Chairperson

Deputy Chairperson

Members

Mayor Phil Mauger

Deputy Mayor Pauline Cotter

Councillor Kelly Barber

Councillor Melanie Coker

Councillor Celeste Donovan

Councillor Tyrone Fields

Councillor James Gough

Councillor Victoria Henstock

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Sam MacDonald

Councillor Jake McLellan

Councillor Andrei Moore

Councillor Mark Peters

Councillor Tim Scandrett

Councillor Sara Templeton

Principal Advisor

Mary Richardson

Chief Executive

Tel: 941 8999

mary.richardson@ccc.govt.nz

Meeting Advisor

Samantha Kelly

Team Leader Democratic Services Support

Tel: 941 6227

samantha.kelly@ccc.govt.nz

Secretarial Notes:

The Chair noted that Councillor McLellan was an apology for lateness.

3.1.1

Multicultural Recreation and Community Centre Charitable Trust

Jimmy Chen (Trust Deputy Chair) and Emily Verhoeven (Trust Member) spoke on behalf of the Multicultural Recreation and Community Centre Charitable Trust regarding the Multicultural Centre and to provide an update on the first seven months since its opening on 5 March 2024.

Attachments

a       Multicultural Community Recreation and Community Centre Charitable Trust - Presentation to Council ⇨  

3.1.2

Comcare Trust

This public forum did not proceed.

3.2.1     Community Action on Youth and Drugs (CAYAD)

Paul McMahon spoke on behalf of Community Action on Youth and Drugs regarding Item 5. Local Alcohol Policy Update.

3.2.2     Communities Against Alcohol Harm

Dr Liz Gordon spoke on behalf of Communities Against Alcohol Harm regarding Item 5. Local Alcohol Policy Update.

Attachments

a       Communities Against Alcohol Harm - Presentation to Council ⇨  

3.2.3     Governors Bay Jetty Trust

Prue Miller and Louisa Eades spoke on behalf of the Governors Bay Jetty Trust regarding Item 7. Governors Bay Jetty Restoration Trust – Community Loan Options.

Attachments

a       Governors Bay Jetty Trust - Presentation to Council ⇨  

5.   Local Alcohol Policy Update

Council Comment

1.              Council Officer Elizabeth Wilson joined the table to present the report.

2.              Officer Recommendations 1, 2 and 4 and an updated Recommendation 3 was Moved by Councillor Peters and Seconded by Councillor Templeton. The updated Recommendation 3 noted that the Council will confirm the timeframe to adopt a final version of a Local Alcohol Policy when staff report back on the issues and options.

3.              When put to the vote the Motion was declared carried.

Officer Recommendations

That the Council:

1.         Receives the information in the Local Alcohol Policy Update .

2.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Confirms its intent to consider adoption of a final version of a Local Alcohol Policy before the local elections in October 2025, and requests staff to progress work accordingly.

4.         Resolves that all decision-making on matters relating to a Local Alcohol Policy sit with the full Council with the Mayor as Chair.

Council Resolved CNCL/2024/00176

That the Council:

1.         Receives the information in the Local Alcohol Policy Update .

2.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.        Notes it will confirm the timeframe to adopt a final version of a Local Alcohol Policy when staff report back on the issues and options.

4.         Resolves that all decision-making on matters relating to a Local Alcohol Policy sit with the full Council with the Mayor as Chair.

Councillor Peters/Councillor Templeton                                                                                                         Carried

Councillors Gough and Keown declared a conflict of interest and took no part in the discussion or voting on this Item.

7.   Governors Bay Jetty Restoration Trust - Community Loan Options

Council Comment

1.              Following the deputation received from the Governors Bay Jetty Trust the meeting included  an additional Recommendation 4 to pay instalments 2 and 3 of the existing Jetty Grant in December 2024.

2.              Officer Recommendations 1 to 3 and the additional Recommendation 4 were Moved by Councillor Fields and Seconded by the Mayor and when put to the vote declared carried.

Council Resolved CNCL/2024/00177

That the Council:

1.         Receives the information in the Governors Bay Jetty Restoration Trust - Community Loan Options Report.

2.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Retains the existing Governors Bay Jetty Restoration Trust community loan at a 4% interest rate.

4.        Pays instalments 2 and 3 of the existing Jetty Grant in December 2024.

Councillor Fields/Mayor                                                                                                                                         Carried

Councillor Keown requested that his vote against the resolutions be recorded.

