Minutes of Council - Wednesday, 19 July 2023

Council

19 July 2023

Karakia Tīmatanga: Given by all Councillors

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Council Resolved CNCL/2023/00084

That the apologies received from the Mayor and Councillor Barber be accepted.

Councillor Peters/Councillor Scandrett Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

Councillor Keown joined the meeting at 9.39am during consideration of Item 3.

Councillor McLellan left the meeting at 10.01am and returned at 10.03am during consideration of Item 3.

Councillor Donovan left the meeting at 10.10am and returned at 10.18am during consideration of Item 3.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

3.1.5

Ann Satterthwaite

Ann Satterthwaite spoke regarding her concerns with fluoridation of New Zealand drinking water.

Attachments

a Ann Satterthwaite - Fluoride Letter ⇨

3.1.6

Ingrid Mesman

Ingrid Mesman spoke regarding her concerns with fluoridation of New Zealand drinking water.

3.1.4 Debbie Mora

Debbie Mora spoke regarding chlorination of Christchurch water.

3.1.1

Sea Cleaners Trust

Hayden Smith spoke on behalf of the Sea Cleaners Trust regarding the Trust’s recent launch of a full-time vessel and crew, their working removing plastics from waterways, and engagement of local volunteers.

Attachments

a Sea Cleaners - Presentation to Council ⇨

3.1.2

Our Stories Project Trust

Kris Herbert, Director of Our Stories Project Trust will provide an overview of the work the Trust does and how it aligns with the Council’s strategic priorities.

Attachments

a Our Stories - Presentation to Council ⇨

3.1.3

Community Patrols NZ

Ann Smith, District Support Officer, Ken Bye, and Mary Chappell spoke on behalf of Community Patrols NZ to provide an overview of the organisation’s many roles in the community and how it funds itself.

Attachments

a Community Patrols NZ - Presentation to Council ⇨

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

3.2.1

The Cancer Society

Craig Watson, Head of Service Delivery, spoke on behalf of the Cancer Society regarding the Society’s request that Council approve a remission of development contributions under the Council’s Development Contributions Policy 2021 (refer Item 5).

Attachments

a The Cancer Society - Presentation to Council ⇨

3.2.2

The Canterbury Brain Collective

Phil Marshall-Lee, Centre Manager, spoke on behalf of the Canterbury Brain Collective regarding the Collective’s request that Council approve a remission of development contributions under the Council’s Development Contributions Policy 2021 (refer Item 5).

Attachments

a The Canterbury Brain Collective - Presentation to Council ⇨

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

5. Development Contributions remission application- The Canterbury Brain Collective and The Cancer Society

Council Officers Katrina Mansell, Gavin Thomas, and Sophie Meares joined the table to present Item 5 and answer questions from elected members.

Councillor Keown Moved a new motion that the development contributions remission applications from the Canterbury Brain Collective and Cancer Society be approved. This motion was then Seconded by Councillor Henstock.

The meeting asked that Council Officers advise what the rates impact would be should the meeting resolve to approve the two remission applications. Officers indicated that they would need some time to determine the impact and the meeting agreed to let the item lie on the table to allow Officers to investigate the potential change to rates and report back to Councillors.

Please refer to Item 5 as continued below for the resolution and voting record.

6. Development Contributions remission application - Hereford Limited

Council Resolved CNCL/2023/00085

Officer Recommendations accepted without change

That the Council:

1. Declines the request for a development contributions remission from Hereford Street Limited.

The division was declared carried by 8 votes to 6 votes the voting being as follows:

For: Deputy Mayor Cotter, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor McLellan, Councillor Scandrett and Councillor Templeton

Against: Councillor Gough, Councillor Henstock, Councillor Johanson, Councillor Keown, Councillor MacDonald and Councillor Peters

Abstained: Councillor Moore

Councillor Templeton/Councillor Donovan Carried

7. Rates Remission for Overcollection of Akaroa Health Centre Targeted Rate

Council Resolved CNCL/2023/00086

Officer Recommendations accepted without change

That the Council:

1. Notes that a Council review confirms the Akaroa Community Health Trust has fundraised $2,163,854 for the Akaroa Health Centre.

2. Agrees that a Council grant of $836,146 will be paid to Akaroa Community Health Trust, which reflects the original $3 million commitment towards the Akaroa Health Centre less the fundraising of $2,163,854.

3. Agrees to a rates remission of $6.88 (including GST) per separately used or inhabited part of a rating unit under the Council’s Rates Remission Policy (Remission category 10) for ratepayers in the Akaroa subdivision of the Banks Peninsula Ward to return the small over-collection of the Akaroa Community Health Trust targeted rate via credit on the next rates invoice.

Councillor Fields/Councillor Keown Carried

8. Heritage Incentive Grant Applications

Council Resolved CNCL/2023/00087

Officer Recommendations accepted without change

That the Council:

1. Approve a grant of up to $72,100 for conservation, maintenance and upgrade works for the Malthouse, 69-71 Colombo Street, Christchurch.

a. Note that the applicants have previously entered into a full conservation covenant with the Council.

