Chairperson

Deputy Chairperson

Members

Reuben Davidson

Nigel Harrison

Tyrone Fields

Asif Hussain

Lyn Leslie

Cathy Lum-Webb

Luana Swindells

Community Board Resolved BKCB/2022/00088

That an apology for absence received from Howard Needham be accepted.

Tyrone Fields/Asif Hussain                                                                                                                                                   Carried

Community Board Resolved BKCB/2022/00089

That the minutes of the Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 7 November 2022 be confirmed.

Tyrone Fields/Lyn Leslie                                                                                                                                                        Carried

4.1

Cruise Ships and their Impact on the Community

Sarah van der Burch, local resident, spoke to the Board regarding cruise ships and their impact on the community.  Ms van der Burch outlined her thoughts on the fine balance between economic value and the impact on local communities of cruise ship arrivals.  Ms van der Burch believes that data should be collected to form an overview of the impact on the community.

The Chairperson thanked Ms van der Burch for her presentation.

4.2       Halswell Huritini River Rating Committee]

Ms Pam Richardson, local resident, provided a background on Halwell Huritini River Rating Committee including the maintenance plan for the drainage systems, and the setting of rates. 

The Board was advised that staff support is to be provided for the Committee.  Ms Richardson confirmed that she is able to continue as the Board representative on the Halwell Huritini River Rating Committee.

The Chairperson thanked Ms Richardson for her presentation.

4.3

Robinsons Bay Ratepayers Association

Suky Thompson, spoke on behalf of Robinsons Bay Ratepayers Association, regarding the Robinsons Bay community proposal to develop a new historic reserve on an archaeologically significant piece of land in Robinsons Bay adjacent to Pavitt Cottage.  Ms Thompson outlined the historic value of the land surrounding Pavitt Cottage and the current status of the Pavitt Cottage Trust. Ms Thompson considers there is a need for urgency to secure the land for the community.

The land is currently owned by the Christchurch City  Council. Part of the parcel of land is set aside for the Akaroa Wastewater project.

The Chairperson thanked Ms Thompson for her presentation.

Attachments

a       Item 4.3 - Robinsons Bay Ratepayers Association - Suky Thompson Notes - 12 December 2022. ⇨

b       Item 4.3 - Robinsons Bay Ratepayers Association - Suky Thompson Presentation - 12 December 2022. ⇨  

5.1

Head to Head Walkway Working Party

Andrew Turner, Manager – Rod Donald Trust, spoke to the Board regarding the establishment of the Head to Head Walkway Working Party (Item 13 of these minutes refers).  Mr Turner outlined his desire for the Head to Head Walkway Working Party to be re-established, and a workshop to be held on the progress and next steps for the parts of the walkway that are yet to be developed.  Mr Turner advised that the Rod Donald Trust is available to assist in the development of the workshop.

The Chairperson thanked Mr Turner for his presentation.

Attachments

A       Item 5.1 – Head to Head Walkway Working Party – Andrew Turner Notes – 12   December 2022.

5.2

Birdlings Flat Street Lighting

Helen Whelan, local resident, spoke to the Board regarding the Birdlings Flat Street Lighting Report (Item 9 of these minutes refers).  Ms Whelan advised that the proposed new street lighting will shine into her property and disrupt her sleep.

The Chairperson thanked Ms Whelan for her presentation.

5.3

Birdlings Flat – Street Lighting

Vince Burke, local resident, spoke to the Board spoke to the Board regarding the Birdlings Flat Street Lighting Report (Item 9 of these minutes refers).  Mr Burke questioned the ownership of the existing street lights and the Council’s authority to remove the street lighting.  Mr Burke would like to have a review carried out six months after the installation of the new street lights.

The Chairperson thanked Mr Burke for his presentation.

Attachments

a       Item 5.3 - Birdlings Flat Street Lighting - Vince Burke Notes - 12 December 2022. ⇨  

9.    Birdlings Flat Street Lighting

Board Comment

1.               Staff in attendance provided a comprehensive background to the community engagement and consultation that was undertaken over four years.

2.               The Board took into consideration  the deputations from Ms Whelan and Mr Burke. (Item 5.2 and 5.3 of these minutes refers).

Community Board Decided BKCB/2022/00090 (Original Officer Recommendations Accepted Without Change)

Part A

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommends that the Council agree:

1.        To the removal of 12 of the existing 19 Street lights at Birdlings Flat as shown in Attachment G of the meeting agenda report.

2.        To the turning off of the seven retained street lights as shown on Attachment G of the meeting agenda report at midnight until 6am every night.

Tyrone Fields/Luana Swindells                                                                                                                                          Carried

Nigel Harrison requested that his vote against the resolutions be recorded.

10. 40 Usshers Road, Okuti  - Reserve Land Exchange

Community Board Resolved BKCB/2022/00091 (Original Officer Recommendations Accepted Without Change)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.        Pursuant to Section 15(1) of the Reserves Act 1977 approve the exchange of Council owned land being 477m² and shown as Section 2 on shown on Attachment B of the meeting agenda report, for 811m² shown as Section 1 on said plan to be held as Local Purpose (Esplanade) Reserve; and

2.        Recommends the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the exchange of reserve for other land referred to (1) above, and

3.        Authorises the Property Consultancy Manager, should the exchange of land be granted with the consent of the Chief Executive, to finalise documentation to implement the transaction.

