Road Closure Subcommittee
Agenda
Notice of Meeting:
An ordinary meeting of the Road Closure
Subcommittee will be held on:
Date: Wednesday 27 September 2023
Time: 1pm
Venue: Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch
Membership
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Chairperson
Members
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Megan Pearce - Acting Council Secretary
Stephen Wright - Acting Transport
Operations Manager
Liz Beaven - Community Board Advisor
Banks Peninsula
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20 September 2023
Megan Pearce
Manager Hearings and Council Support
941 8140
megan.pearce@ccc.govt.nz
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Road Closure Subcommittee
27 September 2023
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Road Closure Subcommittee
27 September 2023
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TABLE OF CONTENTS NGĀ IHIRANGI
1. Apologies Ngā Whakapāha................................................................................. 4
2. Declarations of Interest Ngā Whakapuaki Aronga.................................................. 4
Staff Reports
C 3. Proposed
Temporary Road Closure for Lyttelton Farmers Market.................... 5
C 4. Proposed
Temporary Road Closure for Gebbies Pass Hill Climb........................ 9
C 5. Proposed
Temporary Road Closure for Little River Hill Climb......................... 13
C 6. Proposed
Temporary Road Closure for Akaroa French Festival....................... 17
C 7. Proposed
Temporary Road Closure for Enter Riccarton Community Church Event 21
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Road Closure Subcommittee
27 September 2023
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1. Apologies Ngā Whakapāha
At the close of
the agenda no apologies had been received.
2. Declarations of Interest Ngā
Whakapuaki Aronga
Members are
reminded of the need to be vigilant and to stand aside from decision making
when a conflict arises between their role as an elected representative and any
private or other external interest they might have.
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Road Closure Subcommittee
27 September 2023
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3. Proposed
Temporary Road Closure for Lyttelton Farmers Market
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Reference / Te Tohutoro:
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23/1461099
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Report of / Te Pou Matua:
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Simon
Hodges – Team Leader Temporary Traffic Management –
simon.hodges@ccc.govt.nz (03) 941-6232
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Senior Manager / Pouwhakarae:
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Mary
Richardson, General Manager Citizens & Community
(Mary.Richardson@ccc.govt.nz)
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1. Brief Summary He Whakarāpopototanga Poto
1.1 The
purpose of this report is to provide the Road Closure Subcommittee with
information to enable the Subcommittee to make a decision regarding the
application for proposed road closures for the Lyttelton Farmers Market.
1.2 The
reason for the proposed road closures is to provide a safe environment to hold
the Lyttelton Farmers Market where attendees and stall holders can operate
where they can be separated from motor vehicles to eliminate interactions
between vulnerable road users and motor vehicles.
1.3 This
report has been written because Project Lyttelton have proposed to close the
following road from 7:30am to 2pm every Saturday between 7 October 2023 to 5
October 2024:
· London Street, from
Canterbury Street to Oxford Street
1.4 The
event organisers have indicated that they have undertaken direct notifications
to impacted parties, which is required as part of the road closure application
process. The event organisers will provide a record of any feedback received,
from impacted parties, to the Subcommittee in advance of the scheduled meeting
or alternatively the organisers may present the information in person to the
Subcommittee.
1.5 Public
notification was carried out through publication in The Press and on the
Council website. The period of time allowing for objections to be received
meeting the minimum required time period of one week. The application was
publicly advertised in The Press on 1 September 2023 with objections closing 8
September 2023.
1.6 No
objections received by Council, as a result of the public notifications
process.
1.7 Road
closures for this event have previously been approved by the Road Closure
Subcommittee at this location, with no unexpected impacts regarding traffic
movements reported in the area.
1.8 Staff
support the proposed temporary road closures and believe that it will not
unreasonably impact traffic.
2. Officer Recommendations Ngā Tūtohu
That the Road
Closure Subcommittee:
1. Receive the information in the Report.
2. Authorise the approval of the temporary road
closures for the Lyttelton Farmers Market, proposed to be deployed from 7:30am
to 2pm on every Saturday between 7 October 2023 to 5 October 2024:
a. London Street, from Canterbury Street to
Oxford Street.
Attachments
Ngā Tāpirihanga
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No.
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Title
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Reference
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Page
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a ⇩ 
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Proposed Temporary Road Closures -
Lyttelton Market
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23/1463890
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7
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Confirmation of Statutory
Compliance Te Whakatūturutanga ā-Ture
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Compliance with Statutory Decision-making
Requirements (ss 76 - 81 Local Government Act 2002).
(a) This report contains:
(i) sufficient information about all reasonably practicable
options identified and assessed in terms of their advantages and
disadvantages; and
(ii) adequate consideration of the views and preferences of
affected and interested persons bearing in mind any proposed or previous
community engagement.
