Minutes of Hearings Panel - Thursday, 4 April 2024

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

There were no apologies received.

2. Election of Chairperson Te Whakatū Poumua

Hearings Panel Recommendation

It was decided that Councillor Donovan be appointed Chairperson of the Hearings Panel.

Councillor Barber/Councillor Templeton Carried

3. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

5. Volume of Submissions - Pages Road Bridge Renewal Project

Hearings Panel Resolved BLHP/2024/00001
Officer recommendations accepted without change

That the Hearings Panel:

1. Accepts the written submissions, including any late submissions, received on the Pages Road Bridge Renewal Project.

Councillor Donovan/Councillor Barber Carried

4. Pages Road Bridge Renewal Project

Council Officers listed below joined the table to present the Officers report and responded to questions arising from the Hearings Panel.

· Lynette Ellis - Head of Transport and Waste Management

· Jacob Bradbury – Manager Planning & Delivery Transport

· Nathan Sidwell – Project Manager

· Krystle Anderson – Engagement Advisor

· Peter Lavelle – Project Manager

Attachments

a Staff Presentation - Pages Road Bridge Renewal Project ⇨

6. Hearing of Submissions Ngā Tāpaetanga

The Hearings Panel received presentations from the following submitters:

· 7054 - Paul McMahon on behalf of the Waitai Coastal-Burwood-Linwood Community Board

· 7162 - Shuba Narayan on behalf of Nova Montessori

· 7169 - Carina Duke on behalf of Living Streets Aotearoa

The meeting adjourned at 10.42am and reconvened at 10.56am.

· 6843 - Drucilla Kingi Patterson on behalf of TOA Rail

· 7139 - Brian Hill

· 3573 - Jo Zervos

· 6953 - Zelda MacKenzie

· 4187 - Ashley Campbell

· 6931 - Lyndall O’Loughlin (by Audio/Visual link)

The meeting adjourned at 11.53am and reconvened at 12.11pm.

· 7193 - My-Linh Dang

· Secretarial note: My-Linh Dang amended their submission and provided a petition from Nova Montessori School community. These documents are provided in Attachment A and B of this section.

The meeting adjourned at 12.24pm and reconvened at 1.08pm.

· 7212 - Zenaida Cargill on behalf of the Beachcomber Dairy

· 9077 - Deidre Jones

· 7185 - Fiona Bennetts

· 7146 - Michele Hollis on behalf of Spokes Canterbury

· 7177 - Anne Scott

-Presentation provided

· 6985 - Gavin Bodger

· 7112 - David East

The meeting adjourned at 2.10pm and reconvened at 2.26pm.

· 7167 - Stephen Bartlett

· 7165 - Julie Bartlett

· 7171 - Helen Egan

Attachments

a Petition from Nova Montessori School Community ⇨

b Updated submission from My-Linh Dang and Nova Montessori School ⇨

c Presentation slides from Submitter Anne Scott ⇨

7. Consideration and Deliberation Ngā Whaiwhakaaro me Ngā Taukume o Ngā Kōrero

Following the conclusion of verbal submissions, the Hearings Panel put forward a number of questions to Council Officers. The meeting adjourned in order for Council Officers to compile the responses and alternative concept designs as requested.

The meeting adjourned at 3.00pm to 11.30am, Friday 12 April 2024 in Committee Room 1, Civic Offices.

The meeting reconvened at 11.39am on Friday, 12April 2024 in Committee Room 1, Civic Offices.

Council Officers Lynette Ellis (Head of Transport and Waste Management), Jacob Bradbury (Manager Planning and Delivery), Peter Lavelle (Project Manager), Nathan Sidwell (Project Manager), Krystle Anderson (Engagement Advisor) and Bill Homewood (Transport Scheme Engineer) returned to the table to respond to questions raised by the Hearings Panel.

Prior to the meeting, the Hearings Panel were provided with Council Officers responses to questions raised at the meeting on 4 April 2024. The Hearings Panel discussed the Officer responses and alternative scheme designs provided (refer to Page 6, Section 7, Attachment B).

The meeting adjourned at 12.39pm and reconvened at 12.47pm during the Hearings Panel Considerations and Deliberations.

The meeting adjourned at 1.06pm to 3.00pm on Tuesday, 30 April 2024 in Committee Room 2, Civic Offices.

9. Site Visit

The Hearings Panel undertook a site visit to the Pages Road Bridge Renewal Project (refer to map below) on Thursday, 18 April 2024 from 2.05pm – 3.30pm.

7. Continued. Consideration and Deliberation Ngā Whaiwhakaaro me Ngā Taukume o Ngā Kōrero

The meeting reconvened at 3.03pm on Tuesday, 30 April 2024 in Committee Room 2, Civic Offices. The meeting adjourned at 3.05pm to Friday, 17 May 2024 in Committee Room 2, Civic Offices.

The meeting reconvened at 11.31am on Friday, 17 May 2024 in Committee Room 2, Civic Offices.

Council Officers Nathan Sidwell (Project Manager), Peter Lavelle (Design Manager), Jacob Bradbury (Manager Planning and Delivery Transport (by A/V link)), Bill Homewood (Transport Scheme Engineer), Lynette Ellis (Head of Transport and Waste) and Tessa Zant (Manager, Engagement) joined the table to respond to further questions arising from the Hearings Panel.

Submitter Nova Montessori School provided the Hearings Panel with additional written feedback on the scheme design located outside the school. This is available at Attachment A.

The Hearings Panel referred a number of questions to staff throughout the Hearings. Staff responses to questions raised by the Panel are available at Attachment B.

