Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hauhūnga

Tīhei Mauri Ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

1. Apologies Ngā Whakapāha

At the close of the agenda no apologies had been received.

2. Declaration by Member Te Ki Taurangi

Sample attached (on the next page).

3. Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

4. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 12 February 2024 be confirmed (refer page 6).

5. Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.1

Lyttelton Energy Transition Society

Thomas Kulpe will speak on behalf of the Lyttelton Energy Transition Society (LETS) to introduce the new local not-for-profit organisation in Lyttelton..

6. Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared.

7. Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.

Sample CCC Crest only(small) (2)

DECLARATION BY

community board member

I, ..............................., declare that I will faithfully and impartially, and according to the best of my skill and judgment, execute and perform, in the best interests of Te Pātaka o Rākaihautū Banks Peninsula Community, the powers, authorities, and duties vested in or imposed upon me as a member of Te Pātaka o Rākaihautū Banks Peninsula Community Board by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

DATED at Christchurch on this 11^th day of March 2024.

.....................................................

Signed in the presence of:

.....................................................

Lyn Leslie

Chairperson - Te Pātaka o Rākaihautū Banks Peninsula Community Board

.....................................................

John Filsell

Head of Community Support & Partnerships Unit

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

Unconfirmed

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Description automatically generated

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 12 February 2024

Time: 10.02 am

Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Asif Hussain

Cathy Lum-Webb

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: All present

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2024/00001

That the apologies received from Luana Swindells and Howard Needham for absence and the apologies received for lateness from Tyrone Fields be accepted.

Cathy Lum-Webb/Asif Hussain Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2024/00002

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 11 December 2023 be confirmed.

Tyrone Fields/Nigel Harrison Carried

4. Public Forum Te Huinga Whānui

Part B

4.1 Earth Moving Activity on Rue Noyer, Akaroa

Victoria Andrews, local resident, spoke to the Board regarding earth moving activity on Rue Noyer, which damaged infrastructure and resulted in damage to the watermain and a loss of power for surrounding properties.

Following questions from members, the Chairperson thanked Ms Andrews for her presentation.

Attachments

a Victoria Andrews - Power and Water Loss Public Forum - Banks Peninsula Community Board 12 February 2024

Howard Needham joined the meeting at 10.09 am.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2024/00003 Officer recommendations accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Little Akaloa Reserve Committee – Unconfirmed Minutes – 21 October 2023

b. Awa-iti Reserve Committee – Unconfirmed Minutes – 22 November 2023

c. Stanley Park Reserve Committee – Unconfirmed Minutes – 15 November 2023

d. Okains Bay Reserve Committee – Unconfirmed Minutes – 13 December 2023

e. Lyttelton Reserves Committee – Confirmed Minutes – 2 October 2023

f. Lyttelton Reserves Committee – Confirmed Minutes – 6 November 2023

g. Lyttelton Reserves Committee – Unconfirmed Minutes – 4 December 2023

h. Garden of Tāne Reserve Committee – Unconfirmed Minutes – 12 December 2023

i. Robinsons Bay Reserve Committee – Unconfirmed Minutes – 1 December 2023

j. Duvauchelle Reserve Committee – Unconfirmed Minutes – 18 December 2023

2. Notes the following items within the Reserve Committee minutes:

a. The resignation of Matthew Rowley from the Pigeon Bay Reserve Committee.

3. Notes the following papatipu rūnanga representatives for Okains Bay Reserve Committee:

a. Aparini Deer

b. Stacey Te Pohue Rose.

Nigel Harrison/Tyrone Fields Carried

8. Akaroa Museum Advisory Committee Meeting Minutes

Community Board Resolved BKCB/2024/00004 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the Akaroa Museum Advisory Committee:

a. Confirmed Meeting Minutes - 21 June 2023

b. Unconfirmed Meeting Minutes with attachments - 18 October 2023.

Nigel Harrison/Lyn Leslie Carried

9. Head to Head Walkway Working Party Meeting Notes

Community Board Resolved BKCB/2024/00005 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the notes of the Head to Head Walkway Working Party:

a. 6 July 2023 Meeting Notes.

b. 7 September 2023 Meeting Notes.

c. 7 December 2023 Meeting Notes.

Tyrone Fields/Cathy Lum-Webb Carried

10. Briefings - SailGP Season 4 Update

Representatives from Sail GP and Christchurch NZ presented regarding the upcoming Sail GP event to be held at Lyttelton. After questions from the board, the chairperson thanked the presenters for their briefing.

Attachments

a SailGP and ChristchurchNZ Season 4 Update Presentation - Banks Peninsula Community Board 12 February 2024

11. Akaroa Croquet Club-Proposed New Lease

Community Board Resolved BKCB/2024/00006 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Grants a Land and Building lease to Akaroa Croquet Club pursuant to section 54 of the Reserves Act 1977, for a lease period of twenty years including renewals for an area of approximately 2225square metres of Akaroa Recreation Reserve being part of Lot 2 DP2868, Lot 1 DP 79110, Sec 2 SO 18642, CB45A/1127 as shown on the plan described as Attachment A the report on the meeting agenda

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

Nigel Harrison/Asif Hussain Carried

12. 2023/24 Discretionary Response Fund Application Te Ahu Pātiki Charitable Trust

Community Board Resolved BKCB/2024/00007 Officer recommendation accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $4,000 from its 2023/2024 Discretionary Response Fund to Te Ahu Pātiki Charitable Trust towards the Fire Risk Analysis Report.

Asif Hussain/Cathy Lum-Webb Carried

Note: Tyrone Fields abstained from the vote.

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - February 2024

Community Board Resolved BKCB/2024/00008 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for February 2024.

Nigel Harrison/Asif Hussain Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

· The meeting heard of the positive progress happening in leasing the Akaroa Service Centre to the community.

· The event on Kelp farming held by Ōnuku Marae was successful, with around 60 in attendance including the local Member of Parliament and Environment Canterbury Councillors.

· Members attended a climate change wānanga in Ōnuku which occurred in January 2024, regarding climate change planning and covered projects on building community resilience.

· A member attended a community resilience meeting held by CDEM staff who are working on a plan to develop the radio system to make it functional.

· The Akaroa Heritage carpark has been expanded to fit 10 vehicles.

· The Waitangi Day celebrations held in Okains Bay were successful and enjoyed by all.

· Engagement is open for the Hunters Road land unsolicited proposals. There has been constructive engagement and public meetings have been well attended.

· Opening for Tāwhaki National Aerospace Centre at Kaitorete spit was held, with the Mayor and Christchurch City Councillors in attendance.

· Three Banks Peninsula residents have received Civic awards.

· Nearly 1000 residents have voted in the Lyttelton subdivision by-election.

· The meeting heard of the complete outdoor reproduction of Bill Hammonds work on the Lyttelton Arts Factory building. The building currently hosts the Berlin Burlesque production.

· The meeting praised the communications to residents surrounding the road works located in Cass Bay.

· The meeting acknowledged that fire risk was a concern. Cass Bay held its emergency hub meeting.

· A litter hunt resulted in positive outcomes in diverting waste/recyclables from going into the harbour.

· Good to see the timeline asking about Steadfast – including an investigation around asbestos in the ground.

· Walkway up to Summit road to Steadfast reserve is open – community are enjoying it.

· The meeting heard of some residents’ concerns surrounding the Palestine freedom movement protests following Israeli-associated ships entering LPC area.

· Whaka Ora and Kaimahi for Nature have been raising awareness on different types of weeds.

· The Little River A&P show was held in January 2024. This event was well attended and very successful.

· There is continued concern around toilets in Little River.

· Little River Wairewa Community Trust is refreshing the Little River Big Ideas Community Plan

· Waitaha Primary Health – lot of events happening in Banks Peninsula around rural support.

Karakia Whakamutunga

Meeting concluded at 11.54am.

CONFIRMED THIS 11^th DAY OF MARCH 2024.

Lyn Leslie

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

8. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	24/228338
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor, Natasha.McDonnell@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, Interim Chief Executive (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Unconfirmed Reserve Committee Minutes have been received from:

Minutes Received	Date
Cass Bay Reserve Committee – Unconfirmed Minutes	1 February 2024
Lyttelton Recreation Ground Reserve Committee – Unconfirmed Minutes	20 November 2023
Pigeon Bay Reserve Committee – Unconfirmed Minutes	22 January 2024
Pigeon Bay Reserve Committee – Unconfirmed Minutes	19 February 2024
Robinsons Bay Reserve Committee – Unconfirmed Minutes	11 February 2024
Duvauchelle Reserve Committee – Unconfirmed Minutes	15 January 2024

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Committees:

a. Cass Bay Reserve Committee – Unconfirmed Minutes – 1 February 2024

b. Lyttelton Recreation Ground Reserve Committee – Unconfirmed Minutes – 20 November 2023

c. Pigeon Bay Reserve Committee – Unconfirmed Minutes – 22 January 2024

d. Pigeon Bay Reserve Committee – Unconfirmed Minutes – 19 February 2024

e. Robinsons Bay Reserve Committee – Unconfirmed Minutes – 11 February 2024

f. Duvauchelle Reserve Committee – Unconfirmed Minutes – 15 January 2024

2. Approve the following co-option to the Robinsons Bay Reserve Committee:

a. Ross Blanks

3. Note the following items within the Reserve Committee minutes:

a. The resignation of Pam Richardson from the Pigeon Bay Reserve Committee.

b. The resignation of Liz and Brian Bain from the Robinsons Bay Reserve Committee.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cass Bay Reserve Committee - Unconfirmed - 1 February 2024 Minutes	24/230280	15
b ⇩	Lyttelton Recreation Ground Reserve Committee - Unconfirmed - 20 November 2023 Minutes	24/235485	17
c ⇩	Pigeon Bay Reserve Committee - Unconfirmed - 22 January 2024 Minutes	24/235722	21
d ⇩	Robinsons Bay Reserve Committee - Unconfirmed - 11 February 2024 Minutes	24/282022	24
e ⇩	Duvauchelle Reserve Committee - Unconfirmed - 15 January 2024 Minutes	24/262408	26
f ⇩	Pigeon Bay Reserve Committee - Unconfirmed - 19 February 2024 Minutes	24/365951	28

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

10. Report of the Electoral Officer - Lyttelton Subdivision Community Board By-election - 17 February 2024
Reference / Te Tohutoro:	24/279381
Report of / Te Pou Matua:	Jo Daly, Electoral Officer (jo.daly@ccc.govt.nz)
General Manager / Pouwhakarae:	Lynn McClelland, Assistant Chief Executive Strategic Policy and Performance (lynn.mcclelland@ccc.govt.nz)

1. Nature of Information Update and Report Origin

1.1 This report provides Te Pātaka o Rākaihautū Banks Peninsula Community Board with the result of the 17 February 2024 by-election for a member to represent the Lyttelton Community Subdivision on the community board.

1.2 This report is provided for information.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Report of the Electoral Officer.

3. Brief Summary

3.1 A by-election was held on 17 February 2024 to fill the extraordinary vacancy for one member to represent the Lyttelton Community Subdivision on Te Pātaka o Rākaihautū Banks Peninsula Community Board.

3.2 The extraordinary vacancy arose from the resignation of Rueben Davidson.

3.3 Jillian Frater was declared elected to represent the Lyttelton Community Subdivision on Te Pātaka o Rākaihautū Banks Peninsula Community Board.

3.4 There were two candidates for the by-election, votes received are as below:

Jillian FRATER 1,003

Vicki TAHAU-PATON 344

3.5 The voter return was 51.15%, being 1,348 votes, including 1 informal vote.

3.6 The Electoral Officer’s declaration was published on the Council website on 20 February 2024.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2024 Lyttelton Community Subdivision By-election Declaration of Result - 20 February 2024	24/279931	41

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Jo Daly - Electoral Officer

Approved By

Helen White - Head of Legal & Democratic Services

Lynn McClelland - Assistant Chief Executive Strategic Policy and Performance

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

11. BP Meats Site 67 & 67A Rue Lavaud Akaroa - Future Use
Reference / Te Tohutoro:	23/2120393
Report of / Te Pou Matua:	Raymond Qu, Property Consultant, Property Consultancy (Raymond.Qu@ccc.govt.nz) Danielle Yeoman, Planner Urban Regeneration (Danielle.Yeoman@ccc.govt.nz) Angus Smith, Manager Property Consultancy, Property Consultancy Team (Angus.Smith@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 This report outlines a proposed process to determine the future use for the Council owned site at 67 Rue Lavaud, Akaroa. The site is otherwise referred to as the Banks Peninsula (BP) Meats site.

1.2 This report follows a late 2023 briefing of the Board.

1.3 Staff have prepared a process to determine the future use for the site and are looking for agreement from the Community Board to commence the process (refer to figure 1).

1.4 The decision in this report is of medium significance with reference to the Christchurch City Council’s Significance and Engagement Policy. The significance level was determined by how the holding strategy of the site would impact the community, the Council’s level of services and Tangata Whenua interests.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive this report.

2. Support staff initiating the proposed process, with key stages including:

· Obtaining updated technical analysis for the site and updating Section D of the ‘2011 Akaroa Places and Spaces Plan’.

· Preparing a consultation and engagement plan alongside Community Governance and Communications and Engagement staff.

· Undertaking targeted and on-going engagement with Ōnuku Rūnanga, acknowledging their proposal for the site and noting the cultural importance of the area.

· Developing site requirements/principles for refining the various site options to be consulted on.

· Presenting the site options and engagement plan to the Community Board for a decision to consult.

· Undertaking public consultation and reporting back to the Community Board regarding the consultation findings and next steps.

3. Maintain the status quo holding strategy until staff report back on options for future use.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Defining a process to confirm a future use for the site will ensure the following:

· A pro-active approach: Allows the Council to be pro-active in determining a future use for the site rather than responding to unsolicited proposals and queries in a reactive, ad-hoc way.

· Increased transparency: Removes ambiguity surrounding the site and provides a level of transparency from a community perspective.

· Input from the community: Identifies appropriate opportunities to seek the community’s views and preferences for the future use of the land, building on the previous consultation undertaken.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Status quo - Continue to operate the site in its current form i.e. maintain existing buildings on the site and continue to lease the site for commercial and community uses.

Advantages	Disadvantages
· Cost Savings- The leasing income for the site adequately covers the site’s operational expenses. Continuing to operate the site in its current form requires minimal intervention and Council expenditure.	· Reputational Risk- the site has been in Council ownership for over 20 years and there is some community concern regarding the underutilisation of the site. A lack of strategic planning only serves to enhance ambiguity regarding the future of the site and encourage further unsolicited proposals.
· Minimal Disruption- to existing tenants including business owners and customers/users.	· Lack of strategic planning- Continuation of the status quo does not enable an ability to front-foot potential risks and be responsive to opportunities which may emerge.
· Doesn’t foreclose options: the site is a rare piece of flat land in the town; deciding on a future use now, will lock in a decision that may not provide the best long-term solution.	· Poor amenity- the current site is largely vacant/underutilised and attracts rubbish dumping and unauthorised storage of vehicles and other miscellaneous items.

4.2 Disposal of the land – Sell the site directly, without further strategic planning, and let market forces determine the future use for the site.

Advantages	Disadvantages
· Financial Gain - Selling the site would provide a source of revenue, which could be used to fund other projects in Akaroa or address wider Council financial needs. This financial gain would contribute to the Council's overall financial health.	· Lose Control of community-focused outcomes: - Once the land is sold or transferred, the Council would no longer have control over how the site is developed. This loss of control could result in the site being developed in a way which does not align with community or Council values and may lead to adverse effects on the community.
· Optimizing Land Use - Disposal of the site may allow for more effective use of the site. For example, if the site is bought by a well-resourced and experienced developer, the site could be developed in an effective way which results in positive outcomes for the community and/or draws more investment to Akaroa.	· Public Opposition - the site has been in Council ownership for over 20 years and there is strong community attachment to the site given its central location in the township. Sale of the site to the open market would likely remove opportunities for community input/engagement into the future use of the site. Community resistance may arise if stakeholders feel that the disposal decision was not adequately communicated or if the site is developed in a way which negatively impacts the community.

4.3 Future use to be informed by Master Plan process- Future use options for the site are paused until a community-led, strategic master plan for wider Akaroa is prepared.

Advantages	Disadvantages
· Incorporate strategic planning - Defining future use options for the site within the context of a community-led master plan would ensure that development options for the site adequately consider strategic matters relating to the wider area.	· Increased Complexity, time and resources - Given the large, Akaroa-wide scope/project area, the development of a master plan would likely be a time-consuming, resource-intensive process and involve high levels of collaboration, data collection and analysis. It is possible that the development of site options for the BP Meats site would become buried within or reliant upon larger bodies of work and take many years to refine.
· High levels of community input - Future use options for the site informed by a community-led master plan process would enable a high level of community input to the strategic outcomes sought.	· Requires significant community capacity - Given the current shortfall of Council resourcing, master plan development would require a high level of ownership, leadership and professional expertise from the Akaroa community and limited ability to support with staff expertise, resources/funding. This may not provide for the right level of technical expertise to inform the project.

4.4 Strategic planning process to confirm future use/s – PREFERRED – Council staff undertake a process to update current knowledge of the site and potential uses within the Akaroa context and develop principles to guide site option decisions.

Advantages	Disadvantages
· Incorporate strategic planning – Key strategic planning aspects are able to be determined and provide context and guidance for the site, while keeping the scope focused towards the specific locality.	· Time and resources – Some time and resource is required to progress this work.
· High levels of community input – The process provides several levels and types of community engagement to inform future site development options.
· A pro-active approach – Allows the Council to be pro-active in determining a future use for the site. With an understanding of the site and potential future uses, Council will be able to front-foot potential risks and be responsive to opportunities which may emerge.

5. Detail Te Whakamahuki

Proposed Process:

5.1 The proposed process to determine future use options for the site is outlined in figure 1 below. Throughout the process there will be opportunities for public and targeted stakeholder engagement.

5.2 The first stage of the process has been initiated: updated technical information regarding the site and wider Akaroa has been commissioned from Property Economics. It is noted that this technical information was first collected in 2010 as part of the Akaroa Places and Spaces Plan 2011 but is now a little out of date.

5.3 The updated technical and data will then be used to update the Akaroa Places and Spaces Plan (Section D) which sets out a comprehensive analysis of the BP meats site and uses evidence/data to consider various development options for the site.

5.4 A consultation and engagement plan will be developed. It is noted that engagement has already commenced with Ōnuku Rūnanga with the Council currently engaging on a proposal put forward by the Rūnanga for the site. As shown in figure 1, engagement with Ōnuku will continue in parallel throughout the process.

5.5 Site requirements/principles and further information and targeted engagement with stakeholders will help to further refine the future use options for the site. These options and the consultation plan will then be presented to the Community Board for a decision to consult.

5.6 Following consultation, staff will report back to the Community Board on community feedback regarding the future development options. Next steps will then be determined and could include an EOI/RFP process, sale of the site (or part of the site), investigation of a joint development proposal or further pursual/ planning of a specific development option.

5.7 It is noted that there will be pieces of work occurring concurrently i.e. engagement planning occurring whilst the updated technical analysis is collected for the site.

5.8 The proposed process is considered best practice and will bring together technical data, coupled with community insights to ensure that the best range of land use options for the BP Meats site are identified and shared with the Community Board.

A diagram of a company

Description automatically generated

Figure 1- Proposed process to determine future use options for the BP Meats site.

Background

5.9 Banks Peninsula District Council (BPDC) purchased the BP Meats site from Banks Peninsula Meats Limited in 2000 with the Council anticipating that the site be developed in a way that supports employment and economic growth in the Akaroa township. Ownership of the site was transferred to the Christchurch City Council following the amalgamation of Councils in 2006.

5.10 From 2004-2012, the Council (BPDC) engaged with Purple Peak Developments Limited (PPDL) and considered various development proposals. However, a community petition requested that the land remain in community ownership until further technical assessments regarding traffic and parking had been completed.

5.11 In 2010, comprehensive public/community engagement was undertaken as part of the Akaroa Places and Spaces Plan 2011. ‘Section D’ of the Plan included a comprehensive analysis of the BP meats site and considered various development options for the site. The development options outlined in the Plan were informed by a technical business land assessment undertaken by Property Economics. Implementation of the Places and Spaces Plan was interrupted the Canterbury Earthquakes in 2010-2011 and further analysis and engagement regarding the BP Meats site was not progressed.

5.12 In 2019, the Community Board considered the property as part of a property review process. The Community Board resolved to retain ownership of the site for strategic purposes and directed that work be initiated to investigate future development options for the site (CNCL/2019/00069).

5.13 Since 2021 various unsolicited proposals have been received for the site including:

· A proposal from the Christchurch Foundation which included a market square and replica boat from Shackleton’s expedition. The proposal has not progressed further owing to a lack of information/detail.

· A proposal from Ōnuku (supported by Ngai Tahu) which incorporates affordable housing. The Council are in on-going dialogue with Ōnuku regarding this proposal.

5.14 In late 2023, Council staff briefed the Community Board on the various unsolicited proposals for the site.

5.15 The site is currently leased to several tenants including Akaroa Butchery and Deli, L’Op Shop (preloved clothing shop) and Akaroa Community Arts Council. The current rental income for the site sufficiently covers the site’s operational costs and as such the use and development of the site has not been an urgent priority for the Council.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The proposed process aligns with the Councils strategic priorities and the Strengthening Communities Strategy. Engagement with the community will ensure that Council promotes an inclusive and equitable city/district with residents and groups in the Akaroa community having the opportunity to be actively involved in the process. :

6.2 Economic Development

6.2.1 Activity: Economic Development

· Level of Service: 5.1.9.2 Facilitate urban development activities that contribute to a prosperous local economy - New urban development projects added to the pipeline in line with the strategy

6.3 Impact on Mana Whenua Ngā Whai Take Mana Whenua

· The BP Meats site is of importance to Ōnuku Rūnanga who have identified the site as a ‘priority project’ in relation to the Council’s Long Term Plan. It is also noted that the BP Meats site is subject to several cultural overlays under the Christchurch District Plan (including Mahaanui Iwi Management Plan Silent Files). The Council has also previously received a suggestion/proposal for the site from Ōnuku.

· The process outlined in this report to determine future use options for the BP Meats site clearly outlines early and on-going engagement with Ōnuku.

· Agreement to proceed with the proposed process will not impact the Council’s agreed partnership priorities with Ngā Papatipu Rūnanga.

7. Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.1 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions. However, climate change resilience and other strategic priorities will inform future land use options to be investigated through the recommended process.

8. Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

8.1 Not applicable to this decision but will be considered in the process of evaluating future land use options.

9. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

9.1 Facilitation of the proposed process is not a current priority but if scaled correctly, is able to be delivered via resourcing from the Property, Urban Regeneration and BP Community Governance and Teams.

9.2 The consultant fees for the technical analysis being undertaken are funded from existing operational budgets of the Property Team.

10. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

10.1 Approval to support staff in initiating the process outlined in this report will not have any legal implications.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	67 and 67a Rue Lavaud, Akaroa - Property Details	24/120653	52

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Akaroa Places and Spaces Plan 2011 - https://ccc.govt.nz/assets/Documents/Culture-Community/Christchurch/Akaroa-Places-and-Spaces-Plan-Feb-2011.pdf

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Raymond Qu - Property Consultant

Angus Smith - Manager Property Consultancy

Danielle Yeoman - Planner Urban Regeneration

Carolyn Bonis - Team Leader Urban Regeneration

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of City Growth & Property

Jane Parfitt - Interim General Manager Infrastructure, Planning and Regulatory Services

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

12. 63 Lukes Road, Okains Bay - Proposed Road Names
Reference / Te Tohutoro:	24/156117
Report of / Te Pou Matua:	Sean Ward, Team Leader Planning (Sean.Ward@ccc.govt.nz)
Senior Manager / Pouwhakarae:	John Higgins, Head of Planning & Consents (John.Higgins@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to approve the proposed road names at 63 Lukes Road, Okains Bay.

1.2 The report is staff generated resulting from a naming request received from the developer.

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the following new road names for 63 Lukes Road (RMA/2023/813).

a. Lane 1 - Ara Tamāhine Ātaahua

3. Detail Te Whakamahuki

Introduction Te Whakatkinga

3.1 A road naming request has been submitted by Davis Ogilvie on behalf of the developer. A preferred name and alternative names have been put forward for the lane.

3.2 The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spelling, or other similarities in spelling or pronunciation to avoid the potential for confusion. The proposed names are considered sufficiently different to existing road names.

3.3 The recommended road names have been checked against the Council’s Naming Policy dated 15 November 2023 and are considered to be consistent with this policy except as outlined below. The specific criteria for assessing a name from clause 2 is set out below.

3.3.1 A traditional or Māori name which is acceptable to the Rūnanga or Iwi; this may be a name reflecting the physical characteristics of an area, an activity or event associated with the area or of a notable ancestor.

3.3.2 A feature of historical, social, cultural, environmental or physical importance in the area (e.g., Carlton Mill Road or Carlton Mill Reserve*).

3.3.3 The name of a notable family, person or event associated with the locality or with the wider Christchurch area.

3.3.4 A name in recognition of a person’s service. This can be for community service, conservation, sport, the arts, science and research or other sphere of activity.

3.3.5 Consistency with a common or established theme for naming in a subdivision or locality.

3.3.6 A name that reflects the diverse cultures and communities of the locality or of Christchurch generally.

3.3.7 The name of an event or activity strongly associated with the immediate location including an informal name for the area that is (or was historically) in common usage.

3.3.8 A name associated with a person, event or activity of significance to Christchurch including names associated with people, events, or places of national and international significance.

3.4 The criteria for names that are not suitable for approval from clause 6 is set out below.

3.4.1 Names of people, flora, fauna or geographical features not associated with the area, e.g., names of native trees which are not present in the area or views that cannot be identified, except where the name continues a current naming theme in the locality.

3.4.2 Currently trading commercial organisations except for sponsorship names for facilities and leased parks.

3.4.3 Anagrams, amalgamations or derivatives of people's names.

3.4.4 Names of living persons.

3.4.5 Names related to the developer of a subdivision.

3.4.6 Name of a person, club or organisation associated with a privately owned building on Council land, where the club or organisation does not hold the ground lease for the building.

3.4.7 Names for roads which may cause confusion because they are associated with another geographical location or feature e.g., Parklands Drive which is not located in the Parklands suburb.

3.5 The recommended road names have also been checked against the Australia and New Zealand Standard AS/NZA 4819:2011 Rural and Urban Addressing. The names are considered to be consistent with the Standard unless otherwise stated below.

3.6 Under the Naming Policy, the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

3.7 Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

3.8 Consultation under the policy with rūnanga is not required because none of the roads to be named are collector roads and/or sites of significance under the District Plan (clause 3 of the Naming Policy).

3.9 No addresses of neighbouring properties are affected by the proposed road naming (clause 12.2 of the Naming Policy).

3.10 The names requested have been accompanied by an explanation of the background to the names, which is summarised below, along with correspondence with the applicant.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.11 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Enagement Policy.

3.12 The level of significance was determined by the number of people affected and/or with an interest.

3.13 Council’s Principal Advisor Treaty Relationships has been consulted and has raised no concerns with the suitability of the proposed Te Reo Māori names set out below.

3.14 Due to the assessment of low significance, no further community engagement and consultation is required.

Proposed Names

3.15 The proposed roads are shown in Attachment A.

3.16 Lane 1 - Ara Tamāhine Ātaahua

3.17 Tamāhine Ātaahua is Te Reo/Māori for beautiful daughter – in reference to the developers daughter who is seriously ill with cancer.

3.18 Officers Note: Ara is the road type and is appropriate for a te reo named roadway.

Alternative Names

3.19 Ara Kai Huia - Te Reo/Māori for food for the extinct Huia bird, and as the reference to the hundreds of nīkau, harakeke, kaikōmako and other native plants providing Little Akaloa bird life food.

3.20 Ara Kai Korimako - Te Reo/Māori for food for the plentiful population of Bell Bird/Korimako, and reference to the hundreds of nīkau, harakeke, kaikōmako and other native plants providing Little Akaloa bird life food.

Assessment of Names

3.21 The above names are considered to be consistent with the policy, except for “Tamāhine Ātaahua” is in relation to the developer’s daughter (clause 3.4.5 above) and Huia are not associated with the Canterbury region, being limited in distribution to the North Island (clause 3.4.1 above).

3.22 Notwithstanding, the discretion lies with the Community Board to approve any of the above name options, including the alternative names. While not consistent with the policy, staff do not raise any particular concerns with the proposed names.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	63 Lukes Road, Okains Bay - RMA/2023/813 - Proposed Road Naming Plan	23/1981064	59

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Leashelle Miller - Planning Technician

Sean Ward - Team Leader Planning

Approved By

John Higgins - Head of Planning & Consents

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

13. Akaroa Design Review Panel Appointment
Reference / Te Tohutoro:	24/106868
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider the appointment of the Akaroa Civic Trust representative on the Akaroa Design Review Panel for the 2022-25 term.

1.2 This report is staff generated following the retirement of the previous Akaroa Civic Trust representative.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Appoint Rodney Laredo as the Akaroa Civic Trust representative for the Akaroa Design Review Panel for the remainder of the 2022-25 term.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 At Te Pātaka o Rākaihautū Banks Peninsula Community Board 12 December 2022 meeting, the Board re-established the Akaroa Design Review Panel, and reconfirmed the 2019-22 panel membership for the 2022-25 term, under the Terms of Reference dated December 2019.

3.2 The Akaroa Design Review Panel Terms of Reference outlines the composition of the panel, which includes a representative of the Akaroa Civic Trust. This representative is nominated by the Trust and appointed by the Board.

3.3 Following the retirement of the previous representative who was appointed by the Board, Akaroa Civic Trust have nominated Rodney Laredo to be appointed to the Akaroa Design Review Panel.

3.4 The Trust have nominated Mr Laredo because of his advocacy for heritage protection. Furthermore, Mr Laredo is a recognised author with several published books extensively covering architectural, heritage and conservation matters. Akaroa Civic Trust is confident Mr Laredo will make an excellent successor and play a very useful role on the Akaroa Design Review Panel.

4. Context / Background / Te Horopaki

4.1 For its 2022-25 Term, Te Pātaka o Rākaihautū Banks Peninsula Community Board made the following appointments:

Akaroa Civic Trust representative on the Akaroa Design Review Panel

Victoria Andrews

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Akaroa Design Review Panel Terms of Reference - adopted 19 December 2019	21/50091	63

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Natasha McDonnell - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

14. Te Pātaka o Rākaihautū Banks Peninsula Community Board Representation on External Organisations and Funding Delegation
Reference / Te Tohutoro:	24/244802
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz) & Liz Beaven, Community Board Advisor (Liz.Beaven@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to reconsider the appointment of Board representation on local outside organisations and revision of delegated decision making for Youth Development Fund for the remainder of the 2022-2025 Community Board term, following the Lyttelton subdivision By-election.

1.2 This report is staff generated to provide continuity with the Board’s existing representative and liaison arrangements that maintain links with local community groups and organisations.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Reviews appointments to external organisations considering the new Lyttelton member.

2. Appoints a member of the Community Board, or other person, to the following body, as the Christchurch City Council’s representative on that body:

Ÿ Lyttelton Historical Museum Society Incorporated.

3. Appoints a representative on the following body:

Ÿ Lyttelton Port Liaison Committee.

4. Appoints a liaison person to the following subordinate decision-making bodies and outside organisations:

Reserve Committees

Ÿ Lyttelton Reserves Committee.

Residents’ Associations

Ÿ Lyttelton Community Association.

Community Organisations

Ÿ Grubb Cottage Trust.

Ÿ Lyttelton Business Association.

Ÿ Project Lyttelton Inc

5. Revokes previous delegations for Youth Development Fund Decision Making.

6. Delegates two Board members to approve Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund grants during the remaining 2022-2025 Board Term.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Each triennium, Community Boards have routinely appointed members to various local organisations to be a Board liaison and point of contact for those groups. This important liaison role enables two-way contact and information sharing between the Board member(s) appointed and community organisations on behalf of the Board.

3.2 At the commencement of the 2022-2025 term, the Board appointed member(s) as liaisons to groups that, represent and/or play a key role in local projects and issues, are included in supporting community engagement of the same, and represent a geographic area or specific sector of the community. The projects and/or issues are generally of local significance and relate back to the Council's Long Term and Annual Plans, and the Community Board Plan.

3.3 The Council has delegated to Te Pātaka o Rākaihautū Banks Peninsula Community Board the power to appoint a member of the Board, or in some cases another person, to some specific external organisations.

3.4 Owing to Reuben Davidson resigning from the Board in November, followed by the 2024 Lyttelton Subdivision By-election an opportunity to reconsider the Board appointments on external organisations has been created.

3.5 Owing to a regular clash of Council commitments, Councillor Tyrone Fields is unable to represent the Board on the Lyttelton Port Liaison Committee.

3.6 The tables below contain the full list of organisations with blank spaces identifying those organisations which need a replacement member.

3.7 Members may also take this opportunity to consider changing appointments to organisations.

3.8 The purpose of the Board’s Youth Development Fund (YDF) is to celebrate and support young people living in the Te Pātaka o Rākaihautū Banks Peninsula by providing financial assistance for their development and/or representation at events. It also provides an opportunity for the Community Board to acknowledge young people’s effort, achievement, and potential excellence in the community.

3.9 Many of the applicants find out about eligibility for competitions very close to when these are to take place. In an effort to speed up the decision process for applicants and reduce staff processing costs for these small grants, the Board approved delegation to Reuben Davidson and Luana Swindells to make the decision in consultation with the Board members via email, the outcome of which gets circulated to the Board and attached to the relevant Area Report at the Board’s 12 December 2022 meeting.

3.10 Reuben Davidson resigned from the Board in November 2023 thus the Board is asked to consider delegating a Board member to replace him, noting that Luana Swindells is currently delegated to consider Youth Development Fund applications on behalf of the Board. It is recommended that two Board members are delegated.

4. Context / Background / Te Horopaki

4.1 At the commencement of its 2022-25 term, Te Pātaka o Rākaihautū Banks Peninsula Community Board made the following appointments:

Appointments on behalf of Council (doesn’t have to be a Board member)
Lyttelton Historical Museum Society Incorporated.
Halswell Huritini River Rating District Committee	Pam Richardson
Okains Bay Maori and Colonial Museum Trust	Tyrone Fields
Orton Bradley Park Board (3 positions)	Scott Winter and Luana Swindells
Summit Road Protection Authority	Cathy Lum-Webb
Waitaha Primary Health	Lyn Leslie
Biosecurity Advisory Group (formerly the Pest Liaison Committee)	Asif Hussain
Appointment of a representative
Akaroa and Bays Forum	Nigel Harrison
Banks Peninsula War Memorial Society (Chairman and the Councillor for Banks Peninsula).	Pam Richardson and Tyrone Fields
Christchurch and Banks Peninsula Biosecurity Advisory Group.	Nigel Harrison
Coastal Hazards Adaptation Programme (CHAP) Coastal Community Panel	Luana Swindells
Keep Christchurch Beautiful.	Cathy Lum-Webb
Lyttelton Port Liaison Committee
Neighbourhood Support Canterbury	Lyn Leslie
Stoddart Cottage Trust	Howard Needham
Whaka-Ora Healthy Harbour Community Advisory Group	Cathy Lum-Webb
Appointment of a liaison person – Reserve Committees
Allandale Reserve Committee	Howard Needham
Ataahua Reserve Committee	Lyn Leslie
Awa-iti Reserve Committee.	Lyn Leslie
Cass Bay Reserve Committee	Tyrone Fields
Diamond Harbour Reserve Committee	Luana Swindells
Duvauchelle Reserve Committee	Nigel Harrison
Garden of Tane Reserve Committee	Nigel Harrison
Le Bons Bay Reserve Committee.	Asif Hussain
Little Akaloa Reserve Committee	Asif Hussain
Lyttelton Recreation Ground Reserve Committee	Cath Lum-Webb
Lyttelton Reserves Committee
Okains Bay Reserve Committee/Ōkeina Advisory Group	Asif Hussain
Pigeon Bay Reserve Committee	Asif Hussain
Robinsons Bay Reserve Committee	Nigel Harrison
Stanley Park Reserve Committee	Nigel Harrison
Appointment of a liaison person – Residents’ Associations
Akaroa Residents’ & Ratepayer’s Association	Asif Hussain
Cass Bay Residents’ Association	Cathy Lum-Webb
Charteris Bay Residents’ Association	Howard Needham
Church Bay Neighbourhood Association	Howard Needham
Corsair Bay Residents’ Association	Cathy Lum-Webb
Diamond Harbour Community Association	Luana Swindells
Governors Bay Community Association	Howard Needham
Le Bons Bay Bach Holders’ Association	Asif Hussain
Lyttelton Community Association
Port Levy Residents’ Association	Howard Needham
Purau Residents’ Association	Tyrone Fields
Robinsons Bays Residents’ and Ratepayers’ Association	Nigel Harrison
Takamatua Residents’ and Ratepayers’ Association	Nigel Harrison
Appointment of a liaison person – Community Organisations
Age Concern Canterbury	Cathy Lum-Webb
Akaroa District Promotions	Lyn Leslie
Akaroa Resource Collective Trust	Nigel Harrison
Banks Peninsula Conservation Trust	Tyrone Fields
Banks Peninsula Water Management Zone Committee	Asif/Luana
The Gaiety Trust	Nigel Harrison
Grubb Cottage Trust
Little River Community Centre Committee	Lyn Leslie
Little River Craft Station	Lyn Leslie
Little River Rail Trail Trust	Lyn Leslie
Little River Railway Station Trust	Lyn Leslie
Little River-Wairewa Community Trust	Lyn Leslie
Lyttelton Business Association
Lyttelton Community House Trust	Tyrone Fields
The Lyttelton Information and Resource Centre Trust	Tyrone Fields
Okuti Hall Committee	Lyn Leslie
Pigeon Bay Community Hall Committee	Asif Hussain
Project Lyttelton Inc
Summit Road Advisory Committee	Lyn Leslie
Te Mata Hapuku Birdlings Flat Community Centre Committee	Lyn Leslie
Age Concern Canterbury	Cathy Lum-Webb

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Natasha McDonnell - Banks Peninsula Governance Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 March 2024

15. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - March 2024
Reference / Te Tohutoro:	24/191729
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for March 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Drop in Sessions	Hosting regular drop-in sessions in Akaroa cafes for local community groups and organisations to connect with the Community Development Advisor. This is an opportunity for the community to engage in local networking, ask questions or discuss upcoming projects.	Ongoing	Good social and physical connections for our communities
Okains Bay Waitangi Day	Members of the Community Governance Team participated in the Waitangi Day event hosted by Okains Bay Museum and whanau from Koukourarata.	Completed	Good social and physical connections for our communities
BP Meats Site conversations	Working with other units in council to enable opportunities for the Akaroa Community to be informed of and contribute to conversations surrounding the BP Meats site.	Ongoing	Support community based solutions for currently unused significant Council-owned sites
Sailing Opportunities	New opportunities are being explored to provide people with disabilities the opportunity to sail. Sailability are looking at the possibility of providing programmes at Lyttelton. Collaboration to achieve this is underway.	On-going	Good social and physical connections for our communities
Changing Pavilion at the Lyttelton Recreation Ground	The Lyttelton Recreation Ground Reserve Committee have agreed to the location for the new changing pavilion building to be to the west of the field alongside the netball, basketball, and multi-use courts.	On-going	Good social and physical connections for our communities
Port Hills Fire response	Key people in Governors Bay and Allandale were contacted to check if there were any needs of those evacuated by police, self-evacuees or the wider community. In Governors Bay people were staying connected using Facebook and WhatsApp groups. The local CDEM volunteers talked with Governors Bay Fire Station to see if there was any need to open up the Governors Bay Community Centre as a place to go for a cup of tea and information but this was felt to be unnecessary. In the absence of any formal place to drop-in, the Principal of Governors Bay School opened up the School Library as a place where parents could have a coffee and support each other etc. In Allandale police evacuated 120 children from Living Springs Camp. Residents were also evacuated from Allandale Lane and Bamfords Road advised to be ready to evacuate. The fire crossed the Summit Road and into Ohinetahi Reserve between Governors Bay and Allandale. In Allandale there was a focus on moving stock from the upper hills into paddocks lower down the valley.		Proactive planning for climate change
Diamond Harbour Hall	Facilitated a meeting between Diamond Harbour Community Association members and the Community Facilities and Activation Manager to consider issues relating to the Hall’s maintenance and development including: · Driveway/walkway down to front of building · Drainage issues · Lower roof replacement over the entrance area · Solar panels · Rainwater collection tanks · New emergency exit door from the Green Room and installation of a deck · Acoustic panels in the main hall. · H&S issues with the Zip (water heater).		Good social and physical connections for our communities
Diamond Harbour Village Plan	Working with Diamond Harbour Community Association (DHCA), Parks Team and Facilities to support the desire of DHCA to move the flagpole to enable the walkway from the Village Plan to proceed.	Ongoing	Good social and physical connections for our communities
Colletts Corner, Lyttelton	Connecting Place Partnerships and Project Advisor with owner, tenant and others interested in this space to consider how it may be tidied up and enhanced.	Ongoing	Good social and physical connections for our communities
Hunters Road, Diamond Harbour	Supported the Drop-in held for members of the community to hear from FENZ and Te Pa o Rakaihautu about their proposals to use some of this site, and ask questions of them and Council.	Ongoing	Support community-based solutions for currently unused significant Council-owned sites
Diamond Harbour Emergency Response Plan	Connected CDEM Community Resilience Coordinator with those working on the development of a Response Plan for Diamond Harbour.	Ongoing	Proactive planning for climate change
Diamond Harbour Civil Defence Centre (CDC)/Community Hub	Facilitated a meeting between Diamond Harbour Community Association/Civil Defence volunteers with the CDEM Welfare Coordinator to consider the use of Diamond Harbour Hall in emergencies. Community keen to understand the difference between CDCs and Community Hubs and most importantly, how a decision to stand one up is made and by whom.	Ongoing	Proactive planning for climate change
Community Emergency Response Network	The two networks covering Whakaraupo met at Rapaki to continue the development of Community Hubs and Response Plans around the Harbour. Focus was on communications in an emergency and hearing about what Te Hapū o Ngāti Wheke are doing – LANDSAR training for a few residents and the Emergency Container being supplied by Ngāi Tahu.	Ongoing	Proactive planning for climate change

3.2 Community Funding Summary

3.2.1 Discretionary Response Fund - as at 12 February 2024 the Discretionary Response Fund unallocated balance for 2023/24 is $35,744. There was one application approved, at the Board meeting on Monday 12 February, to Te Ahu Pātiki Charitable Trust towards the cost of a Fire Risk Analysis Report. The Summary of funding granted for Discretionary Response and Youth Development is attached. (Attachment C)

3.2.2 Strengthening Communities Fund - Applications opened on 4^th March for Strengthening Communities Funding and close at noon on 12 April 2024. Decisions will be made in late August, with funds available from 1 September. Further information can be found here: Strengthening Communities Fund : Christchurch City Council (ccc.govt.nz)

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

3.3.2 Council Engagement and Consultation.

· Start Work Notices - Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following Public Forum presentations at their 12 February 2024 Meeting:

· Earth Moving Activity, Rue Noyer, Akaroa

3.4.2 Customer Services Request Report - providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 January to 31 January 2024 is attached, (Attachment A).

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

3.4.3 Graffiti Report – The graffiti report for 2023 is attached. (Attachment B).

3.5 Community Service Awards

Banks Peninsula Community Board is looking forward to recognising individuals and groups for their significant voluntary service and welcome nominations now. The Christchurch City Council created the Community Service Awards as a way to thank and honour those who, by their demonstrated commitment and example, inspire others to engage in volunteer service. Recognising and honouring community-focused initiatives sets a standard for service, encourages a sustained commitment to civic participation, and inspires others to make service a central part of their lives.

A group of men sitting on a train

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4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 3 Bantry Lodge Road – a memorandum to follow up the Boards 28 August 2023 briefing. (Attachment D).

4.2 SDC Chlorine Exemption – a memorandum regarding the Selwyn District Council Chlorine Exemption. (Attachment E).

4.3 Management of Elected Member Requests (Local Issues) – a memorandum regarding updates to the process for requests for information for local issues. (Attachment F).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Customer Services Report - January 2024	24/191794	79
b ⇩	Graffiti Snapshot - 2023	24/207902	80
c ⇩	Banks Peninsula Discretionary Response Fund Summary as at 12 February 2024	24/229358	82
d ⇩	Memorandum - 3 Bantry Lodge Road	24/276548	83
e ⇩	Memorandum - SDC Chlorine Exemption	24/276549	85
f ⇩	Memorandum - Management of Elected Member Requests (Local Issues)	24/276550	87

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Trisha Ventom - Community Recreation Advisor

Linda Burkes - Support Officer

Jane Harrison - Community Development Advisor

Natasha McDonnell - Banks Peninsula Governance Advisor

Dane Moir - Community Development Advisor

Andrea Wild - Community Development Advisor

Steffi Brightwell - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Jess Garrett - Manager Community Governance, Halswell Hornby Riccarton

John Filsell - Head of Community Support and Partnerships

Name	Subject
Akaroa Museum Advisory Committee Unconfirmed Meeting Minutes	21 February 2024
Akaroa Museum Advisory Committee Meeting Minute Attachments	21 February 2024

9. Akaroa Museum Advisory Committee Meeting Minutes
Reference / Te Tohutoro:	24/297972
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)