Minutes of Council - Wednesday, 3 July 2024

Karakia Tīmatanga: All Councillors

The agenda was dealt with in the following order.

The Mayor spoke to acknowledge the recent passing and contributions of former Christchurch City Councillor and Community Board Member, Oscar Alpers and Christchurch City Council Manager Regional Parks, Kay Holder. Following these remarks, the meeting held a moments’ silence in memory of both individuals.

1. Apologies Ngā Whakapāha

Council Resolved CNCL/2024/00080

That the apology received from Councillor Gough for partial absence be accepted.

Councillor Peters/Mayor Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

Secretarial Note: Consistent with Standing Order 6.8, Item 13 – Elected Member Allowances and Expenses Policy and Item 14 – Elected Members Professional Development were withdrawn from the Agenda.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

Councillor Gough joined the meeting via audio/visual link at 9.36am during consideration of Item 3.1.

3.1.1

Youth and Cultural Development

Red Ngaia-Setu, Jared Keil, and Daniel Mataki spoke on behalf of Youth and Cultural Development (YCD) regarding the Youth Safety Project that has been supported by the Council’s Better Off funding and provided an update on the group’s May launch at the Bus Exchange.

Attachments

a Youth and Cultural Development - Presentation to Council ⇨

3.1.2

Robina Dobbie

Robina Dobbie spoke regarding the Alpine Fault and sea-level rise.

Attachments

a Robina Dobbie - Presentation to Council ⇨

3.1.3

Michael Hempseed

This public forum presentation did not proceed.

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

There were no deputations by appointment.

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

5. Audit and Risk Management Committee Minutes - 8 February 2024

The meeting block resolved Minutes Items 5, 6, 7, 8 and 9.

Council Resolved CNCL/2024/00081

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 8 February 2024.

Councillor Coker/Mayor Carried

6. Health, Safety and Wellbeing Committee Minutes - 7 March 2024

Council Resolved CNCL/2024/00082

That the Council receives the Minutes from the Health, Safety and Wellbeing Committee meeting held 7 March 2024.

Councillor Coker/Mayor Carried

7. Council - Long Term Plan 2024 - 2034 Minutes - 2 May 2024

Council Resolved CNCL/2024/00083

That the Council confirms the Minutes from the Council - Long Term Plan 2024 - 2034 meeting held 2 May 2024.

Councillor Coker/Mayor Carried

8. Council Minutes - 5 June 2024

Council Resolved CNCL/2024/00084

That the Council confirms the Minutes from the Council meeting held 5 June 2024.

Councillor Coker/Mayor Carried

9. Council Minutes - 19 June 2024

Council Resolved CNCL/2024/00085

That the Council confirms the Minutes from the Council meeting held 19 June 2024.

Councillor Coker/Mayor Carried

Councillor Barber left the meeting at 9.59am and returned at 10.03am during consideration of Item 10.

Councillor MacDonald left the meeting at 10.10am and returned at 10.25am during consideration of Item 10.

10. Monthly Report from the Community Boards - June 2024
	Callum Ward, Chairperson, joined the meeting for presentation of the Waihoro Spreydon-Cashmere-Heathcote Community Board area report. Marie Pollisco, Chairperson, and Bailey Peterson, Community Governance Manager, joined the meeting for presentation of the Waipuna Halswell-Hornby-Riccarton Community Board area report. Paul McMahon, Chairperson, joined the meeting for presentation of the Waitai Coastal-Burwood-Linwood Community Board area report. Lyn Leslie, Chairperson, and Penelope Goldstone, Community Governance Manager, joined the meeting for presentation of the Te Pātaka o Rākaihautū Banks Peninsula Community Board area report. Jason Middlemiss, Chairperson, and Bridget Williams, Deputy Chairperson, joined the meeting for presentation of the Waimāero Fendalton-Waimairi-Harewood Community Board area report. Emma Norrish, Chairperson and Emma Pavey, Community Governance Manager, joined the meeting for presentation of the Waipapa Papanui-Innes-Central Community Board area report.
	Council Resolved CNCL/2024/00086 Officer recommendation accepted without change That the Council: 1. Receives the information in the Monthly Report from the Community Boards - June 2024 Report. Mayor/Councillor Fields Carried
	Attachments a Waihoro Spreydon-Cashmere-Heathcote Community Board - Presentation to Council ⇨ b Waipuna Halswell-Hornby-Riccarton Community Board - Presentation to Council ⇨ c Waitai Coastal-Burwood-Linwood Community Board - Presentation to Council ⇨ d Te Pātaka o Rākaihautū Banks Peninsula Community Board - Presentation to Council ⇨ e Waimāero Fendalton-Waimairi-Harewood Community Board - Presentation to Council ⇨ f Waipapa Papanui-Innes-Central Community Board - Presentation to Council ⇨

The meeting adjourned at 10.25am and reconvened at 10.51am.

