Agenda of Waipapa Papanui-Innes-Central Community Board

Waipapa Papanui-Innes-Central Community Board

09 May 2024

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Waipapa

Papanui-Innes-Central Community Board

Open Minutes

Date: Thursday 11 April 2024

Time: 4.01 pm

Venue: Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Sunita Gautam

Victoria Henstock

Ali Jones (via audiovisual link)

Jake McLellan

John Miller

Emma Twaddell

Principal Advisor

Emma Pavey

Manager Community Governance, Papanui-Innes-Central

Tel: 941 5107

Mark Saunders

Community Board Advisor

941 6436

mark.saunders@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PCBCC/2024/00021

That the minutes of the Waipapa Papanui-Innes-Central Community Board meeting held on Thursday, 14 March 2024 be confirmed.

Victoria Henstock/Emma Twaddell Carried

Sunita Gautam joined the meeting at 4.04pm during consideration of item 4.

4. Public Forum Te Huinga Whānui

Part B

4.1

Emma McKenzie

Emma McKenzie spoke as a local resident regarding speeding on Philpotts Road, as well as fly-tipping and other anti-social behaviour in the rural area toward QEII Drive, where the speed limit reduces.

The Board requested that staff investigate traffic calming (and undertake speed counts) in relation to the reported regular speeding behaviour of drivers along Philpotts Road coming off QEII Drive in proximity to where the retirement village residents and other local residents walk, and the other anti-social behaviour is being reported.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Jan Galloway

Local resident, Jan Galloway’s attached pre-circulated presentation was accepted as her deputation in lieu of her being available to speak regarding Item 7, Gambia Street / Grants Road / Rayburn Avenue Intersection – Proposed no stopping restrictions.

Attachments

a Jan Galloway's written deputation

5.2

St Bede’s College

Head Boy, Simon Curnow, and St Bede’s College students, Harison Staples and Luke Coyle, spoke on behalf of the College regarding Item 11, Waipapa Papanui-Innes-Central - Better-Off Fund Applications for Consideration, specifically the Northcote Road Corridor Safety Improvements Investigation Project.

5.3

Marian College

Marian College students, Ellen Scott and Tessa Jamieson-Timo, spoke on behalf of the College regarding Item 11, Waipapa Papanui-Innes-Central - Better-Off Fund Applications for Consideration, specifically the Northcote Road Corridor Safety Improvements Investigation Project.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

11. Waipapa Papanui-Innes-Central - Better-Off Fund Applications for Consideration
	Board Comment The Board considered deputations from the St Bede’s College and Marian College students (refer items 5.2 and 5.3 above) before resolving to accept Officer Recommendation 5, which was voted on separately. The Council Officers joined the table to answer the Board’s questions in relation to the Northcote Road Corridor Safety Improvements Investigation Project and indicated that they will bring a Project Plan back to the Board in due course. They will also give consideration to how they may report back to the Board regularly and use ideas from students at the nearby colleges in the feasibility investigation. The Board also requested advice whether granting the funds internally for the project puts the funds at greater risk of being withdrawn, as opposed granting them externally.
	Community Board Resolved PCBCC/2024/00022 Officer recommendations accepted without change Part C That the Waipapa Papanui-Innes-Central Community Board: 5. Approves a grant of $100,000 from its Better-Off Fund to the Christchurch City Council Transport Unit towards the Northcote Road Corridor Safety Improvements Investigation. Emma Norrish/Victoria Henstock Carried Emma Twaddell requested that her vote against the above resolution be recorded.
	Community Board Resolved PCBCC/2024/00023 Officer recommendations accepted without change 1. Receives the information in the Waipapa Papanui-Innes-Central - Better-Off Fund Applications for Consideration Report. 2. Notes that the decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy. 3. Approves a grant of $40,000 from its Better-Off Fund to The Ron Proctor Environmental Award Trust towards the Papanui Bush pathway. 4. Approves a grant of $8,310 from its Better-Off Fund to the Christchurch City Council Parks Unit towards additional planting for Rutland Reserve. Ali Jones/Victoria Henstock Carried

7. Gambia Street / Grants Road / Rayburn Avenue intersection - Proposed no stopping restrictions

Board Comment

The Board considered the written deputation from Jan Galloway (refer item 5.1) before resolving to accept the Officer Recommendations.

Community Board Resolved PCBCC/2024/00024 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that any previously approved resolutions be revoked , in accordance with Clause 6 (2) of the Christchurch City Council Traffic & Parking Bylaw 2017, on Gambia Street, Grants Road and Rayburn Avenue pertaining to parking and /or stopping restrictions, made pursuant to any Bylaw, Local Government Act, or any Land Transport Rule, to the extent that they are in conflict with the parking and /or stopping restrictions described in resolution 2 below.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as shown on Attachment A to the report:

a. That the stopping of vehicles be prohibited at any time on the south-west side of Gambia Street from its intersection with Grants Road and extending in a north-westerly direction for a distance of 23 metres.

b. That the stopping of vehicles be prohibited at any time on the north-east side of Gambia Street from its intersection with Grants Road and extending in a north-westerly direction for a distance of 31 metres.

c. That the stopping of vehicles be prohibited at any time on the north-west side of Grants Road from its intersection with Gambia Street and extending in a north-easterly direction for a distance of 15 metres.

d. That the stopping of vehicles be prohibited at any time on the south-east side of Grants Road from its intersection with Rayburn Avenue and extending in a north-easterly direction for a distance of 30 metres.

e. That the stopping of vehicles be prohibited at any time on the north-east side of Rayburn Avenue from its intersection with Grants Road and extending in a south-easterly direction for a distance of 14 metres.

f. That the stopping of vehicles be prohibited at any time on the south-west side of Rayburn Avenue from its intersection with Grants Road and extending in a south-easterly direction for a distance of 14 metres.

g. That the stopping of vehicles be prohibited at any time on the south-east side of Grants Road from its intersection with Rayburn Avenue and extending in a south-westerly direction for a distance of 15 metres.

h. That the stopping of vehicles be prohibited at any time on the north-west side of Grants Road from its intersection with Gambia Street and extending in a south-westerly direction for a distance of 30 metres.

3. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Jake McLellan/Emma Norrish Carried

8. Papanui Primary School - Proposed Parking Changes

Community Board Resolved PCBCC/2024/00025 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that any previously approved resolutions be revoked, in accordance with Clause 6 (2) of the Christchurch City Council Traffic & Parking Bylaw 2017, on both sides of Fraser Street from its intersection with Cranford Street, and extending in a north-easterly direction to its intersection with Winters Road, pertaining to parking and /or stopping restrictions, made pursuant to any Bylaw, Local Government Act, or any Land Transport Rule, to the extent that they are in conflict with the parking and /or stopping restrictions described in resolution 3 below.

2. Approves that any previously approved resolutions be revoked, in accordance with Clause 6 (2) of the Christchurch City Council Traffic & Parking Bylaw 2017, on Winters Road from its intersection with Fraser Street, and extending in a south-easterly direction for a distance of 127 metres, pertaining to parking and /or stopping restrictions, made pursuant to any Bylaw, Local Government Act, or any Land Transport Rule, to the extent that they are in conflict with the parking and /or stopping restrictions described in resolution 3 below.

3. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as shown on Attachment A to the report:

a. That the stopping of vehicles be prohibited at any time on the western side of Fraser Street from its intersection with Cranford Street and extending in a north-easterly direction for a distance of 34 metres.

b. That the stopping of vehicles be prohibited at any time on the eastern side of Fraser Street from its intersection with Cranford Street and extending in a north-easterly direction for a distance of 23 metres.

c. That the stopping of vehicles be prohibited at any time on the eastern side of Fraser Street from its intersection with Winters Road and extending in a south-westerly direction for a distance of 13 metres.

d. That the stopping of vehicles be prohibited at any time on the north-east side of Winters Road commencing at a point 98 metres south-east of its intersection with Fraser Street and extending in a south-easterly direction for a distance of 29 metres.

e. That the stopping of vehicles be prohibited at any time on the south-west side of Winters Road from its intersection with Fraser Street and extending in a south-easterly direction for a distance of 13 metres.

f. That the parking of vehicles be restricted to a maximum period of three minutes between the times of 8.15am to 9.15am and 2.30pm to 3.30pm, school days only on the south-west side of Winters Road commencing at a point 39 metres south-east of its intersection with Fraser Street and extending in a south-easterly direction for a distance of 54 metres.

g. That the stopping of vehicles be prohibited at any time on the south-west side of Winters Road commencing at a point 93 metres south-east of its intersection with Fraser Street and extending in a south-easterly direction for a distance of 26 metres.

4. Approves pursuant to Clause 6(2) of the Christchurch City Council Traffic & Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of three minutes between the times of 8.30am to 9.30am and 2.30pm to 3.30pm, school days only on the south side of Fraser Street commencing at a point 13 metres south of its intersection with Winters Road and extending in a southerly direction for a distance of 47 metres be revoked.

5. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Emma Twaddell/Emma Norrish Carried

9. Chester Street East - Resident Permit Only and Angle Parking

Board Comment

The Board requested that the Road Maintenance Team respond to it being queried in considering the report whether there is an inadequacy in the sign-off process for maintenance work that enabled the situation to occur that the parking lines were not reinstated at this site before the resealing work was signed off.

Community Board Resolved PCBCC/2024/00026 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that any previously approved resolutions be revoked, in accordance with Clause 6 (2) of the Christchurch City Council Traffic & Parking Bylaw 2017, on the south side of Chester Street East from its intersection with Barbadoes Street and extending in a westerly direction for a distance of 88 metres, pertaining to parking and /or stopping restrictions, made pursuant to any Bylaw, Local Government Act, or any Land Transport Rule, to the extent that they are in conflict with the parking and /or stopping restrictions described in resolutions 2 to 5 below.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as shown on Attachment A (Drawing: TG148302, Issue: 30/01/2024) that the stopping of vehicles be prohibited at any time on the south side of Chester Street East from its intersection with Barbadoes Street and extending in westerly direction for a distance of 17 metres.

3. Approves, pursuant to Clause 10 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as shown on Attachment A (Drawing: TG148302, Issue: 30/01/2024), that the parking of vehicles be reserved for vehicles with an approved Resident’s Parking Permit, prominently displayed in the vehicle, on the south side of Chester Street East, commencing at a point 17 metres west of its intersection with Barbadoes Street and extending in a westerly direction for a distance of 10 metres. This restriction is to apply at all times and be restricted to 90 degree angle parking.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as shown on Attachment A (Drawing: TG148302, Issue: 30/01/2024) that the parking of vehicles be restricted to 90 degree angle parking on the south side of Chester Street East commencing at a point 27 metres west from its intersection with Barbadoes Street and extending in a westerly direction for a distance of 28 metres.

5. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as shown on Attachment A (Drawing: TG148302, Issue: 30/01/2024) that the stopping of vehicles be prohibited at any time on the south side of Chester Street East commencing at a point 55 metres from its intersection with Barbadoes Street and extending in westerly direction for a distance of 33 metres.

6. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

John Miller/Sunita Gautam Carried

10. Innes Road/Malvern Park Pedestrian Crossing - Proposed No Stopping Restrictions

Community Board Resolved PCBCC/2024/00027 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Revokes any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with resolution 2 below.

2. Approves that, in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, the stopping of vehicles be prohibited at all times on the south-east side of Innes Road commencing at a point 98 metres south-west of its intersection with Roosevelt Avenue and extending in a south-westerly direction for a distance of 46.5 metres.

Ali Jones/Sunita Gautam Carried

12. Waipapa Papanui-Innes-Central 2023-24 Discretionary Response Fund Application- Edgeware Tennis Club Incorporated and Morrison Avenue Bowling Club (Inc)

Community Board Resolved PCBCC/2024/00028 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $10,000 from its 2023-24 Discretionary Response Fund to Edgeware Tennis Club Incorporated towards the drainage repair and replace project.

2. Approves a grant of $15,000 from its 2023-24 Discretionary Response Fund to Morrison Avenue Bowling Club (Inc) towards the Accessible Club Building project.

Ali Jones/Pauline Cotter Carried

13. Waipapa Papanui-Innes-Central Community Board Area Report - April 2024

Community Board Resolved PCBCC/2024/00029 Officer recommendations accepted without change

Part B

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for April 2024.

Simon Britten/Pauline Cotter Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on their activities, including in relation to:

· Eid al-Fitr celebrations

· Phillipstown Gala

· Edgeware Village

· Richmond Village

· Investigation work for three waters and transport projects in Bishopdale

· Rotary request to erect Peace Poles in Papanui

· St Albans School concerns for student cycle safety on nearby streets

Karakia Whakamutunga

Meeting concluded at 5.56pm.

CONFIRMED THIS 9^th DAY OF MAY 2024

Emma Norrish

Chairperson

Waipapa Papanui-Innes-Central Community Board

09 May 2024

8. Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound)
Reference Te Tohutoro:	24/440241
Responsible Officer(s) Te Pou Matua:	Lindsay White, Senior Project Manager Transport Gemma Dioni, Principal Advisor Transportation - Safety
Accountable ELT Member Pouwhakarae:	Jane Parfitt, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to approve a proposal for safety improvements at the McFaddens Road/Cranford Street intersection.

1.2 The report has been written in response to safety issues raised through the independent post-construction safety audit process for the Christchurch Northern Corridor relating to the signalised pedestrian crossing on Cranford Street just north of McFaddens Road.

1.3 This issue was being monitored and more recently, a ticket via the Community Board concerning this same issue which has prompted the move towards additional measures being taken.

1.4 The report is staff generated.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receives the information in the Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound) Report.

