Minutes of Council - Wednesday, 21 February 2024

Council

21 February 2024

Karakia Tīmatanga: Given by all Councillors

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Council Decision

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

3.1.1

Grant MacKinnon

Grant MacKinnon spoke to thank the Council and its staff for their work and the cooperation he’s experienced as a Central City residential developer over the last 30 years.

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

3.2.1

Canterbury Agricultural and Pastoral Association

Representatives of Canterbury Agricultural and Pastoral Association withdrew their request for a deputation regarding Public Excluded Item 10.

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

11. Resolution to Include Supplementary Report

Council Resolved CNCL/2024/00009

That the reports be received and considered at the Council meeting on Wednesday, 21 February 2024.

Open Items

12. Draft Council Submission: draft Canterbury Regional Land Transport Plan 24-34

13. Mayor's Monthly Report

Deputy Mayor/Councillor Henstock Carried

Councillor Donovan left the meeting at 9.51am and returned at 9.55am during consideration of Item 13.

13. Mayor's Monthly Report

Council Resolved CNCL/2024/00010

The Mayor’s Recommendations accepted without change

That the Council:

1. Acknowledge the impacts of the 2024 Port Hills Fire on the affected residents and note that the Mayor’s Welfare Fund was immediately stood-up as the mechanism to receive financial donations to support affected people and volunteers.

2. Thank Fire & Emergency New Zealand (FENZ), NZ Police and all the responding agencies, including the Christchurch City Council staff for their efforts in responding to the fire.

3. Note the Response Transition Report, informing the transition from response into recovery, was updated on 20 February 2024.

4. Note a Recovery Plan is under development collaboratively with the Council, Environment Canterbury, the Selwyn District Council and others.

5. Note that the Mayor has requested that staff incorporate, in the Recovery Plan, a relief funding mechanism for any impacted households that receive an excess water use charge as a result of their efforts during or immediately after the fires.

Mayor/Councillor Scandrett Carried

Councillors Gough and MacDonald left the meeting at 10.09am and returned at 10.11am during consideration of Item 5.

5. Response to Notice of Motion - Open Briefings and Workshops

Council Resolved CNCL/2024/00011

Officer Recommendations accepted without change

That the Council:

1. Agrees that informal meetings with the Council and Community Boards linked to a proposed decision are held in public by default, including but not limited to:

a. Briefings

b. Workshops

c. Seminars

2. Notes that informal meetings for Community Boards will be held in public by default after a full meeting round and no later than 1 April 2024.

3. Notes that pre-meeting informals remain as non-public session as they are for administrative or logistic purposes for the meeting they refer to.

4. Notes that agenda setting meetings remain as non-public sessions as they are for administrative or logistic purposes.

5. Notes that there is a process that reviews public excluded briefings and releases information when appropriate.

6. Notes that the process will be reviewed in six months.

Mayor/Councillor Scandrett Carried

6. Committee Structure Review
	Council Officers Megan Pearce and Matthew Boult joined the table to present Item 6 and answer questions from elected members. The Officer Recommendations were Moved by Councillor MacDonald and Seconded by Deputy Mayor Cotter. During debate, Councillor Templeton put forward an amendment to Recommendation 3 (refer italicised text below), which was incorporated into the Motion with the agreement of the Mover and Seconder. The meeting then voted on the Motion as amended which was declared carried.
	Officer Recommendations That the Council: 1. Agree to retain the current committee structure, 2. Agree to receive six monthly forward work programme reports at Council, 3. Agree to receive regular, six monthly information update reports from operational service delivery units, 4. Agree that Committee Chairs will be responsible for updating the Council on the work of the Committee when the committee minutes are received by the Council.
	Council Resolved CNCL/2024/00012 That the Council: 1. Agree to retain the current committee structure, 2. Agree to receive six monthly forward work programme reports at Council, 3. Agree to receive regular, six monthly information update reports from operational service delivery units, including the forward work programme for the units, 4. Agree that Committee Chairs will be responsible for updating the Council on the work of the Committee when the committee minutes are received by the Council. Councillor MacDonald/Deputy Mayor Carried Councillors Coker, Donovan, Johanson and Templeton requested that their vote against Resolution 1 be recorded.

The meeting adjourned at 11.15am and reconvened at 11.34am. Councillor Keown was not present at this time.

Councillor Keown returned at 11.38am during consideration of Item 7.

The meeting adjourned at 11.57am and reconvened at 12.00pm during consideration of Item 7.

The Mayor left the meeting at 12.11pm during consideration of Item 7. Deputy Mayor Cotter assumed the Chair for consideration of Items 7, 8, 12, 9 and Public Excluded Item 10.

Councillor Scandrett left the meeting at 12.19pm during consideration of Item 7.

Councillor Templeton left the meeting at 12.23pm during consideration of Item 7.