Asif Hussain/Cathy Lum-Webb                                                                                                                                           Carried

11. The Naval Point Club Lyttelton Incorporated - Licence for Temporary Haulout Compound

Community Board Resolved BKCB/2022/00092 (Original Officer Recommendations Accepted Without Change).

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.        Approves the granting of a five (5) year Deed of Licence to The Naval Point Club Lyttelton Incorporated over that part of land comprising approximately 4952 square metres being Lot 1, Deposited Plan 72644, Certificate of Title CB42A/442.

2.        Authorises the Manager Property Consultancy to make all decisions necessary, at his sole discretion, to conclude and administer the Licence terms and conditions, including but not limited to managing the notification process under section 138 of the Local Government Act 2002 and serving any notices to vacate the land or terminate the agreement for the purposes of Council approved events or development of a suitable haulout facility in the Lyttelton Harbour area.

Lyn Leslie/Nigel Harrison                                                                                                                                                      Carried

7.    Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2022/00093 (Original Officer Recommendation Accepted Without Change).

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board receive the unconfirmed minutes of the following Reserve Management Committees:

1.          Pigeon Bay Reserve Management Committee – 17 September 2022.

2.          Diamond Harbour Reserve Management Committee – 10 October 2022.

3.          Duvauchelle Reserve Committee – 15 August 2022.

4.          Duvauchelle Reserve Committee – 19 September 2022.

5.          Lyttelton Recreation Ground Reserve Committee – 16 May 2022.

6.          Lyttelton Recreation Ground Reserve Committee – 15 August 2022.

Lyn Leslie/Luana Swindells                                                                                                                                                  Carried

8.    Orton Bradley Park Board Minutes

Community Board Resolved BKCB/2022/00094 (Original Officer Recommendation Accepted Without Change).

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.          Receives the minutes of the Orton Bradley Park Board meeting held on 27 June 2022.

Luana Swindells/Asif Hussain                                                                                                                                             Carried

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Community Board - Consideration of a Casting Vote

Community Board Resolved BKCB/2022/00095

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.          Agrees that the Community Board Chairperson is to have a casting vote during the Community Board’s 2022-25 term.

Tyrone Fields/Asif Hussain                                                                                                                                                   Carried

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Governance Arrangements 2022-2025

Board Comment

1.               The Board took into consideration the deputation from Mr Turner (Item 5.1 of these minutes refers).

Community Board Resolved BKCB/2022/00096 (Original Officer Recommendations Accepted Without Change).

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.        Establishes Te Pātaka o Rākaihautū Banks Peninsula Community Board Submissions Committee for the 2019-22 term as follows:

a.       Terms of Reference being to respond on behalf of the Te Pātaka o Rākaihautū Banks Peninsula Community Board to submission opportunities as they arise.

b.       That all members of the Community Board to be appointed as members of the Submissions Committee, with the exception of the Banks Peninsula Councillor when the Council is the final decision maker of the matter.

c.        The Submissions Committee Chairperson and Deputy Chairperson to be appointed by the Board’s Submission Committee?.

d.       The quorum of the Submissions Committee to be three members.

e.       Where timeframes necessitate such action being required, the Submissions Committee be granted delegated authority to lodge submissions on behalf of Te Pātaka o Rākaihautū Banks Peninsula Community Board.

f.        Any submissions made by the Submissions Committee to be reported to the Te Pātaka o Rākaihautū Banks Peninsula Community Board for record purposes.

That the Submissions Committee Chairperson/Community Board Chairperson and the Community Governance Manager be delegated to convene the Submissions Committee.

2.        Establishes a Community Open Forum as a public participation session at the beginning of each Board briefing to enable the community to highlight matters or update the Board on the work they are doing within the Community Board Area.  The public participation presentation time at any briefing to be the total of 30 minutes.

3.        Committees, Subcommittees, Subordinate Decision Making Bodies and Working Parties

a.       Establishes the Akaroa Museum Advisory Committee including adoption of the Terms of Reference dated 2 December 2019 and appointment of the following as members of the Committee:

-         Two members of the Friends of the Akaroa Museum

-         One community representative

-         One member of the Te Rūnanga o Ōnuku Rūnanga

-         Two Akaroa subdivision members of Te Pātaka o Rākaihautū Banks Peninsula Community Board.

and requests that staff call for expressions of interest to fill the community representative position on the Akaroa Museum Advisory Committee and present a report for the Board to consider an appointment.

c.          Establishes the following subordinate decision making bodies under the Terms of Reference and Delegations dated 12 September 2022 with the following conditions:

d.       That Clause 11.3 notes of the Banks Peninsula Reserve Committee’ Terms of Reference adopted on 12 September 2022 be amended to read:

If a community, where there has been a Reserve Management Committee operating, wishes to take financial responsibility for its camping ground or community facility, it must form a legal entity, such as an incorporated society or community trust, and submit a request to enter into a lease agreement with the Council.  Any lease agreement would be subject to similar criteria as contained in these Terms of Reference.  The society would need to satisfy Council staff that it is capable of operating the camping ground or community facility in an efficient and judicious manner.

e.       Establishes the following subordinate decision making bodies:

Ÿ        Akaroa Design Review Panel, including adoption of Terms of Reference dated 2 December 2019 and appointment of the following members:

·       William Fulton

·       Hugh Nicholson

·       Lynda Wallace

·       Janet Reeves

·       Victoria Andrews

·       Fiona Wykes

Ÿ        Lyttelton Design Review Panel including adoption of Terms of Reference dated 2 December 2019 and appointment of the following members:

·       Jasper van der Lingen

·       Jane Rennie

·       Bruce Russel

·       Roy Mongomery

·       Areta Wilkinson

f.        Establishes the Head to Head Walkway Working Party, including adoption of the Terms of Reference dated 2 December 2019.

·       That the Head to Head Walkway Working Party is to make a recommendation to the Board on the appointment of the Working Party Chairperson.

g.       Not to establish the Akaroa Issues Working Party and appoint  Nigel Harrison to the Akaroa and Bays Forum to act as the Board’s representative and liaison with that group.

Tyrone Fields/Asif Hussain                                                                                                                                                      Carried

14. Te Pātaka o Rākaihautū Banks Peninsula Community Board Representation on Outside Organisations and Committees

Community Board Resolved BKCB/2022/00097

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.        Appoints a member of the Community Board, or other person, to the following bodies, as the Christchurch City Council’s representative on that body, and in the case of the Orton Bradley Park Board, three members (one representing the Christchurch City Council and two Board members):

2.               Appoints a representative on the following bodies:

4.        Appoints a liaison person to the following subordinate decision making bodies and outside organisations:

Reserve Committees

Residents’ Associations

Community Organisations

Lyn Leslie/Asif Hussain                                                                                                                                                           Carried

15. Te Pātaka o Rākaihautū Banks Peninsula Recess Committee 2022/23

Community Board Resolved BKCB/2022/00098 (Original Officer Recommendations Accepted Without Change).

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.          Establishes a Recess Committee comprising of the Board Chairperson or Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of Te Pātaka o Rākaihautū Banks Peninsula Community Board for the period following its ordinary meeting on 12 December 2022 up until the Board resumes its normal business from 7 February 2023.

2.          Notes that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes.

3.          Note that any meeting convened of the Recess Committee will be publically notified and the details forwarded to all Board members.

Tyrone Fields/Cathy Lum-Webb                                                                                                                                       Carried

16. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2022

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.          Receive Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for December 2022.

Community Board Resolved BKCB/2022/00099

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.               Receives Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for December 2022.

2.               Delegates Reuben Davidson and Luana Swindells to approve Te Pātaka o Rākaihautū Banks Peninsula Community Board Youth Development Fund grants during the current 2022-2025 Board Term.

Tyrone Fields/Cathy Lum-Webb                                                                                                                                       Carried

Board members exchanged the following matters for the Board’s information:

·       The safety works construction around Dyers Pass Road is progressing.

·       The noise and speed levels of anti-social road users around the Bays is still a major community concern.  The community is encouraged to note times, car details and behaviour and report to the New Zealand Police’s 105 reporting.

·       Recently there has been a volunteer rubbish pick up in Lyttelton.

·       Concern was noted that if the Magazine Bay wharf is dismantled and the impact it would have on the local birdlife.

·       There continues to be tidal debris accumulating on Akaroa beachfront.

·       The Little River Dog Park trial has been delayed owing to the unavailability of a fencing contractor to secure the area.  It was noted that the Little River Trust has provided funding for additional fencing to separate large dogs from little dogs.

·       The Board noted that staff are working with the Birdlings Flat community regarding the proposed chlorination of their drinking water.

·       The Board were advised additional funding has been made through the Better Off Funding for  biodiversity projects in Banks Peninsula.

17.1    State Highway Road Works

The Board discussed the issue of road works being carried out during the height of the tourist season and noted the lowering of speed limits is affecting times tourists spend in travelling.

The Board agreed to write to Waka Kotahi New Zealand Transport Authority on the Board’s concerns of road works being carried out during the height of the tourism season seeking an explanation why the works needed to be completed during that time.

The Board agreed to write to Waka Kotahi  New Zealand Transport Authority on the Board’s concerns on the lowering of speed limits is affecting times tourists spend in travelling to Banks Peninsula attractions.

17.2    Banks Peninsula Public Toilets

The Board discussed the issues around the availability, condition and the need for additional toilets in Banks Peninsula.

The Board agreed to request a briefing from staff on the availability, condition and the need for additional toilets in Banks Peninsula.

17.3    Naval Point Breakwater

The Board were advised that part of the Naval Point breakwater is submerged during the high tide.

The Board agreed to request staff to liaise with Environment Canterbury regarding the Naval Point breakwater being submerged during high tide and how the hazard to boat users can be mitigated.