Agenda of Waitai Coastal-Burwood-Linwood Community Board

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

Unconfirmed

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Waitai

Coastal-Burwood-Linwood Community Board

Open Minutes

Date: Monday 12 February 2024

Time: 4.31 pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Jackie Simons

Tim Baker

Kelly Barber

Celeste Donovan

Alex Hewison

Yani Johanson

Greg Mitchell

Jo Zervos

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood-Linwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Paul McMahon.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2024/00001

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 11 December 2023 be confirmed.

Kelly Barber/Greg Mitchell Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Mural Project – Broad Park

David Caines, local artist addressed the Board regarding a proposed mural project for the public toilets in Broad Park.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Requests staff prepare a report for Board consideration on the proposed mural project at Broad Park.

4.2

Spencerville Residents’ Association

Mel Brown did not attend the meeting.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Climate Action Campus

Vicki Buck on behalf of Climate Action Campus addressed the Board in support of their lease renewal and provided the Board with an update on the work and programmes carried out at the Climate Action Campus.

Attachments

a Climate Action Campus Presentation

5.2 Travis/Bower/Rookwood Intersection Safety Improvements

Ross Johnston, local resident addressed the Board in opposition to the proposed Travis/Bower/Rookwood Intersection safety improvements. Mr Johnston believes the intersections functions and no improvements are needed.

Item 10 of these minutes record the Board’s decision on this matter.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved CCBCC/2024/00002 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the correspondence from Councillor J Davies, Environment Canterbury in relation to feedback sought to re-establish the Urban Waterways and Estuaries Joint Working Group.

2. Requests that staff consider presenting this at the next Governors Forum for discussion between Christchurch City Council and Environment Canterbury.

Paul McMahon/Jackie Simons Carried

8. Withdrawal of Woodham Park - Former Caretaker's Residence and Grounds Report

Community Board Resolved CCBCC/2024/00003 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approve the withdrawal of the “Woodham Park - Former Caretaker's Residence and Grounds” report that was left to lie on the table at the Board’s 16 March 2022 meeting, on the basis that a new report with the revised information is to be prepared in due course.

Jackie Simons/Yani Johanson Carried

9. Bridge Street / Estuary Road Roundabout - Proposed Intersection Safety Improvements
	Council Officers in attendance spoke to the accompanying report and presented a presentation.
	Community Board Resolved CCBCC/2024/00004 Original Officer Recommendation accepted without change Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approves, the scheme design as detailed on plan TG146826, dated 23/01/2024 in Attachment B to the agenda report. 2. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of all vehicles be prohibited at any time on: a. The west side of Estuary Road (south approach), commencing at its intersection with Bridge Street and extending in a southerly direction for a distance of 31 metres. b. The east side of Estuary Road (south approach), commencing at its intersection with Bridge Street and extending in a southerly direction for 27 metres. c. The west side of Estuary Road (north approach), commencing at its intersection with Bridge Street and extending in a northerly direction for 20 metres. d. The east side of Estuary Road (north approach), commencing at its intersection with Bridge Street and extending in a northerly direction for 21 metres. e. The south side of Bridge Street (west approach), commencing at its intersection with Estuary Road and extending in a westerly direction for a distance of 22 metres. f. The south side of Bridge Street (east approach), commencing at its intersection with Estuary Road and extending in a easterly direction for a distance of 35 metres. g. The north side of Bridge Street (west approach), commencing at its intersection with Estuary Road and extending in a westerly direction for a distance of 20 metres. h. The north side of Bridge Street (west approach), commencing at a point 25 metres west of its intersection with Estuary Road and extending in a westerly direction for a distance of 33 metres. i. The north side of Bridge Street (east approach), commencing from its intersection with Estuary Road and extending in a easterly direction for a distance of 22 metres. 3. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of 30 minutes between the times of 8am and 6pm Monday to Sunday, on the south side of Bridge Street (east approach), commencing at a point 35 metres east of its intersection with Estuary Road and extending in an easterly direction for a distance of 43 metres. 4. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1 to 3 above. 5. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described above are in place (or removed in the case of revocations). Tim Baker/Alex Hewison Carried
	Attachments a Bridge Street Estuary Road Roundabout Improvements Presentation

10. Travis/Bower/Rookwood Intersection Safety Improvements

Council Officers in attendance spoke to the accompanying report and presented a presentation.

The Board took into consideration the deputation received from Ross Johnston (item 5.2 of these minutes refers).

Community Board Resolved CCBCC/2024/00005 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

3. Approves the scheme design as detailed on plan TG147301, dated 22/01/2023 in Attachment A to the agenda report.

4. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of all vehicles be prohibited at any time on:

a. The south side of Rookwood Avenue, commencing at its intersection with Bower Avenue and extending in an easterly direction for a distance of 36 metres.

b. The west side of Bower Avenue, commencing at its intersection with Travis Road and extending in a northerly direction for 26 metres.

c. The north side of Travis Road, commencing at its intersection with Bower Avenue and extending in a westerly direction for a distance of 71 metres.

5. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of 30 minutes between the times of 8am and 6pm Monday to Sunday, on the west side of Bower Avenue, commencing at a point 26 metres north of its intersection with Travis Road and extending in a northerly direction for a distance of 18 metres.

6. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 4-5 above.

7. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1 to 4 are in place (or removed in the case of revocations).

Celeste Donovan/Tim Baker Carried

Community Board Decided CCBCC/2024/00006 Original Officer Recommendation accepted without change

Part A

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council:

1. Approves that in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the path on the north side of Travis Road, commencing at its intersection with Bower Avenue, and extending in a westerly direction for a distance of 40 metres, be resolved as a bi-directional Shared Path and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

2. Approves that in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the path on the west side of Bower Avenue, commencing at its intersection with Travis Road, and extending in a northerly direction for a distance of 24 metres, be resolved as a bi-directional Shared Path and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

Celeste Donovan/Tim Baker Carried

Attachments

a Travis/Bower/Rookwood Intersection Presentation

11. Waitai Coastal-Burwood-Linwood 2023-24 Discretionary Response Fund Application - Strengthening Linwood Youth Trust

Community Board Resolved CCBCC/2024/00007 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $5,000 from its 2023-24 Discretionary Response Fund to Strengthening Linwood Youth Trust towards the costs of salaries and wages for the Linwood Youth Development Project.

Tim Baker/Jo Zervos Carried

12. Waitai Coastal-Burwood-Linwood 2023-24 Discretionary Response Fund Application - Faye White

Community Board Resolved CCBCC/2024/00008 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $1,000 from its 2023-24 Discretionary Response Fund to Faye White towards the costs of designing, creating and installing a mosaic memorial.

Celeste Donovan/Kelly Barber Carried

13. Waitai Coastal-Burwood-Linwood 2023-24 Discretionary Response Fund Application - The Brighton Gallery Trust

Community Board Resolved CCBCC/2024/00009 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $6,000 from its 2023-24 Discretionary Response Fund to The Brighton Gallery Trust towards the Brighton Pop-up Gallery.

Jackie Simons/Celeste Donovan Carried

14. Waitai Coastal-Burwood-Linwood Community Board Area Report - February 2024

Community Board Resolved CCBCC/2024/00010 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for February 2024.

Kelly Barber/Jackie Simons Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of mutual interest:

· Upcoming site visit to Reporoa Organics Processing site.

· Environment Canterbury’s Regional Land Transport Plan – submissions encouraged.

· New share pantry in Burwood is progressing.

· Prestons Park Drive/Mairehau Road Intersection opening soon.

· Local community events attendance – I Love Brighton, Coast to Coast, Kite Day.

· Waste Water Treatment Plant monthly updates.

Karakia Whakamutunga: Led by Paul McMahon

Meeting concluded at 6.13pm.

CONFIRMED THIS 11TH DAY OF MARCH 2024

Paul McMahon

Chairperson

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Joint Community Board Resolved JMWP/2024/00001

That the apologies for absence received from Greg Mitchell and Tim Baker be accepted.

Victoria Henstock/Ali Jones Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

3.1

Philip Haythornthwaite

Philip and Christine Haythornthwaite addressed the Boards regarding the proposal for safety improvements at the Shirley/Marshland/New Brighton/North Parade intersection.

