Ōtākaro Avon River Corridor Co-governance Establishment Committee

Open Minutes

Date:                                    Wednesday 10 May 2023

Time:                                   10:10am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Members

Dr Te Maire Tau Kelly Barber Hayley Guglietta Tutehounuku Korako Dr John Reid Cynthia Roberts Tania Wati

Principal Advisor

Mary Richardson

General Manager Citizens & Community

Tel: 941 8999

Luke Smeele

Committee & Hearings Advisor

941 6374

luke.smeele@ccc.govt.nz

www.ccc.govt.nz

Ōtākaro Avon River Corridor Co-governance Establishment Committee 10 May 2023

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

Karakia Tīmatanga: Dr Te Maire Tau

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Committee Resolved OARCC/2023/00001

That the apologies received from Lianne Dalziel and Julyan Fallon be accepted.

Member Tau/Member Barber Carried

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Committee Resolved OARCC/2023/00002

That the minutes of the Ōtākaro Avon River Corridor Co-governance Establishment Committee meeting held on Monday, 12 December 2022 be confirmed.

Member Tau/Member Barber Carried

4.   Ōtākaro Avon River Corridor Quarterly Report - May 2023
	Dave Little presented the Ōtākaro Avon River Corridor Quarterly report. The Committee discussed the decision-making framework for the OARC noting that it is important at this stage in the process to decide on a framework for decision making before considering projects. The Committee requested that a structural workshop with Dr John Reid be scheduled for the end of June 2023. The Committee requested that a framework workshop be scheduled for the end May or the start of June. The Committee discussed the need to think intergenerationally when considering where the OARC sits with regards to the changes we are going to see in the future and take a broader perspective when assessing projects. The Committee requested that in the future the Quarterly Reports are recorded against the chosen framework. The Committee requested file notes be sent through to staff so that they can be included in the next report. The staff recommendation was accepted without change.
	Committee Resolved OARCC/2023/00003 That the Ōtākaro Avon River Corridor Co-governance Establishment Committee: 1.         Receive the information in the Ōtākaro Avon River Corridor Quarterly Report (May 2023). Member Tau/Member Barber Carried

Discontinuation of OARC Subcommittee Meetings
	The Committee discussed the necessity of the OARC Subcommittees and commented that they had fulfilled their purpose. The Committee discussed the practically of continuing to have individual Subcommittee meetings and commented that it would be more suitable to meet as one Committee of the whole and cease to meet as two separate Subcommittees. The Committee commented that it is crucial that a decision making framework is established first before considering various projects which come after.
	Committee Resolved OARCC/2023/00004 It was resolved on the motion of Member Dr Te Maire Tau, seconded by Member Cynthia Roberts that the Ōtākaro Avon River Corridor Enduring Entity Subcommittee and the Ōtākaro Avon River Corridor Governance Oversight for Projects Subcommittee be discontinued. Member Tau/Member Roberts Carried

5.   OARC Implementation Plan
	The staff recommendation was accepted without change.
	Committee Decision That the Ōtākaro Avon River Corridor Co-governance Establishment Committee: 1.         Receive the draft Ōtākaro Avon River Corridor Implementation Plan.

Karakia Whakamutunga: Dr Te Maire Tau

Meeting concluded at 11:03am.

CONFIRMED THIS 21^st DAY OF AUGUST 2023