Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

Waimāero Fendalton-Waimairi-Harewood Community Board

12 February 2024

Unconfirmed

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 11 December 2023

Time: 4.33 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Deputy Chairperson

Members

Bridget Williams

Jason Middlemiss

Linda Chen (via audio/visual link)

James Gough

Aaron Keown

Sam MacDonald

Nicola McCormick

Shirish Paranjape

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6730

maryanne.lomax@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga:

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2023/00061

That the apologies received from David Cartwright for absence and James Gough for lateness be accepted.

Shirish Paranjape/Jason Middlemiss Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2023/00062

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 6 November 2023 be confirmed.

Shirish Paranjape/Nicola McCormick Carried

4. Public Forum Te Huinga Whānui

Part B

4.1 Asset Sales

Fiona Bennetts, Matthew Ladbrokes, Annette Hamblett and Nathaniel Herz-Edinger (local residents) addressed the Board regarding asset sales in the Long Term Plan.

James Gough joined the meeting at 4.44pm.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Joint Meeting - Waimāero Fendalton-Waimairi-Harewood & Waipapa Papanui-Innes-Central Community Board Minutes - 4 December 2023

Community Board Resolved FWHB/2023/00063

That the Minutes from the joint meeting of the Waimāero Fendalton-Waimairi-Harewood and Waipapa Papanui-Innes-Central Community Boards held on 4 December 2023 be confirmed.

Bridget Williams/Jason Middlemiss Carried

8. Stanleys Road - Proposed No Stopping Restrictions

Community Board Resolved FWHB/2023/00064

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the west side of Stanleys Road, commencing at a point 48 metres north of its intersection with Wairakei Road and extending in a northerly direction for a distance of 22 metres.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the west side of Stanleys Road, commencing at a point 116 metres north of its intersection with Wairakei Road and extending in a northerly direction for a distance of 48 metres.

3. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the east side of Stanleys Road, commencing at a point 128 metres north of its intersection with Wairakei Road and extending in a northerly direction for a distance of 10 metres.

4. Approves pursuant to clause 6(2) of the Christchurch City Council Traffic and Parking Bylaw 2017 to revoke any previous resolutions pertaining to traffic controls and/or parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the traffic controls and/or parking and stopping restrictions described in this report.

5. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Aaron Keown/James Gough Carried

9. Tulett Park Drive & Glenturret Drive - Proposed No Stopping Restrictions

Community Board Resolved FWHB/2023/00065

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on:

a. The north-west side of Tulett Park Drive, commencing at its intersection with Claridges Road and extending in a north-easterly direction for a distance of 30 metres.

b. The south-east side of Tulett Park Drive, commencing at its intersection with Claridges Road and extending in a north-easterly direction for a distance of 30 metres.

c. The west side of Tulett Park Drive, commencing at its intersection with Glenturret Drive and extending in a southerly direction for a distance of 24 metres.

d. The east side of Tulett Park Drive, commencing at its intersection with Glenturret Drive and extending in a southerly direction for a distance of 24 metres.

e. The west side of Tulett Park Drive, commencing at its intersection with Glenturret Drive and extending in a northerly direction for a distance of 26 metres.

f. The east side of Tulett Park Drive, commencing at its intersection with Glenturret Drive and extending in a northerly direction for a distance of 33 metres.

g. The south side of Glenturret Drive, commencing at its intersection with Tulett Park Drive and extending in a westerly direction for a distance of 29 metres.

h. The north side of Glenturret Drive, commencing at its intersection with Tulett Park Drive and extending in a westerly direction for a distance of 29 metres.

i. The south side of Glenturret Drive, commencing at its intersection with Tulett Park Drive and extending in an easterly direction for a distance of 30 metres.

j. The north side of Glenturret Drive, commencing at its intersection with Tulett Park Drive and extending in an easterly direction for a distance of 15 metres.

2. Revoke any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in this report.

3. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Aaron Keown/Jason Middlemiss Carried

10. 3-7 Normans Road - Proposed P60 Parking Restrictions and No Stopping Restrictions

Community Board Comment

The Board asked for the operating hours of the new parking restrictions to be displayed on the signage, to ensure customers of nearby dinner restaurants are aware that the restrictions do not apply at night. Otherwise the officer recommendations were accepted without change.

Community Board Resolved FWHB/2023/00066

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves pursuant to clause 7 of the Christchurch City Council Traffic and Parking bylaw 2017, that the parking of motor vehicles be restricted to a maximum period of 60 minutes between the times of 8am and 6pm, Monday to Sunday, within the area identified as Area A in attachment A of this report (plan TG146854, dated 21/09/2023).

2. Approves pursuant to clause 7 of the Christchurch City Council Traffic and Parking bylaw 2017, that the parking of motor vehicles be restricted to a maximum period of 60 minutes between the times of 8am and 6pm, Monday to Sunday, on the north side of Wairakei Road commencing at a point 25 metres north-west of its intersection with Normans Road and extending in a north-westerly direction for a distance of 17 metres.

3. Approves pursuant to clause 7 of the Christchurch City Council Traffic and Parking bylaw 2017 that the stopping of vehicles be prohibited at any time on the North side of Wairakei Road, commencing at a point 42 metres north-west of its intersection with Normans Road and extending in a westerly direction for a distance of 4 metres.

4. Revoke any previous resolutions pertaining to the parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in this report.

