Chairperson

Deputy Chairperson

Members

Karolin Potter

Lee Sampson

Melanie Coker

Keir Leslie

Tim Scandrett

Callum Ward

There were no apologies.

Community Board Resolved SCCB/2022/00055

That the minutes of the Waihoro Spreydon-Cashmere Community Board meeting held on Tuesday, 30 August 2022 be confirmed.

Lee Sampson/Tim Scandrett                                                                                                                                Carried

4.1

Public Forum – Hoon Hay Community Association

Jenny Goodman, Chair, and Daniel Hay, member, spoke regarding the Hoon Hay Community Association. Ms Goodman provided an update on the Association’s recent activities and achievements, including holding three food drives, a community picnic and residents’ meetings.

Ms Goodman noted that the Council has not confirmed whether there is funding to renovate the Association’s building. The Association asked that this be confirmed prior to Christmas.

Ms Goodman and Mr Hay thanked the Board for its support throughout the term and wished the Chairperson the best for her retirement.

The Chairperson thanked Ms Goodman and Mr Hay for their presentation.

4.2

Public Forum – Simeon Park

Rebecca Finch, Simeon Park Community Group, and Jo Robertson, Community Liaison for Addington Te Kura Taumatua, spoke regarding suggestions for the development of Simeon Park.

Ms Finch noted the Community Group would like to undertake the following tasks with advice and support from the Council as needed:

·         Install a book nook with a mini lending library

·         Create a nature play area

·         Install a rope swing

·         Continue plantings.

The Community Group asked that the Council undertake the following improvements:

·         More lighting on pathways and near the playground

·         Better seating

·         A new sign, including a te reo name for the park

·         A new rubbish bin

·         Soccer posts

·         Connect two footpaths with a track

·         Create a place for older people and children to exercise

·         Create a fun play space, for example a treasure trail

·         Install a soft fall surface for the playground

·         Redevelop the playground so that it suits more age groups

·         More trees.

Board members noted that some of the suggestions above would require funding in the Annual Plan, and suggested that staff work with the Community Group to prioritise its suggestions.

The Chairperson thanked Ms Finch and Ms Robertson for their presentation.

Part B

The Waihoro Spreydon-Cashmere Community Board agreed to:

1.              Refer the issues raised in the presentation about Simeon Park to staff for advice.

2.              Request that staff work with the Simeon Park Community Group to prioritise itssuggested improvements for Simeon Park.

Attachments

a       Simeon Park - Presentation ⇨  

4.3

Public Forum – Scarff Place Reserve

John Ell, resident, spoke regarding the maintenance of part of Longhurst Track, which is locally known as Scarff Place Reserve. Mr Ell noted that he regularly undertakes maintenance on the reserve. He asked that the Council improve maintenance by increasing the mowing frequency and removing invasive pest plants.

Mr Ell asked that the area be reclassified from a track to a reserve, and the name be formally changed to Scarff Place Reserve.

Mr Ell noted that signage in and near the reserve is inconsistent.

The Chairperson thanked Mr Ell for his presentation and his ongoing maintenance work in the reserve.

Part B

The Waihoro Spreydon-Cashmere Community Board agreed to request staff advice on:

1.              What is the classification of the section of Longhurst Track adjacent to Scarff Place.

2.              Whether it is possible to maintain the section of Longhurst Track adjacent to Scarff Place to a higher standard.

3.              When the Naming of Reserves and Facilities Policy will be reviewed.

Attachments

a       Scarff Place Reserve - Presentation ⇨  

4.4      Public Forum – Purau Reserve and Ernle Clark Reserve

Bronwyn McLennan, Friends of Purau Reserve, Alice Shanks, Friends of Ernle Clark, and Kathleen Gallagher, Karitane Valley River Group, spoke about plant conservation in Purau Reserve and Ernle Clark Reserve. They requested that the Council remove all sycamore trees from the two reserves so that smaller natives are not shaded out. They reported that they recently lost 20 to 30 percent of new native plantings due to the shade of sycamore trees.

The Chairperson thanked Ms McLennan, Ms Shanks and Ms Gallagher for their presentation.