2. Approves the scheme design as detailed on plan RD3716S112 dated 12/04/2024 in Attachment A to the agenda report.

3. Notes that this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by completing a Significance and Engagement Assessment.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Christchurch Northern Corridor (CNC) independent post-construction Safety Audit (see Attachment B) identified a ‘Serious’ issue relating to left-turning vehicles from McFaddens Road running the red light at the pedestrian crossing on Cranford Street. The audit also raised a ‘Significant’ issue around red light running. A safer speed platform (raised platform) was recommended by the audit team as a solution to these issues.

3.2 The project team in response to the audit items agreed to monitor the issue. In June 2023 a ticket was received via the Community Board raising further concerns about the crossing on Cranford Street.

3.3 As per the audit recommendation, a safer speed platform is being recommended as a solution to the issue. The platform is to be in advance of the crossing point on Cranford Street, to provide a physical traffic calming solution for drivers who are exiting McFaddens Road.

3.4 The safer speed platform is the cheapest and lowest risk option to Council.

3.5 Localised engagement with affected businesses and residents started on 28 March 2024 and ran for two weeks, closing on 11 April 2024. See section 6.7 for further detail.

4. Background/Context Te Horopaki

4.1 As part of the transport project process at Council, independent safety audits are completed at various stages through the design of a scheme: scheme stage, detailed design stage and post-construction.

4.2 The Christchurch Northern Corridor (CNC) Post-Construction Safety Audit completed in 2021 (Attachment B) identified the following issues:

4.2.1 a ‘Serious’ issue (see audit item 3.2.1 in Attachment B) relating to left-turning vehicles from McFaddens Road running the red light at the pedestrian crossing on Cranford Street. Through the safety audit process, it was agreed to monitor the situation.

4.2.2 a ‘Significant’ issue (see audit item 3.2.2 in Attachment B) around red light running. Again, it was agreed to monitor the situation.

4.3 Regarding 3.2.1 (in Attachment B), the Auditor noted:

4.3.1 Multiple vehicles exiting from the McFaddens Road western approach and driving through the pedestrian crossing without realising the light was red. This could be due to the close proximity of the crossing and the signal aspects for the pedestrian crossing being located outside of the immediate field of vision of drivers when exiting from McFaddens Road.

4.3.2 The issue is exacerbated by the sight distance to the right for vehicles exiting McFaddens Road due to a property boundary fence close combined with traffic speeds on Cranford Street likely to exceed the 50km/h speed limit.

4.4 The Safety Audit team recommended three options for remediation which the project team investigated further:

4.4.1 Remove the left-turn from McFaddens Road onto Cranford Street;

4.4.2 Signalise the intersection; or

4.4.3 Raise the pedestrian crossing.

4.5 In the safety audit and as per the safety audit process, the Designer agreed to Option 3 the raised pedestrian crossing, should this be necessary. A raised platform was a recommended solution to item 3.2.2 (in Attachment B) to deal with the red-light running concern.

4.5.1 Raised platforms are a proven technique for reducing both the incidence and impacts of crashes, by reducing speeds in localised areas of concern. Lower speeds provide more time for drivers to react to situations, and should a crash occur, is the key factor in determining whether it will result in death or serious injury.

4.5.2 At this location, it will also act as a reminder to drivers that there is a crossing.

4.5.3 Lower vehicle speed is particularly important for vulnerable road users, who include children, the elderly and those with visual or mobility impairments. For example, the survival rate of people over 60 is half that of people younger than 60 at most vehicle impact speeds.

4.6 In June 2023, a ticket was received by the Transport Operations team via the Community Board and Councillor Henstock (Ticket: H01250777) raising concerns about safety at this location.

4.7 This pedestrian crossing is the only cycle and pedestrian signalised crossing north of Innes Road and a key link across Cranford Street for the St Albans community. Staff initiated a count at the crossing point to understand the current use. This was completed on 7 November 2023. The counts showed that the busiest time in the morning for the crossing was between 7.15am and 8.15am when 41 people crossed (people walking and cycling). The highest demand was for people crossing westbound. In the evening, the highest demand was for eastbound movements, and 36 people were observed crossing between 5pm and 6pm.

4.8 In October 2023, the Project Team briefed the Community Board on the issue and proposed some possible solutions for feedback from the Community Board. The Community Board discussed these options at the briefing and requested further information around these options and suggested some other options to be reviewed. The Project Team took this away and responded to these queries via memo in November 2023. (See Attachment C)

4.9 In December 2023, the Principal Advisor for Transportation Safety briefed the Board on the options for the intersection of McFaddens Road and Cranford Street (northbound), building on the information provided by memo following the previous briefing. The Community Board requested some further information around timeframes, budget and the engagement approach which was provided by memo in February 2024. (See Attachment D)

4.10 The following related memos/information were circulated to the members of the meeting:

Date	Subject
22/11/2023	Memo- Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound)- Further information requested by the Community Board at the briefing on 26/10/2023
29/02/2024	Memo- Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound)- Further information requested by the Community Board at the briefing on 14/12/2023

4.11 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
26/10/2023	Community Board briefing - Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound)- Feedback session
14/12/2023	Community Board briefing - Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound) – Feedback session

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

· Option 1- Remove left turn from McFaddens Road onto Cranford Street

· Option 2- Signalise the McFaddens Road intersection with Cranford Street.

· Option 3- Install a raised table in advance of the pedestrian crossing.

4.13 The following options were considered but ruled out:

Option #

Advantages

Disadvantages

Option 4 – Use an active warning ‘Prepare to Stop’ sign on the exit of McFaddens to inform drivers the crossing is in operation (similar to Travis Rd/Frosts Rd

As suggested by Community Board member Emma Norrish.

· Highlights to drivers that the crossing is in operation.

· There is already a large amount of signage on the McFaddens Road approach, installing another sign could lead to information overload or draw awareness away from other signs. A full review of all signs would need to be completed.

· Unlikely to address the safety issue of a person being hit on the crossing, if a driver is still looking right to turn left.

Option 5 – Install red-light running cameras and speed cameras through NZ Transport Agency - Waka Kotahi (NZTA)

As suggested by Community Board member Emma Twaddell.

· The speed camera would slow speeds approaching the pedestrian crossing

· The red-light running camera would address the red-light running issue and deter people

· Would not address the left turning traffic exiting McFaddens missing the traffic lights due to proximity to the pedestrian crossing.

· NZTA is not currently considering redlight cameras at signalised pedestrian crossings.

Option 6 – Move the crossing north away from McFaddens Road

As suggested by Community Board member Ali Jones.

· Would remove the issue of drivers exiting McFaddens and driving through the red light.

· There are a significant number of high-volume driveways north of McFaddens preventing a suitable and safe location.

· One alternative location would be outside Reece Plumbing where the current bus stop is, however, it would involve the closure of the U-turn bay to provide a safe crossing, and the bus stop would also need to be relocated which would require parking spaces to be removed.

· Would impact the right turns into businesses along that stretch of Cranford Street as there could potentially be a closure of the U-turn bay.

· High cost to relocate underground services and re-build the crossing - materials may/may not be able to be reused.

· Additional cost as this option would include moving the pedestrian crossing on the southbound side as well.

· Likely to be significantly higher cost due to the increased work required.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Option 3 - Install a raised table in advance of the pedestrian crossing.