(b) The information reflects the level of significance of the
matters covered by the report, as determined in accordance with the Council's
significance and engagement policy.
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Signatories Ngā Kaiwaitohu
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Author
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Simon Hodges -
Team Leader Temporary Traffic Management
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Approved By
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Jacob Bradbury
- Manager Planning & Delivery Transport
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Road Closure Subcommittee
27 September 2023
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Road Closure Subcommittee
27 September 2023
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4. Proposed Temporary Road Closure for
Gebbies Pass Hill Climb
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Reference / Te Tohutoro:
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23/1477954
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Report of / Te Pou Matua:
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Simon
Hodges – Team Leader, Temporary Traffic Management Team –
simon.hodges@ccc.govt.nz
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Senior Manager / Pouwhakarae:
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Mary
Richardson, General Manager Citizens & Community
(Mary.Richardson@ccc.govt.nz)
|
1. Brief Summary He Whakarāpopototanga Poto
1.1 The
purpose of this report is to provide the Road Closure Subcommittee with
information to enable the Subcommittee to make a decision regarding the
application for proposed road closures for the Gebbies Pass Hill Climb.
1.2 The
reason for the proposed road closure is to provide a closed course to enable
the safe running of a motorsport event where road users and kept off the road
to allow the event to proceed without interactions between the public and
vehicles involved in the proposed event.
1.3 This
report has been written because the Rallies and Trials Enthusiasts Club (RATEC)
have proposed to close the following road from 9am to 6pm on 14 October 2023:
· Summit Road from Ahuriri Reserve to Gebbies Pass Road
1.4 The
event organisers have indicated that they have undertaken direct notifications
to impacted parties, which is required as part of the road closure application
process. The event organisers will provide a record of any feedback received,
from impacted parties, to the Subcommittee in advance of the scheduled meeting
or alternatively the organisers may present the information in person to the
Subcommittee.
1.5 Public
notification was carried out through publication in The Press and on the
Council website. The period of time allowing for objections to be received
meeting the minimum required time period of one week. The application was
publicly advertised in The Press on Friday 1 September 2023 with objections
closing 8 September 2023.
1.6 There
were no objections received by Council, as a result of the public notifications
process.
1.7 Road
closures for this event have previously been approved by the Road Closure
Subcommittee at this location, with no unexpected impacts regarding traffic
movements, reported in the area.
1.8 Staff
support the proposed temporary road closures and believe that it will not
unreasonably impact traffic.
2. Officer Recommendations Ngā Tūtohu
That the Road
Closure Subcommittee:
1. Receive the information in the Report.
2. Authorise the approval of the temporary road closures for the
Gebbies Pass Hill Climb, proposed to be deployed from 9am to 6pm on 14 October
2023:
a. Summit Road from Ahuriri reserve to Gebbies Pass Road.
Attachments Ngā Tāpirihanga
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No.
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Title
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Reference
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Page
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a ⇩
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Proposed Road
Closures Gebbies Pass Hill Climb
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23/1477955
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11
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Confirmation of Statutory
Compliance Te Whakatūturutanga ā-Ture
|
Compliance with Statutory Decision-making
Requirements (ss 76 - 81 Local Government Act 2002).
(a) This report contains:
(i) sufficient information about all reasonably practicable
options identified and assessed in terms of their advantages and
disadvantages; and
(ii) adequate consideration of the views and preferences of
affected and interested persons bearing in mind any proposed or previous
community engagement.
(b) The information reflects the level of significance of the
matters covered by the report, as determined in accordance with the Council's
significance and engagement policy.
|
Signatories Ngā Kaiwaitohu
|
Author
|
Simon Hodges -
Team Leader Temporary Traffic Management
|
|
Approved By
|
Jacob Bradbury
- Manager Planning & Delivery Transport
|
|
Road Closure Subcommittee
27 September 2023
|
|
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Road Closure Subcommittee
27 September 2023
|
|
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5. Proposed Temporary Road Closure for
Little River Hill Climb
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Reference / Te Tohutoro:
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23/1480748
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Report of / Te Pou Matua:
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Simon
Hodges – Team Leader, Temporary Traffic Management Team –
simon.hodges@ccc.govt.nz
|
|
Senior Manager / Pouwhakarae:
|
Mary
Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)
|
1. Brief Summary He
Whakarāpopototanga Poto
1.1 The purpose of this report is provide the Road Closure Subcommittee
with information to enable the Subcommittee to make a decision regarding the
application for proposed road closures for the Little River Hill Climb.