Part B

The Waihoro Spreydon-Cashmere Community Board agreed to:

1.              Request that staff brief the Board on the potential removal of sycamore trees from reserves, and invite interested community groups to attend the briefing.

2.              Request staff advice on whether the removal of pest plants from Council reserves is eligible for funding from Environment Canterbury.

Attachments

a       Purau Reserve and Ernle Clark Reserve - PowerPoint Presentation ⇨  

4.5      Public Forum – Manuka Cottage

Cherylan Davies, Manager of Manuka Cottage, thanked the Board for its service to the community throughout the term, including support for the new Manuka Cottage building. Ms Davies wishes the Chairperson the best with her retirement.

The Chairperson thanked Ms Davies for her presentation.

5.1      Deputation - Andrew Male – Innov 808 – Lease Variations and Bond Release to Facilitate Re-Investment

Andrew Male of Innov 808 Limited, the tenant of the Sign of the Takahe Restaurant and Café, spoke about Item 10 – Innov 808 – Lease Variations and Bond Release to Facilitate Re-Investment. Mr Male noted that the Innov 808 Limited business struggled financially during the covid-19 pandemic. For example, each of the two snap lockdowns cost it about $7,000 on lost food.

In addition, the Sign of the Takahe heritage building is not weather tight and has mould in it. One month in winter, the energy bill was more than $4,000. Mr Male noted that the Council has been working to improve the weather tightness.

While the business is working towards operating at its pre-pandemic levels, it is not currently financially sustainable to be open seven days per week.

Mr Male supported the officer recommendations in Item 10 to reduce the opening hours for the time being and release the bond so that it can be re-invested in the business.

The Chairperson thanked Mr Male for his deputation.

10. Innov 808 -Lease variations and Bond release to facilitate re-Investment

Board Comment

In its deliberations, the Board considered the deputation from Andrew Male (refer Item 5.1 – Andrew Male – Innov 808 – Lease Variations and Bond Release to Facilitate Re-Investment).

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere Community Board:

1.         Approves the release of the bond requirement for Innov 808 Limited.

2.         Agrees to vary the existing lease to Innov 808 Limited allowing new minimum seasonally adjusted trading hours with changeover at day light saving:

a.         Summer hours- 6 months, 5days per week Wednesday to Sunday inclusive, 9am-9pm

and

b.         Winter hours-6 months,  3 days per week Friday - Sunday inclusive, 9am-3pm

3.         Approves the continuation of a Total Occupancy Cost percentage rental model to assess rental, based on affordability and in line with industry recommendations set at 8% + G S T of annual sales to be reviewed at the next rent review in 2025. 

4.         Authorises the Property Consultancy Manager to manage and conclude all issues, including future rent reviews, processes and documentation associated with the request for landlord approval to lease variations and the Rent Bond release application.

Community Board Resolved SCCB/2022/00056

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Approves the release of the rental bond requirement for Innov 808 Limited’s tenancy of the Sign of the Takahe.

2.         Agrees to vary the existing lease of the Sign of the Takahe to Innov 808 Limited allowing new minimum seasonally adjusted trading hours with changeover at day light saving start and end:

a.         Summer hours- six months, five  days per week Wednesday to Sunday inclusive, 9am-9pm

and

b.         Winter hours-six months,  three days per week Friday - Sunday inclusive, 9am-3pm

3.         Approves the continuation of a Total Occupancy Cost percentage rental model to assess rental, based on affordability and in line with industry recommendations set at 8% +  Goods and Services Tax of annual sales to be reviewed at the next rent review in 2025. 

4.         Authorises the Property Consultancy Manager to manage and conclude all issues, including future rent reviews, processes and documentation associated with the request for landlord approval to Innov 808 Limited’s lease variations and the Rent Bond release application.

5.         Agrees to consider including a request for funding for maintenance of the Sign of the Takehe building in the Board’s Annual Plan submission.

