and Canterbury Rugby Football Union both support the club’s application to renew the clubrooms.

4.7 The Club is responsible for seeking all relevant consents required.

Cricket nets

4.8 The existing cricket nets are immediately adjacent to the southeast wall of the current clubrooms, are outdated and undersized, and no longer fit for purpose. With the proposed new pavilion design the old cricket nets will need to be demolished. New cricket nets with two artificial lanes 90m² and 95m² in length are proposed for the southwest corner. There were no objections from the public to the proposed new location. The exact and final location of the cricket nets is yet to be surveyed but will need to observe appropriate setbacks from neighbours, trees, and fire hydrant infrastructure already on the park. Refer to Attachment A, page 2. The Club is responsible for seeking any relevant consents required.

New lease

4.9 The previous lease expired 12 August 2024 and has been holding over since that time. A new lease will be required for the new clubrooms and cricket nets. The proposed new lease area is shown in Attachment C.

4.10 Sumner Sports Pavilion Incorporated have provided records to show they are financially stable, and they meet the Council requirements as a suitable lessee. Therefore, staff recommend a new lease with the following terms:

· Ground lease (for pavilion and nets) with a combined total of 540m² (approx.)

· Initial lease term 11 years with two rights of renewal

· Rent calculated in accordance with the Council’s policy for ground lease to sports clubs and community groups, $602.30 at current rate.

4.11 Additional conditions in granting of the lease include:

· All signage must comply with Christchurch District Plan Rules.

· The club are to liaise with the Parks Operations & Maintenance Team prior to cricket net installation to check the surfacing and layout is ok with the mowing regime to avoid damage.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

4.12.1 Approve the new building proposal, new cricket net location, and new lease.

4.12.2 Do not approve the new building proposal, new cricket net location, and new lease.

4.13 The following options were considered but ruled out:

· Do not approve the renewals and consider an alternate site.

Not feasible as there is not enough space to locate the proposed building anywhere else on the park.

· Require removal of everything and revert to open park space.

Not feasible. Staff costs of negotiating removal, and reinstatement would be borne by the Council. The Council’s ability to meet levels of service in regard to recreation access and customer satisfaction will be reduced. The club’s ability to continue operating would be severely impacted.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Approve the new building proposal, new cricket net location, and new lease.

4.14.1 Option Description: Approve the removal of the old pavilion and construction of the proposed new pavilion. Approve the location of new cricket nets. Approve a new lease for the clubrooms and nets.

4.14.2 Option Advantages

· The proposed building is of a similar size to the existing building

· The new clubrooms will better suit the clubs needs

· The new facility for the club is also good for the community as a whole

· Is consistent with policy of dealing with sports clubs with investment on site

· Provides certainty for the club

· Consistent with the public use of the reserve

4.14.3 Option Disadvantages

· There are no disadvantages identified.

4.15 Option 2: Do not approve the new building proposal, new cricket net location, and new lease.

4.15.1 Option Description: The Community Board may determine they will not approve the removal of the old clubrooms and construction of new clubrooms, nor approve the new cricket nets, nor the new lease.

4.15.2 Option Advantages

· No option advantages have been found with this action.

4.15.3 Option Disadvantages

· Maintenance of the current pavilion will become more challenging as it ages, potentially falling into disrepair and becoming a site hazard.

· The size of the current pavilion places limitations on the club’s use.

· Sumner Sports Pavilion Inc has invested on site and has a solid membership and finances, so not granting a lease would be inconsistent with Council policy.

Analysis Criteria Ngā Paearu Wetekina

4.16 The options presented were assessed considering lessee investment on site, the need for certainty for ongoing operation, and possible alternative use for the park.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

Funding	Preferred Option	Option 2 – Do not approve
Cost to Implement	Staff time, for assessing application, report writing, and liaising with the clubs.	Staff time, for assessing application, report writing, and liaising with the clubs.
Maintenance/Ongoing Costs	Applicant remains responsible for all associated costs.	No cost initially. However, the site and health and safety around the existing building would need ongoing monitoring.
Funding Source	Not applicable – all costs to be met by Sumner Sports Pavilion Inc	Operational funds

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of the lessee failing to continue operating, pay rent, or maintain the premises. The risk is assessed as low based on existing membership, level of activity, and track record.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards.

