Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 February 2024

Unconfirmed

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 11 December 2023

Time: 10 am

Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Asif Hussain

Cathy Lum-Webb

Howard Needham

Luana Swindells

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Decision

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Nigel Harrison declared an interest in Item 4.2 – Akaroa Heritage Festival Society.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2023/00082

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 6 November 2023 be confirmed.

Tyrone Fields/Cathy Lum-Webb Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Fishing Boats and Inshore Fishing in Banks Peninsula

Richard and Jill Simpson spoke to the Board regarding fishing boats and inshore fishing on the Banks Peninsula, following the recent wreck of a fishing trawler on the Peninsula and expressed their concerns about the effects of trawling on species that live around the coast including yellow eye penguins and dolphins. Richard and Jill are seeking Community Board and Council support for restrictions on commercial fishing close to the shore around Banks Peninsula to ensure protection of coastal wildlife and the environment.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Request staff advice on how the community could lobby for formal commercial fishing restrictions in the bays surrounding the Banks Peninsula and how the Board could support such an initiative.

2. Thanks Richard and Jill for their presentation.

Attachments

a Item 4.1 Fishing Boats and Inshore Fishing Banks Peninsula Presentation - 11 December 2023

4.2

Akaroa Heritage Festival Society

Nigel Harrison, Lesley Burkes-Harding and John Harding spoke on behalf of the Akaroa Heritage Festival Society regarding FrenchFest, with thanks to the Board for their support of the event.

The group described the event and the widespread participation in it. The Society is looking for an increased level of ongoing funding for future FrenchFest events.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Requests that staff work with the Akaroa Heritage Festival Society to explore options for long term funding for the FrenchFest.

2. Thanks Nigel, Lesley and John for their presentation.

Attachments

a Item 4.2 Akaroa Heritage Society FrenchFest Presentation 11 December 2023

4.3

Purau Foreshore

The scheduled presentation did not occur.

4.4 Condition of Beach Road, Akaroa

Janis Haley spoke to the Board with regards to the condition of the seaward grass verge along Beach Road from the Boat Club to the Yacht Club, which is a walking path frequently used by locals and tourists alike. The road is narrow and the grass often long and difficult to walk through, causing safety concerns when pedestrians walk along the road. To date the grass has been cut infrequently. Janis would like the Council to remove the grass and put down a blackjack surface to provide a safe walking space.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Refers the issues raised in the deputation to staff for investigation and response.

2. Thanks Janis for her deputation.

Attachments

a Item 4.4 Condition of Beach Road Akaroa Presentation 11 December 2023

4.5 Member of Parliament Introduction

The new local Member of Parliament Dr Vanessa Weenink, introduced herself and told the Board that she intends to be truly approachable, is a good listener and asks that the Board gets in touch with her about anything she can help with and support.

The Chairperson thanked Dr Weeknik for her presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2023/00083 Officer recommendations accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Okains Bay Reserve Committee – Unconfirmed Minutes – 18 October 2023

b. Duvauchelle Reserve Committee – Confirmed Minutes – 16 October 2023

c. Cass Bay Reserve Committee – Unconfirmed Minutes – 1 November 2023

d. Duvauchelle Reserve Committee – Unconfirmed Minutes – 20 November 2023

Nigel Harrison/Asif Hussain Carried

8. Garden of Tāne Reserve Committee Triennial Plan

The report was co-presented with Suky Thompson, Chairperson, Garden of Tāne Reserve Committee, who worked collaboratively with staff to review the Garden of Tāne Triennial Plan.

Community Board Resolved BKCB/2023/00084 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Accepts and supports the Garden of Tāne Reserve Committee Triennial Plan through the Council’s Long Term Plan and Annual Plan processes.

Nigel Harrison/Luana Swindells Carried

9. Duvauchelle Holiday Park - Additional cabins

Community Board Resolved BKCB/2023/00085 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the request from the Duvauchelle Reserve Committee for the provision of specific sites 65 and 66 (Attachment A to the report on the meeting agenda) to construct two self-contained cabins, at the Duvauchelle Holiday Park, subject to:

a. Consultation being completed with Papatipu Rūnanga as per section 6.8 of the report on the meeting agenda.

b. The total costs associated with the design/construction, connection to services and fit out are funded from the camp operating surplus.

c. The necessary resource and building consents to be obtained, before commencing 0987PI30installation of the self -contained cabins.

d. The costs associated with operation, maintenance and future removal, will be budgeted within existing budgets.

e. The construction of two cabins as specified by the Duvauchelle Reserve Committee, shall be tendered by Council staff.

