Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 6 May 2024

Time: 4.30 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Deputy Chairperson

Members

Bridget Williams

Jason Middlemiss

James Gough

Aaron Keown

Sam MacDonald

Nicola McCormick

Shirish Paranjape

Principal Advisor

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

Tel: 941 6730

Aidan Kimberley

Community Board Advisor

941 6566

aidan.kimberley@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga:

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2024/00021

That the apologies received from Linda Chen and David Cartwright be accepted.

James Gough/Shirish Paranjape Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2024/00022

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 8 April 2024 be confirmed.

Jason Middlemiss/Nicola McCormick Carried

4. Public Forum Te Huinga Whānui

Part B

4.1 Aleksandra Bogdanova

Aleksandra Bogdanova and Aimee Stanton, journalism students at the New Zealand Broadcasting School, introduced themselves to the Board.

4.2 Lynda Goodrick

Lynda Goodrick spoke to the Board on behalf of the Belfast Community Network regarding a proposal for a pump track at Sheldon Park.

The Board thanked Lynda for her presentation and requested advice from staff on the process and feasibility of establishing a bicycle pump track at Sheldon Park.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Waimāero Fendalton-Waimairi-Harewood Community Board Submissions Committee Minutes - 8 April 2024

Community Board Resolved FWHB/2024/00023

That the Waimāero Fendalton-Waimairi-Harewood Community Board receives the Minutes from the Waimāero Fendalton-Waimairi-Harewood Community Board Submissions Committee meeting held 8 April 2024.

Jason Middlemiss/Nicola McCormick Carried

8. Governance Matters and Election of a Chairperson

Community Board Comment

The Community Board received the resignation from Bridget Williams as Chair of the Board. Bridget Williams then vacated the Chair.

Maryanne Lomax, Community Governance Manager, called for the meeting to determine the voting system to be used for electing a new Chairperson, and subsequently called for nominations for the position of Chairperson.

Jason Middlemiss was nominated by Sam MacDonald and seconded by Bridget Williams. There being no further nominations, the motion was put to the vote and declared carried.

Community Board Resolved FWHB/2024/00024

Selection of Voting System

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Adopts System B for the election a new Chairperson and, if necessary, a Deputy Chairperson.

Sam MacDonald/James Gough Carried

	Community Board Resolved FWHB/2024/00025 Election of Chairperson Part C That the Waimāero Fendalton-Waimairi-Harewood Community Board: 2. Elects Jason Middlemiss as Chairperson of the Waimāero Fendalton-Waimairi-Harewood Community Board. Sam MacDonald/Bridget Williams Carried
	Jason Middlemiss completed his oral and written declarations as Chairperson in the presence of John Filsell, Head of Community Support and Partnerships, on behalf of the Chief Executive. Jason Middlemiss assumed the Chair. The Chair called for nominations for the position of Deputy Chairperson. Bridget Williams was nominated by James Gough and seconded by Shirish Paranjape. There being no further nominations, the motion was put to the vote and declared carried.
	Community Board Resolved FWHB/2024/00026 Election of Deputy Chairperson Part C That the Waimāero Fendalton-Waimairi-Harewood Community Board: 3. Elects Bridget Williams as Deputy Chairperson of the Waimāero Fendalton-Waimairi-Harewood Community Board. James Gough/Shirish Paranjape Carried
	Community Board Resolved FWHB/2024/00027 Submissions Committee Matters Part C That the Waimāero Fendalton-Waimairi-Harewood Community Board: 4. Appoints Nicola McCormick as Chair of the Waimāero Fendalton-Waimairi-Harewood Community Board Submissions Committee. 5. Resolves that the Chair of the Submissions Committee, in consultation with the remaining Submissions Committee members, may prepare and adopt submissions on minor consultations, but submissions on significant consultations will continue to be considered at a formal meeting of the Committee. 6. Resolves that the minutes of Submissions Committee meetings are confirmed by the Chair of the Committee following each meeting, and subsequently reported to the Board for information. Shirish Paranjape/Bridget Williams Carried

9. Proposed No Stopping Restrictions - Annaby Drive and Beechwood Drive intersection

Community Board Resolved FWHB/2024/00028

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the information in the Proposed No Stopping Restrictions - Annaby Drive and Beechwood Drive intersection Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revoke any previous resolutions pertaining to parking or stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 – 7 below.

4. Approves that the stopping of all vehicles be prohibited at any time, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the north-east side of Beechwood Drive commencing at its intersection with Annaby Drive and extending in a north-westerly direction for a distance of 18 metres.

5. Approves that the stopping of all vehicles be prohibited at any time, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the north-east side of Beechwood Drive commencing at its intersection with Annaby Drive and extending in a south-easterly direction for a distance of 12 metres.

6. Approves that the stopping of all vehicles be prohibited at any time, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the north-west side of Annaby Drive commencing at its intersection with Beechwood Drive and extending in a north-easterly direction for a distance of 15 metres.

7. Approves that the stopping of all vehicles be prohibited at any time, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the south east side of Annaby Drive commencing at its intersection with Beechwood Drive and extending in a north-easterly direction for a distance of 16 metres.

8. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Aaron Keown/James Gough Carried

10. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration

Community Board Comment

1. The Community Board decided to increase the allocation to the University of Canterbury Athletics Club to $50,000, an increase of $10,000 compared to the original officer recommendation of $40,000. The officer recommendations were otherwise accepted without change.

Community Board Resolved FWHB/2024/00029

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the information in the Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $50,000 from its Better-Off Fund to University of Canterbury Athletics Club Inc towards the Fendalton Park Athletics Activation Project subject to the Board approving the ground lease.

4. Approves a grant of $40,000 from its Better-Off Fund to Nomads United Association Football Club Incorporated towards toilet and changing room repairs/upgrade.

