Minutes of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

14 March 2024

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved HHRB/2024/00017

That the apologies received from Gamal Fouda for late arrival and Tyla Harrison-Hunt for early departure, be accepted.

Mark Peters/Marie Pollisco Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Marie Pollisco and Mark Peters declared an interest in Item 13 Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Application for Consideration, and took no part in the Board’s discussion or voting on this item.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2024/00018

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 15 February 2024 be confirmed.

Sarah Brunton/Henk Buunk Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Halswell Community Project Inc Youth Project Report

Kate Cleverly, Senior Project Manager, spoke on behalf of Halswell Community Project Inc regarding its Youth Project Report.

Ms Cleverly advised that the group had identified a gap in the services available to young people in the Halswell area, specifically those intermediate school aged and above. She outlined the work undertaken by Halswell Community Project Inc to identify the needs of local young people and to address these.

After questions from members the Board Chairperson thanked Ms Cleverly for her presentation.

Gamal Fouda joined the meeting at 4.36pm.

4.2

Upper Riccarton War Memorial Library

The scheduled presentation did not go ahead.

4.3 Proposed rates increase and Intensification Proposal

Garth Wilson, Central Riccarton Residents’ Association Secretary, spoke regarding the proposed level rates increase in the Council’s Draft Long Term Plan 2024-34.

Mr Wilson considers the level of increase to be unaffordable for many and proposed that any rates increase should have been capped at no more than five percent.

Mr Wilson also spoke about residents’ ongoing concern regarding District Plan proposals to provide for increased building heights of between six and ten storeys in the Riccarton and Hornby areas.

After questions from members the Board Chairperson thanked Mr Wilson for his presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1 Church Corner and Waimairi Road Safety Improvements Update

Anne Scott, Submissions Coordinator, presented on behalf of Spokes Canterbury regarding the Church Corner and Waimairi Road Safety Improvements Update Report (Item 17 of the Minutes refers).

Ms Scott advised that Spokes Canterbury is supportive of the proposal to remove the ability to turn right from Main South Road onto Riccarton Road and to provide left turn access only onto Yaldhurst Road and install a pedestrian crossing at that point.

After questions from members the Board Chairperson thanked Ms Scott for her presentation.

Attachments

a Presentation - Spokes Canterbury ⇨

5.2 Election of a Community Board Chairperson

David Lynch, Director Momentus Public Relations, spoke to the Election of a Chairperson Report (Item 16 of these Minutes refers).

Mr Lynch spoke in support of the current Board Chairperson and asked that she reconsider her resignation.

After questions from members the Board Chairperson thanked Mr Lynch for his presentation.

5.3 Church Corner and Waimairi Road Safety Improvements Update

Garth Wilson, Central Riccarton Residents’ Association Secretary, spoke regarding the Church Corner and Waimairi Road Safety Improvements Update Report (Item 17 of the Minutes refers).

Mr Wilson expressed concern that a decision made by the Board at its last meeting is to be reconsidered at this meeting.

After questions from members the Board Chairperson thanked Mr Wilson for his presentation.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Briefing - Regional Council Long Term Plan
	Regional Councillor, Deon Swiggs, briefed the Board on the Canterbury Regional Council’s Draft Regional Council Long Term Plan that is currently out for consultation.

8. Proposed Road Names - 185 Kirk Road

Community Board Resolved HHRB/2024/00019 (Officer Recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new private road names for 185 Kirk Road (RMA/2021/497).

a. Road 1 - Black Beech Road

b. Road 2 - Hazel Road

c. Road 3 - Tūākura Road

Mark Peters/Sarah Brunton Carried

Suspension of Standing Orders

Community Board Resolved HHRB/2024/00020

That Standing Orders be temporarily suspended to enable debate to proceed freely regarding Item 9 on the agenda.

Helen Broughton/Henk Buunk Carried

Resumption of Standing Orders

Community Board Resolved HHRB/2024/00021

That the Standing Orders set aside above, be resumed.