Nigel Harrison/Asif Hussain Carried

10. Community Board Plan Monitoring Report

Community Board Comment

The Board acknowledged the work initiated by staff to update progress on the Board Plan on the Board’s webpage after every meeting so that the Community can view current progress at any time.

Community Board Resolved BKCB/2023/00086 Officer recommendation accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Plan Monitoring Report.

Tyrone Fields/Asif Hussain Carried

11. L'aube Hill Reservoir - Tree Removal and Temporary Reservoir Location

Community Board Comment

The Board thanked staff for their agreement to donate the firewood from the felled trees to local charities, such as the Lions Club.

Community Board Resolved BKCB/2023/00087 Officer recommendation accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the removal of up to 17 additional trees within L’aube Hill Reserve, to enable the construction of water supply tanks within the water treatment plant (as per 4.7 of the Tree Policy).

Nigel Harrison/Asif Hussain Carried

12. 2023/24 Discretionary Response Fund Application - Project Lyttelton - Emergency Hub Set-up Costs

Local MP, Dr Vanessa Weenink, highlighted the availability of resilience funding from the Government and also a Provincial Infrastructure Fund.

Community Board Resolved BKCB/2023/00088 Officer recommendation accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $3,486 from its 2023/24 Discretionary Response Fund to Project Lyttelton Incorporated towards equipment for the Lyttelton Emergency Hub and first aid training for its volunteers.

Cathy Lum-Webb/Nigel Harrison Carried

13. 2023/24 Discretionary Response Fund Application - Little River Farmers Market - Public Liability Insurance and purchase of amp/speaker

Community Board Resolved BKCB/2023/00089 Officer recommendation accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $2,000 from its 2023/24 Discretionary Response Fund to Little River Farmers Market Incorporated towards the cost of Public Liability Insurance and purchase of an amplifier/speaker.

Nigel Harrison/Asif Hussain Carried

14. Te Pātaka o Rākaihautū Banks Peninsula - Better-Off Fund Applications for Consideration

Community Board Resolved BKCB/2023/00090 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $10,000 from its Better-Off Fund to Akaroa Area School Board of Trustees towards the installation of Solar Panels for the School and Community Pool.

Tyrone Fields/Asif Hussain Carried

15. Te Pātaka o Rākaihautū Banks Peninsula Recess Committee 2023/24

Community Board Resolved BKCB/2023/00091 Officer recommendations accepted without change

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Appoints a Recess Committee comprising the Board Chairperson or Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Te Pātaka o Rākaihautū Banks Peninsula Community Board for the period following its ordinary meeting on 11 December 2023 up until the Board resumes its normal business from 12 February 2024.

2. Notes that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes.

3. Notes that any meeting convened of the Recess Committee will be publicly notified and the details forwarded to all Board members.

Lyn Leslie/Nigel Harrison Carried

16. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2023

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for December 2023.

Community Board Resolved BKCB/2023/00092

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for December 2023.

2. Disestablishes Te Pātaka o Rākaihautū Banks Peninsula Community Board Submissions Committee.

3. Delegates authority to the Community Board Chairperson and Deputy Chairperson to, in consultation with Board members, consider submission opportunities and decide whether to lodge submissions on behalf of the Board.

4. Delegates authority to the Community Board Chairperson and Deputy Chairperson, following consultation with Board members, to approve, finalise, and lodge submissions on behalf of the Board.

5. Authorises the Board Chairperson, Deputy Chairperson (or a member nominated by the Board Chairperson and Deputy Chairperson for this purpose)to:

a. appear and be heard on the behalf of the Board at any hearing of submissions;

b. following consultation with members withdraw (in whole or part) a submission made on behalf of the Board.

6. All submissions to be reported to the Board for record keeping purposes

Nigel Harrison/Luana Swindells Carried

17. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Elected members exchanged information on the following topics:

· A successful Civic Trust Annual General Meeting was held with 150 people attending.

· It was noted that the Beach Road, Akaroa verge is widely used by pedestrians and hikers.