4.14.1 Option Description:

Install a raised table in advance of the pedestrian crossing. This would reduce vehicle speeds and therefore the resulting collision severity, as well as drawing the driver’s attention to the crossing point.

4.14.2 Option Advantages

· Placing the raised table in advance of the crossing provides a physical traffic calming solution for drivers who are exiting McFaddens Road.

· It provides traffic calming measures for Cranford Street traffic.

· Relatively low-cost solution.

· Ability to deliver a solution quickly to address the concern of residents and the safety audit.

4.14.3 Option Disadvantages

· Potentially not supported by through drivers, as the raised table will impact their speed along Cranford Street on the approach to the motorway.

· Potential increase in noise for local residents should drivers not slow down to travel over the raised table.

4.15 Option 1- Remove left turn exit from McFaddens Road onto Cranford Street.

4.15.1 Option Description:

This would eliminate the issue by re-routing vehicles to access Cranford Street via roads such as Knowles Street and Weston Road which are not directly adjacent to a pedestrian crossing.

4.15.2 Option Advantages

· The safety issue of drivers exiting McFaddens Road and driving through the pedestrian crossing on a red light would be eliminated completely.

4.15.3 Option Disadvantages

· Public support may not be high due to detours required for local residents and businesses located on McFaddens Road.

· The closure of McFaddens Road has been modelled and would result in a significant increase of traffic to Weston Road and Knowles Street in the evening peak, and increased demands on Papanui Road, Innes Road and Philpotts Road.

· The Downstream Effect Management Plan (DEMP) project puts requirements on Council to manage issues where traffic volumes increase at 30% or more above those expected. This option has the potential to breach these limits, and require Council to carry out more works.

· For example, it would very likely require traffic calming or similar on Weston Road.

· May increase complaints due to rat-running.

4.16 Option 2- Signalise the McFaddens Road intersection with Cranford Street

4.16.1 Option Description:

This provides all the McFaddens Road approaches with a dedicated phase that can be used to separate pedestrian crossing movements from conflicting vehicle movements. There is the option to combine this with a raised platform to reduce vehicle speeds and further reduce the severity of a collision with a pedestrian should a vehicle run the red light.

4.16.2 Option Advantages

· This would control traffic exiting McFaddens Road on both sides of Cranford Street and could be coordinated with the pedestrian crossing removing the safety issue.

4.16.3 Option Disadvantages

· High cost.

· Journey delays to both McFaddens Road and Cranford Street users as Cranford Street vehicles would have to wait for the McFaddens phase to clear.

· The signalisation of the intersection has been modelled. The modelling showed that a signalised intersection is expected to disrupt the "free" flow of traffic on Cranford Street, by imposing substantial delays on the approaches. As the delays accumulate, this leads to traffic using alternative routes, potentially breaching the DEMP requirements, and opening Council up to significant costs.

· Enabling the through movement between McFaddens Road is anticipated to attract additional traffic demand, further deteriorating the performance of the Cranford Street corridor. The associated adverse effects resulting from the proposed signalisation are considered to be more than minor.

Analysis Criteria Ngā Paearu Wetekina

4.17 The recommended option of a raised safety platform, by the independent Safety Audit team, is a Standard Safety Intervention. The options were assessed against relevant industry-standard guidance including the Standard safety intervention toolkit handbook produced by NZTA Waka Kotahi, the Austroads design guides and design guidance by Waka Kotahi NZTA. The recommended option will also be subject to a Safety Audit.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option Install a raised table in advance of the pedestrian crossing	Option 1 Remove left turn from McFaddens Road onto Cranford Street.	Option 2 Signalise the McFaddens Road intersection with Cranford Street
Cost to Implement	$100,000 - $130,000. This estimate is based on current rates.	High-level estimate $250,000 based on closing the exit only.	$1m+ This approximate cost includes the works required on Cranford Street to install the signals and cabling.
Maintenance/Ongoing Costs	To be covered under the roading maintenance contract, the effect will be minimal to the overall asset- no increase expected.	To be covered under the roading maintenance contract, the effect will be minimal to the overall asset- no increase expected.	This option would incur additional maintenance costs due to the change in use on the road. This option also requires traffic signal maintenance which comes from operational budgets.
Funding Source	#232 Northern Arterial Extension including Cranford Street Upgrade	#232 Northern Arterial Extension including Cranford Street Upgrade	#232 Northern Arterial Extension including Cranford Street Upgrade but additional funding would be required- source unknown.
Funding Availability	Available	Available	Additional budget required.
Impact on Rates	None	None	0.006%

5.1 It should be noted that the above costs are high-level estimates and not tendered prices as Options 1 and 2 are options that have been discounted. Options 1 and 2 would also require a wider engagement process due to the impact of the changes on the directly affected community. Some allowance has been made for this in the costs above.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that if this report is not approved then the safety issue, as identified in the independent post-construction safety audit, will remain.

6.2 There is a risk that if this report is not approved then Council remains liable for the safety issue identified by the independent safety audit.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

6.3.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.3.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework. Providing safe crossing points for people who walk and cycle will contribute to a green, liveable city, where our neighbourhoods and communities are accessible and well-connected.

6.4.2 Is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by completing a Significance and Engagement Assessment.

6.4.3 Is consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <= 12 crashes per 100,000 residents

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Localised engagement with affected businesses and residents started on 28 March 2024 and ran for two weeks, closing on 11 April 2024. The intention of the localised engagement was to reach residents and businesses directly affected by the proposal, and this approach was shared with the Community Board at the briefings in 2023.

6.8 Staff visited three businesses located near the intersection and delivered letters to the local residents in the area from Cranford Street to Redwood Place, see Attachment E for a copy of the letter. The letter was also shared via email with the wider Transport Stakeholder list with a request for feedback.

6.9 Staff received six submissions by the closing date, see Attachment F for the table of submissions and Project Team responses.

6.10 Staff met with G J Gardiner who had no concerns regarding the proposal but commented that they have other issues with drivers driving through their car park to access McFaddens Road. This exit onto McFaddens Road is currently fenced with a chain fence in response to this. They also raised issues of drivers driving south in the northbound lane to access McFaddens Road.

6.11 Staff met with Montessori STARS and Minerva House Preschool. Neither preschool raised concerns regarding the proposal, but both preschools raised wider concerns about the speed of drivers using McFaddens Road on the approach to Cranford Street and requested a speed reduction measure be installed such as a speed hump.

6.12 Both preschools also commented on the queue lengths of traffic existing McFaddens Road onto Cranford Street, that extends along McFaddens Road. Both the speed of traffic and the queue length issues make it harder for parents and staff to exit the preschool driveways safely.

6.13 As part of the Downstream Effects Management Plan (DEMP), traffic counts are required to be undertaken to monitor traffic levels on streets connected to or affected by the Northern Corridor.

6.13.1 Recent traffic counts have been checked with the DEMP project team and are below the 30% increases as specified in the Resource Consent. Therefore, no traffic calming is required based on the conditions of the consent. However, the counts confirmed that some vehicles are travelling above the legal speed limit on McFaddens Road. The Project Team have raised this issue with the DEMP Project Team for review.