6.         Thanks staff for their continued support for the Sign of the Takehe building and lessee.

Tim Scandrett/Lee Sampson                                                                                                                                Carried

5.2      Malcolm Buchanan – Huntsbury Avenue – Proposed No Stopping Restrictions

Malcolm Buchanan, resident, spoke about Item 7 – Huntsbury Avenue – Proposed No Stopping Restrictions. Mr Buchanan noted that it is difficult and potentially unsafe for vehicles to turn around on the narrow road, particularly for the many pedestrians and cyclists who use the area. Vehicle traffic has also increased since the Tussock Hill Vineyard recently opened. Mr Buchanan supported the officer recommendations in the report at Item 7 as, in his view, no stopping restrictions will provide more space for vehicles to turn around.

The Chairperson thanked Mr Buchanan for his deputation.

7.   Huntsbury Avenue - Proposed No Stopping Restrictions

Board Comment

In its deliberations, the Board considered the deputation from Malcolm Buchanan (refer Item 5.2 – Malcolm Buchanan – Huntsbury Avenue – Proposed No Stopping Restrictions).

Community Board Resolved SCCB/2022/00057 (Original officer recommendations accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of vehicles be prohibited at any time in accordance with that shown on the plan provided as Attachment A to the report in the agenda of this meeting (Huntsbury Avenue, Proposed no stopping restriction, TG139120, dated 25 August 2022).

2.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1 above.

3.         Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1. And 2.are in place (or removed in the case of revocations).

Callum Ward/Keir Leslie                                                                                                                                         Carried

8.   Hackthorne Road - Proposed No Stopping Restrictions

Community Board Resolved SCCB/2022/00058 (Original officer recommendations accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on:

a.         the north side of Hackthorne Road, commencing from a point 210 metres east of its intersection with Dyers Pass Road and extending in an easterly direction for a distance of 28 metres, as indicated on Attachment A of the report in the agenda of this meeting (139 Hackthorne Road, Proposed No Stopping Restriction, TG142017, dated 25/8/2022).

b.         the north side of Hackthorne Road, commencing from a point 130.5 metres east of its intersection with Dyers Pass Road and extending in an easterly direction for a distance of 7.5 metres, as indicated on Attachment B of this report (Hackthorne Road – Cashmere Primary School, Proposed No Stopping Restriction, TG142020, dated 15/08/2022); and

c.         the south side of Hackthorne Road, commencing from a point 33.5 metres east of its intersection with Dyers Pass Road and extending in an easterly direction for a distance of 10 metres.

2.         Revokes any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolutions 1a – 1c above.

3.         Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1. and 2.are in place (or removed in the case of revocations).

Tim Scandrett/Lee Sampson                                                                                                                                Carried

9.   Faraday Street - Proposed No Stopping Restrictions

Community Board Resolved SCCB/2022/00059 (Original officer recommendations accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a.         that the stopping of vehicles be prohibited at all times on the north side of Faraday Street, commencing at a point 3 metres west of its intersection with Colombo Street and extending in a westerly direction for a distance of 10 metres;

b.         that the stopping of vehicles be prohibited at all times on the north side of Faraday Street, commencing at a point 33 metres west of its intersection with Colombo Street and extending in a westerly direction for a distance of 15 metres; and

c.         that the stopping of vehicles be prohibited at all times on the south side of Faraday Street, commencing at a point 3 metres west of its intersection with Colombo Street and extending in a westerly direction for a distance of 44.7 metres.

2.         Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1a – 1c above.

3.         Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 1. and 2.are in place (or removed in the case of revocations).

Callum Ward/Melanie Coker                                                                                                                                 Carried

11. Waihoro Spreydon-Cashmere Summer With Your Neighbours 2022- 2023

Community Board Resolved SCCB/2022/00060 (Original officer recommendations accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Allocates its 2022/2023 Summer With Your Neighbours funding as follows:

2.         Notes that the granted funds are to be used towards food and non-alcoholic drinks.

3.         Return any funding not required by the successful applicants to the Waihoro Spreydon-Cashmere 2022-2023 Summer With Your Neighbours fund back to the 2022-2023 Waihoro Spreydon-Cashmere Discretionary Response Fund.

Callum Ward/Keir Leslie                                                                                                                                           Carried

12. Waihoro Spreydon-Cashmere Community Board Discretionary Response Fund 2022/23 - Avon Sequence Dancing

Community Board Resolved SCCB/2022/00061 (Original officer recommendations accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Approves a grant of $200 from its 2022/23 Discretionary Response Fund to Avon Sequence Dancers towards Hall Hire.