· Ongoing funding for FrenchFest is about sustainability for a landmark event that benefits a lot of business and organisations in our area.

· The Board expressed interest in receiving more information about how the Customer Service Request system works including the response times.

· Fewer stoats caught in traps indicates the trapping programme is working on the Peninsula.

· A recent community litter hunt collected 42 kilograms of litter.

· An increase in anti-social road use has been noticed.

· Akaroa preschool has expressed gratitude for the funds granted.

· A new memorial has been unveiled for St Joseph's church in Lyttelton.

· The Head to Head Walkway committee is making some good progress. The Board acknowledged the work of staff on this.

· The founder of Okain's Bay Museum, Murray Thacker, was recently remembered at a celebration of his life and contribution.

· Little River toilets are to be updated soon with new water tanks to resolve the issue of them running out of water.

· The drainage ditch down the side of Little River Village is being filled in to minimise risk and enhance parking.

· Restoration will begin soon on the Coronation Library in Little River.

· Lyttelton Harbour Network is being reviewed.

· Shelly Washington has been appointed as the new Manager of the Rod Donald Trust.

· A lychgate, or memorial gate has been installed at the Akaroa Catholic Cemetery.

· Ōnuku Marae is hosting an open hui in January on environmental issues around the hills and harbour of Akaroa.

· The Chairperson expressed thanks to members for their work through the ups and downs in 2023 and acknowledged there have been some really big wins, such as the completion of the Destination Management Plan. The Chairperson noted that community collaboration with the Board makes these things happen and wished everyone a Merry Christmas and Happy New Year.

Karakia Whakamutunga

Meeting concluded at 12.13pm.

CONFIRMED THIS 12th DAY OF FEBRUARY 2024

Lyn Leslie

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 February 2024

7. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/1970061
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor, Natasha.McDonnell@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, Acting Chief Executive (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Unconfirmed Reserve Committee Minutes have been received from:

Minutes Received	Date
Little Akaloa Reserve Committee – Unconfirmed Minutes	21 October 2023
Awa-iti Reserve Committee – Unconfirmed Minutes	22 November 2023
Stanley Park Reserve Committee – Unconfirmed Minutes	15 November 2023
Okains Bay Reserve Committee – Unconfirmed Minutes	13 December 2023
Lyttelton Reserves Committee – Confirmed Minutes	2 October 2023
Lytelton Reserves Committee – Confirmed Minutes	6 November 2023
Lyttelton Reserves Committee – Unconfirmed Minutes	4 December 2023
Garden of Tāne Reserve Committee – Unconfirmed Minutes	12 December 2023
Robinsons Bay Reserve Committee – Unconfirmed Minutes	1 December 2023
Duvauchelle Reserve Committee – Unconfirmed Minutes	18 December 2023

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Committees:

a. Little Akaloa Reserve Committee – Unconfirmed Minutes – 21 October 2023

b. Awa-iti Reserve Committee – Unconfirmed Minutes – 22 November 2023

c. Stanley Park Reserve Committee – Unconfirmed Minutes – 15 November 2023

d. Okains Bay Reserve Committee – Unconfirmed Minutes – 13 December 2023

e. Lyttelton Reserves Committee – Confirmed Minutes – 2 October 2023

f. Lyttelton Reserves Committee – Confirmed Minutes – 6 November 2023

g. Lyttelton Reserves Committee – Unconfirmed Minutes – 4 December 2023

h. Garden of Tāne Reserve Committee – Unconfirmed Minutes – 12 December 2023

i. Robinsons Bay Reserve Committee – Unconfirmed Minutes – 1 December 2023

j. Duvauchelle Reserve Committee – Unconfirmed Minutes – 18 December 2023

2. Note the following items within the Reserve Committee minutes:

a. The resignation of Matthew Rowley from the Pigeon Bay Reserve Committee.