5. Approve that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

6. Requests that the operating hours of the restrictions be displayed on the signage.

Bridget Williams/Shirish Paranjape Carried

James Gough declared an interest and took no part in the Board’s discussion or voting on this item.

11. Fendalton-Waimairi-Harewood 2023-24 Youth Development Fund Applications - Hamish Angus Mayne Giddens

Community Board Resolved FWHB/2023/00067

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $400 from its 2023-24 Youth Development Fund to Hamish Angus Mayne Giddens towards competing at the Youth American Grand Prix (YAGP) Ballet Finals in New York, from 11 to 20 April 2024.

Aaron Keown/Shirish Paranjape Carried

12. Fendalton-Waimairi-Harewood 2023-24 Discretionary Response Fund Application - Canterbury Westland Kindergarten Assn (Kidsfirst) - Avonhead, Anglican Parish of Burnside Harewood and Ōtautahi Community Housing Trust

Community Board Resolved FWHB/2023/00068

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves a grant of $2,075 from its 2023-24 Discretionary Response Fund to Canterbury Westland Kindergarten Assn (Kidsfirst) – Avonhead towards a sandpit box and plants.

2. Approves a grant of $4,000 from its 2023-24 Discretionary Response Fund to Anglican Parish of Burnside Harewood towards a heating system upgrade for St Timothy’s Church Complex.

3. Approves a grant of $5,000 from its 2023-24 Discretionary Response Fund to the Ōtautahi Community Housing Trust towards the costs of tree removal at Aorangi Courts.

Aaron Keown/Sam MacDonald Carried

13. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - December 2023

Community Board Resolved FWHB/2023/00069

Officer recommendations accepted without change.

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for December 2023.

2. Request, in relation to paragraph 3.10 of the report, that the Board receive a monitoring report within 3-6 months of the reduced speed limit being installed in the Rastrick/Tonbridge Street area to review the effectiveness of the change.

Shirish Paranjape/Bridget Williams Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on matters of interest to the Board.

Karakia Whakamutunga:

Meeting concluded at 5pm.

CONFIRMED THIS 12^TH DAY OF FEBRUARY 2024

Bridget Williams

Chairperson

Waimāero Fendalton-Waimairi-Harewood Community Board

12 February 2024

8. Bus stops upgrades on Carlton Mill Road
Reference / Te Tohutoro:	23/1742889
Report of / Te Pou Matua:	Mansour Johari, Passenger Transport Engineer (Mansour.johari@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Jane Parfitt, Interim General Manager Infrastructure, Planning and Regulatory Services (Jane.Parfitt@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 To approve the bus stop upgrades proposed for bus stops on Carlton Mill Road near Cheltenham Street outside 55 and 16 Carlton Mill Road.

1.2 The proposed upgrades are part of Port-to-Port bus route review.

1.3 The upgrades include bus stop relocation to improve accessibility and to minimize on-street parking loss, provision of standard line marking to enhance the accessibility for people of all ages and abilities, and the installation of two bus seats to improve the waiting areas.

1.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria set out in the Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board approves:

Bus stop 16358 – Relocation along the boundary of 55 Carlton Mill Road, closer to its intersection with Cheltenham Street (Attachment A)

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That all existing parking and stopping restrictions associated with bus stop 16358 on the north side of Carlton Mill Road commencing at a point 20 metres west of its intersection with Cheltenham Street and extending in a westerly direction for a distance of 12 metres, be revoked.

b. That the stopping of vehicles is prohibited at all times on the north side of Carlton Mill Road commencing at its intersection with Cheltenham Street and extending in a westerly direction for a distance of 9 metres.

c. That a bus stop be installed on the north side of Carlton Mill Road commencing at a point 9 metres west of its intersection with Cheltenham Street and extending in a westerly direction for a distance of 14 metres.

d. That the stopping of vehicles is prohibited at all times on the north side of Carlton Mill Road commencing at a point 23 metres west of its intersection with Cheltenham Street and extending in a westerly direction for a distance of 12 metres.

2. That bus stop facilities including a set of directional and warning tactile pavers, a seat, and a bus stop sign are installed at the bus stop as shown on Attachment A.

Bus stop 10948 – Relocation from outside 16 Carlton Mill Road to outside 18 Carlton Mill Road (Attachment A)

3. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That all existing parking and stopping restrictions associated with bus stop 10948 on the south side of Carlton Mill Road commencing at a point 63 metres west of its intersection with Cheltenham Street and extending in a westerly direction for a distance of 14 metres, be revoked.

b. That the stopping of vehicles is prohibited at all times on the south side of Carlton Mill Road commencing at a point 29 metres west of its intersection with Cheltenham Street and extending in a westerly direction for a distance of 10 metres.

c. That a bus stop be installed on the south side of Carlton Mill Road commencing at a point 39 metres west of its intersection with Cheltenham Street and extending in a westerly direction for a distance of 14 metres.

4. That bus stop facilities including a seat, a set of directional and warning tactile pavers and a bus stop sign are installed at the bus stop as shown on Attachment A.

5. That any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking and stopping restrictions described in clauses 1 – 4 above are revoked.