“Authority to give (or decline) consent as landlord to any matter or request made by tenants/licensees under leases…”

“To grant leases or licences for a maximum term of 35 years to any person or body over parks, and to authorise staff to sign all required documentation”-

6.2.2 Local Government Act 2002-Lease entered into pursuant to general powers under that Act.

6.3 Other Legal Implications:

6.3.1 Local Government Act 2002-Decision Making including consideration of community views.

6.3.2 Local Government Act 2002, use consistent with park use, public notice pursuant to section 138.

6.3.3 Sumner Sports Pavilion Inc will be responsible for acquiring any consents required. It is probable they will need a building consent under the Building Act 2024, and a resource consent under the Christchurch District Plan.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework , in particular the strategic priority of being an inclusive and equitable city that puts people at the centre. Local sports clubs enable wellbeing, accessibility, and connection.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the decision impacting on a low number of residents, a small change to the reserve, and a low cost to the Council associated with entering into the lease.

6.4.3 Is consistent with Council’s Plans and Policies.

6.4.4 Is appropriate for staff to deal unilaterally with the incumbent tenant where there is only one logical tenant including not-for-profit organisations particularly sports clubs on reserves.

6.4.5 This report supports the Council’s Long Term Plan (2024 – 2034)

6.4.6 Activity: Parks and Foreshore

· Level of service: 6.8.5 Satisfaction with the range and quality of recreation opportunities within parks. – Resident satisfaction with range and quality of recreation facilities within Parks: >=85%.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.5 Consultation started on 3 September and ran until 6 October 2024. An email was sent to key stakeholders. Consultation documents were delivered to 110 properties around St Leonards Park.

Summary of Submissions Ngā Tāpaetanga

6.5.1 Submissions were made by 35 individuals.

6.5.2 A full table of submission feedback is available in Attachment B.

6.5.3 All submitters indicated support for the proposal and made a number of positive comments about it.

6.5.4 In addition to above, people were able to complete a quick poll online instead of or as well as making a formal submission. 97 quick poll responses were received which included 96 ‘5-star’ rating and one ‘1-star' rating for the proposal.

6.5.5 Items raised by submitters are included below. Staff have provided the following comments in response to the points raised.

Issues raised	Staff comment
Iron gates need repair	The iron gates were completed in 1926 and have historical significance. Staff sought a repair quote in 2021. The total cost for galvanising, powder coating, and replacing fasteners was $112,000. This work is not currently programmed in the LTP but is on the list as a candidate for future funding.
Room hire for yoga	The Parks Unit has agreed with Sumner Sports Pavilion Inc that they may hire out their rooms for community recreation activities such as yoga, gym etc. Recreation activities align with the park’s intended purpose.
Boxfit instructor’s wandering dog	The Club have spoken with the instructor about not letting his dog wander unsupervised during classes. Staff encourage residents to report wandering dogs or incidents with dogs to the Council’s Animal Control Team to investigate.
Angle parking adjacent to the pavilion and vehicles parking on berms	The Transport Unit advise there are no current plans nor funding available to mark angle parking on Campbell St. However, if drivers are parking illegally (on grass berms, within 1m of a vehicle crossing) residents are encouraged to report this to the Council’s Parking and Compliance Team to investigate.

6.6 The decision affects the following wards/Community Board areas:

6.6.1 Waihoro Spreydon-Cashmere-Heathcote.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.7 The decision is not a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.8 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.9 The proposal was forwarded to Te Aporei Whakawhanauga (Treaty Partnerships Team) for comment on 13 September 2024 and no issues were raised with staff.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.10 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.11 The proposal to enter into a new lease does not have an impact on climate change.

6.12 The carbon footprint of replacing the building will have a minor impact. Sustainable materials will be used where practical.

7. Next Steps Ngā Mahinga ā-muri

7.1 Property staff to undertake final negotiation of lease terms and complete documentation.

7.2 Sumner Spots Pavilion Inc will need to arrange an access agreement with the Parks Operations Team prior to demolition and construction.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	St Leonards Park - Proposed new Sumner Pavilion Plan	24/1837284	225
b ⇩	Sumner sports pavilion - Submission Table (public)	24/1842676	241
c ⇩	St Leonards Park proposed new lease area	24/1876848	244

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Kim Swarbrick - Senior Parks & Recreation Planner

Felix Dawson - Leasing Consultant

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

15. Mount Pleasant Tennis Club- proposed new lease- King Park
Reference Te Tohutoro:	24/1674180
Responsible Officer(s) Te Pou Matua:	Felix Dawson, Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider the application for:

1.1.1 a new ground lease by the Mt Pleasant Tennis Club (the Club) for part of King Park.

1.1.2 Approval to re-lay the courts if required.

1.2 The report is staff initiated to address the lease expiry.

1.3 The current lease has expired, and a new lease is required to provide security of tenure and enable the club to plan ongoing activities with certainty. Ongoing slumping since the earthquakes means that court re-surfacing maybe required.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Mount Pleasant Tennis Club- proposed new lease- King Park Report.