3.2

Spokes Canterbury

Anne Scott spoke to the attached presentation on behalf of Spokes Canterbury regarding the proposal for safety improvements at the Shirley/Marshland/New Brighton/North Parade intersection.

Attachments

a Spokes Presentation

Celeste Donovan joined the meeting at 5.00pm during consideration of item 4.

Yani Johanson left the meeting at 5.41pm during consideration of item 4.

4. Shirley/Marshland/New Brighton/North Parade Intersection Safety Improvement
	Council Officers in attendance presented the attached presentation to the Boards. The Boards then considered answers Officers provided to their questions, as well the submissions received through the consultation and deputations received at the meeting (refer items 3.1 and 3.2 of the minutes). The Officer recommendations were moved by Pauline Cotter and seconded by Jake McLellan with the addition of a noting provision (refer Joint Board resolution 5. below). Kelly Barber moved an amendment (refer below) that was seconded by Jo Zervos. The amendment was debated, put to a vote and declared lost. The Officer recommendations (with the additional noting provision) were then put to a vote and declared carried.
	Officer Recommendations Ngā Tūtohu That the Waipapa Papanui-Innes-Central Community Board and Waitai Coastal-Burwood-Linwood Community Board recommends that the Council: 1. Approves that in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the path on the north side of Shirley Road, commencing at its intersection with Marshland Road, and extending in a westerly direction for a distance of 71 metres, be resolved as a bi-directional Shared Path and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004. 2. Approves that in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the path on the west side of Marshland Road, commencing at its intersection with Shirley Road, and extending in a northerly direction for a distance of 14 metres, be resolved as a bi-directional Shared Path and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004. That the Waipapa Papanui-Innes-Central Community Board and Waitai Coastal-Burwood-Linwood Community Board: 3. Approves the scheme design as detailed on plan TP362801, dated 22/01/2024 in Attachment A to the agenda report. 4. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of all vehicles be prohibited at any time on: a. The north side of Shirley Road, commencing at its intersection with Marshland Road and extending in a westerly direction for a distance of 111 metres. b. The west side of Marshland Road, commencing at its intersection with Shirley Road and extending in a northerly direction for a distance of 75 metres. 5. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 4 above. 6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1 to 4 are in place (or removed in the case of revocations).
	Proposed Amendment Moved by Kelly Barber and Seconded by Jo Zervos That the Waipapa Papanui-Innes-Central Community Board and Waitai Coastal-Burwood-Linwood Community Board: 1. Request that staff develop an alternative scheme design to retain the slip lane with a raised platform and address safety issues for the pedestrian crossing, and retaining the bus priority lane. Kelly Barber/Jo Zervos Lost
	Joint Community Board Resolved JMWP/2024/00002 Part C That the Waipapa Papanui-Innes-Central Community Board and Waitai Coastal-Burwood-Linwood Community Board: 1. Approve the scheme design as detailed on plan TP362801, dated 22/01/2024 in Attachment A to the agenda report. 2. Approve pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of all vehicles be prohibited at any time on: a. The north side of Shirley Road, commencing at its intersection with Marshland Road and extending in a westerly direction for a distance of 111 metres. b. The west side of Marshland Road, commencing at its intersection with Shirley Road and extending in a northerly direction for a distance of 75 metres. 3. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 2 above. 4. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in resolutions 1 and 2, and recommendations 1 and 2 to Council, are in place (or removed in the case of revocations). 5. Note that staff will address the way-finding and markings as referenced in the deputation, and investigate the installation of a “press” phasing for safer pedestrian crossing. Pauline Cotter/Jake McLellan Carried
	Attachments a Staff Presentation - Shirley/Marshland/New Brighton/North Parade Safety Improvements

Joint Community Board Decided JMWP/2024/00003

Part A

That the Waipapa Papanui-Innes-Central Community Board and Waitai Coastal-Burwood-Linwood Community Board recommend that the Council:

1. Approves that in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the path on the north side of Shirley Road, commencing at its intersection with Marshland Road, and extending in a westerly direction for a distance of 71 metres, be resolved as a bi-directional Shared Path and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

2. Approves that in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017, that the path on the west side of Marshland Road, commencing at its intersection with Shirley Road, and extending in a northerly direction for a distance of 14 metres, be resolved as a bi-directional Shared Path and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

Pauline Cotter/Jake McLellan Carried

Kelly Barber, Jo Zervos, Ali Jones and Victoria Henstock requested that their votes against the resolutions, and recommendations to Council, be recorded.

Karakia Whakamutunga Closing Incantation

Meeting concluded at 6.24pm.

CONFIRMED THIS 11^th and 14^th DAY OF MARCH 2024

Emma Norrish

Chairperson

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

8. Replace existing Easement for telcommunications occupation at South New Brighton Park to a Licence.
Reference / Te Tohutoro:	24/140245
Report of / Te Pou Matua:	Elizabeth Hoskins, Property Consultant (Elizabeth.Hoskins@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval from the Waiti Coastal-Burwood -Linwood Community Board to change the existing Easement for a Telecommunication facility on the park to a Licence Agreement. The registered easement will be cancelled.

1.2 The existing Easement plan does not match the location of the building and cable locations and is in perpetuity. The new Licence at 35+35 years will have a new plan to legalise the current occupation of the facilities.

The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low impact on residents and park users and no change to the environment.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approve pursuant to Section 48A of the Reserves Act 1977, for the Council to enter into a Licence Agreement to Kordia at South New Brighton Park. This is subject to Minister of Conservation final approval.

2. Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, grant this new Licence agreement over existing facilities.

3. Approve the surrender of the existing easement and right of way on the title.

4. Authorise the Property Consultancy Manager, to conclude and administer all necessary licence negotiations, documentation and surrender of the easement.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The existing facilities were initially built in the late 1970’s for TV signals and an easement was granted and registered on the title in 1980 for a tower, one building and associated cabling.

3.2 The structures and cables were, however, installed outside the easement area, so these were not legally occupying the correct location.

3.3 An easement instrument was also no longer appropriate as the facility changed overtime to a commercial operation in 1994, with full telecommunication use.

3.4 As the Council also installed a bund in 2018 within the easement and over existing power cables owned by Kordia, no further cables could be installed within the easement area between the bund and the fence.

3.5 To legalise the current occupation of the Kordia building, tower and cables and to ensure no new cables would be installed that could penetrate the bund, a new corrected area over the infrastructure and the requirement to change the legal instrument to a Licence is recommended.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Relocate the building, tower and cables totally within the Easement area.

This is an expensive solution estimated to cost in the vicinity of $300-$400k for Kordia and would take a long time for necessary approvals, then completion. For these reasons, and because an alternative is available, it is not recommended.

4.2 Update the easement plan to legalise the occupation of existing cables and the building.

The current easement is considered an inappropriate mechanism for telecommunication facilities. This is a commercial enterprise (as opposed to a public purpose) and remaining as an easement would allow the land tenure by Kordia to continue in perpetuity. This is not recommended as the legal instrument to use for occupation for the future.

4.3 Cancel the easement and replace with a new Licence under sec 48A of the Reserves Act 1977.

This is the appropriate and most cost effective mechanism given the use is commercial and telecommunication facilities are in place and this is recommended. Section 48A of the Reserves Act 1977 is the provision used to allow the occupation and the use will remain on a commercial basis with limited tenure. In addition, there are no costs to move existing buildings/cables, and no survey or registration costs.

5. Detail Te Whakamahuki

Background

5.1 The existing facilities were initially built for TV signals by BCNZ (Broadcasting Corp of New Zealand).

In 1980 an easement in gross for a right of way and the right to receive and transmit television signals using the land, was granted to BCNZ and registered on the title.

Original easement plan in 1980 - building was to be within Area A A black and white drawing of a plan

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5.2 In 1994, a variation to the easement was granted to the Crown as the current legal entity owning these assets to add telecommunication signals to the easement terms.

5.3 The asset ownership overtime started with BCNZ, transferring from BCNZ to the Crown, then to BCL as state owned enterprise, with finally a name change to Kordia Limited.