6. That these recommendations if approved, take effect when the parking and stopping restrictions that evidence the restrictions described in clauses 1 – 4 above are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The reasonings behind proposed option include:

· Bus stop 16358 outside 55 Carlton Mill Road

Is slightly relocated east closer to the intersection with Cheltenham Street. This relocation minimizes the loss of on-street parking by integrating the required parking restrictions after the proposed bus box with the parking restrictions at the intersection and reduces the risk of potential damage to buses by keeping the power pole outside the bus box.

The installation of a bus box and the inclusion of no stopping lines before and after, not only improves the visibility of the bus stop, but more importantly, ensures that buses can safely and effectively pull in and out, positioning themselves close and parallel to the kerb. In addition, the provision of a seat enhances the waiting area for bus passengers.

In the consultation plan, a bus shelter was initially proposed for installation at this bus stop, as shown in Attachment B. However, due to financial constraints, this proposed bus shelter has been replaced with a seat in this report.

· Bus stop 10948 at 16 Carlton Mill Road

Is relocated east to outside 18 Carlton Mill Road. This change enhances accessibility, eliminating the need for passengers to step over a vehicle crossing, which is especially challenging for disabled, children, and elderly passengers. Additionally, the current location poses a risk of buses colliding with a nearby power pole when pulling into the bus box. Other options, like shifting the bus stop west or further east, were considered but deemed unfeasible due to the presence of a signalled crossing west of the bus stop and spacing constraints between this bus stop and the next stop in the eastern direction.

The proposed plan also improves the lack of parking restriction after the bus box making sure that buses can safely pull out. Furthermore, the provision of a seat enhances the waiting area for bus passengers.

In the consultation plan, a few metres of no stopping restriction were proposed after the bus box, as shown in Attachment B. This parking restrictions has been removed from the plan proposed in this report as they were alongside the driveway of 18 Carlton Mill Road.

3.2 The disadvantages of proposed option include:

· The installation of required line markings before and after the bus boxes will result in the loss of on-street parking spaces (approximately three spaces at bus stop 16358 and two spaces at bus stop 10948)

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Two alternative options were investigated but not consulted on. The advantages and disadvantages of these options compared to proposed plan are as follows:

4.2 Option 2 – Upgrading bus stop 10948 at 16 Carlton Mill Road at its current location.

· The advantages of this option include:

a. One less on-street parking loss compared to proposed plan.

· The disadvantages of this option include:

a. It will be a more expensive option compared to proposed plan mainly due kerb renewal, resurfacing, and required traffic management costs (Approximately $4500 more compared to proposed plan).

4.3 Option 3 – Do nothing option and the existing street conditions will remain as is.

· The advantages of this option include:

a. Council will not incur any costs.

· The disadvantages of this option include:

a. Buses will not be able to pull up close and parallel to the kerb as the existing bus stop beside 55 Carlton Mill lacks line marking including no stopping before and after the bus stop often resulting in vehicles being parked here.

b. Buses will not be able to safely pull out from bus stop beside 16 Carlton Mill Road as the bus stop lacks no stopping restriction after bus box.

c. There will not be any improvements to accessibility at these bus stops.

d. The existing conditions may often require drivers to exert significant efforts in assisting individuals in wheelchairs to access the bus, posing challenges to the independency feeling of disabled individuals.

e. Retains the risk of buses colliding with the existing power pole when manoeuvring to be close and parallel with the kerb to assist passenger boarding.

5. Detail Te Whakamahuki

5.1 All bus stops are planned and implemented in accordance with the Christchurch Bus Stop Guidelines (2009) and the Christchurch City Council’s Construction Standard Specifications (2018).

Public Consultation Te Tukanga Kōrerorero

5.2 Consultation has been carried out with the following organizations/groups:

· Affected property owners and occupiers (consultation area is shown in Figure 1)

· Environment Canterbury

· Members of accessibility reference group (ARG) and public transport stakeholders reference group (PTSRG)

· Bus operators

A map of a neighborhood

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Figure 1: Consultation area.

5.3 The consultation period for the proposed upgrades occurred on 24 October - 8 November 2023. Letters were posted to the affected properties (both tenants and owners) in the consultation catchment area. In addition, consultation period was extended for the residents of 18 Carlton Mill Road till 23 November following their request to the Community Board.

Summary of Submissions Ngā Tāpaetanga

5.4 Environment Canterbury and bus operators supported the proposed upgrades.

5.5 The proposed plan for bus stop 16358 received one support, one opposition submission for the no stopping restrictions, and three residents raised concerns about shelter and bus sign locations, which were addressed in final plan after meeting with residents.

5.6 The proposed plan for bus stop 10948 received six support and seven opposition submissions mainly due to on-street parking loss. Also, an email was sent to Community Board including residents’ questions, which were answered by staff.

5.7 For bus stop 16358 a summary of submissions is presented along with staff responses. In case of bus stop 10948, a general response is provided for all submissions as most of objections share a common concern.

Bus stop 16358:

5.8 43 Carlton Mill Road: “It looks like a sensible plan”.

5.9 Owners of 55/1 and 55/3 Carlton Mill Road: contacted staff and raised concerns about the location of the proposed shelter and bus stop sign in the consultation plan as well as on-street parking loss.

· Staff Response:

Staff met the above residents on site and listened to raised concerns.

Accordingly, the location of the shelter was modified in plan ensuring a 2 metre distance from the property entrance. In addition, the proposed pole and bus stop sign were replaced by a bus stop sign to be installed on shelter roof or power pole. Moreover, the reasoning behind bus stop relocation and the importance of CCC standard of no stopping restrictions before and after a bus box were explained by staff.