1.2 The
reason for the proposed road closure is to provide a closed course to enable
the safe running of a motorsport event where road users and kept off the road
to allow the event to proceed without interactions between the public and
vehicles involved in the proposed event.
1.3 This
report has been written because the Rallies and Trials Enthusiasts Club (RATEC)
have proposed to close the following road from 9am to 6pm on 15 October 2023:
· Kinloch Road from Okuti
Valley Road to Bossu Road.
1.4 The
event organisers have indicated that they have undertaken direct notifications
to impacted parties, which is required as part of the road closure application
process. The event organisers will provide a record of any feedback received,
from impacted parties, to the Subcommittee in advance of the scheduled meeting
or alternatively the organisers may present the information in person to the
Subcommittee.
1.5 Public
notification was carried out through publication in The Press and on the
Council website. The period of time allowing for objections to be received
meeting the minimum required time period of one week. The application was
publicly advertised in The Press on 1 September 2023 with objections closing 8
September 2023.
1.6 There
were no objections received by Council, as a result of the public notifications
process.
1.7 Road
closures for this event have previously been approved by the Road Closure
Subcommittee at this location, with no unexpected impacts regarding traffic
movements, reported in the area.
1.8 Staff
support the proposed temporary road closures and believe that it will not
unreasonably impact traffic.
2. Officer Recommendations Ngā Tūtohu
That the Road
Closure Subcommittee:
1. Receive the information in the Report.
2. Authorise the approval of the temporary road
closures for the Little River Hill Climb, proposed to be deployed from 9am to
6pm on 15 October 2023:
a. Kinloch Road from Okuti Valley Road to Bossu
Road.
Attachments Ngā Tāpirihanga
|
No.
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Title
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Reference
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Page
|
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a ⇩ 
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Proposed Road Closure - Little River
Hill Climb
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23/1480751
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15
|
Confirmation of Statutory
Compliance Te Whakatūturutanga ā-Ture
|
Compliance with Statutory Decision-making
Requirements (ss 76 - 81 Local Government Act 2002).
(a) This report contains:
(i) sufficient information about all reasonably practicable
options identified and assessed in terms of their advantages and
disadvantages; and
(ii) adequate consideration of the views and preferences of
affected and interested persons bearing in mind any proposed or previous
community engagement.
(b) The information reflects the level of significance of the
matters covered by the report, as determined in accordance with the Council's
significance and engagement policy.
|
Signatories Ngā Kaiwaitohu
|
Author
|
Simon Hodges -
Team Leader Temporary Traffic Management
|
|
Approved By
|
Jacob Bradbury
- Manager Planning & Delivery Transport
|
|
Road Closure Subcommittee
27 September 2023
|
|
|
Road Closure Subcommittee
27 September 2023
|
|
|
6. Proposed Temporary Road Closure for
Akaroa French Festival
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Reference / Te Tohutoro:
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23/1480800
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Report of / Te Pou Matua:
|
Simon
Hodges – Team Leader, Temporary Traffic Management Team.
simon.hodges@ccc.govt.nz
|
|
Senior Manager / Pouwhakarae:
|
Mary
Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)
|
1. Brief Summary He
Whakarāpopototanga Poto
1.1 The purpose of this report is provide the Road Closure Subcommittee
with information to enable the Subcommittee to make a decision regarding the
application for proposed road closures for the Akaroa French Festival.
1.2 This report has been written because Akaroa Heritage Festival
Society have proposed to close the following roads from 9:30am to 11am on
Saturday, 7 October 2023:
· Beach Road from Smith Street to Rue Balguerie
· Rue Lavaud from Rue Balguerie to Rue Viard
· Rue Pompallier - Entire Length
1.3 The
event organisers have indicated that they have undertaken direct notifications
to impacted parties, which is required as part of the road closure application
process. The event organisers will provide a record of any feedback received,
from impacted parties, to the Subcommittee in advance of the scheduled meeting
or alternatively the organisers may present the information in person to the
Subcommittee.
1.4 Public
notification was carried out through publication in The Press and on the
Council website. The period of time allowing for objections to be received
meeting the minimum required time period of one week. The application was
publicly advertised in The Press on 1 September 2023 with objections closing 8
September 2023.
1.5 There
were no objections received by Council, as a result of the public notifications
process.
1.6 Road
closures for this event have previously been approved by the Road Closure
Subcommittee at this location, with no unexpected impacts regarding traffic
movements, reported in the area.
1.7 Staff
support the proposed temporary road closures and believe that it will not
unreasonably impact traffic.