9.   Consideration of Offer Backs for Residential Red Zone Port Hills Properties

Council Resolved CNCL/2024/00178

Officer Recommendations accepted without change

That the Council:

1.         Receives the information in the Consideration of Offer Backs for Residential Red Zone Port Hills Properties Report.

2.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Revokes the following resolutions passed at its meeting of 24 August 2017, Item 43 - Cost Share Agreement Discussion (CNCL/2017/00218):

8.      Approves pursuant to section 12 of the Local Government Act 2002 the sale by the Council of any of the properties identified in Appendix A (Appendix E in this report) (attached to this report excluding 1/20 and 2/20 Nayland Street) at no less than market value (with a tolerance of up to 10% on the downside) as determined by a registered valuer appointed by the Council, and

a.   Delegates to the Property Consultancy Manager the authority to take such steps as he considers necessary or expedient to maximise value (where practical and possible including, in conjunction with LINZ removing the ‘red zone’ classification), to prepare and market those properties for sale, and to dispose of them (including the power to negotiate, enter into, implement and enforce agreements for sale and purchase with third party purchasers), and

b.   Authorises the Property Consultancy Manager, for reasons of practicality, to depart from the Council’s policy of tendering all properties for sale (subject to resolution 8.c.) so long as the process adopted is open, transparent and public. The Council notes that there is no intention to amend the policy to accommodate this decision.

c.   Requires that the properties referred to in Appendix A (attached to this report) shall be available as part of the disposal process to the following person(s) or parties in the following order:

i.    person(s) or parties who sold the particular property to the Crown as a consequence of the Crown’s Port Hills Residential Red Zoning following the earthquakes; and

ii.   person(s) or parties generally who sold properties to the Crown as a consequence of the Crown’s Port Hills Residential Red Zoning following the earthquakes.

iii. current owner(s) of adjoining properties;

iv. all other parties.

4.         Notes that the future sale of Residential Red Zone Port Hills properties will follow the Council’s policy and normal practices as communicated in the two most recent Long-Term Plans:

• Policy – publicly tendering properties for sale unless there is a clear reason for doing otherwise.

• Practice – in an open, transparent, well-advertised and public manner at market value. This may include methods other than tender, such as auction, deadline sale or general listing.

Councillor Peters/Councillor Scandrett                                                                                                           Carried

10. Three Waters Activities Report - July, August and September 2024

Council Resolved CNCL/2024/00179

Officer Recommendation accepted without change

That the Council:

1.         Receives the information in the Three Waters Activities Report - July, August and September 2024 Report.

Mayor/Councillor MacDonald                                                                                                                              Carried

11. Planning and Consents Unit Update

Council Resolved CNCL/2024/00180

Officer Recommendation accepted without change

That the Council:

1.         Receives the information in the Planning and Consents Unit Update Report.

Councillor MacDonald/Mayor                                                                                                                              Carried

12. Building Consenting Unit Update: July to September 2024

Council Resolved CNCL/2024/00181

Officer Recommendation accepted without change

That the Council:

1.         Receives the information in the Building Consenting Unit Update: July to September 2024.

Councillor MacDonald/Mayor                                                                                                                              Carried

13. Quarterly Governance Report - Q1 2024/2025 (July to September 2024)

Council Resolved CNCL/2024/00182

Officer Recommendation accepted without change

That the Council:

1.         Receives the information in the Quarterly Governance Report - Q1 2024/2025 (July to September 2024) Report.

Councillor MacDonald/Councillor Keown                                                                                                       Carried

14. Resource Recovery Unit Update Q1 FY25

Council Resolved CNCL/2024/00183

Officer Recommendation accepted without change

That the Council:

1.         Receives the information in the Solid Waste and Resource Recovery Report July to September 2024.

Deputy Mayor/Councillor Templeton                                                                                                               Carried

16. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Council Resolved CNCL/2024/00184

That Helen Broughton remainelenH after the public have been excluded for the public excluded attachments of Item 8 to present a deputation regarding this item.

AND

That at 12.14pm the resolution to exclude the public set out on pages 160 to 162 of the agenda be adopted.

Mayor/Councillor Scandrett                                                                                                                                    Carried

Councillor Johanson requested that his vote against the resolutions be recorded.

8.   Carrs Reserve Kart Club Relocation

Council Comment

1.              Prior to considering the open section of the report, the Council resolved to move to Public Excluded to consider the related deputation and the Public Excluded Attachments A to D Under Separate Cover (refer to Item 16 above).