5.10 4/55 Carlton Mill Road: “I am giving you my complete disapproval of the proposed bus stop. The removing of, as a resident, not able to park outside my own apartment is appalling and unacceptable. Not to mention where you have indicated where the shelter and sign are to go, also unacceptable. You have indicated it is directly outside the exit I (and other residents) use to access my car. Parking is at a premium on Cheltenham St after 5pm as residents of that street full up the parking spots very quickly so hence why I use Carlton Mill rd. So please don't put 'no stopping' lines within 40meters West of Cheltenham St and place the bus shelter 20meters West from where indicated. I could go on with many more reasons but I am hoping common sense prevails and corrections will be made.“

· Staff Response:

An email was sent by staff explaining that the concerns about shelter and bus sign locations has been addressed.

In addition, it has been explained that, though not line marked, the current conditions already include 12 metres of no stopping restriction as vehicles must not park within 6 metres each side of the bus stop and vehicles must not park closer than 6 metres to intersections. The current 12 metres, however, is not standard. To make sure that buses can safely pull in and stop close and parallel to kerb, both CCC and NZTA standards now require a 14-metre bus box with 12 metres and 6 metres no stopping restrictions before and after the bus box.

Staff also conducted further investigations to secure one parking space besides 55 Carlton Mill Road. However, this was found to be not possible by CCC Design Team. Following these changes, the submitter was informed and has not made any further comments.

5.11 Above residents have been informed that the plan was subsequently amended, and the bus shelter was removed from the proposal.

Bus stop 10948:

5.12 18 Carlton Mill Road: “Both I and the residents of Kamahi, 18 Carlton Mill Road, warmly support the proposed relocation of the bus stop. A major reason for the stop being moved is to avoid a traffic hazard for vehicles leaving Kamahi and entering CMR. Stop 16358 is less relevant to us here but the proposed changes here seem entirely sensible too.”

5.13 18 Carlton Mill Road: “I approve shifting the bus stop to outside this address.”

5.14 501/18 Carlton Mill Road: called staff on 14^th November and supported the proposed plan.

5.15 PU2 at Kamahi: “My wife and I from unit PU2 at Kamahi, both support the relocation of the bus stop as outlined in your letter of the 14th October.”

5.16 #1 18 Carlton Mill Road: “I am in favour of shifting the bus stop to outside our building at 18 Carlton Mill Rd Christchurch.”

5.17 301/18 Carlton Mill Road: “I am strongly in favour of our bus stop being relocated a short distance to the east. At the moment it is highly dangerous as visibility is often totally obscured by large vehicles parking there. I have had several occasions where the road seemed clear but when I drew out, a small car appeared seemingly from nowhere and I was forced to back quickly into our driveway to avoid a prang.”

5.18 401/18 Carlton Mill Road: “I do not want the bus stop changed”.

5.19 291/18 Carlton Mill Road: “As a resident of number 18 Carlton Mill Road, I do NOT support moving the bus stop to outside of number 18”.

5.20 202/18 Carlton Mill Road: “Please DO NOT MOVE THE BUS STOP TO #18 CARLTON MILL ROAD. It is in the perfect position outside #16 Carlton Mill Road - and it just needs a seat and/or shelter. I do not want it out the front of our building at #18 Carlton Mill Road, thank you.”

5.21 18 Carlton Mill road: “. Don’t want it moved. Would like it to stay where it is. Don’t want a bus stop outside my house. I need to park there. Feel it would decrease the value of our property. Adds value having on road parking.”

5.22 302/18 Carlton Mill Road: “ At the Apartment Building; 18 Carlton Mill Road, we have only 1 car park in the Basement per residents, we have had occasional problems in the Basement, there is no street parking, especially if there are Road Works or other issues. We do not have 2 Car Garages, unlike other Residents on Carlton Mill Road. Most of us fear getting out of the Driveway with No Vision in peak traffic with a Bus impeding Vision both right and left and significant delays.”

5.23 401/18 Carlton Mill Road: “Ridiculous! We will lose parking outside of our apartment building if the proposal goes ahead. The current bus stop is very adequate. There are no current problems with the existing pedestrian egress and crossing the road. In 4 years we have never experienced any issues. Only a couple of residents of 18 Carlton Mill Road want to turn right out of our driveway immediately………I’m happy to wait for a break in the traffic or turn left and go around the block - its not life or death stuff”

5.24 402/18 Carlton Mill Road: I am not in favour of moving this bus stop to outside 18 Carlton Mill road as we would loose our roadside parking which is important to me. Also potential risk of lowering the value of property by have a bus stop located directly outside this property.”

· Staff Response:

Reasoning behind proposed plan

It is worth noting that the current bus stop beside 16 Carlton Mill Road is not line marked to CCC standard. In addition, buses are prone to hit a power pole and more importantly, passengers step over a vehicle crossing which is an important accessibility issue for children, older people and people with disability. This means that (i) the proposed plan aims to improves above concerns; (ii) although the proposed plan may improve the safety for some residents of 18 Carlton Mill Road, this is not the reason behind relocating the bus stop.