6.14 The decision affects the following wards/Community Board areas:

6.14.1 Waipapa Papanui-Innes-Central Community Board.

6.15 At previous briefings, as listed above, the options have been discussed and the Community Board has supported the project team progressing with the preferred option.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.16 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.17 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.18 The decisions in this report are likely to:

6.18.1 Contribute neutrally to adaptation to the impacts of climate change.

6.18.2 Contribute positively to emissions reductions.

6.19 The emission reductions associated with this project have not been estimated.

6.20 Improving the ability for people to walk and cycle are a key part of council’s emissions reduction efforts by providing a safe, low emission way for residents to move around the city.

6.21 Improving safety and making the intersection feel safer would address some of the barriers to people making sustainable travel choices. Removing these barriers will lead to reductions in vehicle kilometres travelled and consequently emissions from transport.

7. Next Steps Ngā Mahinga ā-muri

7.1 The next steps will be to complete the Detailed Design and construction.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	McFaddens Road Plan- For Approval	24/633408	28
b ⇩	CNC Post-Construction Road Safety Audit_McFaddens Rd	24/749975	29
c ⇩	Internal or External Memos Christchurch Northern Corridor - McFaddens Road at its intersection with Cranford Street (northbound) 30 November 2023 Report	23/1867376	37
d ⇩	Internal or External Memos Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street(northbound) 29 February 2024 Report	24/142124	40
e ⇩	McFaddens Road - Engagement Letter and Plan	24/633756	42
f ⇩	McFaddens Road Submissions and Meetings Table	24/634703	44

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Lindsay White - Senior Project Manager

Gemma Dioni - Principal Advisor Transportation Safety

Approved By

Jacob Bradbury - Manager Planning & Delivery Transport

Lynette Ellis - Head of Transport & Waste Management

Peter Langbein - Finance Business Partner

Jane Parfitt - General Manager City Infrastructure

Waipapa Papanui-Innes-Central Community Board

09 May 2024

9. Lancaster Park changing rooms and community facility construction
Reference Te Tohutoro:	24/629433
Responsible Officer(s) Te Pou Matua:	Dr Richard Gibbs, Senior Project Manager, Parks
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present the recommended design of the Lancaster Park changing rooms and community facility for approval by the Community Board for construction.

1.2 The report is staff generated and represents the next stage of redevelopment of Lancaster Park as outlined in the briefing given to the Waipapa Papanui-Innes-Central Community Board on 16 December 2022.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the information in the Lancaster Park changing rooms and community facility construction Report.

2. Approve the site selection and final concept design for the Lancaster Park changing rooms and community facility as shown in Attachment B to the agenda report, and that staff proceed to detailed design and construction of the selected design of the buildings.

3. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Two approved concept designs were commissioned for the proposed changing rooms and community facilities at Lancaster Park following public engagement that provided clear guidance for the community aspirations for the future of Lancaster Park. The buildings are needed so that the park can be fully activated for sport and community use.

3.2 Both designs were tendered first through an expression of interest on the open market and then through an invited request for a proposal. The procurement plan allowed tenderers to choose one of the two concept designs to be delivered under a fixed price, lump sum design/construct contract.

3.3 Following tender evaluation, a contractor has now been selected to design and build the new facilities.

3.4 This report presents the recommended design and seeks approval by the Community Board to build the new facilities.

4. Background/Context Te Horopaki

4.1 Lancaster Park was re-opened to the public in June 2022 for community use.

4.2 The Park now requires changing rooms and a shared community space to fully function as a sporting, recreational and community venue.

4.3 Two approved concept designs were produced in late 2022 for the changing rooms and shared community space with public and stakeholder input. Both concept designs met the design brief in terms of the preferred location from community engagement, with each design having a similar cost estimate and an internal layout that provided spaces for wider community use, not just sports use.

4.4 Both approved designs were tendered using a two stage process (an open market expression of interest [EOI] followed by an invited request for a proposal [RFP] to design and construct the buildings using a fixed price design/build contract). The tenderers had to select one of the approved concept designs.

4.5 A contractor has now been appointed following a robust tender evaluation. The winning tenderer selected Building Option 1 as shown in the Community Board briefing given on 16 December 2022.

4.6 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
16/12/2022	Lancaster Park redevelopment update – Community Board briefing

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.7 The following reasonably practicable options were considered and are assessed in this report:

· Lancaster Park Pavilion Building Option 1.

4.8 The following options were considered but ruled out:

· None. All four tenderers who responded to the RFP returned compliant submissions. The tenderer’s proposal that gave the highest score based on a combination of non-price and price attributes was therefore selected.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Lancaster Park Pavilion Building Option 1.

4.9.1 Option Description: the winning tenderer’s option is based on Building Option 1 as shown in the Community Board briefing given on 16 December 2022:

Original concept design layout (Building Option 1)

A map of a site

Description automatically generated

A drawing of a building

Description automatically generated

Winning tenderer’s design layout

A map of a sports field

Description automatically generated

A blueprint of a building

Description automatically generated

4.9.2 Option Advantages

· The winning tenderer’s proposal meets the design brief and fixed price, lump sum budget requirement.

4.9.3 Option Disadvantages

· There are no specific disadvantages to this option as it meets the Principal’s Requirements in terms of design, layout and construction cost.

Analysis Criteria Ngā Paearu Wetekina

4.10 The tender process considered the tenderer’s health, safety and wellbeing; financial viability; sustainability; relevant skills; and methodology.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2	Option 3
Cost to Implement	$3,193,000	n/a	n/a
Maintenance/Ongoing Costs	c. $20,000 p.a.	n/a	n/a
Funding Source	#61801 (Lancaster Park redevelopment)	n/a	n/a
Funding Availability	Funds already drawn down into FY24, FY25 and FY26	n/a	n/a
Impact on Rates	Nil	n/a	n/a

5.1 The funding for this project is already accounted for in the current LTP.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The risk of not constructing the facilities would be contrary to the Christchurch City Council (Lancaster Park) Land Vesting Act 2008, for which the primary purpose of the land is for sport with ancillary activity relating to more passive recreation. Not constructing the facilities would also be contrary to the publically-consulted Spatial Plan which was developed as the old stadium buildings were being demolished.

6.2 In terms of actual construction, there are no risks specifically identified beyond risk management associated with working in a public park environment. The land has been significantly remediated following the demolition of the original stadium buildings and construction of the new sports field profile.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 The Christchurch City Council (Lancaster Park) Land Vesting Act 2008 provides the necessary delegation for the new facilities to be built on the land.

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework. In particular this recommendation is strongly aligned with the community outcomes of a collaborative confident city, giving residents the opportunity to actively participate in community and city life, and supporting the community to pursue their arts, cultural and sporting interests.

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the fact that this is a construction project to build facilities in the park without which the park cannot be fully activated for sport and community use.