Lee Sampson/Callum Ward                                                                                                                                  Carried

13. Waihoro Spreydon-Cashmere Community Board Discretionary Response Fund - Shape Your Place Toolkit 2022/23 - Suburbs Rugby Football Club

Community Board Resolved SCCB/2022/00062

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Approves a grant of $4,300 from its 2022/23 Discretionary Response Fund to Suburbs Rugby Football Club towards the consultancy fees for an operational assessment.

Karolin Potter/Callum Ward                                                                                                                                 Carried

14. Waihoro Spreydon-Cashmere Community Board Plan - Final Monitoring Report

Board Comment

The Board thanked staff for their support in progressing the Community Board Plan priorities.

Community Board Resolved SCCB/2022/00063 (Original officer recommendations accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Receives the information in the Waihoro Spreydon-Cashmere Community Board's 2020-22 Board Plan Monitoring Report as of September 2022.

Karolin Potter/Lee Sampson                                                                                                                                Carried

Attachments

a       Waihoro Spreydon-Cashmere Community Board Plan - Final Monitoring Report - PowerPoint Presentation ⇨  

15. Alteration to Resolution of Waihoro Spreydon-Cashmere Community Board - 17 August 2022

Community Board Resolved SCCB/2022/00064 (Original officer recommendations accepted without change.)

Part C

That the Waihoro Spreydon-Cashmere Community Board:

1.         Alter Resolutions SCCB/2022/00003, passed at its 17 August 2022 meeting to read as follows:

a.         That the Waihoro Spreydon-Cashmere Community Board approve, pursuant to the powers vested in it by section 8.3(1) of the Land Transport Rule - Traffic Control Devices 2004 (Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, the Christchurch City Council hereby authorises the Board of Trustees head teachers of the Hoon Hay School and Our Lady of the Assumption School to appoint appropriately trained persons to act as school patrols at the Maryhill Avenue school crossing point as indicated in drawing TG142006 Issue 1, dated 30/06/2022 in Attachment A of the agenda report.

2.         Alter Resolution SCCB/2022/7, passed at its 17 August 2022 meeting, as follows:

a.         That the Waihoro Spreydon-Cashmere Community Board approve pursuant to the powers vested in it by section 8.3(1) of the Land Transport Rule - Traffic Control Devices 2004 (Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, the Christchurch City Council hereby authorises the Board of Trustees head teacher of Te Kōmanawa Rowley School to appoint the appropriately trained persons to act as school patrols at the Rowley Avenue school crossing point as indicated in drawing TG142014 Issue 1, dated 18/07/2022 in Attachment A of the agenda report.

Lee Sampson/Keir Leslie                                                                                                                                        Carried

16. Waihoro Spreydon-Cashmere Community Board Area Report - September 2022

Community Board Resolved SCCB/2022/00065 (Original officer recommendations accepted without change.)

Part B

That the Waihoro Spreydon-Cashmere Community Board:

1.         Receives the Waihoro Spreydon-Cashmere Community Board Area Report for September 2022.

Karolin Potter/Lee Sampson                                                                                                                                Carried

Board members shared the following information:

·         A Board member attended a site visit at Hoon Hay Park with the Hoon Hay Community Association and staff to discuss upcoming work in the park.

·         A Board member attended a meeting of the Hoon Hay Network.

·         A Board member noted that during a candidates meeting, an attendee heckled a candidate during a karakia. The Board member encouraged staff to start meetings with karakia.

·         A Board member attended a meeting of the Somerfield Residents’ Association.

·         A Board member suggested inviting Te Kura Kaupapa Māori O Te Whanau Tahi to speak to the Board next term to provide an update.

·         The Deputy Chairperson acknowledged the Chairperson’s exceptional service, not only on the Board but throughout her life and career. He noted that the Chairperson mentored many other Board members, and was driven by the pursuit of equity and social justice.

·         The Chairperson noted that two of her key priorities throughout her time on the Board were improving accessibility and increasing areas of native bush. She encouraged the Board to continue to advocate for these priorities next term. The Chairperson thanked the other Board members and staff, and noted that it had been enjoyable working with them.