2. Grant a ground lease to the Mt Pleasant Tennis Club pursuant to section 54 of the Reserves Act 1977, for a lease period of thirty-three years including renewals for an area of approximately 2467 square metres of King Park being part of Res 4285 and Res4294 CB420/178 as shown on the plan described as Attachment A of this report.

3. Approve the re-surfacing of the courts, if required, subject to the club meeting all regulatory requirements to the satisfaction of the Parks Manager.

4. Authorises the Manager Property Consultancy to complete the negotiations and administer the terms and conditions of the lease.

5. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Mt Pleasant Tennis Club was formed in 1925 and moved to the current site on King Park in 1950. The on-site facilities are made up of four courts and a small pavilion. The court surfaces have been patch repaired since the earthquakes and remain in good condition but on-going slumping means that subject to finances some future re-surfacing maybe required.

3.2 Mt Pleasant Tennis Club is a small but active club with solid membership and sound finances. It requires security of tenure to plan ongoing activities with certainty.

3.3 A new lease and approval to re-surface the courts are proposed on the basis that the Mt Pleasant Tennis Club is a sound organisation with a track record and commitment to provide opportunities of a recreational nature.

4. Background/Context Te Horopaki

The Property

4.1 King Park is located at 11 Quarry Road as shown in red below. It is held as recreation reserve pursuant to the Reserves Act 1977.

Mount Pleasant Tennis Club Inc

4.2 The Mt Pleasant Tennis Club was formed in 1925 originally together with the croquet club on Scott Park. A tent, buntings, a portable boiler, a large tea pot and a washing up tub were hired for the occasion. The club parted with the croquet club in late 1948 and moved to the current site at the north end of King Park in 1950. Record numbers of 100 adults and 94 juniors were reached in 1985. Current membership is stable with around 43 adults and 46 juniors. The club is planning a 100-hundred-year celebration next year.

4.3 The Club is affiliated with Tennis New Zealand and Tennis Canterbury and runs three successful junior interclub teams. Senior tennis involves twilight tennis, club tennis on Tuesday mornings Thursday afternoons and Saturday with various in-house competitions. Professional coaching is available for seniors and juniors with a free introduction day also provided. Two courts are made available for public use on payment of a small fee.

4.4 The Club has four well maintained courts marked “C” below and a small club pavilion and shed marked “A-B” at the downhill end of the site. The courts are paved in a ‘Synpave’ surface which was damaged in the 2011 earthquakes. Patch repairs have been undertaken in 2013 and 2019 and although the court surfaces remain good, continued slumping particularly down the northwest boundary shown in “orange” below means that some re-surfacing involving excavation maybe required in the future. The Club will work with Parks staff and be required to demonstrate appropriate project management before commencing work.

4.5 The Club meets the Council requirements as a suitable lessee:

· Incorporated society for recreation purpose

· Steady membership

· Historical use and investment on the site

· Financially stable

4.6 On the basis of the above staff recommmend a new lease with the following key lease terms:

· Ground lease, 2467 sqm (approx)

· Initial lease term 11 years with two rights of renewal

· Rent calculated in accordance with policy for ground lease to sports clubs and community groups. Rental under current annual rent rates $602.30 plus GST

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.7 The following reasonably practicable options were considered and are assessed in this report:

4.7.1 Enter into a new ground lease.

4.7.2 Do not enter into a ground lease.

4.8 The following options were considered but ruled out:

· Do Nothing

Not feasible: The Club requires certainty to enable it to plan future use with confidence.

· Require removal and revert to open park space

Not feasible: will incur staff costs for negotiation of removal, then cost for re-instatement and on-going maintenance. There is no identified need for additional open space on that location.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Enter into a new ground lease

4.9.1 Option Description: Enter into a new ground lease on standard terms.

4.9.2 Option Advantages

· Consistent with policy of dealing with sports clubs with investment on site

· Provides certainty for the Club

· Consistent with the public use of the reserve

4.9.3 Option Disadvantages

· Some risk due to limited income

4.10 Do not enter into new lease

4.10.1 Option Description: Do not approve a new lease and seek alternative use for some other unidentified use

4.10.2 Option Advantages

· Possible more active use of site with another user

4.10.3 Option Disadvantages

· Will incur staff costs with no certainty of success

· The Club has invested on site and has a solid membership and finances, so to not grant a lease would be inconsistent with Council policy.