2.              Upon returning to the open section of the report, the Officer Recommendations were Moved by the Mayor and Seconded by Councillor Scandrett (Original Motion).

3.              Councillor Moore Moved the following amendment to Officer Recommendation 3, which was later Seconded by Councillor Johanson:

Requests staff to undertake public consultation on whether the Council should continue investigating the feasibility of relocating the Kart Club from the Carrs Reserve to a private property, including seeking resource consent and negotiating associated property matters.

4.              Councillor Coker Moved a Foreshadowed Motion to discontinue the Kart Club relocation project which was Seconded by Deputy Mayor Cotter.

5.              Upon the meeting reconvening, the Mover and Seconder of the Foreshadowed Motion agreed to incorporate additional wording to the Foreshadowed Motion, resulting in the amendment from Councillor Moore no longer being required (refer to Foreshadowed Motions 5 and 6).

6.              The meeting held one debate and when put to the vote the Original Motion was declared a Tie.

7.              The Chief Executive later clarified the Tied vote resulted in a status quo position, therefore staff will report back to the Council regarding the previous related decisions and next steps associated with the project.

Officer Recommendations

That the Council:

1.         Receives the information in the Carrs Reserve Kart Club Relocation Report.

2.         Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Requests staff to continue investigating the feasibility of relocating the Kart Club from Carrs Reserve to a private property, including seeking resource consent and negotiating associated property matters.

4.         Notes that the outcome of the Carrs Reserve Kart Club Relocation investigations will be reported back to the Council confirming additional capital funding requirements and sources as may be required to deliver the project.

5.         Approves the release of public excluded information (Attachments A to D of this report) at the conclusion of investigation work and negotiations with the private property owner.

Council Decision

That the Council:

1.         Receives the information in the Carrs Reserve Kart Club Relocation Report.

2.         Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Requests staff to continue investigating the feasibility of relocating the Kart Club from Carrs Reserve to a private property, including seeking resource consent and negotiating associated property matters.

4.         Notes that the outcome of the Carrs Reserve Kart Club Relocation investigations will be reported back to the Council confirming additional capital funding requirements and sources as may be required to deliver the project.

5.         Approves the release of public excluded information (Attachments A to D of this report) at the conclusion of investigation work and negotiations with the private property owner.

The division was declared a tie the voting being as follows:

For:                          Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Henstock, Councillor Keown, Councillor MacDonald, Councillor Peters and Councillor Scandrett

Against:                 Deputy Mayor Cotter, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Johanson, Councillor McLellan, Councillor Moore and Councillor Templeton

Mayor/Councillor Scandrett                                                                                                                                           Tie

Foreshadowed Motion Moved by Councillor Coker and Seconded by Deputy Mayor Cotter

That the Council:

1.         Receives the information in the Carrs Reserve Kart Club Relocation Report.

2.         Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Discontinues the Kart Club relocation project.

4.         Approves the release of public excluded information (Attachments A to D of this report) at the conclusion of investigation work and negotiations with the private property owner.

5.         Requests staff to provide advice on alternative uses for the funding on budget for Carrs Reserve Kart Club Relocation as part of the 25/26 Annual Plan process.

6.         Engages on the future use of Carrs Reserve.

Councillor Coker/Deputy Mayor                                                                                                    Moved/Seconded

6.   2024/25 Sustainability Fund Allocation

Council Resolved CNCL/2024/00185

Officer Recommendations accepted without change

That the Council:

1.         Receives the information in the 2024/25 Sustainability Fund Allocation Report.

2.         Approves the recommended allocations from the 2024/25 Sustainability Fund as outlined in the following table:

5.         Approves the transfer of any unallocated funds from the 2024/25 Sustainability Fund to the 2025/26 Sustainability Fund.

6.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Councillor Scandrett/Mayor                                                                                                                                 Carried

Deputy Mayor Cotter and Councillor McLellan declared a conflict of interest in application 33 and took no part in the discussion or voting on this Item.

Councillor Coker declared a conflict of interest in application 3 and took no part in the discussion or voting on this Item.

15. Mayor's Monthly Report

Council Resolved CNCL/2024/00186

Mayor’s Recommendation accepted without change

That the Council:

1.         Receives and notes the information in the Mayor’s Monthly Report.

Mayor/Deputy Mayor                                                                                                                                               Carried