Chairperson

Deputy Chairperson

Members

Mayor Phil Mauger

Deputy Mayor Pauline Cotter

Councillor Kelly Barber

Councillor Melanie Coker

Councillor Celeste Donovan

Councillor Tyrone Fields

Councillor James Gough

Councillor Tyla Harrison-Hunt

Councillor Victoria Henstock

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Sam MacDonald

Councillor Jake McLellan

Councillor Andrei Moore

Councillor Mark Peters

Councillor Tim Scandrett

Councillor Sara Templeton

Principal Advisor

Dawn Baxendale

Chief Executive

Tel: 941 8999

Council Decision

There were no apologies received.

5.   Council - Annual Plan Minutes - 27 April 2023

Council Resolved CNCL/2023/00068

That the Council confirm the Minutes from the Council - Annual Plan meeting held 27 April 2023 noting the following amendment:

1.       That the apology for lateness from Councillor Fields be accepted.

AND

That the Council confirm the Minutes from the Council meeting held 3 May 2023.

AND

That the Council confirm the Minutes from the Council meeting held 17 May 2023.

Councillor MacDonald/Deputy Mayor                                                          Carried

6.   Council Minutes - 3 May 2023

Council Decision

Refer to item 5.

7.   Council Minutes - 17 May 2023

Council Decision

Refer to item 5.

8.   Monthly Report from the Community Boards - May 2023

At the conclusion of the Community Board presentations, Councillor Johanson put forth an additional recommendation (refer resolution 2 below) noting what communication avenues have been made available to the public regarding the Christchurch Wastewater Treatment Plant recovery efforts. Councillor Donovan indicated that she would second the recommendation, and it was accepted by the meeting at large.

The substantive motion was then Moved by Councillor Peters and Seconded by Councillor Keown, put to the vote and declared carried.

Helen Broughton, Chairperson, and Marie Pollisco, Deputy Chair, joined the meeting for presentation of the Waipuna Halswell-Hornby-Riccarton Community Board area report.

Paul McMahon, Chairperson, and Jackie Simons, Deputy Chair, joined the meeting for presentation of the Waitai Coastal-Burwood-Linwood Community Board area report.

Reuben Davidson, Chairperson, and Matt McLintock, Manager Community Governance Team, joined the meeting for presentation of the Te Pātaka o Rākaihautū Banks Peninsula Community Board area report.

Bridget Williams, Chairperson, and Jason Middlemiss, Deputy Chair, joined the meeting for presentation of the Waimāero Fendalton-Waimairi-Harewood Community Board area report.

Callum Ward, Chairperson, joined the meeting for presentation of the Waihoro Spreydon-Cashmere-Heathcote Community Board area report.

Emma Norrish, Chairperson, and Simon Britten, Deputy Chair, joined the meeting for presentation of the Waipapa Papanui-Innes-Central Community Board area report.

Officer Recommendations

That the Council:

1.          Receive the Monthly Report from the Community Boards May 2023.

Council Resolved CNCL/2023/00069

That the Council:

1.              Receive the Monthly Report from the Community Boards May 2023.

2.              Recognising the concerns in regards to communications around the Christchurch Wastewater Treatment Plant recovery and response, note that there is currently an external independent review underway, and that the Council has recommenced a daily update on the website and weekly community newsletter and has reconvened the WWTP Communication Advisory Group in order to look at what can be improved.

Councillor Peters/Councillor Keown                                                             Carried

Attachments

a        Item 8. Halswell-Hornby-Riccarton Community Board Presentation to Council - 7 June 2023 ⇨

b        Item 8. Coastal-Burwood-Linwood Community Board Presentation to Council - 7 June 2023 ⇨

c        Item 8. Banks Peninsula Community Board presentation to Council - 7 June 2023 ⇨

d       Item 8. Fendalton-Waimairi-Harewood Community Board Presentation to Council - 7 June 2023 ⇨

e        Item 8. Spreydon-Cashmere-Heathcote Community Board Presentation to Council - June 2023 ⇨

f        Item 8. Papanui-Innes-Central Community Board Presentation to Council - 7 June 2023 ⇨  

3.1.1      Simon Britten

Simon Britten, Deputy Chair, Papanui-Innes-Central & LGNZ Zone 5 Representative spoke regarding the Park Terrace Works notice of Motion (refer item 16).