6.5.3 Is consistent with Council’s Plans and Policies.

6.6 This report supports the Council's Long Term Plan (2021 - 2031):

6.7 Citizens and communities

6.7.1 Activity: Community Development and Facilities

· Level of Service: 2.0.1.1 Support the development of strong, connected and resilient communities by supporting the provision of a sustainable network of community facilities.

6.8 Parks, heritage and coastal environment

6.8.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Satisfaction with the overall availability of recreation facilities within the city's parks and foreshore network. Resident satisfaction with the availability of recreation facilities across the parks and foreshore network: >= 70%.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 The recommendation for the building location is consistent with the feedback resulting from the stakeholder, public and community engagement carried out in 2022.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Central Ward, Waipapa Papanui-Innes-Central Community Board.

6.11 The Community Board expressed positive support for the redevelopment of Lancaster Park during the briefing given on 16 December 2022 and on a subsequent tour of the park in January 2023.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.14 Lancaster Park was initially privately owned, but in 1919 the Victory Park Act vested title to the land in the Crown, for it to be used for cricket, rugby, and other sports, amusements, entertainment, and events. The land was to be held in trust for those activities in commemoration of the Canterbury soldiers who died in World War 1. As a consequence of this the Crown, the Council, and Ngai Tahu negotiated the repeal of the Victory Park Act 1919, the vesting of the Crown-owned land in the Council, and the protection of Ngai Tahu’s right of first refusal in respect of that land. These were given effect to in the Act, along with the Board’s land being transferred to the Council. The right of first refusal is provided for in the Ngai Tahu Claims Settlement Act 1998.Ngai Tahu agreed to defer this right so long as Lancaster Park was being used for the purposes specified in the Act.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions. However, the design brief and Principal’s Requirements for the new buildings contained a requirement to maximise sustainable design and operational efficiency considerations relating to sustainability, approached from a whole-building, whole-of-life perspective.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, the project will continue into detailed design and construction, due for completion in late July 2025.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Power point presentation Lancaster Park Papanui-Innes-Central 15-12-2022	24/674316	54
b ⇩	Lancaster Park changing room and community facility final concept design	24/674324	102

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Richard Gibbs - Senior Project Manager
Approved By	Rupert Bool - Acting Head of Parks

Waipapa Papanui-Innes-Central Community Board

09 May 2024

10. Waipapa Papanui-Innes-Central 2023/24 Discretionary Response Fund Application - Neighbourhood Trust
Reference Te Tohutoro:	24/607141
Responsible Officer(s) Te Pou Matua:	Trevor Cattermole, Community Development Advisor (Trevor.Cattermole@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider an application for funding from its 2023/2024 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067270	Neighbourhood Trust	Parenting Adventures 2024 Workshop	$5,000	$2,500

1.2 There is currently a balance of $52,622 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receives the information in the Waipapa Papanui-Innes-Central 2023/24 Discretionary Response Fund Application - Neighbourhood Trust Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,500 from its 2023/2024 Discretionary Response Fund to the Neighbourhood Trust towards Parenting Adventures 2024 Workshop.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/2024 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$132,315	$79,693	$52,622	$50,122

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Neighbourhood Trust)	24/645254	113

Signatories Ngā Kaiwaitohu

Author	Trevor Cattermole - Community Development Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Waipapa Papanui-Innes-Central Community Board

09 May 2024

11. Waipapa Papanui-Innes-Central Community Board Area Report - May 2024
Reference Te Tohutoro:	24/600341
Responsible Officer(s) Te Pou Matua:	Emma Pavey, Community Governance Manager Papanui-Innes-Central (Emma.Pavey@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This monthly staff-generated report provides the Board with an overview of initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for May 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Community Pride Garden Awards 2024	A joint venture between the Community Boards and the Christchurch Beautifying Association since 1997. The awards encourage civic pride and acknowledge those who have contributed to maintaining the image of Christchurch as the Garden City by beautifying their streets and gardens.	Certificates have been posted out to recipients as of end of April 2024.	Resilient Communities Te Haumako Te Whitingia Strengthening Communities Together Strategy
Community Service Awards 2024	Community Service Awards give well-deserved recognition to the people who make our communities better places to live. They are a way of thanking and honouring volunteers who demonstrate dedication and passion, inspiring others to make service a central part of their lives.	Nominations have closed and are being processed for the Board to consider at a subsequent meeting.	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Summer with your neighbours (SWYN)	SWYN is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. Below is a report back now received from one of the participants.	Reimbursements are being processed. Still awaiting some claims.	Te Haumako Te Whitingia Strengthening Communities Together Strategy

· MOA Barbeque - Summer with your Neighbours Event

The Moa Neighbourhood Group barbeque was held at Moa Reserve on 15 February 2024, with approximately 80-90 residents from the local community gathered to meet, mingle and share food.

3.2 Community Funding Summary

The balance of the Board’s funding pools at the time of writing is currently as follows subject to subtraction of the grants proposed through the reports to this meeting as shown:

2023/24 Waipapa Papanui-Innes-Central Discretionary Response Fund (DRF)
*Approved Board Projects:* · Summer with your neighbours · Youth Recreation · Community Pride Garden Awards · Community Liaison · Youth Development Fund · Community Service Awards · Rangatahi Civic Awards	$4,500 $9,000 $700 $4,000 $7,500 $2,500 $1,100
AVAILABLE BALANCE (at time of writing):		$52,622
*Proposed DRF Grants (subject to approval at this meeting):* · Neighbourhood Trust towards Parenting Adventures 2024 Workshop		*Recommended:* $2,500
*Prospective remaining balance (if all recommendations accepted):*		*$50,122*

2023/24 Waipapa Papanui-Innes-Central Youth Development Fund (YDF)

Approved under delegation since last report:

· Grant to Samantha Lascelles (as detailed in Attachment A)

· Grant to Thomas Vesty (as detailed in Attachment B)

· Grant to Amanda Black, Georgia Barrett-Dobson and Jason (Yulin) Zhang (as detailed in Attachment C)

· Grant to Brock Marshall (as detailed in Attachment D)

$350

$300 ($100 each)

$350

AVAILABLE BALANCE (at time of writing):

$1,750

3.3 The Mayor’s Welfare Fund

The Mayor’s Welfare Fund provides assistance to families and individuals in the community who are in extreme financial distress as a last resource.

3.4 Upcoming Community Events and Activities

· Volunteer Events

Visit this link for the variety of volunteer events held around the city, and this link to volunteer at a Council-produced event.

There is also information at this link on becoming a Graffiti Programme volunteer, or register at this link to join the Parks Volunteers Team.

Some planting events are eligible for Children's University (CU) credits, and family-friendly. Or schools can be supported by the ‘connect and grow’ planting programme: Manaaki Taiao – Nurture Nature .

· FRESH Events 2024

Information on events from Youth & Cultural Development (YCD) is available at this link.

· Christchurch Heritage Festival 2024

The Christchurch Heritage Festival is an opportunity to share the stories of the past that link us to this place. He tātai muka, he tātai tangata – weave together the strands, weave together the people.