5. Approves a grant of $22,619 from its Better-Off Fund to St Aidans Anglican Church Bryndwr towards the Bryndwr Neighbourhood Playground project.

6. Approves a grant of $1,900 from its Better-Off Fund to Christchurch North Community Patrol Inc towards the purchase of a gazebo.

7. Allocates $30,000 from its Better-Off Fund to the Council's Parks Unit towards the Nepal Reserve Enhancement Projects.

8. Allocates $10,000 from its Better-Off Fund to the Council's Parks Unit towards the installation of a drinking fountain at Morley Reserve in Bryndwr.

James Gough/Shirish Paranjape Carried

11. Fendalton-Waimairi-Harewood 2023-24 Discretionary Response Fund - Neighbourhood Trust

Community Board Resolved FWHB/2024/00030

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the information in the Fendalton-Waimairi-Harewood 2023-24 Discretionary Response Fund - Neighbourhood Trust Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,500 from its 2023-2024 Discretionary Response Fund to the Neighbourhood Trust towards their Parenting Adventures event in 2024.

Aaron Keown/Shirish Paranjape Carried

12. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - May 2024

Community Board Resolved FWHB/2024/00031

Officer recommendations accepted without change.

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - May 2024.

Jason Middlemiss/Aaron Keown Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board.

Karakia Whakamutunga

Meeting concluded at 5.03pm.

CONFIRMED THIS 10^TH DAY OF JUNE 2024

Jason Middlemiss

Chairperson

7. Proposed Lane Name - 69 Crofton Road
Reference Te Tohutoro:	24/798604
Responsible Officer(s) Te Pou Matua:	Sean Ward, Team Leader Planning
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to approve the proposed lane name at 69 Crofton Road, Bishopdale.

1.2 The report is staff-generated resulting from a naming request received from the developer.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Proposed Lane Name - 69 Crofton Road Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the following new lane name for 69 Crofton Road (RMA/2022/3965)

a. Lane 1 - Sleeman View Lane

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by Survus on behalf of the developer. A preferred name and alternative names have been put forward for the lane.

3.2 The recommended road name has been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed name is considered sufficiently different to existing road names.

3.3 The recommended road name has been checked against the Council’s Naming Policy dated 15 November 2023 and is considered to be consistent with this policy. The specific criteria for assessing a name from clause 2 is set out below.

3.3.1 A traditional or Māori name which is acceptable to the Rūnanga or Iwi; this may be a name reflecting the physical characteristics of an area, an activity or event associated with the area or of a notable ancestor.

3.3.2 A feature of historical, social, cultural, environmental or physical importance in the area (e.g., Carlton Mill Road or Carlton Mill Reserve*).

3.3.3 The name of a notable family, person or event associated with the locality or with the wider Christchurch area.

3.3.4 A name in recognition of a person’s service. This can be for community service, conservation, sport, the arts, science and research or other sphere of activity.

3.3.5 Consistency with a common or established theme for naming in a subdivision or locality.

3.3.6 A name that reflects the diverse cultures and communities of the locality or of Christchurch generally.

3.3.7 The name of an event or activity strongly associated with the immediate location including an informal name for the area that is (or was historically) in common usage.

3.3.8 A name associated with a person, event or activity of significance to Christchurch including names associated with people, events, or places of national and international significance.

3.4 The criteria for names that are not suitable for approval from clause 6 is set out below.

3.4.1 Names of people, flora, fauna or geographical features not associated with the area, e.g., names of native trees which are not present in the area or views that cannot be identified, except where the name continues a current naming theme in the locality.

3.4.2 Currently trading commercial organisations except for sponsorship names for facilities and leased parks.

3.4.3 Anagrams, amalgamations or derivatives of people's names.

3.4.4 Names of living persons.

3.4.5 Names related to the developer of a subdivision.

3.4.6 Name of a person, club or organisation associated with a privately owned building on Council land, where the club or organisation does not hold the ground lease for the building.

3.4.7 Names for roads which may cause confusion because they are associated with another geographical location or feature e.g., Parklands Drive which is not located in the Parklands suburb.

3.5 The recommended road name has also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The name is considered to be consistent with the Standard.

3.6 Under the Roads and Right-of-Way Naming Policy, the names considered must be requested by the developer. There is no ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.7 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed names.

3.8 Consultation under the policy with rūnanga is not required because the road to be named is not a collector road and/or sites of significance under the District Plan (clause 3 of the Naming Policy).

3.9 No addresses of neighbouring properties are affected by the proposed road naming (clause 12.2 of the Naming Policy).

3.10 The names requested have been accompanied by an explanation of the background of the names, which is summarised below.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.11 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.12 The level of significance was determined by the number of people affected and/or with an interest.

3.13 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.14 The proposed roads are shown in Attachment A.

3.15 The below names are themed for the historic ownership and use of the site.

3.16 Lane 1 - Sleeman View Lane

3.17 William Sleeman bought the property in 1919, his sons Arthur and Harold Sleeman subsequently bought the property from the estate in 1943, with Arthur then purchasing his brother’s share in 1948 and moved to live at the site. The property was then left to Judith Watson (nee Sleeman) in 2003. Judith and Murray Watson are now developing the site.

Alternative Names

3.18 Sleeman Estate Lane - William Sleeman bought the property in 1919, his sons Arthur and Harold Sleeman subsequently bought the property from the estate in 1943, with Arthur then purchasing his brother’s share in 1948 and moved to live at the site. The property was then left to Judith Watson (nee Sleeman) in 2003. Judith and Murray Watson are now developing the site.

3.19 Artie And Jean Lane - Arthur and Jean Sleeman owned the property from 1948 until 2003.

3.20 Market Garden Lane - The site was previously used as a market garden for more than 75 years.

Assessment of Names

3.21 Market Garden Lane is considered to be consistent with the policy, the proposed names “Sleeman View”, “Sleeman Estate”, and “Artie And Jean” are considered inconsistent as these name options are related to the developers family (clause 3.4.5 above).