3.1.2      Aurora Garner-Randolph (via Zoom)

Aurora Garner-Randolph spoke on behalf of School Strike for Climate Ōtautahi regarding the Park Terrace Works Notice of Motion (refer item 16).

3.1.3      Simon Kingham

Simon Kingham spoke regarding the Park Terrace Works Notice of Motion (refer item 16).

Attachments

a        Item 3.1.3  Simon Kingham re Park Terrace Works - Presentation to Council  - 7 June 2023 ⇨  

3.1.4      Stephen Wood

Stephen Wood, Spokes Canterbury member, spoke regarding the Park Terrace Works Notice of Motion (refer item 16).

Attachments

a        Item 3.1.4 - Stephen Wood Park Terrace Works Presentation to Council - 7 June 2023 ⇨  

3.1.5      Harrison McEvoy

Harrison McEvoy spoke regarding the Park Terrace Works Notice of Motion (refer item 16).

3.1.6      Transportation Group NZ - Canterbury & West Coast Branch

 Grace Ryan spoke regarding the Park Terrace Works Notice of Motion (refer item 16).

Attachments

a        Item 3.1.6 - Transportation Group NZ -Park Tce NoM Submission ⇨  

3.1.7      Storm McVay & Ray Edwards

Storm McVay spoke on behalf of the Parkbridge Apartments residents regarding the Park Terrace Works Notice of Motion (refer item 16).

Attachments

a        Item 3.1.7 - Storm McVay and Ray Edwards - Park Terrace Notice of Motion Document ⇨

b        Item 3.1.7. Storm McVay and Ray Edwards Park Terrace Notice of Motion Image ⇨  

3.1.8      Active Canterbury Network & Living Streets Aotearoa

Meg Christie spoke on behalf of Active Canterbury Network and Living Streets Aotearoa regarding the Park Terrace Works Notice of Motion (refer item 16).

Report from Waipapa Papanui-Innes-Central Community Board - 11 May 2023

9.   Licence to Occupy Tables and Chairs - High Street Triangles to C1 Cafe

Council Resolved CNCL/2023/00070

Community Board Recommendations Accepted Without Change

Part A

That the Council:

1.          Approves the granting of a licence subject to section 61(2) of the Reserves Act 1977 for a period of up to five years over the land at 189F High Street known as High Street Triangle, Parcel ID 3319108 held under section 7(1) Christchurch City (Reserves) Empowering Act 1971 held for the purpose of Lawns Ornamental Gardens and Ornamental Buildings for an area of approximately 83 square metres at an annual licence fee set in line with the Council’s current Outdoor Dining policy. 

2.          Authorises the Manager Property Consultancy to conclude and administer the terms and conditions of the licence.

Councillor Keown/Deputy Mayor                                                                    Carried

Report from Waihoro Spreydon-Cashmere-Heathcote Community Board - 11 May 2023

10. Sumner Tennis and Squash Club Application to lease 8-14 Heberden Avenue and 140 Nayland Street

Council Resolved CNCL/2023/00071

Community Board Recommendations Accepted Without Change

Part A

That the Council:

1.          Agree to depart from policy and deal unilaterally with Sumner Tennis and Squash Club Incorporated.

Councillor Templeton/Councillor Scandrett                                          Carried

3.2.1

Waitai Coastal Burwood Linwood Community Board

Paul McMahon, Chairperson of the Coastal Burwood Linwood Community Board, spoke regarding the Board’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.14   Greg Partridge (via Zoom)

Greg Partridge spoke regarding his submission to the draft Ōtautahi Christchurch  Urban Forest Plan (refer item 11).

3.2.12

Greater Hornby Residents Association

Marc Duff and Ross Houliston spoke on behalf of the Greater Hornby Residents Association regarding the Association’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

Attachments

a        Item 3.2.12 - Greater Hornby Residents Association - Urban Forest Presentation to Council ⇨

b        Item 3.2.12 - Greater Hornby Residents Association - Presentation re Urban Forest Plan ⇨  

3.2.2

Banks Peninsula Conservation Trust

Penny Carnaby, Chairperson of the Banks Peninsula Conservation Trust spoke regarding the Trust’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.3

Banks Peninsula Native Forest / Climate Change Group

Penny Carnaby spoke on behalf of the Banks Peninsula Native Forest / Climate Change Group regarding the Group’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.4