The Council welcomes new and returning event providers to apply to be part of the Christchurch Heritage Festival 2024 programme. Applications will be open here from Wednesday 8 May to Monday 10 June 2024.

This year’s theme looks to explore our heritage in terms of sport, recreation and leisure (it is not compulsory, however, to relate your event to the theme).

· Other upcoming community events and festivals in the city

Visit this link for the variety of community events and festivals held around the city. This also links to the What’s On site, where can found one-off and regular events like:

· Linwood Village Market – 4 May 2024, 10am to 1pm at the Linwood Community Arts Centre car park - Monthly community market: books, crafts, collectibles, plants, boutique op shop, This and That, and tiny fundraisers for local community projects.

· Open Christchurch 2024 – 3-5 May 2024, 9am to 5pm - Building owners/kaitiaki will throw open the doors to their special spaces at various venues across Christchurch, so that the public can have a nosey and experience great design first-hand. This is an opportunity to explore over 45 buildings of architectural excellence, in addition to designed landscapes throughout one weekend.

· Sign Language Tours – 11 & 12 May 2024, 2-3pm - Celebrate Sign Language Week and tour Christchurch Art Gallery exhibition highlights with a gallery guide and a sign language interpreter.

· Te Mahi Pāmu Noke/Worm Farm WOF – 15 May 2024, 5.30-6.30pm, Join Miriama from Para Kore to learn about worm farms and hope to maintain them at Riverlution Eco Hub.

· Bee Day Buzz – 19 May, 11am - Join in at Riverlution (46A Vogel Street) for a morning filled with the magic of bees! Bring your little ones for an educational and fun experience with Bee Awesome!

· TechFest 2024: Future of health and wellness day – 20 May 2024 at Tūranga - This day is all about the future of health and wellbeing supported by technology.

· TechFest 2024: Future of big ideas day – 21 May 2024 at Tūranga - This day is all about bringing together our Canterbury start-up community or those with ideas that could be a business.

· TechFest 2024: Future of sustainability – 23 May 2024 at Tūranga - This day is all about the future of the environment and technology that helps us create a sustainable future and reduce the impact on the environment.

· Christchurch City Council Libraries Events

Christchurch City Libraries run a wide range of classes and programmes both in libraries and through its learning centres for everyone from babies to seniors, with information at this link.

The Libraries’ Events Calendar can be found here, and there are dedicated pages for significant events and related topics like:

· New Zealand Sign Language Week - NZSL is the language of New Zealand’s deaf community and was made an official language by the New Zealand Sign Language Act 2006. NZSL can express concepts from both English and te reo Māori but is itself a distinct language. Find out more about NZSL, NZ Sign Language Week, and browse NZSL resources.

· New Zealand Music Month - Te Marama Puoro o Aotearoa - Christchurch City Libraries celebrates NZ Music Month during May every year.

· Youth Week - from 20 to 26 May 2024. The 2024 theme is:

‘We may not have it all together, but together we have it all’
‘Māwherangi a tama roto ka taka, kāpuia ake ka pūrangiaho’

· Vaiaso o le Gagana Samoa - Samoa Language Week - from Sunday 26 May to Saturday 1 June 2024, the week celebrates the third most spoken language in New Zealand. The week’s theme for 2024 is:

‘Tautua i le alofa mo se lumana'i manuia’
‘Serve in love for a thriving future’

· Gasav Ne Fäeag Rotuạm Ta - Rotuman Language Week - from Sunday 12 May to Saturday 18 May 2024.

3.5 Participation in and Contribution to Decision Making

3.5.1 Report back on other Activities contributing to Community Board Plan

· Phillipstown Gala

Phillipstown Hub organised the Phillipstown Gala free community event on Saturday, 14 April. The Gala aimed to foster connections within the neighbourhood and link it to the local hub.

The day was filled with informative activities and fun. The Gala attracted a steady stream of local residents throughout the day. Highlights included a diverse array of offerings, from Te Puawaitanga's celebration of The Big Latch On for breastfeeding support to activities like flax weaving, mingling opportunities to connect with neighbours, learning all about the community garden, a vaccination clinic, information from the Christchurch City Council about the Long-Term Plan, Canterbury Family Violence Colab and Energy action.

There were also many giveaways of recycled sports gear and pizza made by Skillwise and the White Room. Attendees also enjoyed entertainment from performers, bouncy castles, games hosted by Purapura Whetu, face painting, henna art, and bone carving.

· Eid al-Fitr Festival ( NZ Eid Day - Christchurch)

Eid al Fitr is a worldwide event for Muslims marking the end of the month of Ramadan, during which Muslims around the world fast from dawn until dusk each day.

The Eid al Fitr festival in Christchurch was a public celebration to bring the Muslim community and wider Christchurch community together, increasing connectedness and showcasing cultural traditions in a safe space. The festival attracted approximately 3,000 people with activities for children and young people including bouncy castles, face painting, children's entertainers, amusement devices, along with the many food stalls from an array of countries.

· St Albans Skate Skool

This April, the St Albans Community Activator collaborated with Cheapskates Skates Skool to organise three dynamic "Have a Go" learn-to-skate sessions, marking a shift from the traditional January Skate Jam. With support from the Waipapa Papanui-Innes-Central Community Board, these sessions were met with resounding success, drawing full capacity attendance and enthusiastic participation.

Fostering inclusivity and accessibility, these sessions witnessed a notable presence of female participants, constituting nearly 50% of the attendees. Many newcomers embraced skateboarding for the first time, underscoring the event's welcoming atmosphere.

Cheapskates Skates Skool skilfully facilitated the sessions, ensuring a safe and enjoyable learning environment for all.

The St Albans Community Activator also used this opportunity to gain valuable insights into the interests and aspirations of local youth and children, fostering community engagement and empowerment.

· The Kūmara Awards

The Kūmara Awards are a celebration of fabulous placemaking happening across Aotearoa New Zealand.

Congratulations are in order for Richmond Community Garden and Riverlution winning the category "Tiakina te whenua, ka manaakitia te tangata" - Caring For the Land, Caring For the People.

Their reflections on this achievement summarise well why they are so deserving of this recognition: “At the core of our work is a deep respect for nature, and this recognition means the world to us. The Kūmara Awards provided us with an incredible opportunity to reflect on our achievements and witness the outstanding mahi happening across our city. We couldn't be prouder of our community and the positive impact we are making together.”

· Parks Team Update

The Community Partnerships Ranger recently on 11 April 2024 facilitated a daffodil/maintenance session in Oliviers Reserve with the Garden Facilitator from Philipstown Hub, and the Sailsbury St Foundation. This was also joined by the local police officer who works in the area, among others, making for some positive local interaction and mahi to take good care of this community space.

· ANZAC Day service

In addition to the ANZAC dawn service in Cathedral Square, the Papanui service (pictured below) offered the occasion to remember New Zealand’s fallen soldiers.

The Chair laid a wreath in remembrance on behalf of the Board (fourth from the right below) at the memorial outside the Papanui RSA.