3.22 Notwithstanding, the discretion lies with the Community Board to approve any of the above name options, including the alternative names.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2022/3965 - Proposed Name Plan - 69 Crofton Road	24/757522	18

Signatories Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Sean Ward - Team Leader Planning

Approved By

Mark Stevenson - Acting Head of Planning & Consents

8. Native planting along the Ilam Stream within Avonhead Park
Reference Te Tohutoro:	24/660604
Responsible Officer(s) Te Pou Matua:	Toby Chapman, Manager Urban Forest
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To seek the approval for planting along the border of Ilam Stream within Avonhead Park.

1.2 The report is part of a community group initiative to improve the quality of the Ilam stream through the planting of indigenous vegetation. The ecological value of the stream, specifically protecting the life in the stream, is of most importance to this community group. This can partly be addressed through bank and riparian habitat enhancement. =

1.3 A dense and wide riparian buffer will completely shade the waterway, reduce temperature, and help maintain the flow for longer. Also, the look of native plants bordering the stream is appealing to them.

1.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of properties that will be impacted and how it will alter the park for those who use it.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Native planting along the Ilam Stream within Avonhead Park Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the planting of native plants along the border of the Ilam Stream in Avonhead Park in accordance with the planting plan set out in the agenda report..

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Ilam Stream runs through the southern border of the park and currently includes a number of small sections of riparian planting.

3.2 Approx 350m of riparian margin is proposed to be planted along Ilam stream through Avonhead Park. The planting will be undertaken by NOTIS (Network of the Ilam Stream) along with local community through several volunteer planting days and supported by a Community Partnership Ranger. The remainder and majority of the planting will be conducted by contractors.

3.3 The Urban Forest Plan has an ambitious target of 75% canopy cover along all the Christchurch Waterways (where vegetation is appropriate). This planting will aid the city in achieving this.

3.4 The Urban Forest Planting Program will be bringing a more comprehensive planting plan to the board in the near future. This plan will include a significant increase in tree numbers and canopy across the park.

4. Background/Context Te Horopaki

4.1 The Network of Ilam Stream (NOTIS) society’s purpose is to address the amenity value of the Ilam stream through Avonhead Park for the community and to encourage beautification of the stream and its surroundings.

4.2 Their theme has been ‘bringing our stream back to life’, which includes concentrating on augmenting the flow of the stream. They have consulted with neighbours, friends of the stream, local businesses, sports clubs, and Christchurch City Council representatives. The feedback gathered during this engagement is summarised in section 6.10 of this report.

4.3 NOTIS gave a public forum presentation at the Waimāero Fendalton Waimairi-Harewood Community Board’s meeting held on 17 June 2019. A briefing was held on 14 September 2020 with Board members, Council staff and representatives from NOTIS to discuss the discussion paper presented to the Board by NOTIS in 2019. On 8 May 2021, during the hearing of verbal submissions for the Draft Long Term Plan 2021-2031, NOTIS presented their request for enhancement of this stream to be included in the Long – term Plan.

4.4 This resulted in the Council commissioning an Ecological Improvements and Augmentation- feasibility Assessment from Pattle Delamore Partners (PDP) which provided recommended enhancement options, namely instream habitat enhancement and bank and riparian habitat enhancement.

4.5 The project brief is to carry out improvements to Ilam Stream and to investigate options for augmenting the stream flow, in accordance with Council’s Principles, Community Outcomes and Strategic Priorities as defined in the Strategic Framework, and with the Council’s Six Values approach to surface water management.

4.6 Allocation of funding has been provided through the Annual Plan and $65,000 is remaining for this planting project.

4.7 The two images below depict the area of planting and the types of trees that will be planted.

4.8 We are also aware that a wider tree planting plan is being developed as part of the Urban Forest Tree Planting program. This report has been brought to the board prior to the wider plan to ensure the planting along the stream is not delayed.

4.9 The following related memos/information were circulated to the members of the meeting:

Date	Subject
08.05.21	NOTIS verbal submissions for the Draft Long Term Plan 2021-2031 ‘Bill Swallow and Bill Carroll- Network of the Ilam Stream, submission no. 407.https://christchurch.infocouncil.biz/Open/2021/05/C-LTP_20210508_AGN_5392_AT.PDF

4.10 The following related information session/workshops have taken place for the members of the meeting: (If the information session/workshop was open to the public, provide a link to either the agenda for the meeting or the recording of the meeting. If it was closed reference when it occurred.)

Date

Subject

17.06.2019

Minutes from public forum presentation at the community Board’s meeting

https://christchurch.infocouncil.biz/Open/2019/06/FWHB_20190617_MIN_3293_AT.PDF (Page two)

17.06.2019

The Minutes attachment from Community Board meeting contains the presentation and PowerPoint from NOTIS:

https://christchurch.infocouncil.biz/Open/2019/06/FWHB_20190617_MAT_3293.PDF

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.11 The following reasonably practicable options were considered and are assessed in this report:

· Undertake planting along the Ilam Stream as a separate project to the overall planting plan within Avonhead Park.

· Retain existing planting and gardens along the Ilam stream at their current extent.

· Delay coming to board for a decision until the full Avonhead Park plan has been completed.

· Put the proposed planting plan out for consultation prior to coming to the board for a decision.

4.12 The following options were considered but ruled out:

· Retain existing plantings at current extent – The current extent of planting is narrow and does not adequately improve the quality of the waterway.

· Delay plans until full Avonhead Park plan is complete – The Avonhead planting plan has been delayed as information on Transmission lines can be provided. There is a risk that by the time the Avonhead plan has been completed and gone out for consultation their will not be adequate time to complete the planting along the stream.

· Consultation on proposed planting- The extent of planting is considered small in the context of the park and is not expected to have a material impact on users of neighbours of the park. There is also concern that consultation on this small section of the park could lead to confusion when the full planting plan is released later this year.