On-street parking loss

Approximately four parking spaces will be lost besides 18 Carlton Mill Road due to proposed bus stop relocations. In addition, approximately two parking spaces will be generated beside 16 Carlton Mill Road. This means that the proposed plan will result in two on-street parking spaces lost in the vicinity of 18 Carlton Mill Road.

Property value

Staff have not found any evidence that a bus stop beside a property results in property value reduction.

Buses interrupting the sightline when exiting driveway

This has not been identified as a safety concern as bus dwell time (the time buses stop at the bus stop) is a short duration.

5.25 Email from residents to Community Board

· Staff Response:

In the following the questions and concerns of the residents’ email, which are different from above submissions/concerns, are summarized.

Social riffraff and litter

Staff has not found any evidence of undesirable behaviour or rubbish problem at this bus stop.

Creating a disabled parking slot

This valuable suggestion needs to be raised to relevant area traffic engineer.

Cost of changing the stop

For bus stop 10948, the estimated cost of proposed upgrades is approximately $5500.

5.26 The decision affects the following wards/Community Board areas:

5.26.1 Waimaero Fendalton-Waimairi-Harewood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 Council’s Strategic Framework is a key consideration in guiding the recommendations in this report. The recommendations in this report help achieve the:

· community outcome of a well-connected and accessible city promoting active and public transport, and

· strategic priorities of meeting the challenge of climate change through every means available.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.4.1 More people are choosing to travel by bus - >=13.7 million people

· Level of Service: 10.4.4 Improve user satisfaction of public transport facilities (number and quality of shelters and quality of bus stop) - >=73% resident satisfaction

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 600 kilometres (total combined length)

Policy Consistency Te Whai Kaupapa here

6.4 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.1 Public transport is a key provision to support mode shift, reduce greenhouse gas emissions, traffic congestion and traffic crashes. Measures that promote the use of public transport make it a more attractive travel option, thereby supporting mode shift and associated benefits to the environment.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.1 Accessibility by access to opportunities: The proposed relocated bus stop will have a positive impact to the well-being and accessibility of our community through freedom to access opportunities by means other than private vehicles.

6.2 Accessibility by inclusive design:

· The proposed line marking provides a safe space for buses to safely pull in/out and stop parallel to kerb. This significantly improves accessibility to public transport for public particularly disabled people who use a wheelchair.

· The standard and consistent design approach considered in the proposed upgrades improves the accessibility to public transport for blind and low vision people.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - Approximately $14,000 for the bus stop improvements and parking restrictions, plus $2,000 for the planning, consultation, and preparation of this report.

7.2 Maintenance/Ongoing costs - Transport Unit Operational Expenditure budgets, includes maintenance of bus stop infrastructure, which adds up to approximately $230 annually.

7.3 Traffic Operations, Capital Expenditure budget for bus stop, seating, and shelter installations.

7.4 If approved, the recommendations will be implemented during this financial year.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The relevant Community Board or Committee have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolutions of:

· Stopping, standing, and parking restrictions (including bus stops) under Clause 7 of the Traffic and Parking Bylaw 2017.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 The legal consideration is that the installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

8.3 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Should the Community Board proceed with Option 2:

· Council will incur more costs compared to proposed option.

9.2 Should the Community Board proceed with Option 3, the do-nothing option:

· The buses will not be able to pull up close and parallel to the kerb as the existing bus stop beside 55 Carlton Mill lacks line marking including no stopping before and after the bus stop.

· The buses will not be able to safely pull out from bus stop beside 16 Carlton Mill Road as the bus stop lacks no stopping restriction after bus box.

· There will not be any improvements to accessibility at these bus stops.

· The existing conditions may often require drivers to exert significant efforts in assisting individuals in wheelchairs to access the bus, posing challenges to the independency feeling of disabled individuals.

· Retains the risk of buses colliding with the power pole when manoeuvring to be close and parallel with the kerb to assist passenger boarding.

10. Next Steps Ngā Mahinga ā-muri

10.1 Once recommendation approved, staff will contact the contractors to proceed the construction steps.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A: Proposed bus stop upgrades on Carlton Mill Road	24/54287	31
b ⇩	Attachment B: Consultation plan for bus stop upgrades on Carlton Mill Road	24/53276	32

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Mansour Johari - Passenger Transport Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waimāero Fendalton-Waimairi-Harewood Community Board

12 February 2024

9. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration
Reference / Te Tohutoro:	24/113572
Report of / Te Pou Matua:	Natalie Dally, Community Development Advisor (Natalie.Dally@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider an application for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066896	CCC Community Support and Partnerships Unit	Northwood Community Partnership Projects	$40,000	$40,000

1.2 There is currently a balance of $406,600 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Allocates $40,000 from its Better-Off Fund towards the costs of Northwood Community Partnership Projects, to be managed by Fendalton-Waimairi-Harewood Community Governance Staff.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve wellbeing by building social capital, encourage participation, increase accessibility and connectedness – generating opportunities for youth, diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects the directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$93,400	$406,600	$366,600

3.12 Based on the current Better-Off Fund criteria, the application listed above is eligible for funding.

3.13 The attached Project Brief provides detailed information for the application. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better-Off Project Brief - Northwood Community Partnership Projects	24/113521	36

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Natalie Dally - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

John Filsell - Head of Community Support and Partnerships

Waimāero Fendalton-Waimairi-Harewood Community Board

12 February 2024

10. Fendalton-Waimairi-Harewood Community Board, 2023-24 Discretionary Response Fund Applications- Belfast School, Papanui Returned and Services Association
Reference / Te Tohutoro:	24/16369
Report of / Te Pou Matua:	Natalie Dally, Community Development Advisor (Natalie.dally@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its 2023-2024 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066889	Belfast School	Leadership Training 2024	$660	$660
00066899	Papanui Returned and Services Association Inc.	Web and Digital Platform Upgrade and 2024 ANZAC Day Service and Parade	$7,550	$2,500

1.2 There is currently a balance of $35,907, remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves a grant of $660 from its 2023-2024 Discretionary Response Fund to Belfast School towards Leadership Training for their 2024 Student Leaders.