Analysis Criteria Ngā Paearu Wetekina

4.11 The options in terms of the lease were assessed taking into account lessee investment on site and the need for certainty for ongoing operation as against alternative use for the park.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Cost to Implement- Preparation of lease and public advertising costs to be recovered from tenant

5.2 Maintenance/Ongoing costs- tenant responsibility

5.3 Funding Source- operational funds

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of the lessee failing to continue operating, pay rent or maintain the premises. The risk is assessed as low. Although there would be staff costs in seeking a new user and maintenance costs if not successful the likelihood of these consequences occurring is considered low based on existing solid club numbers, level of activity and track record.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards.

“To grant leases of recreation reserves in accordance with this section”- section 54 Reserves Act 1977

6.2.2 Reserves Act 1977-Lease entered into pursuant to section 54 Reserves Act 1977.

6.3 Other Legal Implications:

6.3.1 Local Government Act 2002-Decision Making including consideration of community views

6.3.2 Reserves Act 1977, use consistent with recreation use classification, public notice pursuant to section 54

6.3.3 Department of Conservation approval pursuant to delegation to CEO.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework, in particular the strategic priority of being an inclusive and equitable city that puts people at the centre. Local sports club enable wellbeing, accessibility and connection.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

and is consistent with Council’s Plans and Policies:

6.4.3 Sports Leases Charging Policy

6.4.4 Leasing Council- dealing unilaterally with incumbent tenant where there is only one logical tenant including not-for-profit organisations particularly sports clubs on reserves.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Communities & Citizens

6.6.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.1 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 4,000 hours of staff support provided per annum

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Community engagement involved: public notice in the Christchurch Press on 19 March 2024 and notification in the public notices of the Council website. A flyer was delivered to the direct neighbours. One response was received and is shown in Attachment C.

Neighbour Feedback-issues and comment

6.8 Staff have provided the following comments in in response to points raised

		Issues raised	Staff comment
A		The proposed lease term of thirty three years made up of three 11 year terms is too long and should be for a maximum term of 10 years made up of two five year terms Reasons below:	Staff consider that the practice of offering a thirty three year full lease term broken into three 11 year terms when combined with the restriction of permitted use and option not to renew after 11 years provides an appropriate balance between flexibility and control of the asset by the Council as against excessive costs and uncertainty of tenure for sports clubs. This is the typical lease structure that the council enters into the majority of clubs on reserves.
	(i)	Committee members and user ideas are changing fast	Staff acknowledge the general pace of change in society and note that tennis is still being played in the traditional format. The lease use is specific to tennis and associated activities. Any significant change to use for a different format or game will require a change to the permitted use which is a Community Board decision and require consideration of community views.
	(ii)	Rules and compliance eg Health and Safety will change quickly	The lease requires the lessee to comply with current legislation including Health and Safety and any subsequent amendments
	(iii)	33-year lease terms give club committee power over the lessor that could be detrimental to the Council or ratepayers	The lease only allows the club to use the land for the permitted use, refer above. The full lease period of 33 years is made up of three terms of 11 years. At the time of renewal, the Council under the renewal clause may consider whether the current use is appropriate as per the clause below. Staff consider that this combined with the limitations of the permitted use provide sufficient control to the Council over the property Extract of standard renewal clause: “The Landlord is satisfied (in its sole and absolute discretion) that there is sufficient need for the sports, games, or other recreational activity specified in the Lease, and that in the public interest some other sport, game or recreational activity should not have priority.”
	(iv)	What if vehicle parking becomes a problem- “..patrons park in clearly signed “no parking areas” See B Below	- Refer comment ‘B’ below
	(v)	What if future committees want floodlighting	The club have not indicated any interest in floodlighting, which would be a significant cost for such a small club. A decision on floodlighting is for the Community Board and will require consideration of community views before any decision is made. The impact on the neighbours would have to be considered carefully given the nature of the site particularly with properties on the uphill side.
	(vi)	And many other issues, the site is already too small (4 courts) ..	-The lease terms prohibit activity that is a nuisance or disturbance to neighbours. Activity is also restricted by the permitted use to tennis activities, so the range of potential future issues is predictable and limited. Expansion of the club is limited by the location and is currently adequate for the club size. Club numbers have remained steady at the current level for a number of years and given the catchment area staff advise that significant growth in size is a low probability. The limited size of the courts will also provide a natural growth limitation.
	(v)	Council should protect itself from future legal challenges and not commit itself to long lease terms	Refer comment ‘C’ below
	(iv)	That the costs of writing leases every ten years should not be a concern to ratepayers and clubs should be required to cover costs in full	Staff are required the consider the costs to ratepayers when undertaking all work and consider that the current long-term lease broken into three terms provides sufficient balance between cost to both Council and clubs and flexibility/control of land use.
B		Parking: Patrons Park in clearly signed ‘No Parking Areas’	Staff have met with club members and discussed the question of parking in no parking zones. Refer zones shown on aerial below: there is a ‘NP’ outside the neighbour’s garage marked ‘A’ and yellow lines near the pedestrian access marked ‘B’ adjacent to the neighbours vehicle access. Club committee members have advised that: they are not aware of this as an issue, they take the matter seriously, have notified the club members with a reminder of the need to keep these areas clear with general use, have established a process to remind members at times of high use. Staff have also considered options for prevention of cars parking on the yellow lines. This could be undertaken when the issue is confirmed as a problem and is unable to be resolved between the parties. Refer attachment ‘B’ for a low-cost option. The neighbour has been advised that Council staff have considered the matter, discussed it with the club and requested that the neighbour forward photos to staff in the event of non-compliance. The neighbour has also been provided with the club president’s personal phone number to contact if he wants to contact him directly. It should also be noted that the Recreation Sport and Events Unit is actively working with the sports community to consider ways to change behaviour around transport to and from sport. A working group is being established to consider active transport, public transport and shared transport as ways to reduce the number of cars at sports facilities across the city. Staff will monitor the issue as per above and establish additional restrictions on the no parking area if required and as shown in attachment B. this would be undertaken under general staff management delegation.
C		Child Training has increased 20 fold	Whilst increased training will increase the level of onsite activity, bringing young players through is the life blood of the sport and necessary for club survival. Increased youth activity and use of the facility is generally regarded as a positive sign. Given the catchment of the club staff consider the ceiling is limited and overuse of the facility by youth players would be unlikely to occur. The Recreation Sport and Events Unit have also advised that there are extensive community benefits to Tamariki and Rangatahi participating in sport. It creates connected communities, increased wellbeing and participants who are likely to be active for life.