Options Descriptions Ngā Kōwhiringa

4.13 Preferred Option: Approve planting along the Ilam Stream within Avonhead Park.

4.13.1 Option Description: Approval of Planting along the Ilam Stream area as per the diagrams above.

4.13.2 Option Advantages

· Planting will be able to begin this planting season.

· Planting will work towards the goals of NOTIS

4.13.3 Option Disadvantages

· Staff will be coming back to Board with another planting proposal for the same park.

Analysis Criteria Ngā Paearu Wetekina

4.14 Meet the objectives outlined by NOTIS to improve the quality of the Ilam Stream

4.15 Allow planting to be completed this planting season.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – no new planting	Option 3 - consult
Cost to Implement	$65k	nil	$67k
Maintenance/Ongoing Costs	$65k	nil	$65k
Funding Source	Community grant funding and Urban Forest Plan funding	N/A	Community grant funding and Urban Forest Plan funding
Funding Availability	Existing	N/A	Existing
Impact on Rates	None	N/A	None

5.1 The financial implications are based on the cost to undertake the planting and manage the plants for 24 months.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that trees are not able to be sourced in time for planting this year.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Community Board have the delegation to make this decision.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework. To increase canopy cover across the city.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of properties that will be impacted and how it will alter the park for those who use it..

6.4.3 Is consistent with Council’s Plans and Policies. The plan is in alignment with the implementation of the Urban Forest Plan.

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.5.1 Parks, heritage and coastal environment

6.5.2 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.6 NOTIS community consultation:

6.6.1 Consultation with neighbours: This was carried out on an informal basis with members of the NOTIS Exec Team generally conferring with their neighbours. On average these people were all for having the stream revert to having a flow and to have the banks beautified.

6.6.2 Consultations with friends of the stream: In general these people, though a smaller group than the neighbours, were some of the stream’s most ardent supporters.

6.6.3 Consultations with local businesses: the main local business consulted was the Avonhead Tavern, who was very supportive of our efforts.

6.6.4 Consultations with sports clubs: Both the Avonhead Tennis Club and the Riccarton Knights Rugby League Club were consulted. Both of them gave us their verbal approval.

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Waimaero Fendalton-Waimairi-Harewood Community Board

6.8 The Community Boards view has been supportive of this initiative in the past.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.11 The tree planting plan is in alignment with the Urban Forest Plan. It takes into account the policies of the Iwi Management Plan including objectives around increasing the visibility of native trees.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The decisions in this report are likely to:

6.12.1 Contribute positively to adaptation to the impacts of climate change.

6.12.2 Contribute positively to emissions reductions.

6.13 Trees sequester carbon and also play a role in mitigating many of the impacts caused by climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approval is granted, staff will work with NOTIS to secure plants and organise community planting days along with engaging a contractor to carry out a majority of the tree planting.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Toby Chapman - Manager Urban Forest

Georgina St John-Ives - Community Waterways Advisor

Approved By

Rupert Bool - Acting Head of Parks

9. Withells Road - Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/627759
Responsible Officer(s) Te Pou Matua:	Georgia Greene, Traffic Engineer Gemma Dioni, Principal Advisor Transportation Safety
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waimāero Fendalton-Waimairi-Harewood Community Board to consider the approval of No Stopping Restrictions on Withells Road at the intersection of Withells Road/Merrin Street.

1.2 The report has been written in response to a safety issue raised through the independent post-construction safety audit process for the Merrin/Withells safety improvements relating to pedestrian sightlines on the Withells Road north approach.

1.3 The recommended option was to consider improvements to crossing visibility to the northern crossing point. It is therefore proposed to extend the No Stopping restriction at this location to improve the pedestrian sightlines.

1.4 The report is staff generated.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Withells Road - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Withells Road, commencing at its intersection with Merrin Street and extending in a north-easterly direction for a distance of 28 metres, as detailed on Attachment A.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety improvements have recently been constructed at the Merrin/Withells roundabout to improve safety for all users travelling through the roundabout. As part of the independent post construction safety audit, a minor issue was raised around the crossing visibility on Withells Road north.

3.2 Recommendations in this report will address the concern raised in the post construction safety audit and provide improved visibility for people crossing the road on this approach to the intersection.

4. Background/Context Te Horopaki

4.1 As part of the transport project process at Council, independent safety audits are completed at various stages from the design of a scheme through to completion including at post-construction stage. The Merrin/Withells post-construction audit identified the following issue:

4.1.1

The SAT note that there is a shorter length of parking restriction on the northern approach compared to the other roundabout approaches. This allows vehicles to park closer to the crossing point which, along with the location of a powerpole, contributes to visibility restrictions for this crossing (Figure 4). The parking restrictions and powerpole are as per previously existing and the introduction of narrower approach lanes and a speed hump have improved the situation with slower speeds not requiring as much crossing sight distance to be achieved. There would appear to be an opportunity however to further improve the safety of crossing at this location by increasing the visibility. As the changes implemented to date are expected to reduce vehicle speeds through the crossing below 30 km/h, in the event of a vehicle-pedestrian conflict, the resulting injury is unlikely to be death or serious injury. (Minor issue).

Image from post-construction safety audit (figure 4 of the Safety Audit)

4.2 The Safety Audit team recommended,

4.2.1 Consider improvements to crossing visibility at the northern crossing point (e.g. extending parking restrictions, remove powerpole).

4.3 Visibility for pedestrians, particularly for children and vulnerable users, is compromised by the on-street parking which begins about 10m from the crossing. All other approaches to the roundabout provide adequate sight distances at the pedestrian crossing points.

4.4 Visibility requirements were calculated based on a crossing distance of 5.5 metres, walking speed of 1.2m/s, and an approach speed of 25km/h, which was recorded as the average entry speed on this approach after the safety improvements were installed.

