Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

 

 

Date:                                    Thursday 15 December 2022

Time:                                   4.04 pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Roy Kenneally

Tim Lindley

Lee Sampson

Sara Templeton

 

 

 

 

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere-Heathcote

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

To watch the meeting live, or a recording after the meeting date, go to:
https://www.youtube.com/channel/UCGweLMco4E1iIUpXZ7voUgA
To view copies of Agendas and Minutes, go to:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro Spreydon-Cashmere-Heathcote Community Board

15 December 2022

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

Karakia Tīmatanga: All Board members. 

 

Obituary: The meeting observed a moment of silence to acknowledge the passing of Jeremy Agar, who was involved in the Summit Road Society for nearly twenty years and was a pioneer of predator free intiatives.

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2022/00018

That the apologies for absence received from Will Hall and Tim Scandrett be accepted and that the apology for lateness from Lee Sampson, who was absent for Items 1-4.2, be accepted.

Sara Templeton/Keir Leslie                                                                                                                                   Carried

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

Callum Ward declared an interest in Item 17 – Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Addington Farm Storm-Proofing Hoop Houses Project.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2022/00019

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 10 November 2022 be confirmed.

Callum Ward/Tim Lindley                                                                                                                                      Carried

 

4.   Public Forum Te Huinga Whānui

Part B

4.1

Age Friendly Spreydon-Cashmere Committee

Helene Mautner and Helen Gatonyi spoke on behalf of the Age Friendly Spreydon-Cashmere Committee regarding the Committee’s purpose and future plans. The Committee is tasked with developing a strategic approach to address older adult isolation through local projects.

The Committee highlighted its recent achievements, including successfully advocating for additional seating at bus stops and along frequently used routes to local amenities, making submissions and initiating the development of the Activities and Services Guide for Older Adults.

The Committee asked for the Board’s support for the Committee itself and to invite membership from the Heathcote ward.

After questions from members, the Chairperson thanked Ms Mautner and Ms Gatonyi for their presentation.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Agreed that it supports in principle the objectives  of the Age Friendly Spreydon-Cashmere Committee.

2.         Agreed that it supports the expansion of the Age Friendly Spreydon-Cashmere Committee to include members from the Heathcote ward.

Attachments

a       Item 4.1 - Public Forum - Age Friendly Spreydon-Cashmere Committee Presentation  

 

4.2

Rowley Resource Centre

The Rowley Resource Centre postponed its presentation until early-2023.

 

4.3      City Care

Hana Saemon-Beck, Community Activator, spoke on behalf of City Care about community initiatives it supports. For example, City Care has recently helped move a community garden to a new site and donated mulch. City Care continually looks for more opportunities to support communities.

After questions from members, the Chairperson thanked Ms Saemon-Beck for her presentation.

 

Lee Sampson joined the meeting at 4.29pm.

 

4.4      Meeting Room Fees at South Library

Malcolm Robinson, President of UA3 Port Hills, spoke about meeting room fees at South Library. Mr Robinson noted that the group has not been charged for use of these meeting rooms, but he has been notified that charges may start in future. He considers that the group should not be required to pay venue hire fees as it is not a commercial enterprise.

A Board member encouraged UA3 to make a submission on the Council’s Draft Annual Plan on this issue, and suggested that the Board could consider including the topic of venue hire charges for community groups in its submission on the  Draft Annual Plan.

After questions from members, the Chairperson thanked Mr Robinson for his presentation.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Agreed to consider including the topic of venue hire charges for community groups in its submission on the Council’s Draft Annual Plan.

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Major Aitken Drive - Proposed No Stopping Restrictions

 

Comment

Staff in attendance advised that a resident has requested additional information on the proposal for Major Aitken Drive / Yelverton Place (refer to attachment B of the report in the agenda for this meeting and officer recommendation 1.b. below). Staff recommended that the Board defer a decision on this part of the report until a future meeting.

 

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a.         that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment A of this report (64-68 Major Aitken Drive, Proposed No Stopping Restrictions, TG142005, dated 25/08/2022).

b.         that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment B of this report (Major Aitken Drive / Yelverton Place, Proposed No Stopping Restrictions, TG142004a, dated 28/11/2022); and

c.         that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment C of this report (Major Aitken Drive / Stonewall Place Intersection, Proposed No Stopping Restrictions, TG142012, dated 25/08/2022).

2.         Revoke any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolutions 1a-1c above.

3.         Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

 

Community Board Resolved SCBCC/2022/00020

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a.         that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment A of the report in the agenda of this meeting (64-68 Major Aitken Drive, Proposed No Stopping Restrictions, TG142005, dated 25/08/2022).

b.         that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment C of the report in the agenda of this meeting (Major Aitken Drive / Stonewall Place Intersection, Proposed No Stopping Restrictions, TG142012, dated 25/08/2022).