2. Approves a grant of $2,500 from its 2023-2024 Discretionary Response Fund to Papanui Returned and Services Association Incorporated towards the upgrade of their Web and Digital Platforms and the 2024 ANZAC Day Service and Parade.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$104,132	$68,225	$35,907	$32,747

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood 2023-2024 Decision Matrix, Belfast School	24/97592	44
b ⇩	Fendalton-Waimairi-Harewood 2023-2024 Decision Matrix, Papanui RSA	24/97544	45

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Natalie Dally - Community Development Advisor

Karen Boag - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

12 February 2024

11. 2023-24 Fendalton-Waimairi-Harewood Youth Development Fund Top-Up
Reference / Te Tohutoro:	24/82205
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Adviser (Lisa.Gregory@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider an application for funding from its 2023-24 Discretionary Response Fund for the project listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00066919

Fendalton-Waimairi-Harewood Community Board

2023-24 Fendalton-Waimairi-Harewood Youth Development Fund Top-Up

$5,000

1.2 There is currently a balance of $35,907 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Allocate a further $5,000 from its 2023-24 Discretionary Response Fund to top-up the 2023-24 Fendalton-Waimairi-Harewood Youth Development Fund.

2. Approves to continue to delegate the decision-making for applications up to $350 to the Community Governance Manager.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$104,132	$68,225	$35,907	$30,907

3.7 Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023-24 Fendalton-Waimairi-Harewood Youth Development Fund Top-Up Decision Matrix	24/82355	50

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Lisa Gregory - Community Recreation Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

12 February 2024

12. Fendalton-Waimairi-Harewood 2023-24 Youth Development Fund Applications - Christchurch Girls High School, Indya Kennedy, Seamus Gallagher
Reference / Te Tohutoro:	23/1998736
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor, (lisa.gregory @ccc.govt.nz);
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications received for funding from its 2023-24 Youth Development Fund.

1.2 The report is staff generated as a result of applications being received.

1.3 The current balance of the fund is $1,200.

2. Officer Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $600 from its 2023-24 Youth Development Fund to the Christchurch Girls High School towards the costs of Kate Currie, Zara de Vere, Joanna MacAskill, Alice Newman, Mischa Laulala and Eliana Collins to compete at National Secondary Schools Volleyball Championships in Palmerston North, from 18 to 22 March 2024.

2. Approve a grant of $400 from its 2023-24 Youth Development Fund to Indya Kennedy towards competing at the Irish dancing world championships in Glasgow, from 24 to 31 March 2024.

3. Approve a grant of $400 from its 2023-24 Youth Development Fund to Seamus Gallagher towards competing at the U18 World Junior Ice Hockey Championships in Istanbul, from 28 February to 11 March 2024 subject to the Board approving additional funding to the Youth Development Fund.

3. Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 To consider applications received to support the development and achievements of young people living in the Fendalton-Waimairi-Harewood area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority / Te Mana Whakatau

3.3 Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement / Te Mana Whakatau

3.6 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant / Te Kaitono 1 – Christchurch Girls High School

4.1 Event seeking support for: National Secondary Schools Volleyball Championships in Palmerston North, from 18 to 22 March 2024.

4.2 Six of the 20 participants competing at the event reside in the Fendalton-Waimairi-Harewood area:

· Kate Currie, who lives in St Albans

· Zara de Vere, who lives in Merivale

· Joanna MacAskill, who lives in Fendalton

· Alice Newman, who lives in Merivale

· Mischa Laulala, who lives in St Albans

· Eliana Collins, who lives in Merivale

4.3 The highlight of the volleyball season, the championship draws teams from Invercargill to Northland, uniting diverse communities in the spirit of competition and shared passion for the sport.

4.4 Approximately 96 girl's teams and 90 boy's teams will participate during this long week-long tournament.

4.5 The total cost per person for the trip:

EXPENSES	Cost ($)
Airfares, Accommodation, Food, Petrol, Ground Transport, Entry Fees	$1,125
Total	$1,125

5. Applicant / Te Kaitono 2 – Indya Kennedy

5.1 Age: 21

5.2 Suburb: Northwood

5.3 Event seeking support for: Irish Dancing World Championships in Glasgow, from 24 to 31 March 2024.

5.4 Indya has been Irish dancing for 16 years and can practise up to six times a week prior to competition. Indya’s greatest achievement is gaining 2nd place at the recent New Zealand National Championships in September in Christchurch.

5.5 Indya’s goals over the next 12 months are to get at least one recall at the world championships out of over 200 competitors in her section. At nationals 2024, held in Wellington, she also hopes to stay within the top three in her section as she moves into the senior ladies over 22.