4.5 It is proposed to extend the No Stopping restrictions by six metres (space for one carpark).

4.6 There isn’t a high demand for parking in this area and this area of parking backs onto properties accessed from Merrin Street. Properties adjoining the road in this location do not access directly onto Withells Road hence the impact on residents of removing this parking is anticipated to be low.

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option: No Stopping restrictions

4.7.1 Option Description: Extend No Stopping Restrictions by six metres.

4.7.2 Option Advantages

· Improves the pedestrian crossing sight distance for the Withells Road approach.

· Resolves the concern raised in the post construction safety audit.

4.7.3 Option Disadvantages

· Removal of one parking space.

4.8 Alternative option: Do nothing

4.8.1 Option Description: Do nothing

4.8.2 Option Advantages

· Retains one parking space

4.8.3 Option Disadvantages

· Does not address the concern raised in the post construction safety audit.

· Does not meet the pedestrian crossing sight distance at this location.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 No changes
Cost to Implement	$100	$0
Maintenance/Ongoing Costs	Minimal cost to overall maintenance contract	$0
Funding Source	Traffic Operations Signs and Markings budget 2023/24	N/A
Cost to prepare report	$750	$750

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that if this report is not approved then the safety issue, as identified in the independent post-construction safety audit, will remain.

6.2 There is a risk that if this report is not approved then Council remains liable for the safety issue identified by the independent safety audit.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.3.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.3.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.4 Other Legal Implications:

6.4.1 There is no other legal context, issue, or implication relevant to this decision.

6.4.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.5.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.6 The community engagement and consultation outlined in this report reflect the assessment.

6.7 This report supports the Council's Long Term Plan (2021 - 2031):

6.8 Transport

6.8.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=96 crashes

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 Affected property owners and residents were advised of the recommended option by letter.

6.10 Three consultation letters were sent to affected property owners. Consultation was open from 4 March – 22 March 2024.

6.11 No submissions were received in response to consultation.

6.12 The decision affects the following wards/Community Board areas:

6.12.1 Fendalton Waimairi Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.14 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.15 The decision includes minor work which is contained within the roadway.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, No Stopping restrictions will be installed by the contractor.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Withells Road - Proposed No Stopping Restrictions	24/691686	32

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Georgia Greene - Traffic Engineer

Gemma Dioni - Principal Advisor Transportation - Safety

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

10. Clyde Road Bus Stop
Reference Te Tohutoro:	24/774268
Responsible Officer(s) Te Pou Matua:	Gemma Dioni, Principal Advisor Transportation - Safety
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To approve changes to the bus stop on Greers Road outside numbers 178-184 as shown on Attachment A.

1.2 This report is staff generated in response to working with Kaing Ora who are redeveloping the site for new residential accommodation.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Clyde Road Bus Stop Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. That the stopping of vehicles is prohibited at all times on the on the south side of Greers Road commencing at its intersection with Clyde Road and extending in a south-westerly direction for a distance of 72 metres.

5. Approves that a Bus Stop be installed on the south side of Greers Road commencing at a point 72 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of 14 metres.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety improvements have recently been constructed at the Clyde/Greers intersection. As part of the works, the bus stop on the south side was relocated. This was approved by the Community Board on Monday 12 December 2022.

3.2 Following conversations with the land owner, Kainga Ora, it was agreed to move the bus stop slightly further to the west to avoid any conflicts with the main pedestrian access into the development.

3.3 This report is seeking retrospective approval of the change to the bus stop location. The existing and proposed bus stop are within an existing no parking area, so there are no changes to parking on the street. The changes to the markings have been completed by the contractor appointed to complete the safety improvement works to complete the site works.

4. Background/Context Te Horopaki

4.1 During the final stages of construction on the Clyde/Road Safety improvement project, it was identified that the bus shelter would need to move by up to 2 metres due to the presence of underground services. The directly affected landholder, Kainga Ora, was contacted to discuss the location of the bus shelter. It was at this time that the project team were alerted to the proposed development at 178-182 Greers Road by Kainga Ora.

4.2 Kainga Ora raised concerns about the location of the bus shelter and their new pedestrian accessway into the site, but also how the bus shelter would align with their design principles and aesthetics for their development frontage. After meeting onsite with Kainga Ora, it was agreed that the bus stop markings be moved to the west so that the shelter would be as far west as possible on their frontage.

4.3 Due to the location of a balcony close to the boundary line, it has been agreed that the shelter will not be implemented until construction of their development has finished so that it is constructed once and in the right location.

4.4 The following related memos/information were circulated to the members of the meeting:

Date	Subject
08/04/2024	Clyde Road Safety Improvements - Bus Stop (Attachment B)

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.5 The following reasonably practicable options were considered and are assessed in this report:

· Retain as per the original scheme

· Relocate as per the discussion with the landowner

4.6 No further options were considered.

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option: keep the bus stop in the location it has been relocated to as per the discussion with the landowner

4.7.1 Option Description: keep the bus stop in the location it has been relocated to, west of the approved location to align with the consented development as discussed with Kainga Ora.

4.7.2 Option Advantages

· Aligns with development proposals that have been consented by Council and is the preferred option of the key stakeholder.

4.7.3 Option Disadvantages

· None.

4.8 Alternative option: Retain as per the original scheme

4.8.1 Option Description: Retain the bus stop on the originall approved location.

4.8.2 Option Advantages

· Would need to locate the bus stop back to its approved location.

