Audit and Risk Management Committee

Open Minutes

Date:                                    Thursday 20 June 2024

Time:                                   10.37am

Venue:                                 Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch

Present

Chairperson Deputy Chairperson Members

Mr Michael Wilkes Councillor Jake McLellan Councillor Tyrone Fields Councillor Sam MacDonald Councillor Tim Scandrett Mr Bruce Robertson Mrs Hilary Walton

 Acting Principal Advisor

Helen White

Head of Legal Services

  Tel: 941 8999

Luke Smeele

Democratic Services Advisor

941 6374

luke.smeele@ccc.govt.nz

www.ccc.govt.nz

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved ARCM/2024/00011

That the apology received from Bruce Robertson and Councillor McDonald for early departure be accepted.

Councillor McLellan/Councillor Scandrett                                                                                                      Carried

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved ARCM/2024/00012

That the minutes of the Audit and Risk Management Committee meeting held on Friday, 5 April 2024 be confirmed.

Mr Robertson/Mrs Walton                                                                                                                                      Carried

4.   Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7.   Sensitive Expenditure: Elected Member Professional Development, Allowances and Expenses
	Committee Comment 1. The Committee discussed the options provided in the staff recommendations and resolved that option 2. (a) was preferred (confirm that the Chair of the Council’s Audit and Risk Committee is an appropriate person to approve the Mayor’s sensitive expenditure on professional development, allowances and expenses).
	Officer Recommendations Ngā Tūtohu That the Audit and Risk Management Committee: 1.         Receive the information in this report on Sensitive Expenditure: Elected Member Professional Development, Allowances and Expenses. 2.         Either a.         Confirm that the Chair of the Council’s Audit and Risk Committee is an appropriate person to approve the Mayor’s sensitive expenditure on professional development, allowances and expenses. Or b.         Identify an appropriate person(s) to approve the Mayor’s sensitive expenditure on professional development, allowances and expenses. 3.         Provide advice to the Council on any sensitive expenditure elements of the draft Policies on professional development, allowances and expenses. 4.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
	Committee Resolved ARCM/2024/00013 Part C That the Audit and Risk Management Committee: 1.         Receive the information in this report on Sensitive Expenditure: Elected Member Professional Development, Allowances and Expenses. 2.         Confirm that the Chair of the Council’s Audit and Risk Committee is an appropriate person to approve the Mayor’s sensitive expenditure on professional development, allowances and expenses. 3.         Provide advice to the Council on any sensitive expenditure elements of the draft Policies on professional development, allowances and expenses. Seek proactive disclosure of the expenses of elected member expenditure. 4.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Mrs Walton/Mr Robertson                                                                                                                                      Carried

8.   Procurement and Contracts Unit FY24 Q3
	Committee Resolved ARCM/2024/00014 Officer Recommendation Accepted without Change Part C That the Audit and Risk Management Committee: 1.         Receives the information in the Procurement and Contracts Unit FY24 Q3 Report. Councillor Scandrett/Councillor McLellan                                                                                                      Carried

Councillor McDonald left the meeting at 10.58am.

9.   Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Committee Resolved ARCM/2024/00015 Part C That Barry Bragg and David Kennedy of Te Kaha Project Delivery, remain after the public have been excluded for Item 12 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council. That Chantelle Gernetzky, Anna Jones, and Jenna Hills of Audit New Zealand, remain after the public have been excluded for Items 10-15 of the public excluded agenda as they have knowledge that is relevant to those items and will assist the Council. AND That at 10.59am the resolution to exclude the public set out on pages 48 to 50 of the agenda be adopted. Councillor Scandrett/Mr Robertson                                                                                                                     Carried

The public were re-admitted to the meeting at 12.53pm.

Meeting concluded at 12.54pm.

CONFIRMED THIS 8^th DAY OF AUGUST 2024

Michael Wilkes

Chairperson