2.         Revoke any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolutions 1a-1c above.

3.         Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Sara Templeton/Tim Lindley                                                                                                                                Carried

 

 

8.   367 and 386 Selwyn Street - Bus Stop Markings

 

Community Board Resolved SCBCC/2022/00021 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves:

1.         Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

Bus stop 33655 – 367 Selwyn Street

a.         That the stopping of vehicles is prohibited at all times on the west side of Selwyn Street commencing at a point 40 metres south of its intersection with Poulson Street, and extending in a southerly direction for a distance of 5 metres; 

b.         That a box stop be installed on the west side of Selwyn Street commencing at a point 45 metres south of its intersection with Poulson Street, and extending in a southerly direction for a distance of 14 metres;

c.         That the stopping of vehicles is prohibited at all times on the west side of Selwyn Street commencing at a point 59 metres south of its intersection with Poulson Street, and extending in a southerly direction for a distance of 12 metres;

Bus stop 22950 – 386 Selwyn Street

d.         That the stopping of vehicles is prohibited at all times on the east side of Selwyn Street commencing at a point 16.5 metres south of its intersection with Fairfield Avenue, and extending in a southerly direction for a distance of 12 metres; 

e.         That a box stop be installed on the east side of Selwyn Street commencing at a point 28.5 metres south of its intersection with Fairfield Avenue, and extending in a southerly direction for a distance of 14 metres; and

f.          That the stopping of vehicles is prohibited at all times on the east side of Selwyn Street commencing at a point 42.5 metres south of its intersection with Fairfield Avenue, and extending in a southerly direction for a distance of 5 metres.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1a to 1f are revoked.

3.         Approves that the above resolutions take effect when the traffic control devices that evidence the restrictions described in resolutions 1a to 1f above are in place.

Melanie Coker/Callum Ward                                                                                                                                 Carried

 

 

9.   Stanley Street - Proposed No Stopping Restrictions

 

Community Board Resolved SCBCC/2022/00022 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on:

a.         the south side of Stanley Street commencing at its intersection with Colombo Street and extending in a westerly direction for a distance of 34.3 metres.

b.         the south side of Stanley Street commencing at a point 38.8 metres west of its  intersection with Colombo Street and extending in a westerly direction for a distance of five metres.

c.         the south side of Stanley Street commencing at a point 100 metres west of its  intersection with Colombo Street and extending in a westerly direction for a distance of 11 metres.

d.         the south side of Stanley Street commencing at its  intersection with Durham Street South and extending in an easterly direction for a distance of 17.7 metres.

e.         the south side of Stanley Street commencing at a point 56.9 metres east of its  intersection with Durham Street South and extending in an easterly direction for a distance of five metres.

2.         Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1a to 1e above.

3.         Approves that these resolutions 1 to 2 take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Sara Templeton/Roy Kenneally                                                                                                                          Carried

 

 

10. Gainsborough Reserve - Orion Easement over Reserve

 

Community Board Resolved SCBCC/2022/00023 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Subject to the consent of the Minister of Conservation, approves pursuant to Section 48 of the Reserves Act 1977,the grant of an easement to Orion over the indicative area in the plan on Page 3 section 5.5 below  (or such area as defined by survey) over Gainsborough Reserve legally described as Res 4717 Canterbury District held by way of Gazette Notice 1957 p508.

2.         Recommends that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of the easement.

3.         Authorises the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

Sara Templeton/Lee Sampson                                                                                                                            Carried

 

 

11. South Christchurch Farmers Market Licence on Esplanade Reserve at 70 Colombo Street

 

Community Board Resolved SCBCC/2022/00024 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approve pursuant to section 74(2) of the Reserves Act 1977 a retrospective licence to South Christchurch Farmers’ Market to occupy the Local Purpose (Esplanade) Reserve at 70 Colombo Street, as outlined in red on the plan below at paragraph 5.7 , subject to:

a.         Hours of operation - every Sunday from 9:00am – 12:00pm plus Christmas Market day, with delivery times to the site from 7:15am to 8:15am.

b.         For a term of 10 years commencing 1 October 2022 to 30 September 2032.

2.         Authorises the Property Consultancy Manager, should the licence be granted, to finalise documentation to implement the transaction.

Keir Leslie/Lee Sampson                                                                                                                                        Carried

 

 

12. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Sumner Bays Union Trust - Extension of Community Orchard.

 

Community Board Resolved SCBCC/2022/00025 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approves a grant of $1,080 from its 2022/23 Discretionary Response Fund to the Sumner Bays Union Trust towards the Extension of Community Orchard project.

Sara Templeton/Tim Lindley                                                                                                                                Carried

 

13. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Te iringa o Kahukura/Cashmere High School Board of Trustees, Australian School Volleyball Championships

 

Community Board Resolved SCBCC/2022/00026 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.       Approves a grant of $500.00 from its 2022/23 Discretionary Response Fund to Te iringa o Kahukura/Cashmere High School Board of Trustees towards the cost of the volleyball team participating in the Australian School Volleyball Championships to be held in Brisbane 4th December to 10th December 2022. 

Callum Ward/Sara Templeton                                                                                                                             Carried

 

14. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: St Martins Scouts Scout Jamboree Alternative in Rotorua January 2023

 

Community Board Resolved SCBCC/2022/00027 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.       Approves a grant of $1,000 from its 2022/23 Discretionary Response Fund to St Martins Scouts for the Scout Jamboree Alternative taking place in Rotorua in January 2023.

Roy Kenneally/Callum Ward                                                                                                                                 Carried

 

15. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Te Kōhanga Reo o Te Whānau Tahi

 

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

Approve a grant of $2,500 from its 2022/23 Discretionary Response Fund to Poipoia Pūmanawa Incorporated for the Te Kōhanga Reo o Te Whānau 40th Anniversary celebration project.

 

Community Board Resolved SCBCC/2022/00028

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.       Approve a grant of $3,000 from its 2022/23 Discretionary Response Fund to Poipoia Pūmanawa Incorporated for the Te Kōhanga Reo o Te Whānau 40th Anniversary celebration project.

Callum Ward/Sara Templeton                                                                                                                             Carried

 

16. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Lyttelton Playcentre Ride on Track

 

Community Board Resolved SCBCC/2022/00029 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.       Approve a grant of $1,000 from its 2022/23 Discretionary Response Fund to Lyttelton Street Playcentre for their Ride on Track Project.

Melanie Coker/Roy Kenneally                                                                                                                              Carried

 

17. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Addington Farm Storm-Proofing Hoop Houses Project

 

Community Board Resolved SCBCC/2022/00030 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.       Approves a grant of $1,000 from its 2022/23 Discretionary Response Fund to Addington Farm for the Storm-proofing Hoop Houses project.

Sara Templeton/Keir Leslie                                                                                                                                   Carried

Callum Ward declared an interest in this item and abstained from voting.

 

18. Waihoro Spreydon-Cashmere-Heathcote Community Board - Recess Committee 2022-2023

 

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson and any two other members available, to be authorised to exercise the delegated powers of the Waihoro Spreydon-Cashmere-Heathcote Community Board for the period following its ordinary meeting on 15 December 2022 up until the Board resumes its normal business on 9 February 2023.

2.         Note that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes.

3.         Note that any meeting convened of the Recess Committee will be publically notified and the details forwarded to all Board members.

 

Community Board Resolved SCBCC/2022/00031

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any three other members available, to be authorised to exercise the delegated powers of the Waihoro Spreydon-Cashmere-Heathcote Community Board for the period following its ordinary meeting on 15 December 2022 up until the Board resumes its normal business on 9 February 2023.

2.         Note that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes.

3.         Note that any meeting convened of the Recess Committee will be publically notified and the details forwarded to all Board members.

Melanie Coker/Tim Lindley                                                                                                                                   Carried

 

 

19. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - December 2022

 

Community Board Resolved SCBCC/2022/00032 (Officer recommendation accepted without change)

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for December 2022.

Callum Ward/Sara Templeton                                                                                                                             Carried

 

 

20. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members shared the following information:

·         A Board member attended a celebration at King George V Reserve.

·         A Board member noted that access to the coastal pathway in Monks Bay is currently limited due to a heritage wall.

·         A Board member noted that Taylors Mistake bach owners requested that bach license fees be allocated to various projects in the bay.

·         A Board member attended a Coastal Pathway Group meeting.

·         A Board member attended a Cracroft Residents Association meeting.

·         A Board member noted that the Rowley Resource Centre recently changed its status from an Incorporated Society to a Charitable Trust.

·         A Board member attended the Hoon Hay Community Association’s Annual General Meeting.

·         A Board member noted that the Board provided feedback on Kainga Ora’s housing development on Domain Terrace.

·         A Board member noted that anti-social road users in the Port Hills are a continued issue of concern.

·         A Board member attended the Addington Market.

·         A Board member facilitated a community safety meeting hosted by the Addington Neighbourhood Network.

·         A Board member thanked staff for a fantastic bus trip around the Board area.

·         A Board member acknowledged the passing of Barbara “Biddy” Pollard, who played a key role in the development of Ernle Clark Reserve.

 

20.1   Cracroft Reserve and Surrounds

A Board member noted that a resident is concerned with the level of service at Cracroft Reserve and the surrounding area.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board agreed to request staff advice on:

1.              Options to improve maintenance of Cracroft Reserve, including around the public toilet.

 

2.              Options to improve maintenance of Hackthorne Road to Waimea Terrance, including work on a deteriorating rock wall, overhanding vegetation on the footpath and blocked drains which cause flooding.

 

3.              Options to improve maintenance of Hackthorne Road from the Sign of the Takahe to Victoria Park.

 

4.              Options to restrict access from Cracroft Reserve to a private driveway at 168 Hackthorne Road, which is used as a short cut to the reserve.

 

 

 

 

Karakia Whakamutunga: All Board members.

 

Meeting concluded at 5.34pm.

 

CONFIRMED THIS 9th DAY OF FEBRUARY 2023.

 

Callum Ward

Chairperson