Spark

Graeme McCarrison spoke on behalf of Spark regarding the organisation’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.5

Styx Living Laboratory Trust (Via Zoom)

Jackie Howard, Community Coordinator, spoke on behalf of Styx Living Laboratory Trust regarding the Trust’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

Attachments

a        Item 3.2.5 - Jackie Howard - Styx Living Laboratory Trust -Presentation to Council re  Urban Forest Plan ⇨  

3.2.6

Smith Street Community Farm Trust

Georgina Stanley spoke on behalf of the Smith Street Community Farm Trust regarding the Trust’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.7

Federated Farmers

Dr Lionel Hume, Senior Policy Advisor, and Karl Dean, North Canterbury Provincial President, spoke on behalf of Federated Farmers regarding the organisation’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.8

Avonhead Community Group

Clive Paris spoke on behalf of the Avonhead Community Group regarding the Group’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.9

Englefield Residents Association (via Zoom)

Irinka Britnell, Chairperson of the Englefield Residents Association, and Robyn Kilty spoke on behalf of the Association’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

Attachments

a        Item 3.2.9 Irinka Britnell - Urban Forest Plan - Images ⇨  

3.2.10

Summit Road Society    

Marie Gray spoke on behalf of the Summit Road Society regarding the Society’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.11

Colin Meurk

Colin Meurk spoke regarding his submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

Attachments

a        Item 3.2.11 Colin Meurk - Urban Forest Plan Presentation ⇨  

3.2.13   Christchurch Civic Trust

Mark Belton spoke on behalf of the Christchurch Civic Trust Board regarding the Board’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

Attachments

a        Item 3.2.13 - Christchurch Civic Trust - Presentation to Council re Urban Forest Plan ⇨  

3.2.15   Central Riccarton Resident's Association

Garth Wilson spoke on behalf of the Central Riccarton Residents’ Association (Secretary) regarding the Association’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

3.2.16   Papanui Heritage Group

Defyd Williams spoke on behalf of the Papanui Heritage Group regarding the Group’s submission to the draft Ōtautahi Christchurch Urban Forest Plan (refer item 11).

11. Urban Forest Plan

Council Officers, Andrew Rutledge and Toby Chapman, joined the table to present the Urban Forest Plan report (see attached presentation) and answer questions from Councillors.

Councillor Templeton put forth additional recommendations (refer to resolutions 3a and 3b below) and Moved the motion as amended, which was Seconded by Councillor Peters.

Councillor Johanson then put forward further amendments for consideration.

This item was adjourned for the lunch break and revisited when the meeting returned at 2.45pm after consideration of PX Item 20. Council Officers continued to answer questions from the meeting and provided guidance regarding Councillor Johanson’s proposed amendments. The meeting was briefly adjourned at 2.55pm so that staff could provide procedural advice on Councillor Johanson’s proposed amendments.

When the meeting reconvened at 3.06pm, Councillor Johanson put forward revised amendments reflecting Officer’s guidance (refer resolutions 4 and 5 below). Councillor Templeton as Mover and Councillor Peters as Seconder agreed to incorporate these revised amendments into the motion.

The motion as amended was then put to the vote and declared carried.

Officer Recommendations

That the Council:

1.        Consider the results of the consultation process on the draft Urban Forest Plan (Attachment A), and in doing so hear any deputations.

2.        Receive the staff analysis of submissions (Attachment A) and proposed changes to the draft Urban Forest Plan (Attachment B).

3.        Adopt the Urban Forest Plan with the amendments outlined in Attachment B.

Council Resolved CNCL/2023/00072

That the Council:

1.        Consider the results of the consultation process on the draft Urban Forest Plan (Attachment A), and in doing so hear any deputations.

2.        Receive the staff analysis of submissions (Attachment A) and proposed changes to the draft Urban Forest Plan (Attachment B).

3.        Adopt the Urban Forest Plan with the amendments outlined in Attachment B, including the following:

a.       Add a 3.4 to Goal 3 that reads ‘Use appropriate pest management.’

b.      Change the 2070 target for street tree canopy cover to 20%.

4.         Note that the areas with low canopy cover will be prioritised; and

5.         Review targets at each LTP to assess whether the targets should be increased and / or target dates reduced.

Councillor Templeton/Councillor Peters                                                   Carried

Attachments

a        Item 11 - Urban Forest Plan Staff Presentation ⇨  

17. Resolution to Exclude the Public

Council Decision

That Abby Foote, Chairperson, CCHL, and Paul Silk, Acting Chief Executive, CCHL, remain after the public have been excluded for Item 20 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council.