6.9 Staff consider that the above is sufficient consideration of community views taking into account the significance of the decision proposed.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Waihoro Spreydon- Cashmere- Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision is not a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.12 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.13 The proposal was forwarded to Mahaanui Kurataio for comment on 26 January 2024 and they have responded that there were no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The proposals in this report are unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions. The proposal to enter into a new lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions. In terms of the activities associated with the lease, the club encourages local community involvement and in that sense the carbon associated with travel is low. There are no development plans associated with the activities that involve significant use of resources.

7. Next Steps Ngā Mahinga ā-muri

7.1 Property staff to undertake final negotiation of lease terms and complete documentation.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A - Lease plan 2024	24/1674158	254
b ⇩	Attachment B - Carpark mitigation option	24/1899019	255
c ⇩	Attachment C - Neighbour submission on new lease proposal	24/1899136	257

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

16. Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Heathcote Community Sports Club Incorporated, Cracroft Residents Association, Community Quarterly Newsletter and South Christchurch Library Knitting Group, Venue Hire, Projects
Reference Te Tohutoro:	24/1865951
Responsible Officer(s) Te Pou Matua:	Heather Davies, Community Development Advisor Nime Ah Kam-Sherlock, Community Recreation Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider an application for funding from its 2024-2025 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068401	Heathcote Community Sports Club Incorporated	New sports equipment	$2,886	$2,500
00068419	Cracroft Residents Association	Printing of newsletter	$700	$700
00068393	South Christchurch Library Knitting Group	Venue hire	$2,500	$1,275

1.2 There is currently a balance of $85,819 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Heathcote Community Sports Club Incorporated, Cracroft Residents Association, Community Quarterly Newsletter and South Christchurch Library Knitting Group, Venue Hire, Projects Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,500 from its 2024/25 Discretionary Response Fund to Heathcote Community Sports Club Incorporated towards the costs associated with sports equipment for the club.

4. Approves a grant of $700 from its 2024/25 Discretionary Response Fund to Cracroft Residents Association Incorporated towards costs for printing the community quarterly newsletter project.

5. Approves a grant of $1,275 from its 2024/25 Discretionary Response Fund to South Christchurch Library Knitting Group towards the cost of venue hire.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.4 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.5 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.8 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is as below.

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$126,010	$40,191	$85,819	$81,344

3.9 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.10 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Heathcote Valley Community Sports Club Incorporated for new equipment.	24/1899365	264
b ⇩	Decision Matrix - Cracroft Residents Association Community Quarterly Newsletter	24/1903217	265
c ⇩	Decision Matrix - South Christchurch Library Knitting Group.	24/1956592	266

Signatories Ngā Kaiwaitohu

Authors

Heather Davies - Community Development Advisor

Nime Ah Kam-Sherlock - Community Recreation Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

17. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - November 2024
Reference Te Tohutoro:	24/1677831
Responsible Officer(s) Te Pou Matua:	Jess Garrett, Waihoro Spreydon-Cashmere-Heathcote Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This is a monthly staff-generated report.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - November 2024 Report.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Community Service Awards 2024	Award recipients and their nominators have been invited to attend the awards ceremony.	28 November 2024	Strengthening Communities Together Strategy
Half-Court Basketball Project	The half-court basketball project at Cornelius O’Connor Reserve in Addington is progressing, the landscape plan was approved by the Board on 10 October 2024.	Ongoing	Strengthening Communities Together Strategy
Hoon Hay Fiesta	We are 3 weeks away from the big day!! Hoon Hay Fiesta will take place at Hoon Hay Park on Thursday 14 November, 4:30pm-7:00pm. There will be food stalls, info stalls, live performances and entertainment.	14 November 2024	Strengthening Communities Together Strategy. Community Board Project
Sumner Green and Skate Opening Event	Sumner Green and Skate event will take place at 26a Nayland Street, Sumner. The event will now be held on Saturday 30 November, 7:00am-6:00pm.	30 November 2024	Strengthening Communities Together Strategy.
Pasifika Matua Olympics	A memorable day at the Pasifika Matua Olympics that was held Saturday, 28 September, at Pioneer Stadium. This event celebrates International Older Persons Day by representing your Pasifika Island Nation in friendly competitions. It serves to honour our Matua, or elderly community members who are aged 60 and above.	Completed	Strengthening Communities Together Strategy
Summer with your neighbours	Successful applicants of the 2024/25 Summer with your neighbours have been advised and will be hosting their gatherings from 26 October through to 31 March. Reimbursements to be sent in by 11 April 2025.	11 April 2025	Strengthening Communities Together Strategy
Age Friendly Spreydon Cashmere Heathcote	The group are one month into their survey, which will continue until the end of November. To provide sufficient information to create a profile of how Age Friendly the neighbourhoods of Spreydon, Cashmere and Heathcote are, requires a minimum of 200 responses. It can be completed through an online link a QR Code or paper copy. To date around 92 completed surveys have been returned. Poster advertising the survey is attached.	Ongoing	Strengthening Communities Together Strategy

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2024/25 – as at 28 October 2024:

· Discretionary Response Fund balance for 2024/25 is $85,819.00

· Youth Achievement and Development Fund balance is $4,400.00

· The Off the Ground Fund balance is $2,110.00

· The Shape Your Place Toolkit Fund balance is $2,000.00

The 2024/25 Discretionary Response Fund Spreadsheet as at 28 October 2024 is attached for record purposes.

3.2.2 Youth Development Fund Applications

The following Youth Development Fund application has been approved since the last Area Report:

Name	Event	Amount
Emily Cropp	Moana Oceania Soil Judging Competition 2024, Rotorua	$200

The Youth Development Fund Decision Matrix is attached for record purposes.

Report back to the Community Board:

Name | Event | Photos

Mackenzie Bellam, GKR Karate World Cup, Sydney

The funding helped towards the costings of the whole experience, the highlights were attending this tournament and competing in it. I was very happy with my kata in both individual and team. On both occasions I got through all rounds but dipped out just before the medal rounds, still pretty good!

I enjoyed spending time with people from other parts of New Zealand, these people would usually be your opponents when we are having a tournament against another region in NZ but when it comes to Worlds, we are one big team. I made many connections. For the future I might just concentrate on NZ tournaments opposed to worlds as I’m wanting to go beyond my black belt to get to my 1st Dan, 2nd Dan, etc. belt. I’m looking forward to our Nationals to be held in a couple of weeks in Auckland.

People martial arts on a mat

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Swade Bellam, GKR Karate World Cup, Sydney

The highlight was the 3 days of competition! I met new friends who love the same sport as I do. I learnt lots and got inspired by watching others. Mum only took videos so she could show us them back but attached is a screenshot of one of my kumite matches, I’m the guy on the right. I didn’t win this match, but I was very pleased with my performance.

It helps me feel more of a respected team member to my karate club actually going to this competition in the first place. My future goals are to continue on with my karate journey, I love this sport and I believe it is very good for me physical and mentally. I look forward to my national's competition soon in October and more tournaments during 2025.

Poppy Wyndham, U19 World Rowing Championships, Canada

In the regatta I raced in the Women's U19 pair and represented New Zealand. We placed First in our race which was very exciting for me and my rowing partner and the rest of the team and all of our supporters who came to Canada but also who were watching from far from home. Highlights of this whole campaign was of course the regatta as it was my world debut and was also training out of Rowing New Zealand up in Cambridge on Lake Karapiro and living like a professional athlete for 7 weeks. Another highlight was training in Canada before the regatta, this training was for two weeks and were the final times we could practise how we would want to execute our race plan on race day.