5.6 Indya’s other hobbies are teaching dance and has been working with beginners and assisting her dance teacher for over four years. Indya finds it very rewarding helping others achieve their goals and becoming better dancers.

5.7 The total cost per person for the trip:

EXPENSES	Cost ($)
Airfare	$3,100
Accommodation	$3,000
Dance Shoes	$130
Entry Fee	$300
Ground Transport	$2,000
Total	$8,530

6. Applicant / Te Kaitono 3 – Seamus Gallagher

6.1 Age: 17

6.2 Suburb: Upper Riccarton

6.3 Event seeking support for: U18 World Junior Ice Hockey Championships in Istanbul, from 28 February to 11 March 2024.

6.4 Sport has always been a big part of Seamus’ life and has played sport at a high level from a young age, including representing Canterbury at rugby, cricket and more recently football.

6.5 Recently Seamus made the decision to step away from football to pursue a long-standing interest in ice hockey. Seamus enjoyed the change as it was a different sport, allowing him to learn in a different atmosphere. It also used many of the same skills he had gained through his previous sporting experience. This resulted in Seamus being named rookie of the year, making the Canterbury U15s and U18s and then the U18 NZ squad.

6.6 Seamus sees sport as always being a part of his future and would like to see how far ice hockey can take him. He also wants to use his sporting experiences to aid him in his other life goal which is to become a sports psychologist.

6.7 Seamus feels this experience will develop his ice hockey skills that he can bring into the Canterbury environment. The trip will also build relationships with team mates around the country that he can continue to foster.

6.8 The total cost for Seamus’ trip:

EXPENSES	Cost ($)
Airfares and Accommodation	$4,495
Total	$4,495

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Lisa Gregory - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Karen Boag - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

12 February 2024

13. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - February 2024
Reference / Te Tohutoro:	24/79933
Report of / Te Pou Matua:	Maryanne Lomax, Community Governance Manager (Maryanne.Lomax@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for February 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

3.1.1 Unity Under the Sun: Bryndwr's Inaugural Community Celebration

As the sun rises on Saturday, 27th January, Bryndwr will be buzzing with excitement for the inaugural 'Unity Under the Sun' event at Morley Reserve from 11am to 2pm. The organisers aim to welcome around 200 Bryndwr neighbours for this local, free gathering.

'Unity Under the Sun' is all about bringing the Bryndwr community together. It's a chance for the organisers to connect, share in some fun activities, and extend a warm welcome to everyone, including the new Kainga Ora residents who recently moved into the new developments.

Activities include a free sausage sizzle, some gardening fun, and the Nor'West five-piece Brass band will be playing. Attendees will also have the opportunity to connect with the local Community Patrol, explore the services and activities within Bryndwr, and join the local Vege Co-op for some fresh produce.

Partners include CCC Libraries (Fendalton), Waimāero Fendalton-Waimairi-Harewood Community Board and staff, St Aidan's (Bryndwr), The Village @ Bryndwr, New Generation Church, Bryndwr Community Gardens, Bryndwr Chapel, Bryndwr Vege Co-op, Kainga Ora, North Christchurch Community Patrol, and Nor'West Brass Band.

3.1.2 Nepal Reserve Engagement

The Urban Forest team has been hard at work crafting a tree-planting plan for Nepal Reserve and now seeks community input.

The proposed tree planting plan is open for community feedback until 1 February 2024.

The Council's Urban Forest Team partnered with Bruce Irvine, a resident driving the community development of Nepal Reserve, FENZ, and various Council departments to create a plan that's green, fire-safe, and community-driven.

Join us on Monday 29 January 2024, 11am - 1pm for a 'Tree-mendous BBQ' at Nepal Reserve. Mingle with neighbours, FENZ and Council staff and enjoy a free sausage sizzle.

Attendees will get a sneak peek at the exciting tree-planting plans and will have the opportunity to provide feedback. At the event, Bruce and friends will seek initial community feedback on what else they would like to see at the reserve, helping shape the vision for Nepal Reserve and making it a locally cherished space.

3.1.3 Culture Galore 2024 - 17 February 2024

Culture Galore is the Council’s annual event that celebrates the ethnic diversity of the city. This year over 40 ethnic groups will be offering cultural performances and demonstration at the free event at Ray Blank Park on Maidstone Rd, showcasing the music, dance, heaps of ethnic food, arts and crafts of cultures from around the world.

Stage performances range from colourful traditional dances and songs from Indonesia, Korea, the Philippines, Sri Lanka, China, Fiji, Ukraine, Afghanistan, Ireland, Bangladesh and many more.

As well as these amazing performances there is a huge range of have-a-go activities, such as flax weaving, face painting, soft archery, bouncy castles, police speed radar, fire truck and evacuation challenge. And and you can also sample some of the appetising ethnic cuisines from one of the many food stalls.

A white card with black text and colorful flowers

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3.2 Community Funding Summary

3.2.1 A status report on the Board's 2023-24 Discretionary Response Fund and Youth Development Fund as at 18 January 2024 is attached (refer to Attachment A).

3.2.2 Summer with your Neighbours

We are receiving positive feedback from recipients of Summer with your Neighbours funding including some of our first-time applicants.

Tim Miller, a first-time applicant, held an event on Sunday 19th November 2023.