AND

That at 2.16pm the resolution to exclude the public set out on pages 229 to 230 of the agenda be adopted.

Deputy Mayor/Councillor Barber                                                                                                                              Carried/Lost

15. Notice of Motion - Temporary Traffic Management Delegations

Councillor MacDonald as Mover of the Notice of Motion requested that the meeting consider adding an additional provision put forth by Councillor Moore regarding notification of temporary road closures (see italicised text below). Councillor Moore spoke to his proposed addition and Council Officers provided advice on the proposal.

Inclusion of the proposed addition was then voted on by division and declared lost.

The original Notice of Motion was then Seconded by Councillor Henstock and the meeting moved to debate.

At the conclusion of debate, the Notice of Motion was put to the vote by division and declared lost.

Councillor MacDonald’s Recommendations

1.      Notice of Motion to the Council

That the Council:

1.          Request that the delegations for Temporary Traffic Management are reviewed by the Chief Executive in consultation with the Mayor and Councillors, and reported back to Council at the next available meeting in order to clarify the ambiguity that exists within the delegations.

Council Decision

1.      Notice of Motion to the Council

That the Council:

1.              Request that the delegations for Temporary Traffic Management are reviewed by the Chief Executive in consultation with the Mayor and Councillors, and reported back to Council at the next available meeting in order to clarify the ambiguity that exists within the delegations along with advice on whether a process can be established which ensures that elected members are notified of all temporary road closures in their respective wards.

The division was declared lost by 8 votes to 9 votes the voting being as follows:

For:                              Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Henstock, Councillor Keown, Councillor MacDonald, Councillor Moore and Councillor Peters

Against:                    Deputy Mayor Cotter, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Johanson, Councillor McLellan, Councillor Scandrett and Councillor Templeton

Lost

Council Decision

That the Council:

Request that the delegations for Temporary Traffic Management are reviewed by the Chief Executive in consultation with the Mayor and Councillors, and reported back to Council at the next available meeting in order to clarify the ambiguity that exists within the delegations.

The division was declared lost by 8 votes to 9 votes the voting being as follows:

For:                              Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Henstock, Councillor Keown, Councillor MacDonald, Councillor Moore and Councillor Peters

Against:                    Deputy Mayor Cotter, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Johanson, Councillor McLellan, Councillor Scandrett and Councillor Templeton

Councillor MacDonald/Councillor Henstock                                                                                                                  Lost

16. Notice of Motion - Park Terrace Works

Councillor Gough introduced his Notice of Motion as Mover, which was Seconded by the Mayor. Council Officers answered questions from Councillors after which the meeting moved to debate.

During the course of debate Councillor Templeton raised a point of order against Councillor Keown, citing use of disrespectful language due to Councillor Keown’s statements that a report back to the Council on the Park Terrace Works would not change the outcome of the issue as the numbers (i.e., votes) were already at the table for the Park Terrace Works to stay. Councillor Templeton provided that it was disrespectful of colleagues to state that votes were predetermined when Councillors had indicated that they were looking forward to the forthcoming information from Council staff.

The Mayor ruled in favour of Councillor Templeton’s point of order and Councillor Keown stated that he would refrain from commenting on how he thinks other Councillors would vote in the future.

Debate resumed and at the conclusion of debate, the Notice of Motion was put to the vote by division and declared lost.

Council Decision

1.      Notice of Motion to the Council

That the Council:

1.              Request that the works carried out under Temporary Traffic Management delegations on Park Terrace be reinstated to original condition (incorporating access from Armagh Street Bridge through to the shared path), noting Council did not resolve for this work to be carried out.

The division was declared lost by 6 votes to 10 votes the voting being as follows:

For:                              Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Henstock, Councillor Keown and Councillor MacDonald

Against:                    Deputy Mayor Cotter, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Johanson, Councillor McLellan, Councillor Moore, Councillor Scandrett and Councillor Templeton

Abstained:              Councillor Peters

Councillor Gough/Mayor                                                                                                            Lost

12. Events and Festivals Fund

Council Officers Nigel Cox and Lucy Blackmore joined the table to answer questions from Councillors and provided advice to Deputy Mayor Cotter regarding a funding allocation to the Vegan Expo.