My future goals consist of competing in the U19 regatta again next year, held in Lithuania. To achieve this goal I will train and race under Canterbury Rowing Club for the 2024-25 season and hope to receive a trial for U19's and then be invited back onto the team to compete again for New Zealand. I am also currently talking to Colleges in America to become a D1 athlete in 2025 and continue my studies. Long term my goal is to continue rowing for as long as I can on the international stage and hopefully soon get to stand on the world dais. I would love to go to the Olympics and represent my country!

Fynn Harrington, U18 National Hockey Tournament, Napier

This was a successful tournament for me and the team, and we made the final, coming home with a silver medal. It was a fantastic experience having the chance to play hockey against other regions in New Zealand and to further improve my hockey skills at this level.

I am passionate about hockey and have goals to achieve at the highest level. From this tournament I was selected in a Future Black Stick squad to attend a training camp in Hamilton in October.

3.2.3 Off the Ground Fund Applications

Report back to the Community Board:

Name | Event

Photos

Somerfield Community Centre, Celebrate Somerfield to celebrate the official reopening of the community centre.

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3.2.4 Discretionary Response Fund Applications

Report back to the Community Board:

Name | Project

Photos

Heathcote Community Garden

Funding for their ongoing community garden development.

The framework for the irrigation systems has been completed and the garden is doing well.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· Proposed plan to make Lyttelton Street safer and more accessible for children and cyclists is open for consultation from 11 to 29 September 2024 which will help

· Community consultation was open from 3 September through to 6 October for feedback on an application from Sumner Pavilion Incorporated to renew their lease, rebuild a new sports pavilion and shift cricket nets. The Board will be making a decision November/December 2024.

· A proposal to award a ten-year lease of Sumnervale Reserve to the Sumner Valley Riding School was open for feedback from 23 September to 22 October, with the Board considering the staff recommendation in February/March 2025.

· Proposed plan on the Simeon Street crossing improvements. Consultation was open from 25 September through to 13 October; the Board will make a decision in December 2024.

· Temporary safety improvements were installed at Norwood Street and Fisher Avenue intersection in 2021, with a view to make these permanent. Feedback was open from 3 to 20 October on the proposed plans to inform the Board decision in December 2024.

· A proposed plan for safety and accessibility improvements on Selwyn Street was opened for consultation from 16 October to 3 November.

· Targeted consultation took place from 20 September to 6 October with residents of Sefton Place to understand if there's any feedback on the plan to renew it.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 10 October meeting and its Community Open Forum on 26 September 2024:

· Representatives of the Cashmere Residents Emergency Support Team provided an update to the Board.

· Treasurer of the Halswell Residents Association gave an update on a meeting with the Ministry of Education regarding school roll sizes.

· Representatives from the Christchurch Yacht Club spoke to the Board about their proposed new design plans for building works and improvements.

3.4.2 Deputations – The Board received the following deputations at its 10 October meeting:

· The Chairperson of the Ōpāwaho Heathcote River Network spoke to the Board in relation to the proposed landscape plans for Purau Reserve.

· Multiple local residents addressed the Board in relation to the proposed landscape plans for Purau Reserve.

· Management from Physiosouth Limited addressed the Board regarding the proposed lease at Pioneer Recreation and Sport Centre.

3.4.3 Correspondence – The Board received the following correspondence during the month of October:

· A local resident wrote to the Board regarding a safety issue with the placement of a power pole on their driveway in Selwyn Street.

3.4.4 Information Sessions/Workshops – The Board received the following information sessions/workshops in October 2024:

· Transport Programmes

· Smart Christchurch Programme Update

· Spreydon, Somerfield, Waltham, Beckenham CRAF

· Southern Lights Major Cycleway – Feedback on design options

3.5 Community Development

3.5.1 Addington Neighbourhood Building Project - Kia Ora Addington

Kia ora Addington has had a busy month with the theme of spring clean-up happening within the community. There was huge community support with the "Big Addington Clean Up", which saw local residents as well as schools contributing to a cleaner Addington. St Mary’s Church also had their annual clean up event with the enticing free BBQ on offer. During early October Kia ora Addington celebrated their 1-year anniversary where there was shared kai and robust discussion around ways to grow connection in the local community. With a great community turn out there was lots of great discussion and celebration.

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3.5.2 Christchurch Hip Hop Summit – Waihoro Community Governance Team staff were invited to attend the 2024 Christchurch Hip Hop Summit and deliver workshops in Xtreme Hip Hop (XHH), which is a physical movement class using step boards. The workshops were well attended throughout the day with fun for all ages and abilities.

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4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report – A report on open and completed tickets (requests for service) in September 2024 is attached.