3. Note the following papatipu rūnanga representatives for Okains Bay Reserve Committee:

a. Aparini Deer

b. Stacey Te Pohue Rose.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Little Akaloa Reserve Committee - Unconfirmed Minutes - 21 October 2023	23/1970062	17
b ⇩	Awa-iti Reserve Committee - Unconfirmed Minutes - 22 November 2023	23/1970064	19
c ⇩	Stanley Park Reserve Committee - Unconfirmed Minutes - 15 October 2023	23/2025101	21
d ⇩	Okains Bay Reserve Committee - Unconfirmed Minutes - 13 December 2023	24/30126	24
e ⇩	Lyttelton Reserves Committee - Confirmed Minutes - 2 October 2023	24/40266	27
f ⇩	Lyttelton Reserves Committee - Confirmed Minutes - 6 November 2023	24/40438	32
g ⇩	Lyttelton Reserves Committee - Unconfirmed Minutes - 4 December 2023	24/40452	35
h ⇩	Garden of Tāne Reserve Committee - Unconfirmed Minutes - 12 December 2023	24/51870	38
i ⇩	Robinsons Bay Reserve Committee - Unconfirmed Minutes - 1 December 2023	24/51899	41
j ⇩	Duvauchelle Reserve Committee - Unconfirmed Minutes - 18 December 2023	24/51939	42

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 February 2024

11. Akaroa Croquet Club-Proposed New Lease
Reference / Te Tohutoro:	24/10831
Report of / Te Pou Matua:	Felix Dawson, Leasing Consultant, felix.r.dawson@ccc.govt.nz
Senior Manager / Pouwhakarae:	Rupert Bool, Acting Head of Parks (Rupert.Bool@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 To consider the application for a new land and building lease by the Akaroa Croquet Club for part of Akaroa Recreation Reserve

1.2 The current lease has expired and a new lease is required. A new lease is proposed on the basis that the club is a sound organisation with a track record of providing opportunities of a sporting nature

1.3 The decision in this report is considered low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Grant a Land and Building lease to Akaroa Croquet Club pursuant to section 54 of the Reserves Act 1977, for a lease period of twenty years including renewals for an area of approximately 2225square metres of Akaroa Recreation Reserve being part of Lot 2 DP2868, Lot 1 DP 79110, Sec 2 SO 18642, CB45A/1127 as shown on the plan described as Attachment A the report on the meeting agenda

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Akaroa Croquet Club lease is a long standing tenant who have invested in the green facilities on site. It is an active club and requires security of tenure to plan on-going activities with certainty.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option of not granting a lease has been considered and discounted as the request for a new lease complies with current Council practice and policy in regard to existing sports clubs and community groups. The club is viable and functioning and has invested in the facilities on site.

5. Detail Te Whakamahuki

The Property

5.1 Akaroa Recreation Ground is located at 28 Rue Jolie in Akaroa. It is held as recreation reserve pursuant to the Reserves Act 1977.

5.2 The Akaroa Croquet Club (The Club) is located on the reserve as shown in blue below.

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5.3 The Club has been operating for over one hundred years. The club operates and maintains two greens with 36 members running four interclub teams. Three club days are held per week with regular hosting of other clubs for interclub competition. Periodic two day tournaments/competitions are held with visiting clubs. The greens and buildings are available and used by the community for occasional use.

5.4 Part of the Council owned pavilion on site is used by The Club with renovation and regular maintenance undertaken by club members.

5.5 The Club meets the Council’s requirements as a suitable lessee

· Incorporated society

· Strong membership

· Historical use and investment on the site

· Financially sound

5.6 Key lease terms are:

· Land and Building lease, 2225sqm

· Initial lease term 10 years with one right of renewal

· Rent and outgoings calculated in accordance with policy for ground lease to sports clubs and community groups- Maintenance generally undertaken by tenant except fair wear and tear. Rental under current rent rates $944.68 plus GST

Consideration of Community Views

5.7 Community engagement involved direct contact with the neighbouring lessees on the reserve, public notice in the Christchurch Press and Akaroa Mail on 2 July 2023, and notification in the public notices of the Council website. No responses were received. Staff consider that this is sufficient consideration of community views taking into account the significance of the decision proposed.

5.8 The decision affects the following wards/Community Board areas:

5.8.1 Te Pataka o Rakaihautu-Banks Peninsula

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Citizens and communities

6.2.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.2 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 80% satisfaction with the quality of Council recreation and sport support

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

6.3.1 Sports Leases Charging Policy

6.4.2 Leasing Council- dealing unilaterally with incumbent tenant where there is only one logical tenant including non for profit organisations particularly sports clubs on reserves.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities.