4.8.3 Option Disadvantages

· Does not align with development proposals that have been consented by Council and would result in the bus stopping at the main pedestrian entrance to the development. Would incure additional costs to relocate the bus stop back to this location.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Install as per approved option
Cost to Implement	$0 as already instaled and Completed within the overall project cost that was tendered.	Potentrluy up to $5k.
Cost to prepare report	$750	$750
Maintenance/Ongoing Costs	Minimal cost to overall maintenance contract	Minimal cost to overall maintenance contract
Funding Source Capex Opex	Public Transport Improvements Traffic Ops Staff Budget	CRAF Minor Road Safety Traffic Ops Staff Budget

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that if this report is not approved, additional consultation will be required with the landowner and further cost will be incurred if more changes are required for the bus stop.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required <decision/decisions>:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.4.3 Is consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.4.1 More people are choosing to travel by bus - >=13.7 million people

· Level of Service: 10.4.4 Improve user satisfaction of public transport facilities (number and quality of shelters and quality of bus stop) - >=73% resident satisfaction

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Discussions have been held with Kainga Ora including an on-site meeting to resolve the bus stop location. No wider consultation has been undertaken.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waimāero Fendalton Waimairi Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.11 The decision includes minor work which is contained within the roadway.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 There are no further next steps.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Clyde Road Bus Stop - Plan for approval	24/774726	38
b ⇩	Clyde Road Safety Improvements - Memo	24/862975	39

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Gemma Dioni - Principal Advisor Transportation Safety

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

11. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration
Reference Te Tohutoro:	24/806154
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager, maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067536	Wildlife Veterinary Trust	Hospital Expansion and Volunteer Recognition Event	$11,200	$11,200
00067840	St Mark's Presbyterian Church	Community Space Upgrade	$12,500	$12,500
00067894	CCC Parks Unit	Community BBQ at Bishopdale Park	$35,000	$35,000
00067896	Burnside West Christchurch University Cricket Club Inc	CCTV Installation and Alarm Upgrade	$12,000	$12,000
00067901	Fendalton-Waimairi-Harewood Community Board	Belfast Community Pool Picnic Tables	$11,381	$11,381
00067866	CCC Community Support and Partnerships Unit	Review of Orana Park Operations	$50,000	$50,000

1.2 There is currently a balance of $182,081 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $11,200 from its Better-Off Fund to the Wildlife Veterinary Trust towards their hospital expansion and volunteer recognition event.

4. Approves a grant of $12,500 from its Better-Off Fund to St Mark's Presbyterian Church towards their community space upgrade project.

5. Allocates $35,000 from its Better-Off Fund to the Council's Parks Unit towards the purchase and installation of a community BBQ at Bishopdale Park.

6. Approves a grant of $12,000 from its Better-Off Fund to the Burnside West Christchurch University Cricket Club Inc towards the installation of CCTV cameras and clubroom alarm upgrade.

7. Allocates $11,381 from its Better-Off Fund to the Fendalton-Waimairi-Harewood Governance Team towards the purchase and installation of picnic tables at the Belfast Community Pool.

8. Allocates $50,000 from its Better-Off Fund to the Council's Community Support and Partnerships Unit to facilitate a review of Orana Park operations.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$317,919	$182,081	$50,000

3.12 Based on the current Better-Off Fund criteria, the applications listed above are eligible for funding.

3.13 The attached Project Brief(s) provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better-Off Fund Project Brief - Wildlife Veterinary Trust	24/806651	45
b ⇩	Better-Off Fund Project Brief - St Mark's Presbyterian Church	24/831604	48
c ⇩	Better-Off Fund Project Brief - Community BBQ at Bishopdale Park	24/866247	51
d ⇩	Better-Off Fund Project Brief - Burnside West Christchurch University Cricket Club	24/876038	54
e ⇩	Better-Off Fund Project Brief - Belfast Pool	24/878911	57
f ⇩	Better-Off Fund Project Brief - Orana Park Review	24/956495	60

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

Peter Langbein - Finance Business Partner

John Filsell - Head of Community Support and Partnerships

12. Fendalton-Waimairi-Harewood 2023-2024 Discretionary Response Fund Applications - Englefield Reserve Consultant, Redwood Ladies Friendship Club - June 2024
Reference Te Tohutoro:	24/808043
Responsible Officer(s) Te Pou Matua:	Natalie Dally, Community Development Advisor natalie.dally@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its 2023-2024 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00067868

Waimāero Fendalton-Waimairi-Harewood Community Board

Northwood Community Partnership Project – Englefield Reserve Consultant/Engagement

$4,300

00067282

Redwood Ladies Friendship Club

Monthly Community Outings, Activities and Events

$1,000

$400

1.2 There is currently a balance of $17,747 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton-Waimairi-Harewood 2023-2024 Discretionary Response Fund Applications - Englefield Reserve Consultant, Redwood Ladies Friendship Club - June 2024 Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Allocates $4,300 from its 2023-2024 Discretionary Response Fund to the Northwood Community Partnerships Project budget for Englefield Reserve towards consultancy and engagement costs.

4. Approves a grant of $400 from its 2023-2024 Discretionary Response Fund to the Redwood Ladies Friendship Club towards their Monthly Community, Outings, Activities and Events.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with five of the Council's six Strategic Framework priorities as they include putting people at the center of development, inclusivity, building trust, managing money and protecting the environment. The projects also align with the Physical Recreation and Sport Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.3.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2023-2024 Discretionary Response Fund Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$104,132	$86,385	$17,747	$13,047

3.8 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood 2023-2024 Discretionary Response Fund Decision Matrix - Englefield Reserve Consultant and Redwood Ladies Friendship Group - June 2024	24/861555	66

Signatories Ngā Kaiwaitohu

Author	Natalie Dally - Community Development Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

13. Fendalton-Waimairi-Harewood 2023-24 Youth Development Fund Applications - Badminton Canterbury Inc and Joran Le Quellec
Reference / Te Tohutoro:	24/767272
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor, (lisa.gregory @ccc.govt.nz) Karen Boag, Community Development Advisor, (karen.boag@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications received for funding from its 2023-24 Youth Development Fund.