5.4 In 2009, the easement was further varied to confirm Kordia as owner.

5.5 The structures and cables were installed outside the easement area so are not legally occupying the correct location.

This error was discovered in 2018 when the Council wanted to install a bund to protect adjoining residential sites from encroaching seawater at high tides and the bund was through the easement area (located alongside the gravel track) and over existing Kordia power cables. Kordia approved this work but negotiations at that time between parties to change to a Licence stalled.

A) Current Easement plan in yellow showing cables, tower and building outside the area

Note: The bund is shown by the white lines where arrow on the right is pointing.

5.6 To legalise the current occupation of the Kordia building and associated cables and ensure

new cables would be installed away from the bund, so as not to penetrate and therefore compromise the bund, the best solution was to change to a Licence and complete a new licence area.

B) Existing easement in green and new Licence area in yellow

Photo of Current site – arrow pointing to bund.

A road with grass and a pole

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5.9 Proposed Licence terms

a) This new Licence would be for 35 +35 years and the current easement in perpetuity would be cancelled.

b) Rent: $20,500 +GST

c) Term: 35 years with one right of renewal for 35 years

d) Reviews: CPI every 3 years.

5.10 Public Consultation

There was no public consultation undertaken as there is no change to the structures on the land so the reserve is not to be materially altered and the rights of the public in respect of the reserve will not be affected with the change proposed in this report. The only change is the instrument used to legalise the current occupation of the land, which is moving from an easement to a licence. Section 48A (5) Reserves Act 1977.

5.11 The decision affects the following wards/Community Board areas:

Waitai Coastal -Burwood -Linwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here (Do not delete any of the following headings, if any are not applicable state why this is the case. The http://intranet.ccc.govt.nz/organisation/report-and-policy-writing/report-writing-support-documents page includes guidance material for completing this section)

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Parks, heritage and coastal environment

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Formal approval process initiated within ten working days of receiving complete application - 95%.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.6 There is no change to the existing structures on the land and the current use remains, as only the legal instrument the occupation is under, is changing. The decision therefore does not impact Mana Whenua and staff were advised by the Council’s Treaty Relationships Team that no further consultation was required.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.8 No change to current buildings or use. The only change is the instrument used to legalise the current occupation of the land, which is moving from an easement to a licence and to correct the area of land currently occupied by Kordia.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.9 The decision in this report does not impact accessibility to the reserve.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – valuation costs to set the initial rent.

7.2 Maintenance/Ongoing costs - None

7.3 Funding Source – Parks Unit opex initially then Property Leasing team to administer the Licence.

Other He mea anō

7.4 No other matters.

Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

7.5 In 2004 the Minister of Conservation delegated to Councils, where they are the administrating body, the ability to grant a Licence for cell towers over a vested reserve under Section 48A, subject to Minister of Conservation approval.

7.6 The Council has subdelegated this ability to Community Boards subject to Minister of Conservation Approval.

7.7 Minister of Conservation approval of a licence on reserve land is delegated to the Chief Executive of the Council.

7.8 Public notification is not required under section 48A (5) of Reserves Act 1977 where the reserve is not likely to be materially altered or permanently damaged and the rights of the public are not likely to be permanently affected.

7.9 In regard to a surrender of an easement and right of way on the reserve, this is not under any statute but is a property right between the Council and Kordia. The decision is delegated to the Community Board to grant a surrender.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

7.10 This report has not been reviewed by Legal Services Unit however they have drafted the documentation.

8. Risk Management Implications Ngā Hīraunga Tūraru

8.1 No risks have been identified.

9. Next Steps Ngā Mahinga ā-muri

9.1 Obtain Minister of Conservation approval which is delegated to the Chief Executive under section 48(1) of the Reserves Act 1977.

9.2 Execute final documents.

9.3 Cancel existing easement.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Elizabeth Hoskins - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Rupert Bool - Acting Head of Parks

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

9. Proposed Road Names - 205 Mairehau Road
Reference / Te Tohutoro:	24/195114
Report of / Te Pou Matua:	Sean Ward, Team Leader Planning (Sean.Ward@ccc.govt.nz)
Senior Manager / Pouwhakarae:	John Higgins, Head of Planning & Consents (John.Higgins@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to approve the proposed road names at 205 Mairehau Road, Burwood.

1.2 The report is staff generated resulting from a naming request received from the developer.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves the following new road names for 205 Mairehau Road (RMA/2022/1180).

a. Road 1 - Leionema Place

b. Lane 1 - Cygnus Lane

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by the developer. A preferred name and alternative names have been put forward for the road.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Naming Policy dated 15 November 2023 and are considered to be consistent with this policy except as outlined below. The specific criteria for assessing a name from clause 2 is set out below.

3.3.1 A traditional or Māori name which is acceptable to the Rūnanga or Iwi; this may be a name reflecting the physical characteristics of an area, an activity or event associated with the area or of a notable ancestor.

3.3.2 A feature of historical, social, cultural, environmental or physical importance in the area (e.g., Carlton Mill Road or Carlton Mill Reserve*).

3.3.3 The name of a notable family, person or event associated with the locality or with the wider Christchurch area.

3.3.4 A name in recognition of a person’s service. This can be for community service, conservation, sport, the arts, science and research or other sphere of activity.

3.3.5 Consistency with a common or established theme for naming in a subdivision or locality.

3.3.6 A name that reflects the diverse cultures and communities of the locality or of Christchurch generally.

3.3.7 The name of an event or activity strongly associated with the immediate location including an informal name for the area that is (or was historically) in common usage.

3.3.8 A name associated with a person, event or activity of significance to Christchurch including names associated with people, events, or places of national and international significance.

3.4 The criteria for names that are not suitable for approval from clause 6 is set out below.

3.4.1 Names of people, flora, fauna or geographical features not associated with the area, e.g., names of native trees which are not present in the area or views that cannot be identified, except where the name continues a current naming theme in the locality.

3.4.2 Currently trading commercial organisations except for sponsorship names for facilities and leased parks.

3.4.3 Anagrams, amalgamations or derivatives of people's names.

3.4.4 Names of living persons.

3.4.5 Names related to the developer of a subdivision.

3.4.6 Name of a person, club or organisation associated with a privately owned building on Council land, where the club or organisation does not hold the ground lease for the building.

3.4.7 Names for roads which may cause confusion because they are associated with another geographical location or feature e.g., Parklands Drive which is not located in the Parklands suburb.

3.5 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.6 Under the Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.7 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.8 Consultation under the policy with rūnanga is not required because none of the roads to be named are collector roads and/or sites of significance under the District Plan (clause 3 of the Naming Policy).

3.9 No addresses of neighbouring properties are affected by the proposed road naming (clause 12.2 of the Naming Policy).

3.10 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.11 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.12 The level of significance was determined by the number of people affected and/or with an interest.

3.13 Council’s Principal Advisor Treaty Relationships has been consulted and has raised no concerns with the suitability of the proposed Te Reo Māori names set out below.

3.14 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.15 The proposed roads are shown in Attachment A.

3.16 Road 1 - Leionema Place

3.17 The New Zealand native shrub Mairehau, Leionema nudum, is named after Maire, an invisible Māori mist maiden. It is a small bushy shrub with narrow finely notched leaves found in the north of the North Island.

3.18 Lane 1 - Cygnus Lane

3.19 Black swan is one of the species that is present at Mairehau Road. Cygnus is the Genus for swan. Swan is also a symbol of wisdom and includes awakening power of self, balance, grace, inner beauty, innocence, self-esteem, seeing into the future, understanding spiritual, evolution, developing intuitive abilities, grace in dealing with others and commitment.

Alternative Names

3.20 Waianiwa Place/Lane - Waianiwa is a te reo Māori word for water in which the rainbow is reflected.

3.21 Anatidae Place/Lane - The Anatidae are the biological family of water birds that includes ducks, geese and swans, which are commonly seen in this area.

3.22 Sand Hill Place/Lane - Sand Hill is previous name for what would become the suburb of Burwood.

3.23 Officers Note: If any alternative names are chosen, the appropriate road type will be used.

Assessment of Names

3.24 The above names are considered to be consistent with the policy, except for “Leionema” which is in relation to flora that is not found in this area (clause 3.4.1 above).