For their event they had a BBQ, the kids played, the adults talked, and new neighbours had the opportunity to meet each other.

Tim noted in his feedback, "Thank you for the funding, it is important to know our neighbours and this is a great initiative.”

Summer with your Neighbours event in Avonhead

3.2.3 Unity Unleashed: Annual Community Christmas Carols at UC

For over a decade, Avonhead and Russley communities hosted the annual Community Christmas Carols at Crosbie Park. This year, it expanded to eight churches from various neighbourhoods, with a target attendance of 350-500.

To enhance the event, it moved to the University of Canterbury, providing a central location and a built-in wet weather plan, fostering a more welcoming atmosphere.

Featuring both secular and traditional carols, a children's skit, and music by the Eastbourne brass band, the event successfully moved indoors with the forecast of thunderstorms, accommodating over 300 attendees.

Attendees relished familiar Christmas carols, a lively pantomime skit, and diverse offerings from three food trucks. The positive feedback and eager anticipation for next year reinforced the strong sense of community in Avonhead and Russley.

The Waimāero Fendalton-Waimairi-Harewood Community Board provided funding for this event through its 2023/24 Discretionary Response Fund.

A collage of people in a room

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3.2.4 Spreading Joy: Summer Buckets of Fun Bring Smiles and Memories

Before Christmas, the Avonhead Community Trust distributed 100 Summer Buckets of Fun to families who utilise their food pantry, attend their Holiday Programme, and to Russley and Avonhead Primary schools.

Successfully piloted in December 2021, these buckets contain free and enjoyable activity ideas for families to share during the summer holidays.

The Waimāero Fendalton-Waimairi-Harewood Community Board supports this initiative through its 2023-24 Strengthening Communities Fund.

Here's feedback from a parent at Russley School:

"Our family was grateful to receive one of your 'buckets of fun' via Russley Primary School. The boys took great pleasure in sorting through each of the activities, planning when we could do them together. I could see that a lot of thought and effort had gone into them, and while many were very simple, they were a lot of fun and showed us that you don't need to spend a lot of money to have a good time together as a family. We especially enjoyed Yahtzee; I hadn't played it since I was a kid, and it's made me think about what else we used to do when I was young that I could introduce them to. I think we'll play a lot more games together. Thank you so much for this kind gift and all the thought that went into it."

3.2.5 Nomads United AFC would like to express its sincere thanks for the funding they received from the Board last year towards their Women's First coaching costs and operational costs for their clubrooms.

With nearly 1,100 members, Nomads United AFC is one of the largest football clubs in New Zealand and relies on the generosity of volunteers to coach most of their teams. Being able to offer some payment for their Women's First Team coach meant that they were able to offer a qualified coach for this team.

The team enjoyed great success last season - they won the 2023 New World Premiership Women's Football Championship.

"Thank you for your financial support - it made a real difference to these players' experience."

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the Community Board Plan was provided to the Board at their November 2023 meeting. The next report will be provided in May 2024.

3.3.2 Council Engagement and Consultation

· There are currently no projects out for consultation in the Fendalton-Waimairi-Harewood Board area.

Recently closed consultations:

- Nepal Reserve tree planting plan - closed 1 February 2024

- Tralee Reserve tree planting plan - closed 1 February 2024

3.4 Governance Advice

Lake Roto Kohatu

Following a request from a Board member, staff have provided the following update regarding the development plans for the new entranceway:

The team are currently finalising the tender documents for the new entranceway with the aim to begin construction around April/May 2024.

They are also working on design work for enhancing the swimming beach area with a hope to get that finished in time for next summer.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly reports for November and December 2023 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 SWN - Avonhead Park - surface water management (circulated 4 December 2023)

4.3 SWN - Nor'west Arc Cycleway (circulated 6 December 2023)

4.4 SWN - Clyde Road/Ilam Road - roundabout safety improvements (circulated 12 December 2023)

4.5 SWN - Memorial Avenue - watermain renewals (circulated 14 December 2023)

4.6 SWN - Becmead Reserve - footpath reconstruction (circulated 20 December 2023)

4.7 SWN - Ilam Road - Nor'west Arc Cycleway update (circulated 18 December 2023)

4.8 SWN - Memorial Ave/Greers Road intersection - water pipe renewal (circulated 17 January 2024)

4.9 SWN - Memorial Ave/Roydvale Ave intersection - water pipe renewal (circulated 17 January 2024)

4.10 SWN - Memorial Ave/Grahams Road intersection - water pipe renewal (circulated 17 January 2024)

4.11 SWN - Memorial Ave/Ilam Road intersection - water pipe renewal (circulated 17 January 2024)

4.12 SWN - Upper Riccarton Domain - hard surface renewals (circulated 18 January 2024)

4.13 SWN - Hampton Place - watermain renewal (circulated 22 January 2024)

4.14 MEMO - Brenchley Avenue - scoping and costing of flood mitigation measures (refer Attachment C)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Board Funding Update - February 2024	24/80742	61
b ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Reports - November and December 2023	24/80694	63
c ⇩	Brenchley Avenue - scoping and costing of flood mitigation measures	24/81235	65

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Name	Subject
Elmwood Park Bowling Club	Elmwood Park Bowling Club Ground Lease

7. Correspondence - Elmwood Bowling Club
Reference / Te Tohutoro:	24/110455
Report of / Te Pou Matua:
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)