Councillor Barber left the meeting at 11.24am and returned at 11.26am during consideration of Item 11.

Councillor McLellan left the meeting at 12.03pm and returned at 12.16pm during consideration of Item 11.

Councillor MacDonald left the meeting at 12.08pm during consideration of Item 11.

Councillor Gough left the meeting via audio / video link at 12.18pm during consideration of Item 11.

11. Land Transport Rule: Setting of Speed Limits Rule 2024 Consultation: Draft Council Submission
	Council Officers Lynette Ellis, Jane Cameron, and Stephen Wright joined the table to present Item 11 and answer questions from elected members. During questions, Councillor Templeton Moved and Councillor Harrison-Hunt Seconded Officer Recommendations 1 - 3. As questions continued, elected members requested minor changes to various submission points. In consideration of these requests, the Mover and Seconder agreed to progress with Officer Recommendation 4 and delegate authority to approve further changes to a subset of elected members (refer Resolution 3). At the conclusion of debate, the meeting voted and the Motion as amended was declared carried.
	Officer Recommendations That the Council: 1. Receives the information in the Land Transport Rule: Setting of Speed Limits Rule 2024 Consultation: Draft Council Submission Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves lodging the attached submission on the Land Transport Rule: Setting of Speed Limits Rule 2024 with Te Manatū Waka - Ministry of Transport. Or 4. Delegates authority to (insert named Councillors) to approve any further changes to the draft Council’s submission on Land Transport Rule: Setting of Speed Limits Rule 2024 before the 11 July 2024 deadline.
	Council Resolved CNCL/2024/00087 That the Council: 1. Receives the information in the Land Transport Rule: Setting of Speed Limits Rule 2024 Consultation: Draft Council Submission Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Delegates authority to Councillors Harrison-Hunt, Henstock, MacDonald, Templeton and Scandrett to approve any further minor changes to the draft Council’s submission on Land Transport Rule: Setting of Speed Limits Rule 2024 before the 11 July 2024 deadline. Councillor Templeton/Councillor Harrison-Hunt Carried

12. Events and Festivals Sponsorship Fund

Council Resolved CNCL/2024/00088

Officer recommendations accepted without change

That the Council:

1. Receives the information in the Events and Festivals Sponsorship Fund Report.

2. Notes that the decision in this report is assessed as low significance due to the relatively low impact on the community and low number of people affected by the decision.

3. Approves carrying forward the $15,000 remaining in the Events Discretionary Response Fund for inclusion in the 2024/25 Events and Festivals Fund to be allocated.

4. Approves the establishment of a 2024/25 Events and Festivals Discretionary Response Fund as per the eligibility criteria attached to this report (Attachment F).

5. Delegates to the Head Recreation Sports and Events authority to approve grants from the Events and Festivals Discretionary Response Fund of up to $15,000 in accordance with the eligibility of the fund.

6. Approves the allocation of the Events and Festivals Sponsorship Fund for the 2024/25 financial year as detailed in the Events and Festivals Sponsorship Fund Evaluation attached to this report (Attachment A) and as follows:

Ref No.	Event	Funding Request	Officer Recommendation
1	VIP Frames & Trusses Christmas Show Parade 2024	Year 1 - $70,000 Year 2 - $70,000 Year 3 - $70,000	Decline due to the LTP funding of $125,000 per annum for 3 years.
2	Orton Bradley Park Spring Fair	$8,000	$8,000
3	Fire on High	$42,650	Decline
4	Smash Palace Bike Show	$5,000	Decline
5	World Rivers Day	$5,000	Decline
6	Duvauchelle A&P Show	$5,000	Decline
7	Coca Cola Christmas in the Park	Year 1 – already funded Year 2 - $65,000 Year 3 - $70,000	Withdrawn
8	Open Christchurch	$35,000	$20,000
9	WORD Christchurch Festival 2025	$45,000	$40,000
10	Tuhono Kapa Haka Festival	$24,730	$20,000
11	Matariki Festival 2025 – 27 (Arts Centre)	Year 1 - $10,000 Year 2 - $11,500 Year 3 - $13,000	Year 1 – Decline due to LTP funding of programs and events. Year 2 - Decline Year 3 - Decline
12	Port Noise	$34,091	$15,000
13	Ōtautahi Tiny Performance Festival 2024 (Tiny Fest)	$35,395	Decline
14	Whānua Mārama: New Zealand International Film Festival	Year 1 - $20,000 Year 2 - $22,000 Year 3 - $25,000	Year 1 - $10,000 Year 2 - Decline Year 3 - Decline
15	19^th Annual Show Me Shorts Film Festival	$7,895	$7,895
16	Asian Arts Festival (East Universal Arts Festival)	Year 1 - $54,500 Year 2 - $56,250 Year 3 - $58,430	Year 1 - $7,500 Year 2 - $7,500 Year 3 - $7,500
17	Waitangi Weekend Museum Fun Day	$16,250	$5,000
18	Christchurch Schools’ Music Festival	$63,000	$17,000
19	The Third Session New Zealand “Golden Ribbon’ Youth Music Festival	$20,150	Decline
20	Triveni	$50,179	Decline
21	Canterbury Youth Theatre Presents ‘A Midsummer Night’s Dream’ by William Shakespeare	$12,000	Withdrawn
22	Under Milk Wood bu Dylan Thomas	$11,710	Withdrawn
23	Happy Chinese New Year Festival	$100,000	$65,000
24	ISCC Diwali	$30,000	$20,000
25	Canterbury Polyfest 2025	$50,000	$20,000
26	Akaroa French Festival 2025	Year 1 - nil Year 2 - $114,000 Year 3 - nil	Year 1 - nil Year 2 – Decline due to the LTP decision to underwrite $100k from the Events Eco System Funding. Year 3 - nil
27	Foodie Street Food Alley	$40,000	$18,000
28	2025 Philippines Day	$7,500	$7,500
29	Korea Day	$5,000	$5,000
30	Japan Fiesta EX	Year 1 - $7,825 Year 2 - $8,274 Year 3 - $8,693	Year 1 - $7,825 Year 2 - $5,000 Year 3 - $5,000
31	Chocolatte International Foods Festival	$5,000	Decline
32	Foodies Street Food Latino	$35,000	Decline
33	Diwali	$10,000	Decline
34	2024 Christchurch Martial Arts Exhibition & Shalin Kung Fu Performance	$12,500	Withdrawn
35	Slaprea, A Food Festival For Good	$35,000	Withdrawn
36	Christchurch Marathon	Year 1 - $100,000 Year 2 - $100,000 Year 3 - $100,000	Year 1 - $40,000 Year 2 - $35,000 Year 3 - $30,000
37	The Single Fin Mingle	Year 1 - $60,000 Year 2 - $60,000 Year 3 - $60,000	Year 1 - $20,000 Year 2 - $20,000 Year 3 - $15,000
38	South Island Colgate Games	$20,000	$12,000
39	Aotearoa Ultra Marathon	$10,000	Decline
40	Bowls New Zealand National Fours and Mixed Pairs tournaments	$17,600	Decline
41	Shine for a Cure	$15,437	Decline
42	Coast to Coast	Year 1 - $20,000 Year 2 - $20,000 Year 3 - $20,000	Year 1 - Decline Year 2 - Decline Year 3 - Decline
43	Waterloo Street Sprints	$100,000	Withdrawn
44	Autumn Glory of Canterbury Rhythmic Gymnastics Competition	$3,000	Withdrawn
45	Christchurch International Cup	$5,000	Withdrawn
46	Two Minds Festival	$70,000	$10,000
47	Christchurch Brick Show 2024	$15,000	$6,565
48	Illuminate Light & Sound Experience	Year 1 - $30,000 Year 2 - $25,000 Year 3 - $20,000	Year 1 - Decline Year 2 - Decline Year 3 - Decline
49	New Zealand Hair Awards	$30,000	Decline

Mayor/Councillor Peters Carried

13. Elected Member Allowances and Expenses Policy

Consistent with Standing Order 6.8, this Item was withdrawn from the Agenda by the Chairperson.

14. Elected Members Professional Development

Consistent with Standing Order 6.8, this Item was withdrawn from the Agenda by the Chairperson.

Councillor Moore left the meeting at 12.33pm and returned at 12.36pm during consideration of Item 15.

15. Protected Disclosures Policy

Council Resolved CNCL/2024/00089

Officer recommendations accepted without change

That the Council:

1. Receives the information in the Protected Disclosures Policy Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Receives and approves the updated Protected Disclosures Policy for adoption (Attachment A to this report).

Mayor/Councillor Donovan Carried

Councillor Barber left the meeting at 12.36pm and returned at 12.38pm during consideration of Item 16.

Councillor Henstock left the meeting at 12.48pm and returned at 12.51pm during consideration of Item 16.

Council McLellan left the meeting at 12.57pm and returned at 12.59pm during consideration of Item 16.

16. Draft Canterbury Climate Partnership Plan 2024

Council Resolved CNCL/2024/00090

Officer recommendations accepted without change

That the Council:

1. Receives the information in the Draft Canterbury Climate Partnership Plan 2024 Report.

2. Endorses the Draft Canterbury Climate Partnership Plan for adoption and implementation by the Canterbury Mayoral Forum (Attachment A to this report).