3.25 Notwithstanding, the discretion lies with the Community Board to approve any of the above name options, including the alternative names.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	RMA/2022/1180 - Proposed Road Names Plan - 205 Mairehau Road	24/158025	33

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Sean Ward - Team Leader Planning

Approved By

John Higgins - Head of Planning & Consents

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

10. Wanstead Place and Linwood Avenue Intersection - Proposed Stop Control and No Stopping Restrictions
Reference Te Tohutoro:	23/2030894
Report of Te Pou Matua:	Edwin Tiong, Transport Engineer, Traffic Operations (Edwin.Tiong@ccc.govt.nz)
Senior Leader Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning & Regulatory Services, (Jane.Parfitt@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 For the Waitai Coastal-Burwood-Linwood Community Board to consider the approval of No Stopping restrictions on a part of Wanstead Place and Linwood Avenue, together with introducing a Stop control at this intersection.

1.2 This report has been written in response to a request from a local resident to investigate the effect of parked vehicles upon the safety of the intersection at this location.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to install No Stopping restrictions on Wanstead Place and Linwood Avenue as well as a Stop control in accordance with Attachment A. The length of No Stopping in this option is the minimum length needed to provide Minimum Gap Sight Distance, allowing a driver entering the intersection sufficient visibility of approaching traffic to make the desired turn safety.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as detailed on plan TG 146823, dated 05/12/2023 and attached in the agenda report as Attachment A, that the stopping of vehicles be prohibited at all times on:

a. The south side of Linwood Avenue (south side), commencing at its intersection with Wanstead Place and extending in a westerly direction for a distance of 20.5 metres.

b. The west side of Wanstead Place, commencing at its intersection with Linwood Avenue (south side) and extending in a southerly direction for a distance of 12.5 metres.

c. The south side of Linwood Avenue (south side), commencing at its intersection with Wanstead Place and extending in an easterly direction for a distance of 20.5 metres.

d. The east side of Wanstead Place, commencing at its intersection with Linwood Avenue (south side) and extending in a southerly direction for a distance of 14.5 metres.

e. The south side of Linwood Avenue (north side), commencing at its intersection with Wanstead Place and extending in a westerly direction for a distance of 7.0 metres.

f. The west side of Wanstead Place, commencing at its intersection with Linwood Avenue (north side) and extending in a southerly direction for a distance of 17.0 metres.

g. The south side of Linwood Avenue (north side), commencing at its intersection with Wanstead Place and extending in an easterly direction for a distance of 9.0 metres.

h. The east side of Wanstead Place, commencing at its intersection with Linwood Avenue (north side) and extending in a southerly direction for a distance of 17.0 metres.

i. The north side of Linwood Avenue (south side), commencing at its intersection with Wanstead Place and extending in a westerly direction for a distance of 13.0 metres.

j. The north side of Linwood Avenue (south side), commencing at its intersection with Wanstead Place and extending in an easterly direction for a distance of 14.5 metres.

2. Approves, in accordance with Section 4 and Section 10.2 of the Land Transport Rule: Traffic Control Devices 2004 and as detailed on plan TG 146823, dated 05/12/2023 and attached in the Agenda report as Attachment A, that:

a. The south approach of Wanstead Place at its intersection with Linwood Avenue (south side) be controlled by a Stop Control.

b. The north approach of Wanstead Place at its intersection with Linwood Avenue (south side) be controlled by a Stop Control.

3. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above.

4. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described above are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Safety concerns at the intersection of Linwood Avenue and Wanstead Place have been raised by a nearby resident, relating to restricted visibility caused by on-street parking close to the intersection. Implementing the noted recommendations will lead to a reduction in the risk of a crash by improving sightlines when turning out of Wanstead Place.

3.2 Stop Controls are proposed due to limited visibility on the Wanstead Place approach to the intersection. Visibility is impeded by vegetation along the property boundary. Installing a Stop Control will improve safety for all road users by requiring vehicles to stop before proceeding into the intersection and would assist in reducing vehicle speeds at the intersection. The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.3 It is also proposed to install No Stopping restrictions in accordance with Attachment A. The length of No Stopping in this option is the minimum length needed to provide Minimum Gap Sight Distance, allowing a driver entering the intersection sufficient visibility of approaching traffic to make the desired turn safely.

3.4 The new Stop controls will also encourage drivers to assess safe gaps in traffic on Linwood Avenue before turning out of Wanstead Place.

3.5 Options within this report have been assessed against relevant industry-standard design guidance including the sight distance requirements of Council’s Infrastructure Design Standard.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – Do nothing.

4.2 The advantages of this option include:

4.2.1 Retaining eight on-street parking spaces.

4.2.2 No cost to Council.

4.3 The disadvantages of the option include:

4.3.1 Does not address residents’ safety concerns about visibility at Wanstead Place and Linwood Avenue intersection.

5. Detail Te Whakamahuki

5.1 A local resident referred to the effects of parked vehicles at various times of day on Wanstead Place and Linwood Avenue at the intersection. In his view this was causing safety risks to other drivers approaching the intersection.

5.2 Staff agreed to investigate the matter and observed driving conditions at different times of the day.

5.3 Within the Christchurch City Council District Plan Linwood Avenue (north side) is classified as Major Arterial and Linwood Avenue (south side) and Wanstead Place both function as Local road. At present the cross-intersection is uncontrolled and lacks any parking restrictions. Currently, Wanstead Place and Linwood Avenue (south side) form a non-controlled cross-road, with priority given to Linwood Avenue (south side).

5.4 Visibility can be limited by parked vehicles on Linwood Avenue. Generally there are low parking demands in the area.

5.5 There have been no reported crashes in the last five years. Linwood Avenue is classified as medium risk under Council’s personal risk mapping system and medium high risk for collective risk, while Wanstead Place is classified as low personal and collective risk.

5.6 Approval for the proposed stop control and no-stopping restrictions is required by the Waitai Coastal-Burwood-Linwood Community Board.

5.7 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.8 Two affected property owners and residents were advised of the recommended option by letter and invited to provide feedback, however no submissions were received.

5.9 The Team Leader Parking Compliance supports the preferred option.

5.10 The do nothing option is inconsistent with community requests to improve safety at the intersection.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=96 crashes.

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for pedestrians and cyclists using the crossing at the intersection.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - approximately $1,200 for the new line markings, $800 for the sign and $750 for producing the report.

7.2 Maintenance/Ongoing costs - approximately $200/year.

7.3 Funding Source - Traffic Operations Signs and Markings budget (installation)/existing Transport maintenance budgets for ongoing maintenance.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is a legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 to 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Not applicable.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Wanstead Place Proposed No Stopping Restrictions and Stop Control drawing TG146823 For Board Approval	24/82872	40

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Edwin Tiong - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

11. Bus stop upgrades on Effingham street
Reference Te Tohutoro:	23/2135434
Report of Te Pou Matua:	Edwin Tiong, Transport Engineer, Traffic Operations (Edwin.Tiong@ccc.govt.nz)
Senior Leader Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning & Regulatory Services, (Jane.Parfitt@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 To approve upgrades proposed for bus stops (ID - 21791 and 21581) outside 58 and 63 Effingham Street.

1.2 This report has been written in response to a request from a bus user.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to mark the existing bus stops in accordance with Attachment A.

1.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as detailed on plan TG 144348, dated 16/02/2024 and attached in the Agenda report as Attachment A, that a bus stop be installed on:

a. The north side of Effingham Street commencing at the prolongation of eastern kerb at a point 115.5 metres north-east of its intersection with Surfers Place and extending in a south-westerly direction for a distance of 14.0 metres.

b. The south side of Effingham Street commencing at a point 96.0 metres north-east of its intersection with Surfers Place and extending in a north-easterly direction for a distance of 14.0 metres.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 and as detailed on plan TG 144348, dated 16/02/2024 and attached in the Agenda report as Attachment A, that the stopping of vehicles be prohibited at all times on:

a. The north side of Effingham Street commencing at the prolongation of eastern kerb at a point 117.0 metres north-east of its intersection with Surfers Place and extending in a south-westerly direction for a distance of 1.5 metres.

b. The north side of Effingham Street commencing at the prolongation of eastern kerb at a point 101.5 metres north-east of its intersection with Surfers Place and extending in a south-westerly direction for a distance of 7.5 metres.

c. The south side of Effingham Street commencing at a point 95.0 metres north-east of its intersection with Surfers Place and extending in a north-easterly direction for a distance of 1.0 metres.

d. The south side of Effingham Street commencing at a point 110.0 metres north-east of its intersection with Surfers Place and extending in a north-easterly direction for a distance of 14.0 metres.

3. That directional and warning tactile pavers and kerb blocks are installed at each bus stop as shown on Attachment A.

4. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

5. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 There is an existing unmarked bus stop on Effingham Street outside properties No.58 and 63. A bus user has complained that vehicles often park at the bus stop, whether unintentionally or are just choosing to park illegally.

3.2 This action has impeded buses’ access to the bus stop area in front of properties No. 58 and 63 Effingham Street, and potentially resulting in bus drivers missing waiting passengers, and sometimes passengers may have to walk out to board the bus. This particularly, reduces the accessibility of bus stop for children, old bus users, and disabled bus users.

3.3 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.4 The installation of a bus box and the inclusion of no stopping lines before and after, not only improves the visibility of the bus stop, but more importantly, ensures that buses can safely and effectively pull in and out, positioning themselves close and parallel to the kerb. In addition, installation of tactile pavers will improve the accessibility for blind and low vision bus users.

3.5 The proposal would result in the loss of two on street parking spaces.

3.6 Options within this report have been assessed against relevant industry-standard design guidance including the requirements of Council’s Infrastructure Design Standard.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo – Do Nothing.

4.2 The advantages of this option include:

4.2.1 Retaining two on-street parking spaces.

4.2.2 No additional cost.

4.3 The disadvantages of the option include:

4.3.1 Does not improve the awareness of the bus stop.

4.3.2 Does not further discourage vehicles from parking in the bus stop which does not improve bus stop access.

5. Detail Te Whakamahuki

5.1 All bus stops are planned and implemented in accordance with the Christchurch Bus Stop Guidelines (2009) and the Christchurch City Council’s Construction Standard Specifications (2018).

5.2 The demand for on street parking is low, and there are generally sufficient parking opportunities in the immediate vicinity on Effingham Street.

5.3 Staff confirmed that there is no current resource consent for No.58 Effingham Street due to there being no driveway, despite a bridge block provided from the road.

5.4 There have been no crashes in the last five years at this location.

5.5 Approval is required by the Waitai Coastal-Burwood-Linwood Community Board.

5.6 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.7 Fourteen affected property owners and residents were advised of the recommended option by letters on 27 November 2023. Three submissions were received, one agreed with the proposal, but two opposed, suggesting moving the bus stop away from their property frontage. A summary of submissions can be found in Attachment B.

5.8 Staff responded that though not line marked, the current conditions already include 12 metres of no stopping restrictions as vehicles must not park within 6 metres each side of the bus stop. The current 12 metres, however, is not standard. To make sure that buses can safely pull in and stop close and parallel to the kerb, both Christchurch City Council and Waka Kotahi standards now require a 14-metre bus box alongside 12 and 6 metres no stopping restrictions before and after the bus box, respectively. Staff try to avoid having bus box interrupting driveways and to minimise the parking loss by integrating required parking restriction before and after a bus box with the existing driveways. The proposed location results in minimal parking loss compared to other locations. Alternatively, shifting the bus stops south west to be closer to the shops further along Effingham Street would be unrealistic as this would result in the next bus stop being either too close or too far away from the next stop.

5.9 Following consultation, it is decided to not include the bus stop seating at this stage.

5.10 The marking of the existing bus stop is considered to be a minor change and the level of consultation reflects this.

5.11 Environment Canterbury supports the preferred option.

5.12 The Team Leader Parking Compliance supports the preferred option.

5.13 The do-nothing option is inconsistent with community requests, and inconsistent with improving access to buses.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.4.1 More people are choosing to travel by bus - >=13.7 million people.

· Level of Service: 10.4.4 Improve user satisfaction of public transport facilities (number and quality of shelters and quality of bus stop) - >=73% resident satisfaction.

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 600 kilometres (total combined length).

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal includes measures to encourage walking/cycling/public transport and therefore will result in positive changes to reduce carbon emissions and the effects of Climate Change.

6.7 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 This proposal improves accessibility for bus users by providing a safer means of accessing bus stop.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - approximately $1,600 for bus stop tactiles and kerbing, markings and signage, and $750 for investigations and report writing.

7.2 Maintenance/Ongoing costs - approximately $100 per annum.

7.3 Funding Source - Traffic Operations Signs and Markings Budget.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Not applicable.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Effingham Street Proposed Bus Stop Marking and No Stopping Restrictions drawing tg144348 For Board Approval	24/165349	46
b ⇩	Effingham St Proposed Bus Stop Formalisation Submission Summary	24/315776	47

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Edwin Tiong - Traffic Engineer

Mansour Johari - Passenger Transport Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

12. Marine Parade - Car Parking Formalisation
Reference Te Tohutoro:	23/886269
Report of Te Pou Matua:	Edwin Tiong, Transport Engineer, Traffic Operations (Edwin.Tiong@ccc.govt.nz) Ian Davidson, Project Manager, Parks Project Management (Ian.Davidson@ccc.govt.nz)
Senior Leader Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning & Regulatory Services, (Jane.Parfitt@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 To formalise parking spaces within existing parking areas on Marine Parade. This report has been written to seek approval from the Community Board on the proposed no stopping restrictions and mobility parking changes, and for the Board to make a recommendation to Council for approval of the one-way direction within the parking bays. Currently there are parking restriction signs installed for overnight and short term parking of campervans under Freedom Camping Bylaw 2021. The Freedom Camping Bylaw 2021 restrictions within Bay 1 – 6 will still apply if the proposals are approved.

1.2 There have been reported incidents from the Parks Operations Team where vehicles have been randomly parking and occasionally blocking the entrance and exit of the carparks.

1.4 The recommended option is to mark out parking spaces within existing formed parking areas as detailed on Attachment A, including the addition of a mobility park. No stopping restrictions are proposed to assist with vehicle access.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council:

1. Approves, pursuant to Clause 16 of the Christchurch City Council Traffic and Parking Bylaw 2017, that vehicles must travel in one specified direction only within the council owned car park in accordance with that shown on the plan provided as Attachment A to this report (Drawing TG146820, issue 1 dated 23/1/2024) and detailed in recommendations 1a-1f below:

a. Bay 1 Plan, on the eastern side of Marine Parade 168.0 metres south of the prolongation of the southern kerb of Bowhill Road.

b. Bay 2 Plan, on the eastern side of Marine Parade 274.0 metres south of the prolongation of the southern kerb of Bowhill Road.

c. Bay 3 Plan, on the eastern side of Marine Parade 341.0 metres of the prolongation of the southern kerb of Bowhill Road.

d. Bay 4 Plan, on the eastern side of Marine Parade 137.0 metres north of the prolongation of the northern kerb of Rawhiti Avenue.

e. Bay 5 Plan, on the eastern side of Marine Parade 36.0 metres north of the prolongation of the northern kerb of Rawhiti Avenue.

f. Bay 6 Plan, on the eastern side of Marine Parade 49.0 metres south of the prolongation of the northern kerb of Rawhiti Avenue.

That the Waitai Coastal-Burwood-Linwood Community Board:

2. Approves, pursuant to Clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times within the council owned car parks generally in accordance with that shown on the plan provided as Agenda Attachment A (Drawing TG146820, issue 1 dated 23/1/2024) and detailed in recommendations 2a-2f below:

a. Bay 1 Plan, on the eastern side of Marine Parade 168.0 metres south of the prolongation of the southern kerb of Bowhill Road.

b. Bay 2 Plan, on the eastern side of Marine Parade 274.0 metres south of the prolongation of the southern kerb of Bowhill Road.

c. Bay 3 Plan, on the eastern side of Marine Parade 341.0 metres of the prolongation of the southern kerb of Bowhill Road.

d. Bay 4 Plan, on the eastern side of Marine Parade 137.0 metres north of the prolongation of the northern kerb of Rawhiti Avenue.

e. Bay 5 Plan, on the eastern side of Marine Parade 36.0 metres north of the prolongation of the northern kerb of Rawhiti Avenue.

f. Bay 6 Plan, on the eastern side of Marine Parade 49.0 metre south of the prolongation of the northern kerb of Rawhiti Avenue.

3. Approves, that the parking of vehicles be reserved for vehicles with an approved disabled person's parking permit, prominently displayed in the vehicle, in accordance with section 12.4 of the Land Transport - Traffic Control Devices Rule 2004 at the one angled parking space designated for use by disabled users, within the council owned car park in accordance with that shown on the plan provided as Agenda Attachment A (Drawing TG146820, issue 1 dated 23/1/2024) and detailed in recommendations 3a below::

Bay 5 Plan, on the eastern side of Marine Parade 36.0 metres north of the prolongation of the northern kerb of Rawhiti Avenue.

4. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report.

5. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Currently there are parking restrictions with signs installed on the east side of parking bays 1 to 6 for parking of campervans and caravans along Marine Parade. Under Freedom Camping Bylaw 2021, the city coastal restricted zone stipulates that only certified self-contained camping vehicles are allowed to stay overnight in the sign posted parking area. A maximum of 4 nights stay in 30 days within the coastal zone and only 2 nights stay is allowed in any one parking spot.

There have also been reported incidents where vehicles have been randomly parking and occasionally blocking the entrance and exit of the carparks. The recommendations in this report are to mark out parking spaces, install no stopping lines and create a one-way traffic flow within the existing formed parking areas to help ensure the entrance and exit points remain unobstructed.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the status quo.

4.2 The advantages of this option include:

· No cost to Council

4.3 The disadvantages of the option include:

4.3.1 Not maximising the number of parking spaces.

4.3.2 Mobility parking close to the beach would not be catered for.

4.3.3 Random parking of vehicles restricting entrance and exit points.

5. Detail Te Whakamahuki

5.1 There are high parking demands in the area due to the location of the existing carparks close to the beach and Thomson Park.

5.2 Improvement to the turnover of the parking spaces within the existing parking bays by introducing parking restrictions to provide opportunity for public to park closer to the beach and Thompson Park was discussed, but the Metropolitan Parks Team do not consider this necessary at this stage as there is currently no immediate parking issue due to the area being slightly away from the residential area.

5.3 Additional mobility park was considered at Bay 1 but not included in the proposal as there are two existing mobility parks in Thomson Park carpark, opposite Bay 1.

5.4 The Freedom Camping Bylaw 2021 restrictions within Bay 1 – 6 still apply when the car park road markings have been formalised.

5.5 Approval is required by the Waitai Coastal-Burwood-Linwood Community Board for the parking restrictions and one way approval is required by Council.

Community Views and Preferences

5.7 No formal communication has been sought from the Local Residents, however the Christchurch City Council Parks Rangers have been involved in developing the parking layout and one way traffic flow.

5.8 The Team Leader Parking Compliance supports the preferred option.

5.9 The do-nothing option is inconsistent with improving the existing parking by maximising the parking spaces / layout.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction.

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.6 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 This proposal improves accessibility for drivers, by providing a safer means of accessing the parking areas, and by including a mobility park.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - $5,000 for signs and marking, and $750 for producing the report.

7.2 Maintenance/Ongoing costs – Approximately $1,000 remarking per annum.

7.3 Funding Source – CAPEX (Coastal / Plains Regional Parks Hard Surface Renewals).

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 One way restriction within the car parking bays requires approval from Council.

8.4 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.5 There is no other legal context, issue or implication relevant to this decision.

8.6 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 to 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Marine Parade Carpark Formalisation drawing tg146820 For Board Approval	23/2017667	54

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Ian Davidson - Project Manager

Edwin Tiong - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

13. Planting Plans for Shortland Playground and Arthur Adcock Memorial Reserve
Reference / Te Tohutoro:	24/243307
Report of / Te Pou Matua:	Toby Chapman, Urban Forest Manager (Toby.Chapman@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 To seek approval for planting in Shortland Playground and Arthur Adcock Memorial Reserve following the completion of public consulation.

1.2 The Christchurch Urban Forest Plan proposes to increase canopy cover accross the city. These plans are part of the implementation of this plan with a focus on planting trees within the parks to increase our canopy cover.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of properties that will be impacted and how it will alter the park for those who use it.

1.4 The planting within this park is part of the urban forest planting program. This program is focused on increasing the canopy cover across our park in alignment with the Councils Urban Forest plan.

1.5 Some of the feedback from the consultation includes an objection to the removal of a group of pine trees within the park. These trees have already received approval from the Community Board (resolution CCBCC/2023/00065).

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approve the planting of trees within Shortland playground as per the attached plans.

2. Approve the staged removal of additional trees within Arthur Adcock Memorial Park as per the attached plans.

3. Approve the planting of trees within Arthur Adcock Memorial Park as per the attached plans.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Staff have produced plans for Athur Adcock Memorial Reserve and Shortland Playground to provide for a significant increase in tree planting. These plans have been designed in alignment with the Urban Forest Plan with a focus on increasing the city’s canopy cover, in particular within the open space environment. The plans for Arthur Adcock Memorial reserve has had a number of alterations as a response to feedback, post consultation.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1.1 Adoption of plans that went out for consultation with no changes.

Advantages:

4.1.2 Plans will be the same as those that went out for consultation.

Disadvantages:

4.1.3 Staff made a number of changes to the plans in an attempt to address some of the concerns raised through the submissions such as reducing the heights of trees, taking away some proposed plantings to provide more open space and creating grass paths to retain existing walkway usage. If the original consulted plans are approved, these alterations will be lost.

4.2 Plans are not approved.

Advantage:

4.2.1 If the Community Board have significant concerns with the plans they would have the opportunity make changes.

Disadvantage:

4.3 Staff have a limited tree planting season. If plans are not approved, we risk not being able to plant this year, this will also have an impact of the already approved pine tree removal by the Community Board.

5. Detail Te Whakamahuki

5.1 In 2023 the Christchurch City Council (Council) adopted an Urban Forest Plan which has a key focus on increasing the city’s canopy cover. The Urban Forest Tree Planting program was established in the same year as part of the implementation of this plan.

5.2 Planting plans for Shortland Playground and Arthur Adcock Memorial Reserve have been developed to significantly increase the number of trees (and canopy cover) within these parks in alignment with the Urban Forest Plan.

5.3 The plans have a strong focus on ensuring that the trees selected and their placement will be suitable for the full life of the tree and takes account of the impact they will have. This is represented in the plans through showing the trees at their mature size as well as the inclusion of shade mapping.

5.4 A large section of native forest planting has also been proposed for Arthur Adcock Memorial Park. This forest will form part of the city’s forest patch network which aims to have groups of planting distributed across the city at varying intervals to support the moment of wildlife. This is another objective of the Urban Forest Plan.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Consultation started on 15 December 2023 and ran until 1 February 2024. An email was sent to 86 key stakeholders.

6.2 The consultation was hosted on Kōrero mai | Let’s Talk. The landing page for the tree planting plans had 2,577 views throughout the consultation period, Arthur Adcock Reserve page had 273 views, and Shortland Playground received 30 views.

6.3 A Newsline article published on 15 December 2023 and posted on our Council Facebook page reached 10,958 people, and in the Aranui and Wainoni Community Facebook page.

6.4 Flyers were delivered to properties neighbouring the park to notify them about the consultation. Signage was installed in the park with a QR code to the consultation webpage.

6.5 Submitters were asked how important it was to them to increase the number of trees in the park, what factors should be considered in the plan, how they felt about the overall plan, and the level to which they would be impacted.

Shortland Playground

6.6 Submissions were made by one recognised organisation (Te Mana Ora), and three individuals. Of the individual submissions, two identified as living or working in the local area and one identified as living out of the local area. A full table of submission feedback is available in Appendix B.

6.7 All submitters strongly support the plan and made positive comments about it. Additionally, all submitters felt it was somewhat important (1, 33%) or very important (2,66%) to plant more trees in Shortland Playground.

6.8 Submitters were asked to rate how important various aspects were to them when increasing the tree cover in this park. The top three aspects were attracting birds and insects, planting more native trees, and providing enough shade. The top three concerning aspects were potential loss of view, the potential for debris to drop on neighbouring properties, and potential increase of hazards in the reserve (e.g. roots or falling branches).

6.9 All three individual submitters provided full support with no suggestions.

Arthur Adcock Memorial Reserve

6.10 Submissions were made by 18 individuals. A full table of submission feedback is available in Appendix D.

6.11
The majority of submitters (11, 61.1%) support or strongly support the plan, as shown in Figure 1. Interestingly, one submitter who strongly opposed the proposal reported that they felt it was very important to plant more trees in the reserve.

6.12

Support for the plan differed depending on where the submitter lives in relation to the park. Submitters were more likely to strongly support or somewhat support the plan if they live/work next to the park (5, 38.5%) than those who live/work in the local area (1, 20.0%), as seen in Figure 2.

6.13
More than half of submitters (11, 61.1%) feel it is important or very important to plant more trees in Arthur Adcock Reserve, as seen in Figure 3.

6.14 Submitters were asked to rate how important various aspects were to them when increasing the tree cover in this park. As shown in Figure 4, the top 3 aspects were attracting birds and insects, planting native trees, and providing enough shade.

6.15

Submitters were asked how concerned they were about various aspects when increasing the tree cover in this park. As shown in Figure 5, the top concern was too much shade followed by equal concern of loss of open space, damage to infrastructure, loss of view and increased hazards.

6.16 Key themes and requests raised by submitters are described below, ordered from most to least mentioned.

Theme	Mentions (# of submitters)
Full support for the plan with no suggestions	4
Request to improve the park’s trees - Keep the existing trees (2) - Plant natives (1) - More trees in a specific area of the reserve (1)	4
Request to improve the park other than with trees - Look at ongoing maintenance of grasses and pest species (2) - Water fountain installation (1)	3
Concerned about shade	2
Concern about loss of view	2
Concern about loss of current trees	2

6.1 Additional feedback not relating to trees was received. 11 submitters mentioned that the pond in the reserve needs maintenance as it’s heavily polluted. Three submitters requested park improvements, including ongoing maintenance of grasses and pest species (2 mentions), and a water fountain installation (1 mention). This feedback will be provided to Council staff to take into account as part of the park development program.

Changes made to the plans

6.2 In response to the feedback, staff have made the following changes to the planting plans:

· Removed some proposed planting locations to provide more open space.

· Adjusted the size class of some trees to reduce impact on views.

· Reduced the density of a section of planting to provide more visual open space bordering Bottle Lake Drive.

· Created some opening within the proposed bush planting to allow walkways around the outer edge of the park.

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

Waterbody within the Park

6.3 The largest concern from the submitters was the state of the water body within the park. The scope of this project relates only to the management of the trees (both removal and planting), any specific works related to improve the quality of the water body is outside of scope.

6.4 It should be noted however that the planting of trees around the water body is expected to play a role in improving the quality of the water body through shading and filtering out pollutants that may run off form the park and surrounding surfaces.

Tree Removal

6.5 The proposed plan includes a number of tree removals within the park.

6.6 Two submissions expressed strong objections to the group of pine trees being removed as they felt it would have a significant impact on the view from their property.

6.7 The Community Board have already received a report on these trees and have granted approval for their removal.

6.8 As approval had already been granted, staff have not considered changing the plans to allow for their retention.

6.9 The other removals marked on the plan are to support the establishment of the new native forest planting and can be staged over a period of time.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 This planting plan is in alignment with the City’s Urban Forest Plan, in particular the following objectives:

Objective 1.1: Grow our urban forest and achieve and maintain canopy cover targets;

Objective 1.2: Distribute canopy cover equitably, with no ward having less than 15% total canopy cover;

Objective 2.4: Increase the visibility of native tree species and create ecological corridors; and;

Objective 2.5: Select and design planting sites to enable a tree to reach maturity and minimise conflicts with the surrounding area.

7.2 This report supports the Council's Long Term Plan (2021 - 2031):

7.3 Parks, heritage and coastal environment

7.3.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species.

Policy Consistency Te Whai Kaupapa here

7.4 The decision is consistent with Council’s Plans and Policies. All planting will be in alignment with the Tree Policy, Infrastructure Design Standards and Construction Standard Specification.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.1 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

7.2 The decision involves a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

7.3 Mana Whenua values, as expressed in the Mahaanui Iwi Management Plan, have been incorporated into the Urban Forest Plan. These planting plans are part of the implementation of this plan.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.1 The decisions in this report are likely to:

7.1.1 Contribute positively to adaptation to the impacts of climate change.

7.1.2 Contribute positively to emissions reductions.

7.2 The plans will result in an increase in canopy cover across the city. As trees sequester carbon, this will have a positive impact on the Councils emissions reduction.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.3 The trees have been planted with a setback from paths to avoid issues relating to roots and adjacent infrastructure.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement – $140,000.

8.2 Maintenance/Ongoing costs - nil (included in the implementation costs).

8.3 Funding Source – Better off funding.

Other He mea anō

8.4 Funding for this project has already been acquired through the better off fund.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 Council has the delegation to plant trees within the Park.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.2 There is no legal context, issue or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 The greatest risk to this project is the availability of trees and the ability to plant the trees before the end of the planting season.

10.2 If trees are not available or planting is not able to be completed, these parks will be completed during the next planting season.

11. Next Steps Ngā Mahinga ā-muri

11.1 Using the feedback from the members of the public, tree species will be allocated to the locations within the planting plans.

11.2 Trees will be ordered from our Christchurch City Council nursery and planting will commence during planting season 2024. Where possible, public will be advised when we will be planting encase, they would like to assist.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Appendix A: Shortland Playground Planting Plan	24/259620	71
b ⇩	Appendix B:Shortland Playground submissions	24/229647	91
c ⇩	Appendix D:Arthur Adcock Submissions	24/229507	98

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Toby Chapman - Manager Urban Forest

Samantha Smith - Engagement Advisor

Krystle Anderson - Engagement Advisor

Approved By

Rupert Bool - Acting Head of Parks

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

14. Waitai Coastal-Burwood-Linwood 2023-24 Discretionary Response Fund Application - Eastern Eagles Rugby League Incorporated
Reference / Te Tohutoro:	24/257210
Report of / Te Pou Matua:	Jacqui Miller, Community Recreation Advisor (Emily.Toase@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to consider an application for funding from its 2023-24 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066959	Eastern Eagles Rugby League Incorporated	Eastern Eagles Youth/Junior Development	$15,175	$5,000

1.2 There is currently a balance of $11,716 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $5,000 from its 2023-24 Discretionary Response Fund to Eastern Eagles Rugby League Football Club Incorporated towards the Eastern Eagles Youth/Junior Development project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023-24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,116	$58,400	$11,716	$6,716

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix DRF 2023-24 Eastern Eagles Rugby League Incorporated	24/257438	155

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Jacqui Miller - Community Recreation Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

11 March 2024

15. Waitai Coastal-Burwood-Linwood Community Board Area Report - March 2024
Reference / Te Tohutoro:	24/247754
Report of / Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager (Christopher.Turner@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for March 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Parklands Queenspark Network	The group are going to continue to meet monthly during 2024. A ParkLife Activities Directory has been developed and is being distributed through local groups and is available on the Queenspark Community Trust website. The second edition of the ParkLife Newsletter is being compiled and will be distributed in late April/early May. All contributions towards the newsletter need to be emailed to Postivelyparklife@gmail.com by 25 March.	Ongoing	Safety initiative
New Brighton Plunket Playground equipment update	The Property Unit of Council provided approval following support from the Waitai Board, to proceed with the gifting of the playground equipment. The equipment will be removed from the address and reinstalled on the grounds at the Union Church. The Christchurch Methodist Mission are seeking independent advice regarding condition of the equipment, maintenance and installation requirements before proceeding with the installation.	Ongoing

3.2 Community Funding Summary

3.2.1 For the Board’s information, a summary is provided (refer Attachment A) on the status of the Board’s 2023-24 funding as at 21 February 2024.

3.2.2 Koru Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Koru Fund (Alex Hewison, Tim Baker, Jackie Simons) made three decisions under delegation:

· A grant of $490 from the 2023-24 Waitai Coastal-Burwood-Linwood Koru Fund to Linwood Community Gardens towards the costs of building a mobile chicken run.

· A grant of $500 from the 2023-24 Waitai Coastal-Burwood-Linwood Koru Fund to Mitchell Reid for the costs of creating a mural on the wall of 10 Bower Avenue.

· A grant of $500 from the 2023-24 Waitai Coastal-Burwood-Linwood Koru Fund to Brighton Gallery Trust to support an Ara student to implement a youth-led engagement project for the Gallery.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· New mural in Woolston

Woolston Development Project enlisted the skills of local Ōtautahi artist Shaugn David Briggs to design a mural for their site. With support from the Rotary Club of Linwood to help fund the work, the mural has been attached to the existing fence to brighten up the playground until their new back fence is installed where it will be permanently installed.

Woolston Development Project have also recently had work completed to improve the front of their grounds, pruning back some of the foliage and creating more visibility through to the centre from Ferry Road. The group have had to deal with continued theft and vandalism so they hope that by creating a more open outlook to the front of the building it will mitigate these problems and help make the facility more visible to the community from the road.

· Café Soleil Community Lunch

After quite a long break whilst their kitchen was refurbished, St John Anglican Church in Woolston have started up their Café Soliel weekly community lunches again. Their first lunch back was on 8 February 2024 and are now hosted every Thursday and prepared by volunteers.

· I Love Brighton 2024

Held on 6 February 2024 the weather provided the perfect conditions for an ideal event day, high cloud cover and a light breeze encouraged whānau to enjoy the range of free activities available from ki o rahi to fencing and everything in between. Over 30 groups were involved in the event in the various activity zones and helping in other areas to make a big event run smoothly such as the New Brighton Lions team managing the event public carparking and volunteers from Youth Alive Trust helping with facepainting, bouncy castle supervision, setting up and packing down. The stage acts involved local talent including Rawhiti School kapa haka group, Chisnallwood Irish Band, two youth bands from Amplify school of Music; Big Fish and Absent. Natural Magic Pirates entertained with children in the preschool zone with an interactive puppet show and the Takumi Japanese Drummers performed in the Active Zone. Super popular on the main stage at this year’s event was Otautahi’s local surf side band An Octave Below with their alternative indie pop sound. They’ve been making waves around Christchurch rehearsing at every chance they get to play at events city wide. In March 2023 they released their debut single “Honesty” and have reached 12.5 thousand streams on spotify this year.

Over 20 market stall holders from the weekly Seaside Market attended selling an array of crafts and goods, including Tane’s Taonga and The Kahu Collective.

The event is organised by a planning group comprising by Youth Alive Trust, Eastern Community Sport, New Brighton Project, Christchurch Methodist Mission, and Council.

Funding contributions were received from the Waitai Coastal-Burwood-Linwood Community Board and Home Construction. Home Construction is an award winning construction firm with a commitment to social good and has proudly sponsored the event in 2023 and 2024. Service and product in-kind sponsorship was provided by He Puna Tai Moana and HireKing.

The Star News produced a video and story about the event here.

· Woolston Brass Building Project

Woolston Brass gave their final farewell to The Sid Creagh Memorial Band Hall on 15 February 2024 marking the next stage in their new building project. Woolston Brass celebrated their 133-year anniversary this year and have been at their historic site at 37 Dampier Street since 1909.

The Sid Creagh Memorial Hall was opened in 1961 by Sir James Henry but was damaged in the 2010 and 2011 earthquakes. Since then, the organisation has been working on planning and fundraising to rebuild the hall as a purpose-built facility Community Art Hub. Their vision for the new building it not only as the home for Woolston Brass, but a place where other groups and individuals can utilise the space to connect, collaborate and create.

Woolston Brass and the other groups that use the building are relocating to a temporary home in Addington for a while until the new hub is built.

· Greater Linwood Forum

The first forum of the year was held on Monday 12 February and really well attended with over twenty participants from around 15 different groups and agencies in the room. The groups included Kāinga Ora, Christchurch City Council Libraries, Community Governance Staff, Parks, Woolston Development Project, Linwood Avenue Corner Trust, Linwood Community Gardens, Te Whare Taonga o Ngā Iwi Katoa, The Loft, Hatu Hone St Johns, St Chads, Te Mana Ora and Christchurch Methodist Mission.

The Greater Linwood Forum is open to anyone with a connection to the Linwood Ward, from residents, community groups through to government agencies who work in the area. It aims to bring together these multiple organisations to provide opportunity for connection, collaboration, enabling better partnerships. The next Forum will be held at The Loft at Eastgate Mall on 29 April 2024.

· Parklands @ Play

It was another beautiful day on Sunday 18 February for the Parklands and Queenspark community to enjoy the range of activities on offer at the 7^th Parklands @ Play event on Parklands Reserve. The event was opened by Te Roopu Tuhono kapa group who are an independent, all inclusive Kapa Haka group for adults with disabilities. Sideline Swing then took to the stage with some big band sounds heard around the park. The preschool zone was pumping throughout the event with plenty of fun activities from the Parklands Toy Library, Parklands Playcentre, Parklands Library and Lily Peas Blossom Fairy.

· House of Hoopz - Linwood

The House of Hoopz 3v3 Streetball Tournament arrived at Linwood Park on Sunday 11 February 2024. This was the third stop of the series having already held events in Shirley and Hoon Hay. Despite less-than-ideal weather the event still went ahead with many turning out to show their best skills on the court and enjoy some kai and the free haircuts and braids.

· Bromley Summer Fair

Saturday 17 February saw the Bromley Community Centre hosting the annual Bromley Summer Fair. It was a dream day for the event with the weather onside getting the community out in force to enjoy the free family-friendly activities ranging from Bumper boats, imagination station and face painting as well as a range of food vendors offering something for everyone.

3.3.2 Council Engagement and Consultation

Topic	Date	Link
Ōtākaro Avon Stormwater Management Plan	Open for feedback until Monday 22 April 2024	https://letstalk.ccc.govt.nz/otakaro-avon-stormwater-management-plan

3.4 Governance Advice

3.4.1 Aranui Streets for People Project update

Installation of the Traffic Calming Measures as part of the Aranui Streets for People Project continues to progress on time. Work is due to be completed by mid-March. Staff will then be re-engaging with community to gain feedback on these trial measures to inform a final report to the Community Board upon completion of the trial.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request/Hybris Report

For the Board’s information, attached is a copy of the January 2024 Hybris Report (refer Attachment B).

4.2 Cypress Street, Linwood

For the Board’s information, attached is a copy of a staff memorandum in relation to proposed improvements to address speeding and related safety issues on Cypress Street (refer Attachment C).

4.3 Wastewater Treatment Plant Update

For the Board’s information, attached is a copy of the 16 February 2024 Wastewater Treatment Plant Update (refer Attachment D).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood Community Board Funding Update as at February 2024	24/281059	165
b ⇩	Waitai Coastal-Burwood-Linwood Community Board - Hybris Report January 2024	24/255889	167
c ⇩	Waitai Coastal-Burwood-Linwood - Staff Memorandum - Cypress Street - February 2024	24/296825	168
d ⇩	Wastewater Treatment Plant Update 16 February 2024	24/307538	171

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Rory Crawford - Community Development Advisor

Emily Toase - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

John Filsell - Head of Community Support and Partnerships

7. Joint Meeting - Waipapa Papanui-Innes-Central and Waitai Coastal-Burwood-Linwood Community Boards Minutes - 13 February 2024
Reference / Te Tohutoro:	24/247000
Report of / Te Pou Matua:
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)