6.6 The proposal was forwarded to Mahaanui Kurataio for comment on 26 June 2023 and they responded on 10 July 2023 that there were no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposals in this report are unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions. The proposal to enter into a new lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions. In terms of the activities associated with the lease: the club encourages local community involvement and in that sense the carbon associated with travel is low. There are no development plans associated with the activities that involve significant use of resources.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 The building meets code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant

7.2 Maintenance/Ongoing costs – Primarily tenant responsibility- landlord cost for fair wear and tear, minimal landlord expenditure in recent years, estimate $1,500.00 average annual landlord cost excluding capital expenses

7.3 Funding Source – operational budget

Other He mea anō

7.4 No other matters are applicable

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards

“To grant leases of recreation reserves in accordance with this section”- section 54 Reserves Act 1977

8.2 Reserves Act 1977-Lease entered into pursuant to section 54 Reserves Act 1977.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 The legal consideration is

8.3.1 Local Government Act 2002-Decision Making including consideration of community views.

8.3.2 Reserves Act 1977, use consistent with recreation use classification, public notice pursuant to section 54

8.3.3 Department of Conservation approval pursuant to delegation to CEO.

8.4 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessee failing to pay rent or maintain the premises.

9.2 The risk is assessed as low. Financial consequences would be relatively small and operational issues could be rectified. The likelihood of these consequences occurring is considered low based on the club’s previous track record.

10. Next Steps Ngā Mahinga ā-muri

10.1 Property staff to undertake final negotiation of lease terms and complete documentation

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Akaroa Croquet Club draft lease plan	24/10952	82

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Rupert Bool - Acting Head of Parks

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 February 2024

12. 2023/24 Discretionary Response Fund Application Te Ahu Pātiki Charitable Trust
Reference / Te Tohutoro:	24/81698
Report of / Te Pou Matua:	Dane Moir, Community Development Advisor, (Dane.Moir@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2023/2024 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
A-22933	Te Ahu Pātiki Charitable Trust	Fire Risk Analysis Report	$4,000	$4,000

1.2 There is currently a balance of $39,744 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $4,000 from its 2023/2024 Discretionary Response Fund to Te Ahu Pātiki Charitable Trust towards the Fire Risk Analysis Report.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/2024 Discretionary Response Fund is as below.

Total Budget 2023/2024	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$52,930	$14,899	$39,744	$35,744

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Ahu Pātiki Charitable Trust Discretionary Response Fund 2023/24 Matrix.	24/127023	85

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Dane Moir - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 February 2024

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - February 2024
Reference / Te Tohutoro:	23/2052615
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager Banks Peninsula (Penelope.Goldstone@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for February 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Basketball Social Competition	A 3v3 Basketball Tournament was held in December at Mānawa Kāwhiu Lyttelton Recreation Centre. It was a fantastic turn out organised by Pioneer Basketball. Over seven teams competed, the best turn out yet, the atmosphere was excellent, and the diversity of the teams was great to see.	Completed	Good social and physical connections for our communities
Lyttelton Harbour Network	In December 2023, the Lyttelton Harbour Network celebrated another year with some kai and undertook a review of the purpose and style of the Network meetings. Fifteen people attend the meeting, representing nine different organisations from around the Harbour. The main comments included feedback on frequency, timing, venues, hosting, and topics. The feedback received from the network will guide future meetings.	On-going, meetings held throughout the year	Good social and physical connections for our communities
Lyttelton Norman Kirk Pool	Project Lyttelton held a garage sale in November 2023 to raise funding for swim passes. They raised $400 which was then matched by the Council’s Recreation and Sports Unit. This provided a total of 135 swim passes for the community. The swim passes were distributed via different community groups to provide to those who would most benefit.	Completed	Good social and physical connections for our community
Governors Bay Community Centre Playground	The soft fall in the small playground at the Governors Bay Community Centre was replaced mid-January 2024. The existing soft fall was spread onto the Community Centre gardens and new soft fall placed. The playground had to close for two days (17 and 18 January 2024) whilst this happened. The Community Association were informed, and an email distributed to all its members along with a notice placed on the Governors Bay Facebook page to inform local families.	Completed	Good social and physical connections for our communities
Sail GP Naval Point	Lyttelton Recreation Ground Reserve Committee have been informed that the Recreation Ground will be used for light infrastructure during the SailGP event. A community meeting for the residents/business owners of Lyttelton will be held late January 2024.	ongoing	All elements of Te Nukutai o Tapoa - Naval Point are progressed (off-shore, on-shore and the recreation ground)
Le Bons Bay Hall Renovations	The Le Bons Bay Hall has been painted inside and out, including overdue cosmetic earthquake repairs to the interior. The use of a local painter for this work, rather than an external contractor, meant lower cost to the Council and extra care and attention being paid to the job. The hall has two new ovens, a barbecue and a new smoke alarm system funded by the Le Bons Bay Reserve Committee.	Completed	Good social and physical connections for our communities
Little River A&P Show	The annual Little River A&P Show was held on 20 January 2024 on a sweltering hot day. Attendance was excellent, bringing many visitors to the township.	Completed	Good social and physical connections for our communities