2. Approve a grant of up to $21,925 for exterior conservation and repairs for the Antigua Boatsheds, 2 Cambridge Terrace, Christchurch.

a. Note that payment of the grant is subject to the applicants entering a 15 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration on the Personal Property Securities Register.

3. Approve a grant of up to $42,000 for conservation and maintenance works to ‘Our House’, 319 St Asaph Street, Christchurch.

a. Note that the applicants have previously entered into a full conservation covenant with the Council.

4. Approve a grant of up to $1,282 for repair and conservation of the Crew Family Addington Cemetery monument.

5. Approve a grant of up to $17,360 for roofing replacement and upgrade works at 4 Medbury Terrace, Fendalton, Christchurch.

6. Approve a grant of up to $21,078 for exterior repainting works at 35 Rata Street, Riccarton, Christchurch.

a. Note that payment of the 35 Rata Street grant is subject to the applicant entering a 15 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

7. Approve a grant of up to $607.00 for maintenance and conservation works to Okains Bay Library at 1130 Okains Bay Road, Okains Bay.

8. Approve a grant of up to $49,890.00 for conservation, repair and maintenance works at 2 Whisby Road, Cashmere, Christchurch.

a. Note that payment of the 2 Whisby Road grant is subject to the applicant entering a 20 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

Councillor Scandrett/Councillor Harrison-Hunt Carried

Secretarial Note: The meeting requested that when the Council promotes the Heritage Incentive Grant process that specific communications are provided to the six Papatipu Rūnanga.

9. Richmond Neighbourhood Greenway Metropolitan Significance

Council Resolved CNCL/2023/00088

Officer Recommendations accepted without change

That the Council:

1. Approve the designation of the Richmond Greenway Cycleway project as one of metropolitan significance.

Deputy Mayor/Councillor Coker Carried

The meeting adjourned at 11.03am and reconvened at 11.23am. Councillors Donovan and Fields were not present at this time.

Councillor Fields returned to the meeting at 11.36am during consideration of Item 5.

Councillor Donovan returned to the meeting at 11.41am during consideration of Item 5.

5. Development Contributions remission application- The Canterbury Brain Collective and The Cancer Society (continued)
	Upon reconvening, the meeting returned to consideration of Item 5 and Council Officers Katrina Mansell, Gavin Thomas, Sophie Meares and Russell Holden returned to the table to report back on the previously raised questions around the rates impact. The meeting asked further questions of Officers and upon conclusion, the new motion (refer to resolutions 1-3 below) as Moved by Councillor Keown and Seconded by Councillor Henstock was debated. At the conclusion of debate, the meeting voted by division and the motion was declared carried.
	Officer Recommendations That the Council: 1. Decline the request for a remission to the Cancer Society of New Zealand Canterbury-West Coast Division Incorporated. 2. Approve a partial remission of for the Canterbury Brain Collective equivalent to the legal costs of $2758.86 for registering an encumbrance to allow issue of Code Compliance while a rebate scheme was being considered. Decline the remaining request for a remission of $54,849.24.
	Council Resolved CNCL/2023/00089 That the Council: 1. Approve the request for a remission of $250,860.13 including GST to the Cancer Society of New Zealand Canterbury-West Coast Division Incorporated. 2. Approve a partial remission for the Canterbury Brain Collective equivalent to the legal costs of $2758.86 for registering an encumbrance to allow issue of Code Compliance while a rebate scheme was being considered. Approve the remaining request for a remission of $54,849.24. 3. Note that this is consistent with the Development Contributions Policy 2021 as both organisations made a unique and compelling case directly to Council. The division was declared carried* by 11 votes to 4 votes the voting being as follows:* *For:* Councillor Donovan, Councillor Fields, Councillor Gough, Councillor Harrison-Hunt, Councillor Henstock, Councillor Johanson, Councillor Keown, Councillor MacDonald, Councillor Moore, Councillor Peters and Councillor Templeton *Against:* Deputy Mayor Cotter, Councillor Coker, Councillor McLellan and Councillor Scandrett Councillor Keown/Councillor Henstock Carried

10. LTP 2024-34 - Setting the Scene

Council Resolved CNCL/2023/00090

Officer Recommendations accepted without change

That the Council:

1. Receive the information in the LTP 2024-34, joint-development briefing report and provide direction for the on-going joint development of the Long-term Plan 2024-34.

Deputy Mayor/Councillor McLellan Carried

Attachments

a Long Term Plan: Setting the Scene - Staff Presentation to Council ⇨

11. Resolution to Exclude the Public

Council Resolved CNCL/2023/00091

That at 12.51pm the resolution to exclude the public set out on pages 121 to 122 of the agenda be adopted.

Councillor Scandrett/Councillor Henstock Carried

The public were re-admitted to the meeting at 12.54pm.

Karakia Whakamutunga: Given by all Councillors

Meeting concluded at 12.54pm.

CONFIRMED THIS 2^ND DAY OF AUGUST 2023

Mayor Phil Mauger

Chairperson