Deputy Mayor Cotter then put forth an additional recommendation requesting that $4,000 in funding be allocated to the Vegan Expo, reducing the amount to be included in the 2023/24 Events and Festivals Discretionary Response Fund  (see italicised wording in resolution 4 and resolution 6 below).

The additional recommendation was incorporated into the Officer Recommendations, Moved by Deputy Mayor Cotter and Seconded by Councillor Templeton. The motion as amended was voted on and declared carried.

Officer Recommendations

That the Council:

1.          Approve carrying forward the $103,539 remaining in the Events Discretionary Response Fund for inclusion in the 2023/24 Events and Festivals Fund to be allocated.

2.          Approve the staff recommendations for the allocation of the Events and Festivals Sponsorship Fund for the 2023/24 financial year as detailed in the Events and Festivals Sponsorship Fund Evaluation attached to this report (Attachment A).

3.          Approve the establishment of an Events and Festivals Discretionary Response Fund as per the eligibility criteria attached to this report (Attachment D).

4.          Approve that the $6,000 in unallocated funding (previously earmarked for the Orton Bradley Spring Fair but withdrawn) be included in the 2023/24 Events and Festivals Discretionary Response Fund to support an event that may require funding outside of the funding cycle.

5.          Delegate to the Head Recreation Sports and Events authority to approve grants from the Events and Festivals Discretionary Response Fund of up to $15,000 in accordance with the eligibility of the fund. 

Council Resolved CNCL/2023/00073

That the Council:

1.          Approve carrying forward the $103,539 remaining in the Events Discretionary Response Fund for inclusion in the 2023/24 Events and Festivals Fund to be allocated.

2.          Approve the staff recommendations for the allocation of the Events and Festivals Sponsorship Fund for the 2023/24 financial year as detailed in the Events and Festivals Sponsorship Fund Evaluation attached to this report (Attachment A).

3.          Approve the establishment of an Events and Festivals Discretionary Response Fund as per the eligibility criteria attached to this report (Attachment D).

4.          Approve that the $2,000 in unallocated funding (previously earmarked for the Orton Bradley Spring Fair but withdrawn) be included in the 2023/24 Events and Festivals Discretionary Response Fund to support an event that may require funding outside of the funding cycle.

5.          Delegate to the Head Recreation Sports and Events authority to approve grants from the Events and Festivals Discretionary Response Fund of up to $15,000 in accordance with the eligibility of the fund. 

6.          Approve an allocation of $4,000 to the Vegan Expo.

Deputy Mayor/Councillor Templeton                                                           Carried

13. Review of current outdoor dining policies and draft replacement Outdoor Dining in Public Places Policy

Council Resolved CNCL/2023/00074

Officer Recommendations Accepted Without Change

That the Council:

1.          Receive the information on the review of the current outdoor dining policies, the Footpath Extensions to Expand Cafes onto the Roadway Policy 1998 and Public Street Enclosures Policy 2006 and

2.          Approve the draft Outdoor Dining in Public Places Policy 2023 (Attachment A) for consultation.

3.          Note that staff will prepare a consultation document for the proposal and that the consultation process will include:

a.     advertising the proposal on the Council’s website, social media and on Newsline,

b.     direct notification of parties identified as being affected and/or having an interest,

c.     making available the consultation document and draft Outdoor Dining in Public Places Policy online and through libraries and service desks,

d.     allowing for submitters to provide their views via ‘HaveYourSay’, by email or in writing, and

e.     provision for submitters to be heard on their views.

4.          Convene a hearings panel to receive and hear submissions on the proposed replacement policy, deliberate on these submissions, and make recommendations to the Council on the final form of the policy.

Councillor Scandrett/Mayor                                                                                     Carried

Councillor Gough declared an interest in Item 13, sat back from the table and did not participate in the vote on these resolutions.

14. Suburban Regeneration Biannual Report - October 2022 to March 2023

Council Resolved CNCL/2023/00075

Officer Recommendations Accepted Without Change

That the Council:

1.          Receive the information in the Suburban Regeneration Biannual Report for October 2022 to March 2023.

Councillor McLellan/Deputy Mayor                                                                Carried

Attachments

a        Item 14. Suburban Regeneration Biannual Report ⇨