Helen Broughton/Mark Peters Carried

9. Proposed Road Names - 48 Quaifes Road
	Board Consideration The Board took into consideration the deputation from the Halswell Residents’ Association at its meeting on 12 December 2023 in regard to the naming proposal for 48 Quaifes Road.
	Staff Recommendations / Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the following new road names for 48 Quaifes Road (RMA/2022/2524). a. Road 1 - Castle Hill Road
	Community Board Resolved HHRB/2024/00022 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the following new road names for 48 Quaifes Road (RMA/2022/2524). a. Road 1 – Podocarp Drive Andrei Moore/Debbie Mora Carried

10. Bus stop upgrades beside Shand Crescent Reserve on Riccarton Road

Community Board Resolved HHRB/2024/00023 (Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board approves:

Bus stop 38291 – Outside Shand Crescent Reserve on Riccarton Road (Attachment A)

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That all existing parking and stopping restrictions associated with bus stop 38291 on the south side of Riccarton Road commencing at its intersection with Shand Crescent and extending in a westerly direction for a distance of 26 metres, be revoked.

b. That the stopping of vehicles is prohibited at all times on the south side of Riccarton Road commencing at its intersection with Shand Crescent and extending in a westerly direction for a distance of 5 metres.

c. That a bus stop be installed on the south side of Riccarton Road commencing at a point 6 metres west of its intersection with Shand Crescent and extending in a westerly direction for a distance of 44 metres.

d. That the stopping of vehicles is prohibited at all times on the south side of Riccarton Road commencing at a point 49 metres west of its intersection with Shand Crescent and extending in a westerly direction for a distance of 6 metres.

2. That bus stop facilities including three sets of directional and warning tactile pavers and a bus stop sign are installed at the bus stop as shown on Attachment A to the report on the meeting agenda.

3. That any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking and stopping restrictions described in clauses 1 – 2 above are revoked.

4. That these recommendations if approved, take effect when the parking and stopping restrictions that evidence the restrictions described in clauses 1 – 2 above are in place.

Tyla Harrison-Hunt/Gamal Fouda Carried

11. Sparks Road and Milns Road intersection

Community Board Resolved HHRB/2024/00024 (Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the staff report on Sparks Road and Milns Road intersection.

2. Receives the staff Memorandum with respect to the Manager Consultancy Services exercising delegation for the Road Stopping of areas of Sparks/Milns Road and purchase of land off Milns Road see Attachment A to the report on the meeting agenda.

3. Receives the scheme plans for the Sparks Road improvements, see Attachment C to the report on the meeting agenda, and notes that further details remain to be established through the subdivision process for various parcels of land along Sparks Road.

Mark Peters/Henk Buunk Carried

12. Symes Road and Hayton Road Intersection - Proposed No Stopping Restrictions

Community Board Resolved HHRB/2024/00025 (Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves that the stopping of vehicles be prohibited at any time on the south-western side of Symes Road (east-west leg) commencing at its intersection with Main South Road and extending in a south-easterly direction for a distance of 16 metres, as shown on Attachment A to the report on the meeting agenda Plan TG146866 dated 23/1/2024.

2. Approves that the stopping of vehicles be prohibited at any time on the south-western side of Main South Road commencing at its intersection with Symes Road (east-west leg) and extending in a south-westerly direction for a distance of 77 metres, as shown on Attachment A to the report on the meeting agenda Plan TG146866 dated 23/1/2024.

3. Approves that the stopping of vehicles be prohibited at any time on the north-eastern side of Symes Road (east-west leg) commencing at its intersection with Main South Road and extending in a south-easterly then easterly direction for a distance of 63 metres, as shown on Attachment A to the report on the meeting agenda Plan TG146866 dated 23/1/2024.

4. Approves that the stopping of vehicles be prohibited at any time on the south-eastern side of Main South Road commencing at its intersection with Symes Road (east-west leg) and extending in a north-easterly direction for a distance of 40 metres, as shown on Attachment A to the report on the meeting agenda Plan TG146866 dated 23/1/2024.

5. Approves that the stopping of vehicles be prohibited at any time on the western side of Hayton Road commencing at its intersection with Symes Road (east-west leg) and extending in a northerly direction for a distance of 17 metres, as shown on Attachment A to the report on the meeting agenda Plan TG146866 dated 23/1/2024.