4.2 Attached Memos include:

· Cashmere Stream Esplanade Reserve – Park Furniture

· South Library - Pop-up temporary replacement

· Reclassification of part of Recreation Reserve to Local Purpose (Community Buildings) Reserve

· Cashmere/Centaurus/Colombo/Dyers Pass Roundabout - Response to correspondence

· Update on Richmond Hill Road proposed no stopping restrictions

· Simeon Park Water Tap

4.3 At its Meeting on 14 October 2020, the Linwood-Central-Heathcote Community Board agreed to request staff advice on the historical significance of the St. Leonards Park gates at the parks St Leonards Square side and information on whether any funding for their repair had been allocated. Staff advised: no budget in the Long Term Plan or Annual Plan for heritage gate renewals.

4.4 At its Meeting on 11 July 2024, from the tabled correspondence the Board referred the issues raised regarding King Park to staff for advice. Staff responded that Park Rangers will conduct random monitoring of the carpark and playground areas to increase their presence in the park in effort to deter anti-social behaviour. Staff are also seeking support from the neighbourhood watch to include King Park in their monitoring efforts.

4.5 At its Meeting on 11 July 2024 during the report on Tree Planting Plans, the Board requested staff investigate the options for shifting the path at Remuera Reserve. Staff advised that they will consider shifting the location of the path when the site receives its planned hard surface renewal.

4.6 The Community Parks team have designed and planted a garden specifically designed with children in mind at Hansen Park. It is well known that it is through play that children learn the best. Plants have been chosen that will engage curiosity and interaction with children. The space invites children to enter through wood chipped curvy paths that lead through the border form the playground over to the larger park on the other side. Rocks have come from a quarry in Oxford and placed to either be seats or invite climbing. The South end has a range of native plants such as Pomaderris kumereho- which has various uses including the flowers turning into soap when water is added. Other species include Horopito- native pepper tree, Libertia – native Iris that has attractive flowers and fascinating seed pods. There is a koru shaped knot garden to wander through too. Heat and drought tolerant plants have been chosen because the site is dry and exposed. The tiny hairs reflect solar radiation, cooling the surface of the leaf by several degrees, offering protection from the wind, and slowing evaporation. Swathes of colourful Gaura and Rudbeckia have been planted to create colour and bees and insects. Herbs such as the Thyme lining the macrocarpa steps and Rosmary have been planted because they handle the heat but also provide beautiful smells. There is a mix of deciduous and native trees which tie in with the other trees in the park. They will also provide shelter in years to come. The deciduous are chosen because of their autumn colour as well as the leaf fall contributing to the overall soil health and weed suppression in the border.

A path with trees and grass

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Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Poster - Age Friendly Spreydon-Cashmere-Heathcote Survey	24/1926315	278
b ⇩	2024/25 Waihoro Discretionary Response Fund as at 28 October 2024	24/1926320	279
c ⇩	Decision Matrix - YDF Emily Cropp	24/1924841	280
d ⇩	Customer Service Request Report - September 2024	24/1868044	281
e ⇩	Memo - Cashmere Stream Esplanade Reserve – Park Furniture	24/1738755	282
f ⇩	Memo - South Library - Pop-up temporary replacement	24/1772398	285
g ⇩	Memo - Reclassification of part of Recreation Reserve to Local Purpose Community Buildings Reserve	24/1845474	287
h ⇩	Memo - Cashmere/Centaurus/Colombo/Dyers Pass Roundabout - Response to correspondence	24/1597570	290
i ⇩	Memo - Update on Richmond Hill Road proposed no stoppping restrictions	24/1940877	292
j ⇩	Memo - Simeon Park Water Tap	24/1940875	295

Signatories Ngā Kaiwaitohu

Authors

Jane Walders - Support Officer

Heather Davies - Community Development Advisor

Nime Ah Kam-Sherlock - Community Recreation Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Jonathon Jones - Community Board Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

[1] The submission table included in the 16 October memo to the Community Board contained 66 submissions. One submission was identified as a duplicate and has since been removed. The total number of submissions received is 65.

Subject	Presenter(s)	Unit/Organisation
Community Safety Concerns	Senior Sergeant Roy Appley	New Zealand Police
	Ken Bye	Community Patrol

7. Correspondence
Reference Te Tohutoro:	24/1928350
Responsible Officer(s) Te Pou Matua:	Jonathon Jones, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Name	Subject
David Hawke	Report of meeting with Ministry of Education

8. Briefings - Community Safety Concerns, New Zealand Police and Community Patrol
Reference Te Tohutoro:	24/1998697
Responsible Officer(s) Te Pou Matua:	Jonathon Jones, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community