3.2 Community Funding Summary

3.2.1 Discretionary Response Fund - On 11 December 2023 the Board approved funding of $3,486 for Project Lyttelton Incorporated towards emergency equipment and 1^st Aid training or the Lyttelton Emergency Hub; and $2,000 funding for Little River Farmers Market towards insurance and the purchase of an amp. A full Discretionary Response Fund summary is attached. (Attachment A)

3.2.2 Youth Development Fund - The Board has welcomed feedback from youth who have received funding towards their sporting endeavours as follows.

· Edward Lopas was granted $300 to help him attend the 2023 World Under 23 Rowing Championships in Bulgaria, representing NZ at the top level for his age. Edward’s team placed first in the C final, which placed them 9^th on times and 13^th place overall. Edward is currently rowing at Northeastern University on a sports scholarship. He aims to qualify for the Under 23 team two more times before deciding on further goals, with the Olympics being one possible option.

· Izzy Hoult was granted $150 towards masterclasses with the Royal New Zealand Ballet as part of their Mentor Programme Intensive 2023. Izzy was selected as one of 30 students from around New Zealand to be part of the programme which enables young dancers to experience life with the company and take classes with them and their ballet masters. Izzy said her mentor's advice and insight allowed her to think outside her comfort zone and challenged her ability. They showed her that dreams really do come true. Izzy starts training full time at New Zealand School of Dance as Classical major in February 2024 and can’t wait to spend more time with the Royal New Zealand Ballet.

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· McKenzie Drage was granted $150 towards representing New Zealand in para swimming at the Oceania Tri Series held in Hawkes Bay in September 2023.

McKenzie placed:

· 1^st in the 100m Individual Medley Multi-class with a new personal best time.

· 3^rd in 100m Breaststroke Mixed Multi-class

· 3^rd in 50m Freestyle Mixed Multi-class.

She said this was an amazing opportunity to develop her racing skills and engage with Para athletes from Western Australia and Victoria. It increased the intensity and competitiveness of her racing experience, as well as providing new skills in yoga and media/personal branding.

McKenzie will now work towards achieving qualifying times for Para World Swimming Champs in 2025 and Paralympics in 2028.

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3.2.3 Strengthening Communities Fund – Applications will open for 2024/25 Strengthening Communities Funding in early March 2024. An Accountability Report for 2022/23 Strengthening Communities Funding is attached. (Attachment B)

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

3.3.2 Council Engagement and Consultation.

· Have your say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic:	Closing date:	Link:
Adapting to sea level rise in Lyttelton Harbour and Port Levy	21 January 2024	Adapting to sea level rise in Lyttelton Harbour and Port Levy \| Kōrero mai \| Let’s talk (ccc.govt.nz)
Demolition of the existing building at 33 Dublin Street, Lyttelton	30 January 2024	Demolish an existing building on 33 Dublin Street, Lyttelton \| Kōrero mai \| Let’s talk (ccc.govt.nz)
Tree Planting Plans	1 February 2024	Tree Planting Plans (ccc.govt.nz)
Diamond Harbour – proposed land use	19 February 2023	Diamond Harbour - proposed land use \| Kōrero mai \| Let’s talk (ccc.govt.nz)

· Start Work Notices - Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.4 Governance Advice

3.4.1 Hui a Hapori Community Open Forum and Public Forum – The Board received the following Hui a Hapori Community Open Forum presentations on 27 November 2023 and Public Forum presentations at its 11 December 2023 Meeting:

· Okuti Valley Track, Freedom Camping, Destination Management Plan and Council Potential Sale of Assets concerns of residents.