1.2 The report is staff generated as a result of applications being received.

1.3 The current balance of the fund is $2,550.

2. Officer Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approves a grant of $1,000 from its 2023-24 Youth Development Fund to Badminton Canterbury Inc towards the costs of Alex (JiaHeng) Li, Allen Yue, Anna Kim, Baxter Lin, Cherry Zhang, Elsa (Fanxi) Meng, Jasper Wong, Jay Xuan Tan, Joelle Chiong, Justin Loh, Katherine Zhang, Rina Kim, Rohan Gala, Sethumi Wickramanayake, Timothy (Quan) Yuan, Loretta Liu to compete at the Junior Team Championships in Palmerston North, from 7 to 10 July 2024.

2. Approves a grant of $400 from its 2023-24 Youth Development Fund to Joran Le Quellec to attend the New Zealand Secondary Students’ Choir International tour to Beijing, from 3 to 20 July 2024.

3. Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 To consider applications received to support the development and achievements of young people living in the Fendalton-Waimairi-Harewood area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority / Te Mana Whakatau

3.3 Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement / Te Mana Whakatau

3.6 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant / Te Kaitono 1 – Badminton Canterbury Inc

4.1 Event seeking support for: Junior Team Championships in Palmerston North, from 7 to 10 July 2024.

4.2 16 of the 26 participants competing at the event reside in the Fendalton-Waimairi-Harewood area:

· Alex (JiaHeng) Li, who lives in Avonhead

· Allen Yue, who lives in Merivale

· Anna Kim, who lives in Northwood

· Baxter Lin, who lives in Burnside

· Cherry Zhang, who lives in Burnside

· Elsa (Fanxi) Meng, who lives in Burnside

· Jasper Wong, who lives in Bishopdale

· Jay Xuan Tan, who lives in Casebrook

· Joelle Chiong, who lives in Northwood

· Justin Loh, who lives in Burnside

· Katherine Zhang, who lives in Burnside

· Rina Kim, who lives in Northwood

· Sethumi Wickramanayake, who lives in Merivale

· Timothy (Quan) Yuan, who lives in Bishopdale

· Rohan Gala, who lives in Ilam

· Loretta Liu, who lives in Fendalton

4.3 The national championship draws from teams around the country and caters for players from under 13 to under 19 in two different divisions.

4.4 The cost of this tournament is a huge financial commitment for the families and considerably helps these families support their children in playing sport.

4.5 The total cost per person for the trip:

EXPENSES	Cost ($)
Airfares, Accommodation, Food, Petrol, Ground Transport, Entry Fees, Coach Fees	$1,285
Total	$1,285

5. Applicant / Te Kaitono 2 – Joran Le Quellec

5.1 Age: 18

5.2 Suburb: Bryndwr

5.3 School: University of Canterbury

5.4 Event seeking support for: New Zealand Secondary Students’ Choir (NZSSC) International tour to Beijing, from 3 to 20 July 2024.

5.5 Joran, a first-year engineering student at the University of Canterbury, is part of the NZSSC cohort from 2023 to 2024, balancing his university studies with his passion for singing.

5.6 As a tenor and section leader in the choir, he manages rehearsals and individual practice sessions.

5.7 Outside the NZSSC, Joran participates in a barbershop acapella chorus, where he formed a quartet. He also studies music theory at a higher level at the university.

5.8 Joran aims to continue his musical journey and hopes to make lasting connections in the music community.

5.9 He underwent a rigorous audition process to join the NZSSC, showcasing his dedication to music. The NZSSC provides transformative experiences for its members, with auditions held every second year. Joran's selection from 250 auditionees reflects his talent and commitment.

5.10 The NZSSC's upcoming tour to Beijing for the 17th China International Chorus Festival marks an exciting opportunity for Joran and the choir, as it's their first international tour since 2018.

5.11 The total cost per person for the trip:

EXPENSES	Cost ($)
NZSSC International Tour fees	$5,000
Total	$5,000

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Lisa Gregory - Community Recreation Advisor

Karen Boag - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

14. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2024
Reference Te Tohutoro:	24/808421
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager, maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 The is a monthly staff-generated report.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

3.1.1 Juniper Reserve Community Engagement

As part of the community engagement for the Tree Planting Plan at Juniper Reserve in Burnside, Council aborist Toby Chapman, Engagement Adviser Sam Smith, and Community Development Adviser Karen Boag, attended a site visit with pupils from Roydvale School. The school is adjacent to Juniper Reserve and the students are keen to work alongside the Council to make the reserve a more welcoming place.

The student reporters from the school have written an article about the project which can be found here.

Image by Michaela Johnstone

3.1.2 Englefield Reserve Community Tree Planting Day

As part of the Summer in the Styx programme, the Englefield Reserve Community have been selected to receive free trees to plant in their backyards. These will be dropped on doorsteps in the week of 15 July 2024.

If residents don’t want to plant their tree in their backyard, they are invited to take it to the Reserve and plant them at the Community Planting Day on Saturday 20 July, from 10am-1pm.

The Styx Living Laboratory Trust are co-ordinating the Planting Day at Englefield Reserve. They are looking to infill two areas that already have plants, one near the flying fox and the other section nearer the open green space.

3.1.3 Crosbie Park Ilam Stream Working Bee

A public working bee at Crosbie Park alongside the Ilam Stream took place during the autumn school holidays on Tuesday, 16 April 2024. It was great to see how well the native plants have grown since the project first started and the recent planting done last August. Hopefully, the park will soon be filled with more songs from native birds.

A delightful moment occurred when young people from St. Mark's, while fetching water from the stream, accidentally caught a native bully fish. Previously seen at Avonhead Park, it's lovely to see these little critters have made it this far downstream.

The Friends of Crosbie Park have planned further working bees and planting days throughout the year, with the next one scheduled for 9:3am to 10:30am, 4 June 2024.

To find out more, including the 2024 planting dates, click here

This support is invaluable in continuing to make Crosbie Park a thriving and ecologically rich space.