6. Approves that the stopping of vehicles be prohibited at any time on the south side of Symes Road (east-west leg) commencing at its intersection with Symes Road (north-south leg) and extending in a westerly direction for a distance of 23 metres, as shown on Attachment A to the report on the meeting agenda Plan TG146866 dated 23/1/2024.

7. Approves that the stopping of vehicles be prohibited at any time on the western side of Symes Road (north-south leg) commencing its intersection with Symes Road (east-west leg) and extending in a southerly direction for a distance of 14 metres, as shown on Attachment A to the report on the meeting agenda Plan TG146866 dated 23/1/2024.

8. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in Items 1 to 7 above.

9. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in Items 1 to 7 above are in place (or removed in the case of revocations).

Mark Peters/Debbie Mora Carried

13. Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Application for Consideration

Marie Pollisco and Mark Peters declared an interest in this Item and took no part in the Board’s discussion or voting.

Community Board Resolved HHRB/2024/00026 (Officer recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $35,000 from its Better-Off Fund to Riccarton Bush Trust towards the Pūtaringamotu/Riccarton Bush development project.

Debbie Mora/Sarah Brunton Carried

14. Waipuna Halswell-Hornby-Riccarton 2023-24 Discretionary Response Fund Application - Halswell Community Project Inc.

Community Board Resolved HHRB/2024/00027 (Officer recommendation accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $2,500 from its 2023-24 Discretionary Response Fund to Halswell Community Project Inc towards the Halswell Information Booklet.

Debbie Mora/Marie Pollisco Carried

15. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - March 2024

Community Board Resolved HHRB/2024/00028 (Officer recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for March 2024.

Debbie Mora/Andrei Moore Carried

The meeting adjourned at 5.53pm and reconvened at 6.02pm.

5. Deputations by Appointment Continued Ngā Huinga Whakaritenga Continued

Part B

5.4 Election of a Community Board Chairperson

Dr Lynette Hardie Wills, local resident, spoke to the Election of a Chairperson Report (Item 16 of these minutes refers).

Dr Hardie Wills spoke in support of the current Board Chairperson and urged that the Chairperson continue in the role.

After questions from members the Board Chairperson thanked Dr Hardie Wills for her presentation.

The meeting adjourned at 6.15pm and reconvened at 6.21pm.

16. Election of a Community Board Chairperson
	Community Board Comment Staff in attendance spoke to the accompanying report. The Board also took into consideration the deputations received from David Lynch and Dr Lynette Hardie Wills (Items 5.2 and 5.4 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the report. 2. Accepts the resignation of Helen Broughton as the Chairperson of the Waipuna Halswell-Hornby-Riccarton Community Board, subject to the conditions listed in 1.3 above. 3. Adopts, by resolution, whether it will use System A or System B to elect a Chairperson. 4. Proceeds to elect a Community Board Chairperson effective from 1 May 2024.
	Community Board Recommendation The report be laid on the table until the next meeting to allow for informal discussion between the members so that the Board can move forward collaboratively and with mutual understanding, with no decision making within the discussion. The division was declared lost* by 4 votes to 5 votes the voting being as follows:* *For:* Helen Broughton, Gamal Fouda, Tyla Harrison-Hunt and Debbie Mora *Against:* Marie Pollisco, Sarah Brunton, Henk Buunk, Andrei Moore and Mark Peters Debbie Mora/Helen Broughton Lost
	Community Board Resolved HHRB/2024/00029 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the report. Mark Peters/Marie Pollisco Carried
	The meeting adjourned at 6.46pm and reconvened at 6.53pm.
	The meeting adjourned at 6.58pm and reconvened at 7.14pm. Marie Pollisco rejoined the meeting at 7.16pm.
	Community Board Recommendation That the Waipuna Halswell-Hornby-Riccarton Community Board: 2. Accepts the resignation of Helen Broughton as the Chairperson of the Waipuna Halswell-Hornby-Riccarton Community Board effective as at 30 April 2024 subject to the condition that the Board designate her as lead and spokesperson on all urban planning matters, including submissions for the remainder of the term. 3. Amends its governance arrangements regarding submissions passed at the Board meeting on 15 December 2022 to read as follows: “2. Delegates authority to the Community Board Chairperson and Deputy Chairperson to, in consultation with Board members, consider submission opportunities and decide whether to lodge submissions on behalf of the Board. 3. Delegates authority to the Community Board Chairperson and Deputy Chairperson, following consultation with Board members, to approve, finalise, and lodge submissions on behalf of the Board. 4. Delegates authority to Helen Broughton following consultation with the Community Board Chairperson, and Board members, to develop, finalise, and lodge submissions on behalf of the Board in relation to urban planning matters. 5. Authorises the Board Chairperson, Deputy Chairperson (or a member nominated by the Board Chairperson and Deputy Chairperson for this purpose) and Helen Broughton in respect of urban planning matters to: a. appear and be heard on the behalf of the Board at any hearing of submissions; b. following consultation with members withdraw (in whole or part) a submission made on behalf of the Board. 6. All submissions to be reported to the Board for record keeping purposes.” The division was declared lost* by 3 votes to 6 votes the voting being as follows:* *For:* Helen Broughton, Henk Buunk and Mark Peters *Against:* Marie Pollisco, Sarah Brunton, Gamal Fouda, Tyla Harrison-Hunt, Andrei Moore and Debbie Mora Helen Broughton/Mark Peters Lost

19. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Community Board Resolved HHRB/2024/00030

Part C

That at 7.38pm the resolution to exclude the public set out on pages 818 to 819 of the agenda be adopted.

Helen Broughton/Andrei Moore Carried

Debbie Mora requested that her vote against the resolution be recorded.

Tyla Harrison-Hunt left the meeting at 7.38pm.

Gamal Fouda left the meeting at 7.39pm.

The public were re-admitted to the meeting at 8.24pm.

17. Church Corner and Waimairi Road Safety Improvements Update
	Community Board Comment Staff in attendance spoke to the accompanying report. The Board took into consideration the deputations received from Anne Scott, Spokes Canterbury, and Garth Wilson, Central Riccarton Residents’ Association (Items 5.1 and 5.3 of these Minutes refers). Tyla Harrison-Hunt rejoined the meeting at 8.30pm.
	Community Board Recommendation That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Lay the report on the table until the next meeting to seek additional information on alternative design options to mitigate the risk of crashes at the intersection of Main South Road, Riccarton Road and Yaldhurst Road. The division was declared a tie* the voting being as follows:* *For:* Helen Broughton, Henk Buunk, Debbie Mora and Mark Peters *Against:* Marie Pollisco, Sarah Brunton, Tyla Harrison-Hunt and Andrei Moore Mark Peters/Debbie Mora Tie The motion was not carried.
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the Church Corner and Waimairi Road Safety Improvements Update Report. 2. Revokes the decision made at its meeting on 15 February 2024 on staff recommendations 6-10 on Church Corner and Waimairi Road Safety Improvements Report. 3. Approves the officer recommendations 6-10 Church Corner and Waimairi Road Safety Improvements Report. 4. Notes that the remaining resolutions from the 15 February 2024 meeting are unchanged.
	Community Board Recommendation Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Receives the information in the Church Corner and Waimairi Road Safety Improvements Update Report. 2. Revokes the decision made at its meeting on 15 February 2024 on staff recommendations 6-10 on Church Corner and Waimairi Road Safety Improvements Report. 3. Approves the Officer Recommendations 6-10 Church Corner and Waimairi Road Safety Improvements Report. 4. Notes that the remaining resolutions from the 15 February 2024 meeting are unchanged. The vote on the motion was declared a tie. Andrei Moore/Marie Pollisco Tie The motion was not carried.

18. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

There was no information exchanged at this meeting.

Karakia Whakamutunga

Meeting concluded at 8.51pm.

CONFIRMED THIS 11TH DAY OF APRIL 2024

Helen Broughton

Chairperson