Attachments

a Additional Feedback from Nova Montessori School ⇨

b Pages Road Bridge Renewal Project - Answers to Panel Questions ⇨

The meeting adjourned at 1.04pm and reconvened at 1.39pm.

8. Hearings Panel Recommendations Ngā Tūtohu o Te Tira Tauaki

The Hearings Panel accepted the Officer Recommendations (Recommendation 1, a-m and Recommendation 5) and resolved to include additional recommendations (Recommendations 2-4) to address various matters raised throughout the hearings process.

The Panel agreed to incorporate the below alternative designs into the overall scheme design:

· Alternative Design Option J: Carpark outside 134 Hawke Street – See Attachment C.

· Alternative Design Option D: Inclusion of Separated Cycling Facilities on Seaview Road – See Attachment D.

· Alternative Design Option K: Carparks Adjacent to Red Zone beside 42 Rawson Street – See Attachment E.

The Panel agreed for staff during detailed design to further investigate Alternative Design Option I (5 Carparks added in Red Zone by 140 Hawke Street – See Attachment F), a pedestrian refuge island and wider footpaths for Hardy Street, and report back to Council.

Hearings Panel Resolved BLHP/2024/00002

That the Hearings Panel:

1. Requests staff report back to the Council with the Hearings Panel recommendations, on the removal of the kerb build-out outside the Police Station at 149 Seaview Road, including safety and cost implications.

Councillor Donovan/Councillor Barber Carried

Hearings Panel Resolved BLHP/2024/00003

Part A

That the Council:

1. Approves the staff recommended scheme design (Attachment A) and tree removal plan (Attachment B) for the Pages Road Bridge Renewal project, which includes:

a. The installation of a new bridge structure over the Ōtākaro-Avon River and the removal of the existing Pages Road bridge;

b. The installation of a new signalised T-intersection at Pages Road, Hawke Street and Seaview Road intersection;

c. The Pages Road westbound carriageway lane change from one lane to two lanes;

d. No vehicle access (except maintenance vehicles) along Owles Terrace from Beresford Street to the Pages Road, Hawke Street and Seaview Road intersection;

e. No vehicle access (except maintenance vehicles) along New Brighton Road from Rawson Street to the Pages Road, Hawke Street and Seaview Road intersection;

f. No vehicle access (except maintenance vehicles) along Pratt Street from 19 Pratt Street to New Brighton Road;

g. Intersection modifications, including kerb build outs, as listed below:

i. Rawson Street and New Brighton Road intersection,

ii. Keyes Road, Rawson Street and Pratt Street intersection,

iii. Hardy Street and Owles Terrace intersection,

iv. Hardy Street and Collingwood Street intersection,

v. Hardy Street and Beresford Street intersection,

vi. Hardy Street and Seaview Road intersection,

vii. Owles Terrace and Beresford Street intersection;

h. The installation of a cul-de-sac on Pratt Street and Owles Terrace;

i. The minor relocation of one bus stop on Seaview Road;

j. Pedestrian refuge crossings on Pages Road and Keyes Road;

k. The installation of time restricted parking on Rawson Street, Seaview Road, Hardy Street and Beresford Street;

l. The removal of parking, as detailed in Attachment A, except where changed in below resolutions.

m. Other works, as listed below:

i. Midblock renewal works on Rawson Street, Pratt Street, Seaview Road, and Hardy Street,

ii. Renewal works on Hawke Street from the proposed new T-intersection to east of Keyes Road,

iii. Renewal works on Pages Road from the proposed new T-intersection to Anzac Drive,

iv. A new pocket park with landscaping and artwork elements on the site of the existing 5-leg roundabout

2. Further to the staff recommended scheme design (Attachment A) to include:

a. Alternative Design Option J (Carpark outside 134 Hawke Street) with time-limited parking on Hawke Street.

b. Alternative Design Option D (Inclusion of Separated Cycling Facilities on Seaview Road) for Seaview Road.

c. Alternative Design Option K (Carparks Adjacent to Red Zone beside 42 Rawson Street) for Rawson Street.

3. Requests staff investigate and report back to the Council during the detailed design phase on the following items to be included in the Council approved scheme design plan:

a. A location for a pedestrian refuge island on Hardy Street, taking into account any potential change for the entranceway to Nova Montessori School and to enable additional safety near the school.

b. Wider footpaths on Hardy Street to enable pedestrian egress in an emergency and improved day-to-day safety for Nova Montessori School.

c. Alternative Design Option I (5 Carparks in Red Zone by 140 Hawke Street) for Hawke Street.

4. Prioritises Section 3 of the Major Cycleway Route and endeavours to do the two projects in parallel, noting that budget would be needed in a future Long Term Plan or Annual Plan.

5. Recommend that the detailed traffic resolutions required to implement the Pages Road Bridge Renewal project, are brought back to the Council for approval at the end of the detailed design phase, prior to construction.

Councillor Donovan/Councillor Barber Carried

Attachments

a Staff Recommended Scheme Design Plan for Council Decision (General Overview Drawing) ⇨

b Tree Removal Plan for Council Decision (on General Arrangement Drawing) ⇨

c Alternative Design Option J (Carpark outside 134 Hawke Street) ⇨

d Alternative Design Option D (Inclusion of Separated Cycling Facilities on Seaview Road) ⇨

e Alternative Design Option K (Carparks Adjacent to Red Zone beside 42 Rawson Street) ⇨

f Alternative Design Option I (5 Carparks added in Red Zone by 140 Hawke Street) ⇨

The Mayor joined the meeting at 1.39pm and left the meeting at 2.01pm during consideration of item 7.

The meeting concluded at 2.42pm.

CONFIRMED THIS 31^ST DAY OF MAY 2024.

COUNCILLOR CELESTE DONOVAN

CHAIRPERSON