3.5.2 Council Engagement and Consultation

· Tree Planting Plans - The Council is seeking feedback on the following plans until 20 May 2024, with more plans being released in the coming weeks:

o Bayswater Reserve - Bromley

o Denton Park - Hornby

o Evora Park - Halswell

o Fairway Reserve - Shirley

o Franco Park - Halswell

o Holmes Park - Upper Riccarton

o Lamorna Reserve - Queenspark

o Mandeville Reserve - Riccarton

o Showgate Reserve - Sockburn

o Simeon Park - Spreydon

o Washington Way Reserve - Sydenham

3.6 Governance Advice

3.6.1 Waipapa Papanui-Innes-Central Community Board Submissions

Since the last Area Report, a Board submission on the Council’s Ōtākaro Avon Stormwater Management Plan (Attachment E), and on the Council’s Draft Long Term Plan 2024-34 (Attachments F), have been approved.

3.6.2 Customer Service Request (CSR) Report for the Papanui-Innes-Central Wards

Refer to Attachment G for the 1 March – 31 March 2024 statistics, providing an overview of the number of CSRs that have been received, including the types of requests being received and a breakdown of how they are being reported.

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

3.6.3 Climate action

The Board’s vision statement reflects its commitment to supporting the Ōtautahi Christchurch Climate Resilience Strategy's climate goals and the Ōtautahi-Christchurch Urban Forest Plan.

Another resource for understanding the Council’s targets, what it's doing, how emissions are tracking, and finding relevant community events and activities, is the Council’s Climate Action webpage. At present relevant community events in the Board area include ‘Repair Revolution’ at Riverlution Eco Hub and Richmond Community Garden.

Collectively, petrol and diesel vehicles are our biggest sources of emissions. Walking or going by bike, bus, scooter, ride-share or an elective vehicle (EV) instead are all ways to help and can also save time and money.

Whether you are going to work or school, choose ways that are better for you and our environment. For more information, visit getting to work or getting to school.

We also recognised that our tamariki and rangatahi are the leaders of tomorrow. The Learning Through Action programme encourages students to get creative and find innovative ideas for meaningful climate action.

3.6.4 Community Patrols

The Community Patrols of New Zealand website hosts a wealth of information relevant to what they do in helping to build safer communities, becoming a patroller, and setting up a patrol. Patrols in the Board area include the Christchurch North and City Park community patrols. Their statistical information can be found on the website.

3.6.5 Planned road works and closures

Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

· Public Notices – proposed temporary road closures for events

o Black Ferns Vs Canada

3.6.6 School travel

The Council offers a wealth of resources at this link relevant to how together we can make it way safer and easier for more children to walk, bike and scooter to school.

Good-to-go ways to get to school is an exciting programme designed to support schools in encouraging safe, active, fun, affordable, low-emission ways to travel to and from school.

3.6.7 Travel Planning

The Council also offers free city travel planning to help organisations, businesses and staff get to know their travel options, with personalised journey planning sessions, advice, practical resources, and services such as Metro incentives for taking the bus, and onsite bike workshops. Information is available at this link, which notes that over 50 workplaces have been supported since 2016, assisting thousands of staff across the city.

3.6.8 SmartView

The Council’s SmartView page gives users access to a range of real-time information about the city, including data on how to find local mountain bike tracks and also check that they are open, the number of spaces available in car park buildings, the nearest bus stop and the time of the next arrival, air quality, how to get to places, events, where to see street art, weather updates and the latest airport arrivals and departures.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Start Work Notices (SWN)

SWN relating to the Board area are separately circulated to the Board. All Board area and city-wide start work notices can be found at this link. Recent SWN relating to the Board area are:

· Aorangi Road - investigation works (circulated 29 April 2024)

· Condell Avenue – investigation works (circulated 22 April 2024)

· Major Cycle Route (MCR) Northern Line Cycleway - railway crossing upgrade (updated SWN circulated 19 April 2024)

· Bishopdale and Papanui investigation works - Harewood Road between 251 and 252, and Greers Road (circulated 18 April 2024)

· Park Terrace – bus stop, cycle, and pedestrian safety improvements (circulated 17 April 2024)

· Shirley Road, Marshland Road, North Parade and New Brighton Road intersection - investigation work (circulated 16 April 2024)

· Aorangi Road/Condell Avenue/Matsons Avenue - investigation work (updated SWN circulated 16 April 2024)

· Aorangi Road - investigation works (circulated 16 April 2024)

· Aorangi Road/Condell Avenue/Matsons Avenue - investigation work (circulated 15 April 2024)

· Bishopdale and Papanui investigation works - Harewood Road between Greers Road and 84/91 Harewood Road (circulated 12 April 2024)

· Kilmore Street, Fitzgerald Avenue and Avonside Drive Intersection – signals recabling (circulated 11 April 2024)

· High Street Upgrade - road closure between Tuam and St Asaph Streets (circulated 8 April 2024)

· Linwood Avenue/Buckleys Road/Aldwins Road – intersection safety improvements – night works (circulated 8 April 2024)

· Bishopdale and Papanui investigation works - Harewood Road and Greers Road intersection (circulated 3 April 2024)

4.2 Graffiti Snapshot

The Graffiti Snapshot for March 2024 can be found as Attachment H to this report. The Council also provides information on graffiti, including tips to prevent it, and about becoming a Graffiti Programme volunteer, at this link.

4.3 Memoranda

Memoranda related to matters of relevance to the Board have been separately circulated for the Board’s information and are listed below.

· CCC: Frontrunner Christchurch Marathon – CBD road closures (email circulated 16 April 2024)

· CCC: Stop Road (airspace) and Dispose to Adjoining Owner (circulated 12 April 2024)

· CCC: Shirley/Hills Safety Improvements - Construction Approach (circulated 12 April 2024)

· CCC: Transport Capital Programme Additional External Funding (circulated 8 April 2024)

· CCC: Ministry for the Environment food scraps collection research project (circulated 5 April 2024)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Youth Development Fund Grant under Delegation for Samantha Lascelles	24/645328	127
b ⇩	Youth Development Fund Grant under Delegation for Thomas Vesty	24/645451	129
c ⇩	Youth Development Fund Grant under Delegation for Amanda Black, Georgia Barrett-Dobson and Jason (Yulin) Zhang	24/747015	131
d ⇩	Youth Development Fund Grant under Delegation for Brock Marshall	24/747018	133
e ⇩	Board Submission on the Ōtākaro Avon Stormwater Management Plan	24/651920	135
f ⇩	Board Submission on the Council's Draft Long Term Plan 2024-34	24/651921	138
g ⇩	Customer Service Request Report - March 2024	24/645330	153
h ⇩	Graffiti Snapshot - March 2024	24/645331	154

Signatories Ngā Kaiwaitohu

Authors

Mark Saunders - Community Board Advisor

Lyssa Aves - Support Officer

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Helen Miles - Community Recreation Advisor

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

7. Correspondence
Reference Te Tohutoro:	24/719341
Responsible Officer(s) Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori – Community Board Advisor (Mark.Saunders@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Name	Subject
Karyn Baylis	Prestons Road Safety