2. Officer Recommendations Ngā Tūtohu
That the Road
Closure Subcommittee:
1. Receive the information in the Report.
2. Authorise the approval of the temporary road closures for the Akaroa
French Festival, proposed to be deployed from 9am to 11:30am on Saturday, 7
October 2023:
a. Beach Road from Smith Street to Rue Balguerie
b. Rue Lavaud from Rue Balguerie to Rue Viard
c. Rue Pompallier - Entire Length
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩
|
Proposed Road
Closures - Akaroa French Festival
|
23/1480803
|
19
|
Confirmation of Statutory
Compliance Te Whakatūturutanga ā-Ture
|
Compliance with Statutory Decision-making
Requirements (ss 76 - 81 Local Government Act 2002).
(a) This report contains:
(i) sufficient information about all reasonably practicable
options identified and assessed in terms of their advantages and
disadvantages; and
(ii) adequate consideration of the views and preferences of
affected and interested persons bearing in mind any proposed or previous
community engagement.
(b) The information reflects the level of significance of the
matters covered by the report, as determined in accordance with the Council's
significance and engagement policy.
|
Signatories Ngā Kaiwaitohu
|
Author
|
Simon Hodges -
Team Leader Temporary Traffic Management
|
|
Approved By
|
Jacob Bradbury
- Manager Planning & Delivery Transport
|
|
Road Closure Subcommittee
27 September 2023
|
|
|
Road Closure Subcommittee
27 September 2023
|
|
|
7. Proposed Temporary Road Closure for
Enter Riccarton Community Church Event
|
|
Reference / Te Tohutoro:
|
23/1480842
|
|
Report of / Te Pou Matua:
|
Simon
Hodges – Team Leader, Temporary Traffic Management Team
|
|
Senior Manager / Pouwhakarae:
|
Mary
Richardson, General Manager Citizens & Community
(Mary.Richardson@ccc.govt.nz)
|
1. Brief Summary He
Whakarāpopototanga Poto
1.1 The purpose of this report is provide the Road Closure Subcommittee
with information to enable the Subcommittee to make a decision regarding the
application for proposed road closures for the Riccarton Community Church Event.
1.2 The
reason for the proposed road closure is to provide a closed road to enable the
safe running of a community event, utilising the road space, without
interactions between the attendees and vehicles.
1.3 This report has been written because Riccarton Community Church have
proposed to close the following road from 8:30am to 3pm on 5 November 2023:
· Elizabeth Street from
Division Street to #40 Elizabeth Street
1.4 The
event organisers have indicated that they have undertaken direct notifications
to impacted parties, which is required as part of the road closure application
process. The event organisers will provide a record of any feedback received,
from impacted parties, to the Subcommittee in advance of the scheduled meeting
or alternatively the organisers may present the information in person to the
Subcommittee.
1.5 Public
notification was carried out through publication in The Press and on the
Council website. The period of time allowing for objections to be received
meeting the minimum required time period of one week. The application was
publicly advertised in The Press on 1 September 2023 with objections closing 8
September 2023.
1.6 There were no objections received by
Council, as a result of the public notifications process.
1.7 The
Major Cycle Route – South Express, running along Elizabeth Street will
not be closed during the proposed road closure and will remain unimpeded.
1.8 Road
closures for this event have previously been approved by the Road Closure
Subcommittee at this location, with no unexpected impacts regarding traffic
movements, reported in the area.
1.9 Staff
support the proposed temporary road closures and believe that it will not
unreasonably impact traffic.
2. Officer Recommendations Ngā Tūtohu
That the Road
Closure Subcommittee:
1. Receive the information in the Report.
2. Authorise the approval of the temporary road
closures for the Riccarton
Community Church Event, proposed
to be deployed from 8:30am to 3pm on 5 November 2023:
a. Elizabeth Street from Division Street to #40
Elizabeth Street.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩
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Proposed Road Closure Riccarton
Community Church Event
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23/1480843
|
23
|
Confirmation of Statutory
Compliance Te Whakatūturutanga ā-Ture
|
Compliance with Statutory Decision-making
Requirements (ss 76 - 81 Local Government Act 2002).
(a) This report contains:
(i) sufficient information about all reasonably practicable
options identified and assessed in terms of their advantages and
disadvantages; and
(ii) adequate consideration of the views and preferences of
affected and interested persons bearing in mind any proposed or previous
community engagement.
(b) The information reflects the level of significance of the
matters covered by the report, as determined in accordance with the Council's
significance and engagement policy.
|
Signatories Ngā Kaiwaitohu
|
Author
|
Simon Hodges -
Team Leader Temporary Traffic Management
|
|
Approved By
|
Jacob Bradbury
- Manager Planning & Delivery Transport
|
|
Road Closure Subcommittee
27 September 2023
|
|