7. Better Off Funding Citywide Safety
	Council Officers Gary Watson, John Filsell, and Michael Healy joined the table to present Item 7 and answer questions from elected members. The Officer Recommendations were Moved by the Mayor and Seconded by Deputy Mayor Cotter. During debate, Councillor Donovan put forward an amendment to Recommendation 4 (refer italicised text below), which was Seconded by Councillor Johanson. At the conclusion of debate on the amended Recommendation 4, the meeting voted by division and the amendment was declared carried. The substantive Motion was then debated, voted on, and declared carried.
	Officer Recommendations Moved and Seconded That the Council: 1. Grant the Christchurch City Mission a total sum of $560,000 over three years to deliver two outreach positions working across the city to support, and promote housing options for, Christchurch’s Street community. 2. Grant Youth and Cultural Development a total sum of $750,000 over three years to deliver a Mobile Youth Work project to address youth issues city wide and respond to hot spots as they arise. 3. Grant a total sum of $100,000 to provide three smart poles in priority areas namely New Brighton, Hornby, and Papanui. 4. Set aside a total sum of $200,000 to coordinate and deliver community safety, development, and cohesion initiatives across the East of the city. 5. Establish a funding pool using the remaining funds previously set aside by the Council for City-wide safety initiatives, a total of $116,000, to allow the Council to deliver future initiatives responding to issues as they arise. 6. Note the Council’s previous grant to the Christchurch Central City Business Association of $244,000 to deliver inner city safety patrols over three years. 7. Delegate authority to the Head of Community Support and Partnerships to make the necessary arrangements to implement the Council’s decision. Mayor/Deputy Mayor Moved/Seconded
	Council Resolved CNCL/2024/00014 4. Set aside a total sum of $200,000 to coordinate and deliver community safety, development and cohesion initiatives in the East, with $100,000 for New Brighton and $100,000 for Woolston and Eastgate, and delegate authority to the Manager Community Governance of the Waitai Coastal-Burwood-Linwood to implement the Council’s decision. The division was declared carried* by 8 votes to 6 votes the voting being as follows:* *For:* Councillor Barber, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Johanson, Councillor McLellan and Councillor Templeton *Against:* Mayor Mauger, Councillor Gough, Councillor Henstock, Councillor MacDonald, Councillor Peters and Councillor Scandrett *Abstained:* Deputy Mayor Cotter, Councillor Keown and Councillor Moore Councillor Donovan/Councillor Johanson Carried
	Council Resolved CNCL/2024/00015 That the Council: 1. Grant the Christchurch City Mission a total sum of $560,000 over three years to deliver two outreach positions working across the city to support, and promote housing options for, Christchurch’s Street community. 2. Grant Youth and Cultural Development a total sum of $750,000 over three years to deliver a Mobile Youth Work project to address youth issues city wide and respond to hot spots as they arise. 3. Grant a total sum of $100,000 to provide three smart poles in priority areas namely New Brighton, Hornby, and Papanui. 4. Set aside a total sum of $200,000 to coordinate and deliver community safety, development and cohesion initiatives in the East, with $100,000 for New Brighton and $100,000 for Woolston and Eastgate, and delegate authority to the Manager Community Governance of the Waitai Coastal-Burwood-Linwood to implement the Council’s decision. 5. Establish a funding pool using the remaining funds previously set aside by the Council for City-wide safety initiatives, a total of $116,000, to allow the Council to deliver future initiatives responding to issues as they arise. 6. Note the Council’s previous grant to the Christchurch Central City Business Association of $244,000 to deliver inner city safety patrols over three years. 7. Delegate authority to the Head of Community Support and Partnerships to make the necessary arrangements to implement the Council’s decision. Mayor/Deputy Mayor Carried Councillor Keown did not take part in the vote on the substantive motion.

8. Metropolitan Discretionary Response Fund - The New Zealand Symphony Orchestra Foundation

Council Resolved CNCL/2024/00016

Officer Recommendation accepted without change

That the Council:

1. Decline the application from the New Zealand Symphony Orchestra Foundation to its 2023/24 Discretionary Response Fund for the Beyond Words Programme.

Councillor MacDonald/Councillor Keown Carried

12. Draft Council Submission: draft Canterbury Regional Land Transport Plan 24-34

The Officer Recommendations were accepted without change, noting that the meeting agreed to appoint Councillors Donovan and Keown to speak on behalf of the Council’s submission at the forthcoming Regional Land Transport Plan hearing (refer resolution 4 below).

Council Resolved CNCL/2024/00017

Officer Recommendations accepted without change

That the Council:

1. Receive the attached draft submission (Attachment A to this report) to the Canterbury Regional Transport Committee on their Draft Regional Land Transport Plan 24-34.

2. Approve lodging the final submission with any agreed amendments.

3. Requests the opportunity to speak to its submission during the hearings on 18^th-19^th March 2024.

4. Appoints Councillors Donovan and Keown to present on its behalf.

Councillor Donovan/Councillor MacDonald Carried

9. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Council Resolved CNCL/2024/00018

That at 12.40pm the resolution to exclude the public set out on pages 39 to 40 of the agenda be adopted.

Deputy Mayor/Councillor MacDonald Carried

The public were re-admitted to the meeting at 12.46pm.

Karakia Whakamutunga: Given by all Councillors

Meeting concluded at 12.47pm.

CONFIRMED THIS 6^TH DAY OF MARCH 2024

Mayor Phil Mauger

Chairperson