3. Notes the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Mayor/Councillor Templeton Carried

Councillor Johanson requested his vote against the resolution be recorded.

17. Community (Social) Housing Update Report

Council Resolved CNCL/2024/00091

Officer recommendation accepted without change

That the Council:

1. Receives the information in the Community (Social) Housing Update Report Report.

Mayor/Councillor Templeton Carried

Attachments

a Community (Social) Housing - Presentation to Council ⇨

The meeting adjourned at 1.11pm and reconvened at 2.19pm. Councillors Coker, Fields and Johanson were not present at this time. Councillor MacDonald returned to the meeting at this time.

Councillor Barber left the meeting 2.25pm during consideration of Item 18.

18. Climate Change Portfolio Lead Report
	Climate Change Portfolio Holder Councillor Templeton presented her report and tabled an updated Recommendation 6 which included a proviso related to the Council’s support of gross emissions reduction over carbon offsetting (refer to italicised text in Resolution 6) and answered questions from elected members. In response to questions from elected members regarding prior Officer Advice provided in relation to Recommendation 6, Council Officers David Griffiths and Tony Moore joined the table to answer those questions. With the agreement of the Portfolio Holder, Recommendation 6 was further amended to reflect the Portfolio Holder’s recommendation that individual Councillors sign the Climate Liberation Aotearoa letter. The Motion was then Moved by Councillor Templeton and Seconded by Councillor McLellan. At the conclusion of debate, the meeting voted on the Motion which was declared carried.
	Councillor Templeton’s Recommendations That the Council: 1. Receives the information in the Climate Change Portfolio Report. 2. Receives the 14 March and 13 June 2024 Notes from the Coastal Hazards Working Group (Attachments A and B to this report). 3. Requests that staff provide advice on including a deliberative forum as part of the engagement on the Christchurch Transport Plan. 4. Requests that staff provide advice on using a deliberative forum to help inform the Terms of Use for the Climate Adaptation Fund. 5. Requests a Council workshop on the climate related risks and opportunities we have as an organisation and the mitigations planned. 6. Signs the open letter from Climate Liberation Aotearoa, as proposed in their deputation to Council on 15 May 2024, noting it is aligned with the Council’s submission to the Climate Change Commission (Attachment C to this report). a. Notes the memo sent to Councillors on 14 June 2024 included in Attachment D to this report. 7. Writes to Climate Change Minister Simon Watts requesting that Councils are involved in the early stages of the new adaptation planning work, as it is councils who will be implementing many of the policies on the ground with our communities.
	Council Resolved CNCL/2024/00092 That the Council: 1. Receives the information in the Climate Change Portfolio Report. 2. Receives the 14 March and 13 June 2024 Notes from the Coastal Hazards Working Group (Attachments A and B to this report). 3. Requests that staff provide advice on including a deliberative forum as part of the engagement on the Christchurch Transport Plan. 4. Requests that staff provide advice on using a deliberative forum to help inform the Terms of Use for the Climate Adaptation Fund. 5. Requests a Council workshop on the climate related risks and opportunities we have as an organisation and the mitigations planned. 6. Notes the recommendation of the Climate Change Portfolio Holder that individual Councillors sign the open letter from Climate Liberation Aotearoa, as proposed in their deputation to Council on 15 May 2024, with the proviso that the Council supports gross emissions reduction over carbon offsetting, with offsetting only used for difficult to abate emissions. a. Notes it is aligned with the Council’s submission to the Climate Change Commission (Attachment C to this report). b. Notes the memo sent to Councillors on 14 June 2024 included in Attachment D to this report. 7. Writes to Climate Change Minister Simon Watts requesting that Councils are involved in the early stages of the new adaptation planning work, as it is councils who will be implementing many of the policies on the ground with our communities. Councillor Templeton/Councillor McLellan Carried

19. Mayor's Monthly Report

Council Resolved CNCL/2024/00093

The Mayor’s recommendations accepted without change

That the Council:

1. Receives and notes the information in the Mayor’s Monthly report.

2. Reappoints Councillor Coker as Community Representative to the Christchurch Primary Care Services Board for a further term of three years commencing 1 July 2024.

3. Requests the Chief Executive investigate and report back on any options available to Council to work in Partnership with the New Zealand Police to reduce anti-social behaviour associated with some people begging, including the use of by-laws.

Mayor/Councillor Donovan Carried

20. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Council Resolved CNCL/2024/00094

That at 2.56pm the resolution to exclude the public set out on pages 289 to 291 of the agenda be adopted.

Councillor Peters/Councillor Moore Carried

The public were re-admitted to the meeting at 3.04pm.

Karakia Whakamutunga: All Councillors

Meeting concluded at 3.05pm.

CONFIRMED THIS 7^th DAY OF AUGUST 2024.

Mayor Phil Mauger

Chairperson