The Friends of Crosbie Park include local schools, the Network of the Ilam Stream (NOTIS), St. Mark's Church and Community Centre, local residents, and Christchurch City Council, all dedicated to enhancing Crosbie Park and the Ilam Stream.

While at the park, it was wonderful to see that wildflower planting had not only taken place but had also been extended from last season.

3.1.4 Nepal Reserve Enhancement Project

A walkaround at Nepal Reserve took place on Tuesday, 7th May. Residents were given the opportunity to meet with Council staff to gain a better understanding of the tree-planting plans for the reserve, which had been approved at a recent Community Board meeting and raise any concerns they may have.

Around 20 residents attended, most of whom live adjacent to the reserve. The group included Councillor Sam MacDonald and Council staff: Toby Chapman from the Urban Forest Team, Antony Shadbolt from Biodiversity, Karen Boag the Community Development Advisor, and Community Partnership Rangers Annaliese Caukwell-Mills and Millie Stead.

During the walk, Toby discussed the plans for planting specimen trees and outlined the Council's 7-year maintenance plan for new trees, addressing residents' questions. Antony then provided details about the Council's plans for establishing a native forest in the city and the reserve, also addressing residents' queries.

Feedback from the Nepal Reserve walkaround was overwhelmingly positive from the attending residents. They appreciated the staff's effective explanation of the proposed changes and their openness to feedback. Most concerns about dense forestation were alleviated, and residents supported the idea of creating a bird corridor. They also appreciated the preservation of clear areas for other park activities, particularly for children.

Overall, residents were impressed by the Council team's attentiveness and responsiveness to feedback, leading to a positive change in attitudes. There was an appreciation for the effort and adjustments made to the original planting plan, with anticipation for the work to commence.

Residents also expressed enthusiasm for getting involved in the planting and showed interest in establishing a friends' group for the reserve.

Below are some excerpts from resident feedback:

· "Thanks again for organising the walkaround. It's great that council staff listened to residents and explained exactly what they're going to do. We're happy with the outcome and pleased there will be open space for kids to play."

· "Thanks for the effort you and your team have put into making adjustments to the original planting plan. I think the revised plan will be well received."

3.1.5 Incorporated Societies Act Community Workshop: Navigating New Legislation

On 5 October 2023, the Incorporated Societies Act 2022 (The 2022 Act) came into force, necessitating existing incorporated societies (incorporated under the 1908 Act) to reregister under the 2022 Act to maintain their status. New societies will automatically register under the 2022 Act.

A workshop was held on 8 May 2024, at the Fendalton Boardroom by Community Law Canterbury to educate local incorporated societies about recent changes to the Incorporated Societies Act 2022 and their implications. Attendees, including representatives from various community groups, learned about the necessary steps to adapt, update their constitutions, and ensure compliance.

Twelve groups participated, with local Council Community Development Advisors, Natalie Dally and Karen Boag, in attendance. Among the attendees were representatives from the local Menz Shed, Community Patrol, a school association, and several sports clubs. Community Law Canterbury has made arrangements for groups unable to attend to participate in future workshops.

The workshop covered key topics, such as an overview of recent legislative changes, requirements for updating constitutions, and the importance of periodic checks on committee member eligibility.

Attendees left the workshop feeling more informed and equipped with a better understanding of their obligations and timelines. This workshop served as an excellent opportunity for new groups to engage with Community Law Canterbury and benefit from their expertise and networks. Community Law Canterbury remains available to address any further questions or concerns.

3.2 Community Funding Summary

3.2.1 A status report on the Board's 2023-24 Discretionary Response Fund and Youth Development Fund as at 15 May 2024 is attached (refer to Attachment A).

3.2.2 Youth Development Fund

Two applications have been approved under the Community Governance Manager's delegation:

- Yifei Zhao (Upper South Island Concert Tour - Violin) - $100

- Yiwei Gao (Upper South Island Concert Tour - Violin) - $100

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the Community Board Plan was provided to the Board at their 6 May 2024 meeting. Next report will be completed in December 2024.

3.3.2 Council Engagement and Consultation

· McLeans Grasslands Reserve Management Plan - pre draft - Tell us what you think of the McLeans Grassland Reserve before we develop the draft plan.

McLeans Grassland Reserve is a regionally significant dryland ecosystem, located directly west of the Christchurch International Airport. It is one of the largest undeveloped areas remaining on the Canterbury Plains and it provides habitats for multiple rare and threatened species.

It is part of the historic floodplain from the Waimakariri River, prior to widespread agricultural development that has occurred almost entirely across the Plains.

To read more and provide your feedback, please visit the Council's website - https://letstalk.ccc.govt.nz/mcleansreserve

The pre-draft consultation opened on 20 May 2024 and closes on 18 June 2024.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly report for April 2024 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 Fendalton-Waimairi-Harewood Graffiti Snapshot - April 2024 (refer to Attachment C)

4.3 SWN - Bishopdale and Papanui investigation works (circulated 18 April 2024)

4.4 SWN - Aorangi Road - investigation works (circulated 29 April 2024)

4.5 SWN - Jacksons Road - watermain renewal (circulated 2 May 2024)

4.6 SWN - Aorangi Road - investigation night works (circulated 6 May 2024)

4.7 SWN - Larch Reserve - pathway renewal (circulated 20 May 2024)

4.8 Memo - Clyde Road Safety Improvements - Bus Stop (refer to Attachment D)

4.9 Memo - Council-Produced Winter Events 2024 (circulated 3 May 2024)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Board Funding Update - May 2024	24/808717	79
b ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Report - April 2024	24/816139	81
c ⇩	Fendalton-Waimairi-Harewood Graffiti Snapshot - April 2024	24/816508	82
d ⇩	Memo - Clyde Road Safety Improvements - Bus Stop	24/816509	84

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships