Agenda of Road Closure Subcommittee - Thursday, 29 February 2024

Road Closure Subcommittee

29 February 2024

3. Proposed Temporary Road Closure for Street Concert
Reference / Te Tohutoro:	24/270276
Report of / Te Pou Matua:	Simon Hodges Team Leader - Temporary Traffic Management Team. simon.hodges@ccc.govt.nz
Senior Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Brief Summary He Whakarāpopototanga Poto

1.1 The purpose of this report is to provide the Road Closure Subcommittee with information to enable the Subcommittee to make a decision regarding the application for proposed road closures for the Street Concert on Gloucester Street as part of the Streets for People Project. The proposed road closure is to provide a safe location for the proposed concert to be held where participants and staff organising the event are able to be separated from traffic to facilitate and hold the proposed concert.

1.2 This report has been written because Qualis Limited have proposed to close the following road from 3:30am to 10am on Friday 8 March 2024:

1.2.1 Gloucester Street from Colombo Street to 85 metres East of Colombo Street.

1.3 The event organisers have indicated that they have undertaken direct notifications to impacted parties, which is required as part of the road closure application process. The event organisers will provide a record of any feedback received, from impacted parties, to the Subcommittee in advance of the scheduled meeting or alternatively the organisers may present the information in person to the Subcommittee.

1.4 Public notification was carried out through publication in The Press and on the Council website. The period of time allowing for objections to be received meeting the minimum required time period of one week. The application was publicly advertised in The Press on Monday, 5 February with objections closing Monday, 12 February 2024.

1.5 There were no objections received by Council as a result of the public notifications process.

1.6 Road closures have not previously been approved by the Road Closure Subcommittee at this location.

1.7 Staff support the proposed temporary road closures and believe that it will not unreasonably impact traffic.

2. Officer Recommendations Ngā Tūtohu

That the Road Closure Subcommittee:

1. Receive the information in the Report.

2. Authorise the approval of the temporary road closures for the Street Concert, proposed to be deployed from 3:30am to 10am on Friday, 8 March 2024:

a. Gloucester Street from Colombo Street to 85 metres East of Colombo Street

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Gloucester Street Proposed Road Closure Extent	24/270277	7

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Simon Hodges - Team Leader Temporary Traffic Management
Approved By	Jacob Bradbury - Manager Planning & Delivery Transport

Road Closure Subcommittee

29 February 2024

4. Proposed Temporary Road Closure for City to Surf 2024
Reference / Te Tohutoro:	24/284597
Report of / Te Pou Matua:	Simon Hodges – Team Leader Temporary Traffic Management Team. Simon.hodges@ccc.govt.nz
Senior Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Brief Summary He Whakarāpopototanga Poto

1.1 The purpose of this report is to provide the Road Closure Subcommittee with information to enable the Subcommittee to make a decision regarding the application for proposed road closures for the City to Surf 2024 Event. The proposed road closures are intended to separate event attendees from other road users enabling the safe running of the event by removing conflict between vehicles and event participants.

1.2 This report has been written because ‘The Star’ Media have proposed to close the following roads, at the following locations, at the times shown below:

1.2.1 Proposed to be closed from 8:30am to 9:30am Sunday, 17 March 2024

· Worcester St from Latimer Square West to 20m West of Latimer Square West

· Latimer Square West from #23 Latimer Square West to Gloucester Street

· Chester Street East from #88 Chester St East to Madras Street

· Oxford Terrace from Kilmore Street to Willow Street

· Hurley St entire length

· Gloucester Street from 50 metres East of Madras Street to 50 metres West of Madras Street

· Armagh Street from 50 metres East of Madras Street to 50 metres West of Madras Street

· Kilmore Street from 50 metres East of Madras Street to 50 metres West of Madras Street

1.2.2 Proposed to be closed from 9am to 10am Sunday, 17 March 2024

· Gayhurst Road from Avonside Drive to Glenarm Terrace

· Glenarm Terrace from Gayhurst Road to Locksley Ave

· Locksley Avenue from Glenarm terrace to Snell Place

1.2.3 Proposed to be closed from 9am to 12pm Sunday, 17 March 2024

· Stanmore Road from Avonside Drive to Glade Ave

· Swanns Road from Avonside Drive to River Road

· Avonside Drive from Cowlishaw Street to Retreat Road

· River Road from Medway Street to McBratneys Road

· Avonside Drive from #740 Avonside Drive to Wainoni Road

· Avondale Road from Mervyn Drive to New Brighton Road

· New Brighton Road from Avondale Road to SH74 Anzac Drive

· Hulverston Drive from Chardale Street to Briarmont Street

· New Brighton Road from SH74 Anzac Drive to Pratt Street

· Pratt Street from New Brighton Road to Keyes Road

1.2.4 Proposed to be closed from 9am to 1pm Sunday, 17 March 2024

· Keyes Road from Pratt Street to Lonsdale Street

1.4 Public notification was carried out through publication in The Press and on the Council website. The period of time allowing for objections to be received meeting the minimum required time period of one week. The application was publicly advertised in The Press on Tuesday, 30 January 2024 with objections closing Tuesday, 6 January 2024.

1.5 There were no objections received by Council, as a result of the public notifications process.

1.6 Road closures for this event have previously been approved by the Road Closure Subcommittee at this location, with no unexpected impacts regarding traffic movements, reported in the area.

1.7 Staff support the proposed temporary road closures and believe that it will not unreasonably impact traffic.

2. Officer Recommendations Ngā Tūtohu

That the Road Closure Subcommittee:

1. Receive the information in the Report.

2. Authorise the approval of the temporary road closures for the City to Surf 2024, proposed to be deployed as listed :

a. Proposed to be closed from 8:30am to 9:30am Sunday 17 March 2024

i. Worcester St from Latimer Square West to 20m West of Latimer Square West

ii. Latimer Square West from #23 Latimer Square West to Gloucester Street

iii. Chester Street East from #88 Chester St East to Madras Street

iv. Oxford Terrace from Kilmore Street to Willow Street

v. Hurley St entire length

vi. Gloucester Street from 50 metres East of Madras Street to 50 metres West of Madras Street

vii. Armagh Street from 50 metres East of Madras Street to 50 metres West of Madras Street

viii. Kilmore Street from 50 metres East of Madras Street to 50 metres West of Madras Street

ix. Proposed to be closed from 9am to 10am Sunday 17 March 2024

x. Gayhurst Road from Avonside Drive to Glenarm Terrace

xi. Glenarm Terrace from Gayhurst Road to Locksley Ave

xii. Locksley Avenue from Glenarm terrace to Snell Place

b. Proposed to be closed from 9am to 12pm Sunday 17 March 2024

i. Stanmore Road from Avonside Drive to Glade Ave

ii. Swanns Road from Avonside Drive to River Road

iii. Avonside Drive from Cowlishaw Street to Retreat Road

iv. River Road from Medway Street to McBratneys Road

v. Avonside Drive from #740 Avonside Drive to Wainoni Road

vi. Avondale Road from Mervyn Drive to New Brighton Road

vii. New Brighton Road from Avondale Road to SH74 Anzac Drive

viii. Hulverston Drive from Chardale Street to Briarmont Street

ix. New Brighton Road from SH74 Anzac Drive to Pratt Street

x. Pratt Street from New Brighton Road to Keyes Road

c. Proposed to be closed from 9am to 1pm Sunday 17 March 2024

i. Keyes Road from Pratt Street to Lonsdale Street

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	City to Surf 2024 Full course TMP	24/284908	12
b ⇩	City to Surf Overview 2024	24/284910	13

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Simon Hodges - Team Leader Temporary Traffic Management
Approved By	Jacob Bradbury - Manager Planning & Delivery Transport

Road Closure Subcommittee

29 February 2024

5. Proposed Temporary Road Closure for Single Fin Mingle 2024
Reference / Te Tohutoro:	24/285643
Report of / Te Pou Matua:	Simon Hodges – Team Leader - Temporary Traffic Management Team - simon.hodges@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Brief Summary

1.1 The purpose of this report is to provide the Road Closure Subcommittee with information to enable the Subcommittee to make a decision regarding the application for proposed road closures for the Single Fin Mingle 2024. The proposed road closure is to allow for the event to utilise the road to hold the event and to remove interactions between event attendees and traffic.

1.2 This report has been written because Whites Traffic Management have proposed to close the following road from 7am Saturday, 6 April 2024 to 12.30 am Sunday, 7 April 2024:

· Nayland Street from Wakefield Avenue to Richmond Hill Road.

1.4 Public notification was carried out through publication in The Press and on the Council website. The application was publicly advertised in The Press on Thursday, 25 January 2024 with objections closing Thursday 2 February 2024.

1.5 There were no objections received by Council as a result of the public notifications process.

1.6 Road closures for this event have previously been approved by the Road Closure Subcommittee at this location, with no unexpected impacts being observed.

1.7 Staff support the proposed temporary road closures and believe that it will not unreasonably impact traffic.

2. Officer Recommendations Ngā Tūtohu

That the Road Closure Subcommittee:

1. Receive the information in the Report.

2. Authorise the approval of the temporary road closures for the Single Fin Mingle 2024, proposed to be deployed from 7am Saturday, 6 April 2024 to 12.30 am Sunday, 7 April 2024:

a. Nayland Street from Wakefield Avenue to Richmond Hill Road

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Proposed Temporary Road Closure for Single Fin Mingle 2024	24/285810	17

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Simon Hodges - Team Leader Temporary Traffic Management
Approved By	Jacob Bradbury - Manager Planning & Delivery Transport

Road Closure Subcommittee

29 February 2024

6. Proposed Temporary Road Closure for Sea To Sky Triathlon 2024
Reference / Te Tohutoro:	24/286356
Report of / Te Pou Matua:	Simon Hodges – Team Leader - Temporary Traffic Management Team - simon.hodges@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Brief Summary

1.1 The purpose of this report is to provide the Road Closure Subcommittee with information to enable the Subcommittee to make a decision regarding the application for proposed road closures for the Sea to Sky Triathlon 2024. The proposed closures are intended to provide event participants with a safe course that separates event attendees from road users on Summit Road due to the road environment being narrow and winding.

1.2 This report has been written because Canterbury triathlon club have proposed to close the following road from 8am to 11am Sunday, 17 March 2024:

· Summit Road from Mount Pleasant Road to Godley Head Car Park cattle stop.

1.5 There were no objections received by Council, as a result of the public notifications process.

1.6 Road closures for this event have previously been approved by the Road Closure Subcommittee at this location, with no unexpected impacts being observed.

1.7 Staff support the proposed temporary road closures and believe that it will not unreasonably impact traffic.

2. Officer Recommendations Ngā Tūtohu

That the Road Closure Subcommittee:

1. Receive the information in the Report.

2. Authorise the approval of the temporary road closures for the Fast Five International track meet, proposed to be deployed from 8am to 11am Sunday, 17 March 2024:

a. Summit Road from Mount Pleasant Road to Godley Head Car Park cattle stop.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Proposed Road Closures Sea to Sky Triathlon 2024	24/286447	21
b ⇩	Sea2Sky notification confirmation	24/286453	22
c ⇩	Sea2Sky Notifcation Distribution List	24/286454	23

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Simon Hodges - Team Leader Temporary Traffic Management
Approved By	Jacob Bradbury - Manager Planning & Delivery Transport

Road Closure Subcommittee

29 February 2024

7. Proposed Temporary Road Closure for Le Race 2024
Reference / Te Tohutoro:	24/286539
Report of / Te Pou Matua:	Simon Hodges – Team Leader Temporary Traffic Management Team simon.hodges@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Brief Summary

1.1 The purpose of this report is to provide the Road Closure Subcommittee with information to enable the Subcommittee to make a decision regarding the application for proposed road closure for the Le Race 2024 Event. The proposed road closure is to provide a separated starting location to enable the event to be managed in a safe manner at the start line.

1.2 This report has been written because Not Just Events have proposed to close the following road on Saturday 23 March 2024 to facilitate the running of Le Race 2024.

· Cathedral Square from Worcester Street to Hereford Street from 6am to 8:30am

1.4 Public notification was carried out through publication in The Press and on the Council website. The period of time allowing for objections to be received meeting the minimum required time period of one week. The application was publicly advertised in The Press on 25 January 2024 with objections closing 2 February 2024.

1.5 There were no objections received by Council, as a result of the public notifications process.

1.6 Road closures for this event have previously been approved by the Road Closure Subcommittee at this location, with no unexpected impacts regarding traffic movements, reported in the area.

1.7 Staff note that Sail GP is being held on the same Saturday as this event, the temporal impacts are however different and Le Race will be clear of the areas impacted by SailGP prior to any overlap occurring.

1.8 Staff support the proposed temporary road closure and believe that it will not unreasonably impact traffic.

2. Officer Recommendations Ngā Tūtohu

That the Road Closure Subcommittee:

1. Receive the information in the Report.

2. Authorise the approval of the temporary road closure for the Le race 2024, proposed to be deployed from on Saturday 23 March 2024:

a. Cathedral Square from Worcester Street to Hereford Street from 6am to 8:30am

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Le Race Proposed Road Closure 2024	24/286601	27

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Simon Hodges - Team Leader Temporary Traffic Management
Approved By	Jacob Bradbury - Manager Planning & Delivery Transport

Road Closure Subcommittee

29 February 2024

8. Proposed Road Closures Pipers Valley Road Sprint 2024
Reference / Te Tohutoro:	24/295400
Report of / Te Pou Matua:	Simon Hodges, Team Leader - Temporary Traffic Management Team simon.hodges@ccc.govt.nz
Senior Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Brief Summary He Whakarāpopototanga Poto

1.1 The purpose of this report is to provide the Road Closure Subcommittee with information to enable the Subcommittee to make a decision regarding the application for proposed road closures for the Pipers Valley Road Sprint 2024. The road closure is proposed to provide for a closed off section of road to allow for a motorsport event, that is separated from other road users.

1.2 This report has been written because Autosport Club (Inc) have proposed to close the following road from 8am to 5pm on 16 March 2024:

· Pipers Valley Road from 356 Pipers Valley Road to 120 Pipers Valley Road

1.3 The event organisers have indicated that they have undertaken direct notifications to impacted parties, attached, which is required as part of the road closure application process. The event organisers will provide a record of any feedback received, from impacted parties, to the Subcommittee in advance of the scheduled meeting or alternatively the organisers may present the information in person to the Subcommittee.

1.4 The event organisers have been in contact with Fire and Emergency New Zealand (FENZ), attached, regarding current fire risk in the area. The organisers will continue to engage with FENZ regarding the potential fire risk and the impact it may have on the running of the proposed event.

1.5 Public notification was carried out through publication in The Press and on the Council website. The period of time allowing for objections to be received meeting the minimum required time period of one week. The application was publicly advertised in The Press on Thursday, 25 January 2024 with objections closing Friday, 2 February 2024.

1.6 There were no objections received by Council, as a result of the public notifications process.

1.7 Road closures for this event have previously been approved by the Road Closure Subcommittee at this location, with no unexpected impacts regarding traffic movements, reported in the area.

1.8 Staff support the proposed temporary road closures and believe that it will not unreasonably impact traffic.

2. Officer Recommendations Ngā Tūtohu

That the Road Closure Subcommittee:

1. Receive the information in the Report.

2. Authorise the approval of the temporary road closures for the Pipers Valley Road Sprint 2024, proposed to be deployed from 8am to 5pm on 16 March 2024:

a. Pipers Valley Road from 356 Pipers Valley Road to 120 Pipers Valley Road

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Pipers Valley Road residents notification letter.	24/295401	31
b ⇩	Pipers Valley Road Proposed closure	24/295403	32
c ⇩	Email to FENZ from Autosport (Inc) re: Pipers Valley Road Sprint event 2024	24/295405	33

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Simon Hodges - Team Leader Temporary Traffic Management
Approved By	Jacob Bradbury - Manager Planning & Delivery Transport

Road Closure Subcommittee

29 February 2024

9. Proposed Temporary Road Closure for Foodies Local Guide Event
Reference / Te Tohutoro:	24/295486
Report of / Te Pou Matua:	Simon Hodges, Team Leader – Temporary Traffic Management simon.hodges@ccc.govt.nz
Senior Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Brief Summary He Whakarāpopototanga Poto

1.1 The purpose of this report is to provide the Road Closure Subcommittee with information to enable the Subcommittee to make a decision regarding the application for proposed road closure for the Foodies Local Guide Event. The proposed Road closure is to allow for the road to be used as an event space for food stalls and attendees.

1.2 This report has been written because Foodies Local Guides have proposed to close the following road from 3pm Friday 22 March to 11pm on Saturday 23 March 2024:

· Oxford Terrace from Manchester Street to Colombo Street

1.4 Public notification was carried out through publication in The Press and on the Council website. The period of time allowing for objections to be received meeting the minimum required time period of one week. The application was publicly advertised in The Press on Thursday, 25 January with objections closing Friday, 2 February 2024.

1.5 There were no objections received by Council, as a result of the public notifications process.

1.6 On 23 March 2024 Armagh Street will have the SailGP bus transport hub in operation for their Lyttelton event. It is not envisaged that the events will unreasonably impact the surrounding network as the full closures and one-way systems deployed by SailGP will still enable access on Colombo Street, North of Armagh Street and East bound on Armagh Street from Colombo Street North of Armagh Street, for the Foodie Local Guides Event attendees.

1.7 Road closures for this event have previously not been approved by the Road Closure Subcommittee at this location.

1.8 Staff support the proposed temporary road closures and believe that it will not unreasonably impact traffic.

2. Officer Recommendations Ngā Tūtohu

That the Road Closure Subcommittee:

1. Receive the information in the Report.

2. Authorise the approval of the temporary road closure for the Foodies Local Guides Event, proposed to be deployed from 3pm Friday 22 March to 11pm on Saturday 23 March:

a. Oxford Terrace from Manchester Street to Colombo Street

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Notification Letter Foodies Local Guides	24/295488	37
b ⇩	Proposed Road Closure Foodies Local Guides	24/295489	38

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Simon Hodges - Team Leader Temporary Traffic Management
Approved By	Jacob Bradbury - Manager Planning & Delivery Transport