· Resident concerns about potential sale of assets by Council.

· Te Ūaka the Lyttelton Museum Update.

· Little River Wairewa Community Trust recent events and future plans.

· Okuti Valley Hall Committee recent repairs and maintenance.

· Fishing Boats and inshore fishing in Banks Peninsula.

· Akaroa Heritage Festival Society.

· Condition of Beach Road, Akaroa.

· Banks Peninsula Member of Parliament Introduction.

3.4.2 Board Requests – the Board made the following requests at its 27 November 2023 Briefing and 11 December 2023 Meeting:

· The Board agreed to request a process outline and timeline for the Steadfast Reserve ground lease to the Cass Bay Resident’s Association.

· The Board agreed to request that the Better Off Funding summary sheet be added to the elected members’ digital reference library.

· The Board agreed to request information on the Council’s fund the assist with swimming lessons that was set up during 2023/24 Annual Plan.

· The Board requests staff advice on how the community could lobby for formal commercial fishing restrictions in the Bays surrounding the Banks Peninsula and how the Board could support such an initiative.

· The Board requests that staff work with the Akaroa Heritage Festival Society to explore options for long term funding for the FrenchFest.

3.4.3 Board Briefings – the Board received the following briefings during November 2023:

· Water Quality Issues and Actions, Environment Canterbury.

· Vertical Land Movement.

· Te Pā o Rākaihautū – Unsolicited Proposal Process.

· Site visit to Okuti Valley Hall.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Naming Sections of the Head-to-Head Walkway – A memorandum in reply to the Board’s 11 September 2023 meeting request: The Board requests the Head to Head Walkway Working Party to investigate the possibility of naming track sections of the Head to Head Walkway. (Attachment C).

4.2 Customer Service Requests Report - providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 November 2023 to 30 November 2023 is attached, (Attachment D) and from 1 December 2023 to 31 December 2023 (Attachment E).

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

4.3 Graffiti Report – the Graffiti Snapshot Report for November 2023 is attached. (Attachment F).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Banks Peninsula Discretionary Response Fund - January 2024	24/65037	95
b ⇩	Banks Peninsula 2022-23 Strengthening Communities Fund End of Project Accountability Report	24/130487	96
c ⇩	Memorandum- Naming Sections of the Head to Head Walkway - 15 January 2024	24/61956	106
d ⇩	Customer Service Requests - November 2023	24/86902	108
e ⇩	Customer Service Requests - December 2023	24/86903	109
f ⇩	Graffiti Snapshot - November 2023	24/52757	110

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Support Officer

Jane Harrison - Community Development Advisor

Natasha McDonnell - Banks Peninsula Governance Advisor

Dane Moir - Community Development Advisor

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Name	Subject
Akaroa Museum Advisory Committee Confirmed Meeting Minutes	21 June 2023
Akaroa Museum Advisory Committee Unconfirmed Meeting Minutes	18 October 2023

Name	Subject
Head to Head Walkway Working Party Notes	6 July 2023
Head to Head Walkway Working Party Notes	7 September 2023
Head to Head Walkway Working Party Notes	7 December 2023

Subject	Presenter(s)		Unit/Organisation
SailGP Season 4 Update	Karena Finnie	Head of Major Events	ChristchurchNZ
SailGP Season 4 Update	Loren Aberhart	GM Destination and Attraction
	Rachel Dunford	Host City SailGP Operations Manager
	Leah Trafford	Regional Event Director Asia Pacific	SailGP
	Natalie Fortier	Senior Manager Marketing Comms NZ
	Alexandra Corry	Head of Event Delivery NZ

8. Akaroa Museum Advisory Committee Meeting Minutes
Reference / Te Tohutoro:	23/2090088
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

9. Head to Head Walkway Working Party Meeting Notes
Reference / Te Tohutoro:	23/2090157
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)

10. Briefings - SailGP Season 4 Update
Reference / Te Tohutoro:	24/119427
Report of / Te Pou Matua:	Karena Finnie, Head of Major Events, ChristchurchNZ Loren Aberhart, GM Destination & Attraction, ChristchurchNZ
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community (Andrew.Rutledge@ccc.govt.nz)